JPCS PLM CONSTITUTION '09-'10

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PREAMBLE PREAMBLE

We, the students of Pam ant as an ng Lungsod ng Maynila, conscious of the vital role of  We, the students of Pam ant as an ng Lungsod ng Maynila, conscious of the vital role of  the youth in nation building, uniting ourselves in order to establish an organization that shall the youth in nation building, uniting ourselves in order to establish an organization that shall ensure solidarity among its members; preserve integrity of our common endeavor, and support ensure solidarity among its members; preserve integrity of our common endeavor, and support the university in the fulfillment of its goals for a better Philippine Society, with the help of the the university in the fulfillment of its goals for a better Philippine Society, with the help of the Almighty God, do ordain and promulgate this Constitution and Bylaws.

Almighty God, do ordain and promulgate this Constitution and Bylaws.

ARTICLE I ARTICLE I

NAME, OFFICE, AND NATURE NAME, OFFICE, AND NATURE Section 1.

Section 1. The organization shall be called Junior Philippine Computer Society Pamantasan ngThe organization shall be called Junior Philippine Computer Society Pamantasan ng Lungsod ng Maynila (JPCS- PLM). It shall be domiciled inside and outside the PLM Campus, Lungsod ng Maynila (JPCS- PLM). It shall be domiciled inside and outside the PLM Campus, Intramuros, Manila.

Intramuros, Manila. Section 2.

Section 2. The JPCS- PLM shall be an academic, nonprofit, nonpolitical and nonsectarianThe JPCS- PLM shall be an academic, nonprofit, nonpolitical and nonsectarian organization.

organization. Section 3.

Section 3. The JPCS shall be an independent organization, under the College of Engineering andThe JPCS shall be an independent organization, under the College of Engineering and Technology Student Council and should serve as a supporting ligament to other organizations in Technology Student Council and should serve as a supporting ligament to other organizations in the College of Engineering and Technology such as CSSC, COESS and ECESS. This does not the College of Engineering and Technology such as CSSC, COESS and ECESS. This does not mean that these three organizations are under the JPCS likewise the JPCS under them.

mean that these three organizations are under the JPCS likewise the JPCS under them.

ARTICLE II ARTICLE II OBJECTIVES OBJECTIVES Section 1.

Section 1. To promote the spirit of cooperation and fellowship among its members and withTo promote the spirit of cooperation and fellowship among its members and with other student organization.

other student organization. Section 2.

Section 2. To devote more time and effort to productive activities.To devote more time and effort to productive activities. Section 3.

Section 3. To provide assistance to members concerning their academic problems.To provide assistance to members concerning their academic problems. Section 4.

Section 4. To undertake, carry out and implement programs and projects geared toward student’sTo undertake, carry out and implement programs and projects geared toward student’s development

development

ARTICLE III ARTICLE III

MEMBERSHIP AND DUES MEMBERSHIP AND DUES

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Section 3.

Section 3. One Hundred Pesos (P 100.00) shall be paid per school year by every member of theOne Hundred Pesos (P 100.00) shall be paid per school year by every member of the organization.

organization.

ARTICLE IV ARTICLE IV

RIGHTS AND PRIVILEGES OF MEMBERS RIGHTS AND PRIVILEGES OF MEMBERS Section 1.

Section 1. Ail members of the JPCS- PLM shall be considered as active and participatingAil members of the JPCS- PLM shall be considered as active and participating

members, and as such, shall be entitled to the rights, privileges and benefits hereinafter provided. members, and as such, shall be entitled to the rights, privileges and benefits hereinafter provided. Section 2.

Section 2. All members shall be fully informed of all the affairs, policies, program, projects andAll members shall be fully informed of all the affairs, policies, program, projects and actions adopted by JPCS- PLM.

actions adopted by JPCS- PLM. Section 3.

Section 3. All members shall be entitled to all benefits from the program and projects of JPCS-All members shall be entitled to all benefits from the program and projects of JPCS-PLM.

PLM. Section 4.

Section 4. All members are free to initiate, in any meeting of the organization, discussions of All members are free to initiate, in any meeting of the organization, discussions of  issues other than those stated in the agenda.

issues other than those stated in the agenda.

ARTICLE V ARTICLE V SUFFRAGE SUFFRAGE Section 1.

Section 1. All members of the organization may exercise suffrage.All members of the organization may exercise suffrage. Section 2.

Section 2. The Executive Committee shall provide a system for securing the accuracy of The Executive Committee shall provide a system for securing the accuracy of  physical vote counting.

physical vote counting.

ARTICLE VI ARTICLE VI

DUTIES AND RESPONSIBILITIES OF MEMBERS DUTIES AND RESPONSIBILITIES OF MEMBERS Section 1.

Section 1. All members must observe respect and uphold the Constitution and By-laws of JPCS-All members must observe respect and uphold the Constitution and By-laws of JPCS-PLM.

PLM. Section 2.

Section 2. All members must abide by the policies, decisions and resolution adopted by theAll members must abide by the policies, decisions and resolution adopted by the JPCS- PLM.

JPCS- PLM. Section 3.

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ARTICLE VII ARTICLE VII

EXECUTIVE COMMITTEE EXECUTIVE COMMITTEE Section 1.

Section 1. The Executive Committee shall perform the legislative and administrative functionsThe Executive Committee shall perform the legislative and administrative functions of that organization that shall be composed of the President, External Vice-President, Vice of that organization that shall be composed of the President, External Vice-President, Vice President for Majors, and the Board of Directors.

President for Majors, and the Board of Directors. Section 2.

Section 2. The Executive Committee shall be the implementing body to executive programs,The Executive Committee shall be the implementing body to executive programs, actions and policies adopted by the JPCS- PLM.

actions and policies adopted by the JPCS- PLM. Section 3.

Section 3. The Executive Committee shall be composed of the following officers:The Executive Committee shall be composed of the following officers:

• PresidentPresident •

• Vice President for CS MajorsVice President for CS Majors •

• Vice President for IT MajorsVice President for IT Majors •

• Vice President for Engineering MajorsVice President for Engineering Majors •

• Director for Information and CommunicationDirector for Information and Communication •

• Director for Special Interest Group & AdvocacyDirector for Special Interest Group & Advocacy •

• Director for MembershipDirector for Membership •

• Director for Public Relations & PublicationDirector for Public Relations & Publication •

• Director for Professional DevelopmentDirector for Professional Development •

• Director for Corporate AffairsDirector for Corporate Affairs •

• Director for FinanceDirector for Finance •

• RepresentativesRepresentatives

Section 4.

Section 4. The Executive Committee shall meet twice a month or as often as deemed asThe Executive Committee shall meet twice a month or as often as deemed as necessary.

necessary. Section 5.

Section 5. Any officer who fails to attend the regular meeting set by the President should explainAny officer who fails to attend the regular meeting set by the President should explain in writing to justify his side within three regular school days after session.

in writing to justify his side within three regular school days after session. Section 6.

Section 6. Any officer who fails to attend three consecutive sessions without the ExecutiveAny officer who fails to attend three consecutive sessions without the Executive Committee the reasons for his absence, shall automatically be dropped from his position.

Committee the reasons for his absence, shall automatically be dropped from his position.

ARTICLE VIII ARTICLE VIII

POWERS, DUTIES AND FUNCTIONS OF THE EXEUTIVE COMMITTEE POWERS, DUTIES AND FUNCTIONS OF THE EXEUTIVE COMMITTEE Section 1.

Section 1. The President shall have the following powers, duties and functions;The President shall have the following powers, duties and functions;

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• See that the duties of officers as set forth in the Constitution and By-laws are performed.See that the duties of officers as set forth in the Constitution and By-laws are performed. •

• Enforce the Constitution and By-laws, other rules and regulations which may be usedEnforce the Constitution and By-laws, other rules and regulations which may be used

from time to time; and from time to time; and

• Perform such other duties as his office may require or as may be delegated to him by thePerform such other duties as his office may require or as may be delegated to him by the

JPCS National Board of Directors. JPCS National Board of Directors.

Section 2.

Section 2. The Vice President/s shall have the following powers, duties and functions;The Vice President/s shall have the following powers, duties and functions;

• Assume the presidency in an ad interim capacity in case the President resigns orAssume the presidency in an ad interim capacity in case the President resigns or

otherwise incapacitated. Since four Vice Presidents are therein, the Board shall elect from otherwise incapacitated. Since four Vice Presidents are therein, the Board shall elect from one of them.

one of them.

Vice President for External Affairs: Vice President for External Affairs:

• CO - preside with the President over the meetings of the Executive Committee and theCO - preside with the President over the meetings of the Executive Committee and the

sessions of the General Assembly. sessions of the General Assembly.

• Assist the President in the conduct of the activities of JPCS- PLM outside the campus.Assist the President in the conduct of the activities of JPCS- PLM outside the campus. •

• Shall be the organization’s representative to the other organization inside this universityShall be the organization’s representative to the other organization inside this university

in case the outside organization may call a meet with JPCS- PLM or when the President in case the outside organization may call a meet with JPCS- PLM or when the President is not available;

is not available;

• The official candidate for the JPCS National BoardThe official candidate for the JPCS National Board •

• Shall be the link between outside organizations and the JPCS PLM;Shall be the link between outside organizations and the JPCS PLM;

VP for Majors VP for Majors

• Perform such other duties as his office may require or as may be delegated to him by thePerform such other duties as his office may require or as may be delegated to him by the

President or the JPCS National Board of Directors. President or the JPCS National Board of Directors.

• Shall give prior attention to the course majors of their responsibility. Such as ComputerShall give prior attention to the course majors of their responsibility. Such as Computer

Science, Information Technology, and Engineering Majors Science, Information Technology, and Engineering Majors Section 3.

Section 3. The Director for Information and Communication shall have the following powers,The Director for Information and Communication shall have the following powers, duties and functions:

duties and functions:

• Make annual report on the activities, plans and accomplishments of JPCS- PLM whichMake annual report on the activities, plans and accomplishments of JPCS- PLM which

are to be certified by the President and to be submitted to the JPCS National Board of  are to be certified by the President and to be submitted to the JPCS National Board of  Directors;

Directors;

• Keep and preserve accurate, permanent written records of the proceedings of all JPCS-Keep and preserve accurate, permanent written records of the proceedings of all

PLM meetings, records of members and other papers regarding the activities of PLM meetings, records of members and other papers regarding the activities of JPCS-PLM;

PLM;

• Be responsible for all the correspondence of JPCS- PLM;Be responsible for all the correspondence of JPCS- PLM; •

• Be responsible for all the notices of organizational meetings and any correspondenceBe responsible for all the notices of organizational meetings and any correspondence

incident to his office; incident to his office;

• Serve notices of meetings to officers and duplicate and distribute the minutes of theServe notices of meetings to officers and duplicate and distribute the minutes of the

meetings; meetings;

• Acts as the historian of all activities of the organization during the term of the ExecutiveActs as the historian of all activities of the organization during the term of the Executive

Committee; Committee;

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• Must submit or is required to submit via electronic mail (e-mail) ALL minutes of Must submit or is required to submit via electronic mail (e-mail) ALL minutes of 

meetings of JPCS to the e-mail address of the Executive Committee; and meetings of JPCS to the e-mail address of the Executive Committee; and

• Perform such other duties and functions as may be delegated to him by the President orPerform such other duties and functions as may be delegated to him by the President or

the JPCS National Board of Directors; the JPCS National Board of Directors; Section 4.

Section 4. The Director for Finance shall have the following powers, duties and functions;The Director for Finance shall have the following powers, duties and functions;

• Receive and maintain custody of all funds and properties of JPCSPLM and keep anReceive and maintain custody of all funds and properties of JPCSPLM and keep an

accurate, permanent written record thereof; accurate, permanent written record thereof;

• Collect all fees and make all payments of organizational accounts upon properCollect all fees and make all payments of organizational accounts upon proper

authorization from the President; authorization from the President;

• Renders financial reports periodically and as may be necessary;Renders financial reports periodically and as may be necessary; •

• Prepares/consolidates budgets involved in all JPCS projects;Prepares/consolidates budgets involved in all JPCS projects; •

• Monitors all disbursements by the organization;Monitors all disbursements by the organization; •

• Must submit a financial report of each JPCS project to E. Committee within a week afterMust submit a financial report of each JPCS project to E. Committee within a week after

completion of the said project. completion of the said project.

• Submit a Submit a financial receipt to the financial receipt to the President President during its sessions during its sessions and to and to the Executivethe Executive

Committee in its by-monthly meetings; and Committee in its by-monthly meetings; and

• Perform such other duties and functions as may be delegated to him by the President orPerform such other duties and functions as may be delegated to him by the President or

the JPCS National Board of Directors; the JPCS National Board of Directors; Section 5.

Section 5. The Director for Membership shall have the following power, duties, and functions;The Director for Membership shall have the following power, duties, and functions;

• Keeps all records of JPCS members;Keeps all records of JPCS members; •

• Monitors recruitment and selection of members into the organization;Monitors recruitment and selection of members into the organization; •

• Maintains the organization’s database;Maintains the organization’s database; •

• Maintains the records of alumni members;Maintains the records of alumni members; •

• Completes the chapter application form; andCompletes the chapter application form; and •

• Perform such other duties and functions as may be delegated to him by the President orPerform such other duties and functions as may be delegated to him by the President or

the JPCS National Board of Directors. the JPCS National Board of Directors. Section 6

Section 6. The Director for Public Relations and Publications shall have the following powers,. The Director for Public Relations and Publications shall have the following powers, duties, and functions;

duties, and functions;

• Handles all matters concerning the dissemination of information to the public.Handles all matters concerning the dissemination of information to the public. •

• Handles liaison work between and among JPCS Chapters as delegated by the president.Handles liaison work between and among JPCS Chapters as delegated by the president. •

• Manages all publications of the Chapter.Manages all publications of the Chapter. •

• Perform such other duties and functions as may be delegated to him by the President orPerform such other duties and functions as may be delegated to him by the President or

the JPCS National Board of Directors. the JPCS National Board of Directors. Section 7.

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Make sure that all requirements of all projects are properly submitted and documented.Make sure that all requirements of all projects are properly submitted and documented.

He/She may not be directly in-charge of any projectHe/She may not be directly in-charge of any project

Perform such other duties and functions as may be delegated to him by the President orPerform such other duties and functions as may be delegated to him by the President or the JPCS National Board of Directors

the JPCS National Board of Directors Section 8.

Section 8. The Director for Special Interest Group and Advocacy shall have the followingThe Director for Special Interest Group and Advocacy shall have the following powers, duties, and functions;

powers, duties, and functions; •

Shall be in charge of maintaining the JPCS PLM web site, email address, and E-groups;Shall be in charge of maintaining the JPCS PLM web site, email address, and E-groups;

Shall be the owner and moderator of the JPCS PLM E-groups;Shall be the owner and moderator of the JPCS PLM E-groups;

Together with the Dir. for Professional Development, responsible in facilitating seminars,Together with the Dir. for Professional Development, responsible in facilitating seminars, workshops and trainings conducted by the organization;

workshops and trainings conducted by the organization; •

Perform such other duties and functions as may be delegated to him by the President orPerform such other duties and functions as may be delegated to him by the President or the JPCS National Board of Directors.

the JPCS National Board of Directors. Section 9.

Section 9. The Director for Corporate Affairs shall have the following powers, duties, andThe Director for Corporate Affairs shall have the following powers, duties, and functions;

functions; •

Serves as the Chapter Representative to the JPCS National Board if the VP for ExternalServes as the Chapter Representative to the JPCS National Board if the VP for External Affairs resigns or otherwise incapacitated;

Affairs resigns or otherwise incapacitated; •

Takes care of companies supporting JPCS;Takes care of companies supporting JPCS;

In-charge of coordinating with corporate sponsors in each project;In-charge of coordinating with corporate sponsors in each project;

Perform such other duties and functions as may be delegated to him by the President orPerform such other duties and functions as may be delegated to him by the President or the JPCS National Board of Directors.

the JPCS National Board of Directors.

ARTICLE IX ARTICLE IX

ELECTION & QUALIFICATION OF THE EXEUTIVE COMMITTEE ELECTION & QUALIFICATION OF THE EXEUTIVE COMMITTEE Section 1.

Section 1. Election of officers of the JPCS - PLM shall be physical voting.Election of officers of the JPCS - PLM shall be physical voting. Section 2.

Section 2. The outgoing JPCS - PLM Executive Committee shall establish procedures onThe outgoing JPCS - PLM Executive Committee shall establish procedures on election.

election. Section 3.

Section 3. Any bonafide PLM Student taking up BS Computer Science, BS InformationAny bonafide PLM Student taking up BS Computer Science, BS Information Technology, BS Electronics and Communications Engineering and BS Computer Engineering Technology, BS Electronics and Communications Engineering and BS Computer Engineering student possessing the qualifications herein enumerated is eligible to hold any position in the student possessing the qualifications herein enumerated is eligible to hold any position in the Executive Committee, to wit:

Executive Committee, to wit:

• Currently enrolled in a CS, IT, ECE or CoE bachelor course, as certified by the CollegeCurrently enrolled in a CS, IT, ECE or CoE bachelor course, as certified by the College

of Engineering and Technology; of Engineering and Technology;

• Having a present GWA of at least 2.50;Having a present GWA of at least 2.50; •

• Have unquestionable loyalty to the organization and unwavering commitment to itsHave unquestionable loyalty to the organization and unwavering commitment to its

endeavor; endeavor;

• Having established residence in the University and in his/her bachelor course for at leastHaving established residence in the University and in his/her bachelor course for at least

one (1) school year immediately preceding the election. one (1) school year immediately preceding the election.

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ARTICLE X ARTICLE X REPRESENTATIVES REPRESENTATIVES Section 1.

Section 1. The organization shall have one representative from each of the year levels.The organization shall have one representative from each of the year levels. Section 2.

Section 2. The representatives will be appointed by the President with the consent of theThe representatives will be appointed by the President with the consent of the Executive Committee upon the endorsement of the students with respect to their year level.

Executive Committee upon the endorsement of the students with respect to their year level.

ARTICLE XI ARTICLE XI

ACCOUNTABILITY OF OFFICERS AND MEMBERS ACCOUNTABILITY OF OFFICERS AND MEMBERS Section 1.

Section 1. All officers and members of the organization shall serve with the highest degree of All officers and members of the organization shall serve with the highest degree of  responsibility, integrity, loyalty, and efficiency and shall be accountable to the JPCS- PLM.

responsibility, integrity, loyalty, and efficiency and shall be accountable to the JPCS- PLM. Section 2.

Section 2. Any officer of the JPCS- PLM shall be removed from the office by the impeachmentAny officer of the JPCS- PLM shall be removed from the office by the impeachment for willful violation of this Constitution and By-laws, gross neglect of duties, or have failed the for willful violation of this Constitution and By-laws, gross neglect of duties, or have failed the organization’s expectation regarding to his/her actions.

organization’s expectation regarding to his/her actions. Section 3.

Section 3. No officer shall be removed from office by impeachment without the concurrence of No officer shall be removed from office by impeachment without the concurrence of  at least two-thirds (2/3) of all members of the Executive Committee. However, the officer being at least two-thirds (2/3) of all members of the Executive Committee. However, the officer being tried shall not participate in any way in the impeachment proceedings.

tried shall not participate in any way in the impeachment proceedings. Section 4.

Section 4. In any case wherein an elected officer will be removed from office due toIn any case wherein an elected officer will be removed from office due to disqualification, the remaining body of the Executive Committee with the consent of the advisers disqualification, the remaining body of the Executive Committee with the consent of the advisers or faculties has the right to appoint a new officer to assume his/her post.

or faculties has the right to appoint a new officer to assume his/her post.

ARTICLE XII ARTICLE XII

ADVISER ADVISER Section 1.

Section 1. The Adviser shall give general advice and guidance to the organization.The Adviser shall give general advice and guidance to the organization. Section 2.

Section 2. The Adviser shall review all authorized activities.The Adviser shall review all authorized activities. Section 3.

Section 3. The Adviser shall be the official spokesman to· the University Administration.The Adviser shall be the official spokesman to· the University Administration. Section 4.

Section 4. The Adviser shall perform such other functions as may be provided by properThe Adviser shall perform such other functions as may be provided by proper university authorities.

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ARTICLE XIII ARTICLE XIII

FUNDS FUNDS Section 1.

Section 1. The general funds of JPCS - PLM shall consist of the collected annual membershipThe general funds of JPCS - PLM shall consist of the collected annual membership fee of P100.00 –

fee of P100.00 – One Hundred Pesos.One Hundred Pesos.

Section 2.

Section 2. The money collected from donation, fund raising or any other mode shall from part of The money collected from donation, fund raising or any other mode shall from part of  the funds. the funds. ARTICLE XIV ARTICLE XIV AMENDMENTS AMENDMENTS Section 1.

Section 1. This constitution and By-laws can be amended every school year by a vote of two-This constitution and By-laws can be amended every school year by a vote of two-thirds (2/3) of all the present members in a regular or special meeting specifically called for that thirds (2/3) of all the present members in a regular or special meeting specifically called for that purpose.

purpose. Section 2.

Section 2. All proposals for amendments must be submitted in written form with the explanationAll proposals for amendments must be submitted in written form with the explanation to the Secretary at least fifteen (15) days prior to the regular or special meeting specifically to the Secretary at least fifteen (15) days prior to the regular or special meeting specifically called for that purpose.

called for that purpose.

ARTICLE XV ARTICLE XV EFFECTIVITY EFFECTIVITY

This Constitution and by-laws, after being ratified by the majority of the officers of the This Constitution and by-laws, after being ratified by the majority of the officers of the organization representing its members and verified by the faculty adviser, shall take effect upon organization representing its members and verified by the faculty adviser, shall take effect upon the approval of the school administration.

the approval of the school administration. Adapted, Adapted, JPC JPCS S PLPLMM--CCHAHAPTPTEER R OOFFFFICICEERRSS SY 2009-2010  SY 2009-2010  Linel U. Lazatin Linel U. Lazatin P

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