NHPC LIMITED
(A GOVT. OF INDIA ENTERPRISE)
CIN: L40101HR1975GOI032564
DRAFT BID DOCUMENT
(DOMESTIC COMPETITIVE BIDDING
THROUGH E-TENDERING)
FOR
ENGINEERING PROCUREMENT & CONSTRUCTION
(EPC) CONTRACT FOR DEVELOPMENT OF 30 MWp SOLAR
POWER PROJECT AT VILLAGE-PARASAN, KALPI,
DISTT.-JALAUN, UTTAR PRADESH, WITH ITS O & M
FOR TEN YEARS.
(JANUARY-2017)
CONTRACTS (CIVIL) DIVISION
TABLE OF CONTENTS
Notice Inviting Tender
Section I
Part-I: Instructions to Bidders
Part-II: Qualification Forms including Form of declaration and
Qualification Information
Section II
Information For Bidders (IFB)
Section III
Conditions of Contract
Part-A: General Conditions of Contract (GCC)
Part-B: Special Conditions of Contract (SCC)
Section-IVA:
Employer’s Requirements (Technical Specifications) for Civil
Works
Section-IVB:
Employer’s Requirements (Technical Specifications) for
E&M Works
Section-V:
Technical Data Sheets (TDS)
Section-VI:
Forms and Procedures (FP)
(A Government of India Enterprise)
CIN: L40101HR1975GOI032564
Regd. Office: NHPC Office Complex, Sector-33, Faridabad-121003 (Haryana)
Notice Inviting E-Tender (Press)
Tender ID No.: 2017_NHPC_168705_1
Date:25.01.2017
Online bids are invited by NHPC Ltd. for and on behalf of Bundelkhand Saur Urja Limited
(a Joint Venture of NHPC Ltd. and Uttar Pradesh New and Renewable Energy Development
Agency i.e. UPNEDA) herein after referred as employer , through Domestic Competitive
Bidding in Single Stage -Two Part Bidding Basis (i.e. Part-I: QR + Technical- Bid and Part-II :
Financial Bid) with
e-Reverse Auction (e-RA)
from eligible bidders for “Engineering
Procurement and Construction (EPC) contract for development of 30MW Solar Crystalline
Photovoltaic Grid connected Power Plant along with associated 132 kV Power Evacuation
Equipments at Village - Parasan, Kalpi, Distt.-Jalaun, Uttar Pradesh with its comprehensive
operation & maintenance for ten years” Complete bid document can be downloaded and
submitted through the portal
http://eprocure.gov.in/eprocure/app
. The site can also be viewed
through e-procurement corner of NHPC website www.nhpcindia.com and CPP Portal. The last
date of submission of online bids is 01.03.2017. The date and time for e-Reverse Auction shall be
intimated
separately
by
NHPC.
For
further
details,
please
visit
http://eprocure.gov.in/eprocure/app
. Subsequent amendments, if any, shall be posted only on the
aforesaid websites.
NHPC Office Complex, Sector-33, Faridabad-121003 CIN: L40101HR1975GOI032564 NOTICE INVITING TENDER
(Domestic Competitive Bidding) (E-Tendering-Web Notice)
Tender ID No.: 2017_NHPC_168705_1 Date:25.01.2017 1. Online bids are invited through Domestic Competitive Bidding in Single Stage -Two Part
Bidding Basis (i.e. Part-I: QR + Technical- Bid and Part-II : Financial Bid) with e-Reverse Auction (e-RA) by NHPC Ltd. for and on behalf of Bundelkhand Saur Urja Limited (a Joint Venture of NHPC Ltd. and Uttar Pradesh New and Renewable Energy Development Agency i.e. UPNEDA) herein after referred as employer from eligible Bidders for “Engineering Procurement and Construction (EPC) contract for development of 30MW Solar Crystalline Photovoltaic Grid connected Power Plant along with associated 132 kV Power Evacuation Equipments at Village - Parasan, Kalpi, Distt.-Jalaun, Uttar Pradesh with its comprehensive operation & maintenance for ten years”
Complete Bid Documents/Tender Document can be viewed and down loaded from Central Public Procurement (CPP) Portal http://eprocure.gov.in/eprocure/app . The site can also be viewed through e-procurement corner of NHPC website www.nhpcindia.com and CPP Portal. Any Bidder who wishes to quote for this Tender can download the Tender Document from aforesaid portal after online Bidder registration for e-tendering. e-Reverse Auction (e-RA) shall be conducted after e-tendering.
BRIEF SCOPE OF EPC CONTRACT
The scope of the work includes the development of 30 MWp Solar Crystalline photovoltaic grid connected power plant along with associated 132 kV power evacuation equipments on turnkey basis at Village Parasan, Kalpi, Distt- Jalaun, Uttar Pradesh. The work shall be executed in conformity with the relevant/applicable latest standards/codes, rules/ordinances & regulations. The overall design & engineering of the plant shall be based on latest available technology and optimal usage of space to minimise ohmic losses and maximize efficiency, further the scope of work shall cover all civil, electrical & mechanical works, providing of labour, tools, plants, materials and performance of work necessary for the planning, design, engineering, manufacture, quality assurance, shop assembly/ testing, insurance, supply, packing & forwarding, transportation, unloading at site, site storage & preservation, installation, commissioning, performance testing, acceptance testing, training of the employer's personnel, Comprehensive operation &maintenance of the SPV plant for a period of 10 (Ten) year from the date of successful completionof trial run of the plant as detailed in tech specs , supply of all spare parts, consumables,repairs / replacement of any defective equipment etc.,
handing over to employer and guarantee of all equipment covered under the scope as per the technical specifications.
Also, The scope of the contractor shall deemed to include all such items which although are not specifically mentioned in the above scope of work but are needed to make the 30 MWp solar
crystalline photovoltaic grid connected power plant complete in all respects for its safe, reliable, efficient and trouble free erection, commissioning and operation.
The scope of work shall be a comprehensive, functional 30 MWp solar crystalline photovoltaic grid connected power plant complete in every respect including but not limited to following: 1. PLANT EQUIPMENT AND ASSOCIATED WORKS
1.1 CIVIL WORKS
a) Site development / landscaping including grading, levelling of the entire area of the plant premises, geotechnical & geophysical parameters, metrological data, shadow analysis etc.
b) Requisite foundations and structures wherever required (PV array foundation, foundation for all array yard & outdoor switchyard equipments and gantry structures). c) Requisite cable trenches for routing cables in the
i) PV array field ii) Inverter rooms iii) Main control room iv) Outdoor Switchyard.
d) Requisite bore wells with piping & pumping system and valves & hoses for service & module washing water purpose, water treatment facilities if required as per Water Quality Tests.
e) Construction of requisite number(s) suitable permanent water storage tank(s).
f) Construction of RCC main control room, inverter rooms, store rooms, bore well pump room(s) and requisite number(s), Security Rooms watch towers, entry gates etc. g) Approach roads, peripheral & service roads wherever necessary.
h) Providing proper drainage system for the entire plant including strengthening of existing natural drainage "nallah" and connection to discharge system as per pollution norms wherever applicable.
i) Precast Boundary wall with concertina wire along the periphery of the plant with required no(s) of watch tower and fencing in switchyard area as per standards of 132 KV switchyard.
j) Arrangement of water and auxiliary power supply during construction period. 1.2 E&M WORKS
E&M works shall include all equipments required for the power generation, pooling & evacuation up to the Switchyard at plant premise end as per specification. The indicative list of equipment’s is as below:
a) Suitable Nos. of SPV Module ≥ 250 Wp
b) Module Mounting structures (with seasonal tracker arrangement) c) Photovoltaic String Combiner / Monitoring Box (PVSMB)
e) Cabling system including cable trays etc. (HT, LT, DC & control/ monitoring)
f) Computerised Control & Monitoring (SCADA) System including security & surveillance system for the complete plant
g) Protection System
h) Switchgears (33 KV & 415 V)
i) Transformers (Power transformer-132/ 33KV, Station Service Transformer SST-33/0.433 KV & Solar Power Transformer SPT- 33/0.400 KV)
j) Outdoor switchyard equipments for transformer bays and 132 KV bus with gantry structures
k) DC battery bank with FCBC
l) Lightning protection for PV array and switchyard m) Illumination system
n) Grounding System o) Fire Fighting System p) Oil Handling System
q) Metrological measurement instruments 2. ENGINEERING DRAWING AND DATA
Engineering drawings and data including calculations etc. shall be submitted, and got approved from the employer before commencement of the project.
3. TRAINING OF EMPLOYERS PERSONNEL
The bidder shall provide training without any additional cost to the requisite numbers of personnel of employer for a specified period at his works and site for erection, testing, commissioning and O&M. Expenses towards travel, stay, lodging, and boarding and other expenses for the personnel shall be borne by the employer.
4. O&M OF PLANT
Comprehensive operation & maintenance of the plant shall be performed by the contractor for a period of 10 year from the date of successful completion of trial run of the plant. 5. EXCLUSION
All equipment related to 132 KV transmission line and bay (at other end) associated with evacuation of power i.e. breakers, isolators, CVT & CTs,, earth switches, wave traps, lightning arrestors, gantry structures for said equipments, control, metering & protection and PLCC panels, cabling, conductors & insulators , hardware etc.
THE BRIEF DETAILS OF THE TENDER ARE AS UNDER: Sl. No. Item Description
i) Mode of tendering e-procurement System
Cover-I: Online Techno-Commercial Bid Cover-II: Price Bid
ii) Tender ID No. 2017_NHPC_168705_1 dated 25.01.2017 iii) Tender reference No. NH/CCW/CC-IV/ SPKALPI/EPC /16-17
iv) Cost of bid document Rs.10,000/-(Rupees Ten thousand Only) in the
form of demand draft from a Nationalized / Scheduled bank in favour of NHPC Ltd., payable at Faridabad.
v) Bid Security (EMD) Rs. 1,73,00, 000 /- ( Rupees One crore Seventy Three Lacs only)
vi) Period of Bid Validity 120 days from the date of opening of online Bids
vii) Completion Period a) Completion Period of “Engineering Procurement and Construction (EPC) contract for development of 30MW Solar Crystalline Photovoltaic Grid connected Power Plant along with associated 132 kV Power Evacuation Equipments at Village -Parasan, Kalpi, Distt.-Jalaun, Uttar Pradesh is 12 (Twelve) months from the date of issue of Notification of Award including Commissioning Period.
b) Duration of Comprehensive Operation & Maintenance is 10 (ten) years from the date of completion of the project.
viii) Tender inviting
Authority Chief Engineer (Civil Contracts-IV), NHPC Ltd., NHPC Office Complex, Room No.218, 2nd Floor, Sector33, Faridabad
-121003
Haryana , India
Phone No :+91 (129) 2279044 Email: [email protected]
THE CRITICAL DATES OF TENDER ARE AS UNDER: Sl. No. Particulars Date & Time
i) Publishing Date & Time 25.01.2017 (18:00 Hrs) ii) Document Download
Start Date & Time 25.01.2017 (18:00 Hrs) iii) Pre bid meeting Date &
Time 09.02.2017 (11:00 Hrs)
iv) Bid Submission Start Date & Time
25.01.2017 (18:00 Hrs) v) Online Bid Submission
Closing Date & Time 01.03.2017 (14:30 Hrs) vi) Offline submission
closing (address, date & time)
Address:
Chief Engineer (Civil Contracts-IV), NHPC Ltd., NHPC Office Complex, Old Building, Room No.218,
Faridabad -121003
Haryana , India
Phone No :+91 (129) 2279044 Date : 02.03.2017 (14:30 Hrs) vii) Online Bid Opening of
QR + Technical Bid (Part-I)
Venue: Office of Chief Engineer (Civil Contracts-IV), NHPC Ltd.
NHPC Office Complex, Old Building, Room No.218, 2nd Floor,Sector-33, Faridabad -121003
Haryana , India
Tele Fax No :+91 (129) 2279044 Date : 03.03.2017 (11:30 Hrs.) viii) Opening Date & Time of
offline submission 03.03.2017 (15:00 Hrs)
ix) Bid Opening (Part-II) Venue, Date & time to be intimated later to the bidders whose Techno-commercial Bids will be found responsive
x) Date & Time of Start of
e-Reverse Auction Shall be intimated separately by NHPC 2. Eligible Bidders
2.1 This Invitation for Bid is open to:
a) The bidders who are incorporated legal entity and are legally and financially autonomous and operate under commercial law of their respective jurisdiction. b) all bidders meeting the Qualification criteria as defined in clause 3.
2.2 Bidders shall not have been banned/ de-listed/ black listed/ debarred from business on the ground mentioned in para 6 of Guidelines on Banning of Business dealings (Annexure-A) to Integrity Pact. Self-Declaration in this regard is to be submitted as per the enclosed proforma {(Forms-2-, Section-1, Part-II ( Qualification Forms)}
2.3 The Bidders whose contract(s) have been terminated due to poor performance by employer, shall not be allowed to participate in the bidding process for next 5 years w.e.f the date of notification of termination.
2.4 To improve transparency and fairness in the tendering process the Employer is implementing Integrity Pact.
The Integrity Pact, signed by all the prospective Bidders and the Employer, shall commit the persons/officials of both the parties, not to exercise any corrupt/ fraudulent/collusive/coercive practices in the Tendering process and also during implementation of the Contract. Only those Bidders who have entered into Integrity Pact with the Employer shall be eligible to participate in the bidding process.
All Applicants shall enter into an Integrity Pact (to be executed on plain paper) with the Employer at the time of submission of their Bids. The Integrity Pact digitally signed on behalf of the Employer is provided as Form-5 Part-II of ITB. The Integrity Pact shall be downloaded, printed and signed by the Applicant and the hard copy shall be submitted. The scanned copy shall be submitted online and hard copy off line.
Successful bidder shall submit duly executed Integrity pact on Non-Judicial Stamp paper of appropriate value prior to signing of Contract Agreement.
To oversee the compliance of obligation under the Integrity Pact, Sh. R.K. Sharma has been appointed as Independent External Monitor (IEM) by the Employer. The Contact address of IEM is as under:
Independent External Monitor for NHPC, Room No 218, Old Building, NHPC Ltd. NHPC Office Complex,
Sector –33 Faridabad – 121003 3. Qualification of the Bidder
3.1 All bidders shall include the following information and documents with their bids in, Qualification Information unless otherwise stated in the ITB:
a) copies of original documents defining the constitution or legal status, place of registration, and principal place of business; written power of attorney of the signatory of the Bid to commit the Bidder. Additional information as sought in the Form-3 Summary of Work Experience, Section-II shall be provided.
b) work experience to demonstrate meeting the criteria stipulated in clause 3.2 A.1 shall be provided in Form -4 , Part-II of ITB. The work experience shown shall be supported with certificate(s) from the Engineer-in-charge/Project head of the concerned work.
c) Information on financial criteria stipulated in clause 3.2.A.2 shall be furnished along with Copy of affidavit/Certificate of CA mentioning Financial Turnover of last 3 (three) years. Printed Annual reports or financial statements of the Bidder, such as balance sheet, profit and loss statements and auditor's reports as the case may be for the past three years shall be submitted to ascertain bidder’s meeting the financial criteria.
d) time Schedule (as per Appendix-4 of Section-VI) 3.2.A QUALIFICATION CRITERIA
The qualification will be subject to Bidder’s fulfillment of the Qualification Criteria set and stipulated hereunder, substantiated by authentic and relevant information and details. Additional information in support of their claims of achievements may be furnished in any form of their device and design The Bidder(s) who wish to apply for Tender for the aforesaid work must satisfy the following qualifying criteria:
3.2.A.1 Technical Criteria:
3.2.A.1.1 The bidder should have designed, supplied, erected/supervised erection and commissioned/supervised commissioning of Solar Photo Voltaic (SPV) based grid connected power plant(s) of cumulative installed capacity of 25 MWp or above, out of which at least one plant should be of 6 MWp capacity or above. The reference plant of 6 MWp or above capacity must be in successful operation for at least six (6) months prior to date of issue of NIT.
OR
least one plant should be of 6 MWp capacity or above. The reference plant of 6 MWp or above capacity must be in successful operation for at least six (6) months prior to date of issue of NIT.
Notes:
i) The reference SPV based grid connected power plant of 6 MW p or above capacity should be at a single location developed by Bidder for itself or any other client.
ii) SPV based Roof-top Solar Power Projects, which are Grid connected, shall also be considered eligible for QR purpose.
iii) Bidder shall submit certificate of successful completion and operation by the Owner.
iv) Projects executed by Bidder’s group company, Holding Company or subsidiary Company shall not be considered as Bidder’s experience for meeting the QR. v) In case, the award of the reference Work has been received by the Bidder either
directly from the Owner of Plant or any other intermediary organization, a completion certificate from such Owner of the Plant or the intermediary organization shall be required to be furnished by the Bidder along with its techno-commercial bid in support of its claim for meeting requirement stipulated above. However a certificate from the Owner shall be mandatory for successful operation of reference Plant.
vi) Developer means an entity who has either executed or got executed the Work/Project.
3.2.A.2 Financial Criteria:
Annual turnover of the bidder should be minimum of Rs.216 crore in any one of the last three preceding financial years ending 31stMarch i.e., FY 2015-16, FY 2014-15 & 2013-14 .
3.2.A.3 LAND ARRANGEMENT
Land for the proposed Solar Power Project shall be provided by the Employer. The details of the Land is provided in Section-II (IFB) of the Bid Document.
3.2.A.4 NATURE OF BIDDERS
Bidder should be a single entity for participating in the Bid. 3.2.A.5 BIDS BY MERGED / ACQUIRED COMPANIES:
In case of a Bidder's Company, formed after merger and/or acquisition of other companies, past experience and other antecedents of the merged/acquired companies will be considered for qualification of such Bidder's Company provided such Bidder's Company continues to own the requisite assets and resources of the merged/acquired companies needed for execution and successful implementation of the work package put to tender.
3.2.B Each bidder must also produce with their Bid:
i) PAN No., Service Tax Registration No. and EPF Registration No.;
ii) A declaration that the information furnished with the bid documents is correct in all respects in Form-1, form of declaration, Part-II of ITB.
3.2.C To qualify for Contract for which bids are invited in the Notice Inviting Tender, the bidder must demonstrate having work experience, financial capability and resources sufficient to meet the aggregate of the qualifying criteria. Failure to produce the certificates and documents in clauses 3.1 and 3.2.A & 3.2.B shall make the bid non-responsive.
3.2.D JVs or any other arrangement other than sole bidder is not allowed. Experience and resources of proposed sub-contractor, if any shall not be taken into account in determining the bidder’s compliance with the qualifying criteria. However, experience of bidder as sub- contractor approved by Project developer shall be considered. Experience of bidders as member of Consortium/Joint Venture shall be considered as per distribution of work against the member of the Consortium/Joint Venture. In case where distribution of Consortium/JV members is not specified in Consortium/JV agreement then the experience credential shall be considered for all members of JV with minimum 35% participation share.
3.3 Even though the bidders meet the above qualifying criteria, they are subject to be disqualified if they have made misleading or false representations in the forms, statements, declarations and attachments submitted in proof of the qualification requirements.
4 Time for Completion
The successful bidder shall complete the entire work within the time specified at Sl.No. -1. 5 Tenders must be accompanied by the earnest money of the amount specified for the work in the
table.
6 As per Govt. Guidelines, for Bidder(s) registered as Micro and Small Enterprises, the cost of tender document and Earnest Money deposit will not be applicable. However, the proof for the same shall be submitted for eligibility.
7 Pre-Bid Meeting
a) A Pre-Bid meeting open to all the prospective Bidder(s) will be held at venue, date and time as per SI. No.-1 wherein they shall be given an opportunity to obtain clarifications, if any, regarding the work and Bid conditions.
b) Prospective Bidder(s) may submit their queries, if any, by email / courier / fax at address stated at Para -8 at least 03 days before the pre-Bid meeting so that the same can be replied during the meeting.
8 Bid submission
i) Online Bid Submission – Technical Bid (Part-I) (Refer Section- I i.e. ITB) and Price Bid (Part-II) electronic format complete in all respect must be uploaded at the aforesaid portal date & time as per Sl. No. 1.
ii) Offline Bid Submission (Refer Section- I i.e. ITB) complete in all respect must be delivered in sealed envelopes to the address, date & time as per Sl. No. 1.
In the event of the specified date or amendment if any for the submission of bids being declared a holiday for the Employer, the hard copy of the documents will be received up to the specified time on the next working day. Similarly, in the event of the specified date or amendment if any for the opening of bids being declared a holiday for the Employer, the opening shall be carried out at the specified time on the next working day. However, the date and time for online
9 The currency for the Bid shall be Indian Rupee only.
10 Bids shall be valid for a period as mentioned in Sl.No. 1 after the deadline for Bid submission. If any Bidder withdraws his Bid before the said period or makes any modification in his Bid, the Earnest Money deposit of the Bidder shall be forfeited.
11 The Techno-commercial Bid shall be opened online at venue date & time as per Sl. No.1. The time and date of opening of Financial Bid of bidders qualified in the technical bid shall be communicated to them at later date after evaluations of technical bids. The Employer/Tender inviting Authority at his discretion may open Technical and Financial Bid simultaneously and evaluate the Bid completely and may go for e-reverse auction as defined elsewhere in the Bid Document.
12 E-tendering: Instruction for online bid submission
The Techno-commercial Bid and Price Bid to be submitted on-line at Central Public Procurement e-Portal http://eprocure.gov.in/eprocure/app. The bidders are required to submit soft copies of their bids electronically on the Central Public Procurement (CPP) Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal.
12.1 Registration:
i) Bidders are required to enroll on the e-Procurement module of the Central Public Procurement Portal (URL: https://eprocure.gov.in/eprocure/app) by clicking on the link “Online bidder Enrollment” on the CPP Portal which is free of charge. ii) As part of the enrolment process, the bidders will be required to choose a unique
username and assign a password for their accounts.
iii) Bidders are advised to register their valid email address and mobile numbers as part of the registration process. These would be used for any communication from the CPP Portal.
iv) Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India (e.g. Sify / nCode / eMudhra etc.), with their profile.
v) Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSC’s to others which may lead to misuse.
vi) Bidder then logs in to the site through the secured log-in by entering their user ID / password and the password of the DSC / e-Token.
12.2 Searching for Tender documents:
a) There are various search options built in the CPP Portal, to facilitate bidders to search active tenders by several parameters. These parameters could include
Tender ID, Organization Name, Location, Date, Value, etc. There is also an option of advanced search for tenders, wherein the bidders may combine a number of search parameters such as Organization Name, Form of Contract, Location, Date, Other keywords etc. to search for a tender published on the CPP Portal.
b) Once the bidders have selected the tenders they are interested in, they may download the required documents / tender schedules. These tenders can be moved to the respective ‘My Tenders’ folder. This would enable the CPP Portal to intimate the bidders through SMS / e-mail in case there is any corrigendum issued to the tender document.
c) The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification / help from the Helpdesk.
12.3 Preparation of Bids:
a) Bidder should take into account any corrigendum published on the tender document before submitting their bids.
b) Please go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents - including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid. c) Bidder, in advance, should get ready the bid documents to be submitted as
indicated in the tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG formats. Bid documents may be scanned with 100 dpi with black and white option which helps in reducing size of the scanned document. d) To avoid the time and effort required in uploading the same set of standard
documents which are required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the bidders. Bidders can use “My Space” or ‘’Other Important Documents’’ area available to them to upload such documents. These documents may be directly submitted from the “My Space” area while submitting a bid, and need not be uploaded again and again. This will lead to a reduction in the time required for bid submission process.
12.4 Submission of Bids:
i) Bidder should log into the site well in advance for bid submission so that they can upload the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to other issues.
ii) The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document.
iii) Bidder has to select the payment option as “offline” to pay the tender fee / Bid Security as applicable and enter details of the instrument.
iv) Bidder should prepare the Bid Security as per the instructions specified in the tender document. The original should be posted/couriered/given in person to the concerned official, latest by the last date of bid submission or as specified in the
physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the uploaded bid will be rejected.
v) Bidders are requested to note that they should necessarily submit their Price bids in the format provided and no other format is acceptable. If the price bid has been given as a standard format with the tender document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to download the Price Bid file, open it and complete the white coloured (unprotected) cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the Price Bid file is found to be modified by the bidder, the bid will be rejected. vi) The server time (which is displayed on the bidders’ dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission.
vii) All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done. Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/bid opener’s public keys. Overall, the uploaded tender documents become readable only after the tender opening by the authorized bid openers.
viii) The uploaded tender documents become readable only after the tender opening by the authorized bid openers.
ix) Upon the successful and timely submission of bids (ie after Clicking “Freeze Bid Submission” in the portal), the portal will give a successful bid submission message & a bid summary will be displayed with the bid no. and the date & time of submission of the bid with all other relevant details.
x) The bid summary has to be printed and kept as an acknowledgement of the submission of the bid. This acknowledgement may be used as an entry pass for any bid opening meetings.
12.5 ASSISTANCE TO BIDDERS
i) Any queries relating to the tender document and the terms and conditions contained therein should be addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the tender.
ii) Any queries relating to the process of online bid submission or queries relating to CPP Portal in general may be directed to the 24x7 CPP Portal Helpdesk.
Toll Free No: 1800-3070-2232, Mobile Nos: 91-7878007972 & 91-7878007973 13. Any corrigendum, subsequent amendments and / or extension of date, if any, for submission of
Bids shall be posted on the portal http://eprocure.gov.in/eprocure/app. Bidder(s) are advised to visit the portal regularly before the deadline for submission of Bids.
14. The Employer reserves the right to accept or reject any Bid and to cancel the Bidding process and reject all Bids, at any time prior to the award of Contract, without thereby incurring any liability to the affected Bidder or Bidder(s). However, the Bidder(s) who wish to seek reasons for such decision of cancellation/rejection shall be informed of the same by Employer unless its disclosure reasonably could be expected to affect the sovereignty and integrity of India, the security, strategic, scientific or economic interest of the state or lead to incitement of an offence. 15. In case of any difference between wordings of English and Hindi version of ‘Notice Inviting
Tender’, English version shall prevail.
For & on behalf of NHPC Ltd. Tender Inviting Authority & Contact Person
Chief Engineer (Civil Contracts-IV) NHPC Ltd., NHPC Office Complex, Room No.218, 2nd Floor (Old Building),
Sector-33, Faridabad – (121003), Harayana , India Tele Fax No :+91 (129) 2279044 Email: [email protected]
PART-I
INSTRUCTIONS TO BIDDERS
(ITB)
SECTION I: INSTRUCTIONS TO BIDDERS TABLE OF CONTENT
Clause Description
A GENERAL
1 Scope of Bid 2 Eligible Bidders
3 Qualification of the Bidder 4 Cost of Bidding
5 Eligible Plant, Equipment and Services
B BIDDING DOCUMENTS AND EVALUATION 6 Content of Bidding Documents
7 Clarification of Bidding Documents 8 Amendment of Bidding Documents C PREPARATION OF BIDS
9 Language of Bid
10 Documents Comprising the Bid 11 Bid Prices 12 Currencies of Bid 13 Bid Validity 14 Bid Security D SUBMISSION OF BIDS 15 Submission of Bids
16 Deadline for Submission of Bids 17 Late Bids
18 Modification and withdrawal of Bids
E BID OPENING AND EVALUATION
19 Bid Opening
20 Process to be Confidential
21 Examination of bids and Determination of Responsiveness 22 Techno-Commercial Evaluation
23 Price Bid Evaluation
F AWARD OF CONTRACT
24 Award Criteria
25 Employer's Right to Accept any Bid 26 Notification of Award and Signing 27 Performance Security Deposit 28 Advances
29 Corrupt or Fraudulent Practices 30 General
A. GENERAL 1. SCOPE OF BID
1.1 Online bids are invited through Domestic Competitive Bidding in Single Stage -Two Part Bidding Basis (i.e. Part-I: QR + Technical- Bid and Part-II : Financial Bid) with e-Reverse Auction (e-RA) by NHPC Ltd. for and on behalf of Bundelkhand Saur Urja Limited (a Joint Venture of NHPC Ltd. and Uttar Pradesh New and Renewable Energy Development Agency i.e. UPNEDA) herein after referred as employer from eligible Bidders for “Engineering Procurement and Construction (EPC) contract for development of 30MW Solar Crystalline Photovoltaic Grid connected Power Plant along with associated 132 kV Power Evacuation Equipments at Village - Parasan, Kalpi, Distt.-Jalaun, Uttar Pradesh with its comprehensive operation & maintenance for ten years”
The bid will be received, opened and evaluated online in electronic form
through NHPC’s E-tendering portal i.e.
http://eprocure.gov.in/eprocure/app [Link to reach at site is also available at NHPC website i.e., www.nhpcindia.com→ Procurement→Govt. e-Procurement System of NIC (GePNIC) under Central Public e-Procurement Portal (CPPP)]. After e-tendering, e-Reverse Auction (e-RA) shall be conducted at application service provider’s portal of Mjunction Services Limited. Bid shall be prepared and submitted in accordance with instructions contained in this Section.
This section of the bidding document provides the information necessary for Bidders to prepare online responsive bids, in accordance with the requirements of the Employer. It also provides information on online bid submission, opening, evaluation, e-Reverse Auction and Contract award.
1.2 The successful Bidder will be required to complete the Works in the Time allowed for Completion specified in the Appendix-4 attached in Forms & Procedure, Section-VI in accordance with Conditions of Contract .
1.3 Throughout these documents, the terms “bid” and “tender” and their derivatives (bidder/ tenderer, bid/ tender, bidding/ tendering, etc.) are synonymous.
2. ELIGIBLE BIDDERS
2.1 This Invitation for Bid is open to:
a) the bidders who are incorporated legal entity and are legally and financially autonomous, operate under commercial law of their respective jurisdiction.
b) all bidders meeting the qualification criteria as defined in ITB clause 3.
2.2 i) Bidders shall not have been banned/ de-listed/ black listed/ debarred from business on the ground mentioned in para 6 of Guidelines on Banning of Business dealings (Annexure-A) to Integrity Pact (Form-5, Part-II). Self-Declaration in this regard is to be submitted as per the enclosed Proforma. (Form-2, Part -II).
ii) Bidder(s) should not be under a declaration of ineligibility for corrupt, fraudulent, collusive and coercive practices by the Central Government, the State Government or any Public Sector Undertaking, Autonomous Body, Authority by whatever name called under the Central or the State Government. Self-Declaration in this regard is to be submitted as per the enclosed Proforma (Form-2, Part -II).
2.3 The Bidders whose contract(s) have been terminated due to poor performance by the Employer, shall not be allowed to participate in the bidding process for next 5 years w.e.f the date of notification of termination.
2.4 To improve transparency and fairness in the tendering process the Employer is implementing Integrity Pact.
The Integrity Pact, signed by all the prospective Bidders and the Employer, shall commit the persons/officials of both the parties, not to exercise any corrupt/ fraudulent/collusive/coercive practices in the Tendering process and also during implementation of the Contract. Only those Bidders who have entered into Integrity Pact with the Employer shall be eligible to participate in the bidding process.
All Applicants shall enter into an Integrity Pact (to be executed on plain paper) with the Employer at the time of submission of their Bids. The Integrity Pact digitally signed on behalf of the Employer is provided as Form-5, Part-II. The Integrity Pact shall be downloaded, printed and signed by the Applicant and the hard copy shall be submitted. The scanned copy shall be submitted online and hard copy off line.
Successful bidder shall submit duly executed Integrity pact on non-judicial stamp paper of appropriate value prior to signing of Contract Agreement.
To oversee the compliance of obligation under the Integrity Pact, Sh. R.K.Sharma has been appointed as Independent External Monitor (IEM) by the Employer. The Contact address of IEM is as under:
Independent External Monitor for NHPC, Room No 218, Old Building,, NHPC Ltd. NHPC Office Complex,
Sector –33 Faridabad – 121003 3.0 QUALIFICATION OF THE BIDDER
3.1 All bidders shall include the following information and documents with their bids in, Qualification Information unless otherwise stated in the ITB:
place of registration, and principal place of business; written power of
attorney of the signatory of the Bid to commit the Bidder. Additional information as sought in the Form-3 Summary of Work Experience, Section-II shall be provided.
b) work experience to demonstrate meeting the criteria stipulated in clause 3.2 A.1 shall be provided in Form -4 , Section-II. The work experience shown shall be supported with certificate(s) from the Engineer-in-charge/Project head of the concerned work.
c) Information on financial criteria stipulated in clause 3.2.A.2 shall be furnished along with Copy of affidavit/Certificate of CA mentioning Financial Turnover of last 3 (three) years. Printed Annual reports or financial statements of the Bidder, such as balance sheet, profit and loss statements and auditor's reports as the case may be for the past three years shall be submitted to ascertain bidder’s meeting the financial criteria.
d) time Schedule (as per Appendix-4 of Section-VI) 3.2.A QUALIFICATION CRITERIA
The qualification will be subject to Bidder’s fulfillment of the Qualification Criteria set and stipulated hereunder, substantiated by authentic and relevant information and details. Additional information in support of their claims of achievements may be furnished in any form of their device and design The Bidder(s) who wish to apply for Tender for the aforesaid work must satisfy the following qualifying criteria:
3.2.A.1 Technical Criteria:
3.2.A.1.1 The bidder should have designed, supplied, erected/supervised erection and commissioned/supervised commissioning of Solar Photo Voltaic (SPV) based grid connected power plant(s) of cumulative installed capacity of 25 MWp or above, out of which at least one plant should be of 6 MWp capacity or above. The reference plant of 6 MWp or above capacity must be in successful operation for at least six (6) months prior to date of issue of NIT.
OR
3.2.A.1.2 The Bidder should be a Developer of Solar Photo Voltaic (SPV) based grid connected power plant(s) of cumulative installed capacity of 25 MWp or above, out of which at least one plant should be of 6 MWp capacity or above. The reference plant of 6 MWp or above capacity must be in successful operation for at least six (6) months prior to date of issue of NIT.
Notes:
i) The reference SPV based grid connected power plant of 6 MW p or above capacity should be at a single location developed by Bidder for itself or any other client.
ii) SPV based Roof-top Solar Power Projects, which are Grid connected,
shall also be considered eligible for QR purpose.
iii) Bidder shall submit certificate of successful completion and operation by the Owner.
iv) Projects executed by Bidder’s group company, Holding Company or subsidiary Company shall not be considered as Bidder’s experience for meeting the QR.
v) In case, the award of the reference Work has been received by the Bidder either directly from the Owner of Plant or any other intermediary organization, a completion certificate from such Owner of the Plant or the intermediary organization shall be required to be furnished by the Bidder along with its techno-commercial bid in support of its claim for meeting requirement stipulated above. However a certificate from the Owner shall be mandatory for successful operation of reference Plant.
vi) Developer means an entity who has either executed or got executed the Work/Project.
3.2.A.2 Financial Criteria:
Annual turnover of the bidder should be minimum of Rs.216 crore in any one of the last three preceding financial years ending 31stMarch i.e., FY 2015-16, FY 2014-15 & 2013-14 .
Note:
a) Other income shall not be considered for arriving at Annual Turnover.
b) The Bidder’s financial evaluation vis a vis the requirement as stipulated above shall be done on the basis of duly printed Annual Report for the immediately preceding 3 (Three) years ( i.e. for the Financial year 2015-16, 2014-15 & 2013-14) submitted by the Bidder along with the Bid. Further, standalone audited Annual Financial Statement of Bidder shall be forming part of the Annual Report.
c) In case, where Audited financial results for the immediately preceding year are not available, then a statement of account as on the closing date of the immediately preceding financial year depicting the Turnover (calculated as per laid down criteria) duly certified by their Statutory Auditor carrying out the statutory audit shall be enclosed with the copy of appointment letter of the statutory auditor.
3.2.A.3 Land Arrangement:
Land for the proposed Solar Power Project shall be provided by the Employer. The details of the Land is provided in Section-II (IFB) of the Bid Document.
3.2.A.4 NATURE OF BIDDERS
3.2.A.5 BIDS BY MERGED / ACQUIRED COMPANIES:
In case of a Bidder's Company, formed after merger and/or acquisition of other companies, past experience and other antecedents of the merged/acquired companies will be considered for qualification of such Bidder's Company provided such Bidder's Company continues to own the requisite assets and resources of the merged/acquired companies needed for execution and successful implementation of the work package put to tender. 3.2.B Each bidder must also produce with their Bid:
i) PAN No. , Service Tax Registration No. and EPF Registration No.; ii) A declaration that the information furnished with the bid documents is
correct in all respects in Form-2: Form of declaration, Section-II. iii) Such other certificates, if any, as defined in the ITB.
3.2.C To qualify for Contract for which bids are invited in the Notice Inviting Tender, the bidder must demonstrate having work experience, financial capability and resources sufficient to meet the aggregate of the qualifying criteria. Failure to produce the certificates and documents in clauses 3.1 and 3.2.A & 3.2.B shall make the bid non-responsive.
3.2.D JVs or any other arrangement other than sole bidder is not allowed. Experience and resources of proposed sub-contractor, if any shall not be taken into account in determining the bidder’s compliance with the qualifying criteria. However, experience of bidder as sub- contractor approved by Project developer shall be considered. Experience of bidders as member of Consortium/Joint Venture shall be considered as per distribution of work against the member of the Consortium/Joint Venture. In case where distribution of Consortium/JV members is not specified in Consortium/JV agreement then the experience credential shall be considered for all members of JV with minimum 35% participation share. 3.3 Even though the bidders meet the above qualifying criteria, they are subject
to be disqualified if they have made misleading or false representations in the forms, statements, declarations and attachments submitted in proof of the qualification requirements.
4.0 Cost of Bidding Document:
4.1 Complete bid document can be viewed and downloaded from NHPC Limited website www.nhpcindia.com and Central Public Procurement (CPP) Portal http://eprocure.gov.in/eprocure/app/nhpc. The bidder will be required to submit a non-refundable fee of Rupees 10,000/- (Rupees Ten thousand Only) in the form of Crossed Demand Draft in favour of “NHPC Limited” payable at ‘Faridabad’ towards the cost of Tender fee. The bidder shall fill the tender fee details online and submit same in terms of Clause 15 of ITB.
4.2 Micro and Small enterprises (MSEs) under their single point Registration Scheme for the goods/services at NSIC or District Industries Centre (DIC) or Khadi and village Industries Commission (KVIC) or Khadi Village and Industries Board (KVIB) or Coir Board or Directorate of Handicrafts and Handlooms or any other body specified by Ministry of MSME or MSEs
having Udyog Aadhar Memorandum are exempted from furnishing the
cost of tender document fees. They should furnish (both offline & online) a Notarized copy of the valid registration certificate/ Entrepreneurs memorandum (EM-II) details/ other relevant documents issued by above board/body in their favors, for the goods/ services covered under this tender document. No other bidders are exempted from furnishing cost of tender fee as mentioned above.
Note: Mere downloading of Bid document by prospective Bidder shall not be construed that such a bidder automatically fulfills the prescribed eligibility criteria. Whether the bidder meets the specific eligibility criteria or not, shall be checked or ascertained, on opening their bids by scrutinizing documentary evidences furnished by them along with their bid.
The Bidder shall bear all costs associated with the preparation and submission of his bid, and the Purchaser will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.
5.0 SITE VISIT
5.1 The tenderers, in their own interest, should inspect and examine the site and its surroundings and satisfy themselves, before submitting their tender, in respect of the site conditions including but not restricted to the following which may influence or affect the work or cost thereof under the Contract: a) Site conditions including access to the site, existing and required roads and other means of transport/ communication for use by them in connection with the works;
b) Requirement and availability of land and other facilities for their enabling works, colonies, stores and workshops etc.
c) Ground conditions including those bearing upon transportation, disposal, handling and storage of materials required for the work or obtained therefrom;
d) Source and extent of availability of suitable materials including water, etc. and labour (skilled and un- skilled), required for work and Laws and Regulations governing their use and employment;
e) Geological, meteorological, topographical and other general features of the site and its Surroundings as are pertaining to and needed for the performance of the work;
f) The limit and extent of surface and sub-surface water to be encountered during the performance of the work and the requirement of drainage and pumping;
g) The type of equipment and facilities needed, preliminary to, for and in the performance of the work; and
h) All other information pertaining to and needed for the work including information as to the risks, contingencies and other circumstances which may influence or affect the work or the cost thereof under this
i) Details of contact person for site visit is as under: Name of the Person : Sh. SRI PRAKASH
Designation: CHIEF ENGINEER (CIVIL) Contact No.: 0522-2720952
5.2 The tenderers should note that information, if any, in regard to the site and local conditions, in these tender documents, except for the material agreed to be supplied by the Employer, has been given merely to assist the tenderers and is not warranted to be complete.
5.3 The tenderers should note and bear in mind that the Employer shall bear no responsibility for the lack of acquaintance of the site and other conditions or any information relating thereto, on their part. The consequences of the lack of any knowledge, as aforesaid, on the part of the tenderers shall be at their risk and cost and no charges or claims whatsoever consequent upon the lack of any information, knowledge or understanding shall be entertained or payable by the Employer.
5.4 ELIGIBLE PLANT, EQUIPMENT AND SERVICES
For the purposes of these bidding documents, the word ”Facilities” means the plant and equipment to be supplied and installed, together with the services to be carried out by the Contractor under the contract including design. The words “plant and equipment,” ”installation services,” etc., shall be construed in accordance with the respective definitions given to them in the General Conditions of Contract.
B BIDDING DOCUMENTS AND EVALUATION 6.0 CONTENT OF BIDDING DOCUMENTS
6.1 The set of bidding documents comprises the documents listed below and addenda issued in accordance with Clause 8 of ITB.
Notice Inviting Tender Section I Part-I: Instructions to Bidders
Part-II: Qualification Forms including Form of declaration and Qualification Information Section II Information For Bidders (IFB)
Section III Conditions of Contract
Part-A: General Conditions of Contract (GCC)
Part-B: Special Conditions of Contract (SCC)
Section-IVA: Employer’s Requirements (Technical Specifications) for Civil Works
Section-IVB: Employer’s Requirements (Technical Specifications) for E&M Works
Section-V: Technical Data Sheets (TDS) Section-VI: Forms and Procedures (FP)
6.2 The Bidder is expected to examine all instructions, forms, terms, technical specifications and other information in the bidding documents. Failure to furnish all information required by the bidding documents or submission of a bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in rejection of its bid.
7.0 CLARIFICATION OF BIDDING DOCUMENTS AND PRE-BID MEETING 7.1 A prospective Bidder requiring any clarification of the bidding documents
may notify to Tender Inviting Authority in writing or by e-mail or facsimile at the address indicated in the Bidding Data. The Employer will respond to any request for clarification received earlier than 15 days prior to the deadline for submission of bids.. The Employer shall not be obliged to respond to any request for clarification received later than the above said period. Further, the mere request for clarification from the bidder(s) shall not be a ground for seeking extension in the deadline for submission of bids.
7.2.1 Pre bid conference will be held as per details specified in ‘NIT’ where intending bidders may obtain necessary clarifications to their queries, if any, from Employer. All such queries seeking clarification on the bid documents shall be made in writing or by e-mail or facsimile to Tender Inviting Authority at the address indicated in the Bidding Data so as to reach the Employer not later than 3 days before the pre-bid meeting so that the same can be replied during the meeting.
7.2.2 The prospective bidder or his authorized representative may attend the pre-bid meeting as indicated above. The purpose of the meeting will be to clarify issues and to answer questions on any matter related to the bid that may be raised at that stage.
7.2.3 The Employer will respond during Pre-bid Conference to any request for clarification or modification of the bidding documents. If deemed fit, written copies of the Employer’s response (including an explanation of the query) will be sent after Pre-bid Conference to the respective Bidders who have sought clarification.
Any modifications in the Tender documents listed in Clause 6.1 of ITB, which may become necessary as a result of the pre-bid meeting shall be made by the Employer exclusively through the issue of an Addendum pursuant to Clause 8 of ITB.
7.2.4 Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.
8.0 AMENDMENT OF BIDDING DOCUMENTS
8.1 Before the deadline for submission of bids, the Employer may for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the bidding documents by issuing addendum/corrigendum.
the Price bid submitted earlier (i.e. before corrigendum) will become
invalid.
8.3 Any addendum/corrigendum issued prior to submission of bids would be put up on the portal https://eprocure.gov.in/eprocure/app, NHPC website www.nhpcindia.com as well as on Central Public Procurement (CPP) portal www.eprocure.gov.in. Any addenda/corrigenda /clarifications thus issued shall be part of the bidding documents. The prospective bidders have to check aforesaid portal for any amendment/corrigenda/clarifications periodically and before submission of their bids. All prospective bidders are presumed to have examined all amendments/corrigenda/clarifications published on the website and have submitted their bids accordingly. 8.4 To give prospective bidders reasonable time in which to take an addendum
into account in preparing their bids, the Employer shall extend, as necessary, the deadline for submission of bids, in accordance with Clause 18 of ITB.
C. PREPARATION OF BIDS 9.0 LANGUAGE OF BID
All documents relating to the Bid shall be in English language. 10.0 DOCUMENTS COMPRISING THE BID
10.1 The bid submitted by the Bidder shall comprise the following documents: (a) Bid Form duly completed and signed by the Bidder, together with
all Attachments identified in ITB Sub-Clause 10.2 below. (b) Price Schedules duly completed by the Bidder.
10.2 Each Bidder shall submit with its bid the following attachments: (a) Attachment 1: Bid Security
A bid security furnished in accordance with ITB Clause 13. (b) Attachment 2: Power of Attorney
A power of attorney along with Board resolution for authorizing the executants for issuing Power of Attorney, duly authenticated by a Notary Public, indicating that the person(s) signing the bid has the authority to sign the bid and the bid is binding upon the Bidder during the full period of its validity in accordance with ITB Clause 14.
(c) Attachment 3 : Bidders eligibility and Qualifications
The Bidder shall furnish requisite documents / information in support of meeting the qualification requirement as stipulated under ITB clause3.1 and as per format at Form-3 & Form-4 attached with Section-0 (ITB).
(d) Attachment 4: Eligibility and Conformity of the Facilities and Bidding Documents
Documentary evidence established in accordance with ITB Clause 3 that the Facilities offered by the Bidder in its bid are eligible and
conform to the bidding documents.
The documentary evidence of the eligibility of the Facilities shall consist of a statement on the country of origin of the plant and equipment offered, which shall be confirmed by a certificate of origin issued at the time of shipment.
The documentary evidence of the conformity of the Facilities to the Bidding Documents may be in the form of literature, drawings & data, and shall furnish:
i) all detailed technical information & data and Guaranteed Technical Particulars duly filled in as per the requirement of Technical Data Sheets (Section-4) and
ii) a list giving full particulars, including available sources, of all spare parts, special tools, etc., necessary for the proper and continuous functioning of the Facilities throughout their life, following completion of Facilities in accordance with provisions of contract.
iii) A list of Tools & Tackles shall be submitted along with the bid for reference purposes. However, such tools & tackles shall not be required to be supplied to Employer but shall be made available as & when required for erection / O&M activities of this project.
Bidders shall note that standards for workmanship, materials and equipment designated by the Employer in the bidding documents are intended to be descriptive (establishing standards of quality and performance) only and not restrictive. The Bidder may substitute alternative standards, brand names and/or catalogue numbers in its bid, provided that it demonstrates to the Employer’s satisfaction that the substitutions are substantially equivalent or superior to the standards designated in the Employer’s Requirements (Technical Specifications).
(e) Attachment 5: Subcontractors/Vendors Proposed by the Bidder i) The Contractor shall preferably supply the components from
the “Indicative Vendor’s List” at Attachment-5A (Section 5: Forms & Procedures).
ii) If the Bidder intends to propose Sub-contractors / vendors in addition to those indicated in Attachment-5, he may do so but in that case the proposed vendor shall meet the technical requirements as laid down in the Technical Specifications and qualifying requirements (if any) as specified in Attachment-5C. The Bidder shall furnish the details of the name, nationality and documentary evidences (credentials etc.) at the time of submission of Bid and/or during the currency of Contract as per the provisions of GCC Clause No. 19.1 (Section-2A).
comply with the requirements of ITB Clause 5 and ITB
Sub-Clause 10.3, Attachment- 4.
The Employer reserves the right to delete any proposed contractors / vendors from the list in case the proposed Sub-contractors / vendors are not meeting specific qualifying criteria for the corresponding equipment / item mentioned in Attachment-5 under heading ‘B’ prior to award during Pre Award Discussions / Post tender Negotiation (PTN).
The Appendix- 5 forming part of Contract Agreement shall be completed by listing the approved Sub-contractors/Sub-vendors for each item.
(f) Attachment 6: Deviations
Deviations, if any, from the terms and conditions shall be listed ONLY in Attachment 6 to the bid without mentioning its cost of withdrawal. However, all such deviations shall also be mentioned in Attachment 6A along with its cost of withdrawal. The attention of the Bidders is drawn to the provisions of ITB Sub-Clause 22.2 regarding the rejection of bids that are not substantially responsive to the requirements of the bidding documents.
Bidder’s attention is also drawn to the provisions of ITB Sub-Clause 22.1 which requires the bidders to indicate the cost of withdrawal for deviations proposed, if any, failing which cost of withdrawal of such deviations shall be treated as ‘NIL’.
Bidders may further note that except for the deviations listed in Attachment 6 and further in Attachment 6A, the bid shall be deemed to comply with all the requirements in the bidding documents without any extra cost to the Employer irrespective of any mention to the contrary, anywhere else in the bid.
(g) Attachment 7: Details of local representation as per format enclosed in Bidding Documents.
(h) Attachment 8: Detailed Report on Site Offered for Proposed Solar Power Project
The Bidder shall submit detailed write-up along with data as sought under various sections of the Bidding Documents.
(i) Attachment-9: Details of bought out items under direct transaction and its value.
Details of bought out items under direct transaction and its value for the purpose of issue of Sales Tax declaration Form pursuant to GCC clause 14.2.
(j) Attachment 10: Acceptance in Respect of Terms & Conditions Of Bid Document.
10.3 BID FORM AND PRICE SCHEDULES
The Bidder shall complete the Bid Form and the appropriate Price Schedules furnished in the Bidding Documents as Section-VII (Forms & Procedure) of the Bidding Documents, following the requirements of ITB Clauses 11 and 12.
11.0 BID PRICES
11.1 Unless otherwise specified in the Employer’s Requirements (Technical Specifications), Bidders shall quote for the entire Facilities on a “single responsibility” basis such that the total bid price covers all the Contractor’s obligations mentioned in or to be reasonably inferred from the bidding documents in respect of the design, manufacture, including procurement and subcontracting (if any), delivery, construction, installation and completion of the Facilities. This includes all requirements under the Contractor’s responsibilities for testing and commissioning of the Facilities and, where so required by the bidding documents, the acquisition of all permits, approvals and licenses, etc.; the operation, maintenance and training services and such other items and services as may be specified in the bidding documents, all in accordance with the requirements of the General and Special Conditions of Contract.
11.2 Bidders are required to quote the price for the commercial, contractual and technical obligations outlined in the bidding documents. If a Bidder wishes to make a deviation, such deviation shall be listed in Attachment 6 of its bid. The Bidder shall also provide the price, if any, for withdrawal of such deviations in Attachment 6A.
11.3 Bidders shall give a breakup of the prices in the manner and detail called for in the Price Schedules or BOQ.
Separate numbered Schedules shall be used for each of the following elements.
Schedule No. 1 Schedule of Price for “Ex works Supply” of Plant including transmission Network in all respect & Specified Spares
Schedule No. 2 Schedule of price for “Local Transportation , , Insurance , Erection, Testing and commissioning of Plant including transmission network and integration with the Grid including all other civil works and land development including statutory approvals , permits , license etc. complete in all respect
Schedule No.3 Comprehensive Operation & Maintenance Charges for ten (10) years including two years Defects liability after successful Commissioning of Solar Power PV Project.
Schedule No.4 Taxes and Duties applicable on Ex-Works (India) Price Component, not Included in Price Schedule No.1
Schedule-No. 6 Bid Price per units of Generation (i.e. Sum of
Price Schedule 1 to 4 divided by Generation in Unit quoted by the Bidder
11.4 In the Schedules, Bidders shall give the required details and a breakup of their prices as follows:
(a) Plant in all respect including Type Tests and Specified Spares manufactured or fabricated within the Employer's country (Price Schedule No. 1) shall be quoted on EXW (Ex-Factory, Ex Works, Ex Warehouse or off-the-shelf, as applicable) basis and shall be inclusive of all costs as well as duties and taxes paid or payable on components and raw materials incorporated or to be incorporated in the facilities. However, Excise Duty, Sales Tax (but not surcharge in lieu of Sales Tax), Local Tax including Entry Tax in respect of direct transactions between the Employer and the Bidder shall not be included in the Ex-Works Price and shall be quoted separately in Schedule No.4. Due credit under the CENVAT Scheme as per the relevant Govt. policies wherever applicable shall be taken into account by the bidder while quoting his price. Further, taxes and other levies, if any, on type tests on equipment with respect to direct transaction shall also be quoted separately in Schedule No. 4.
The Taxes, Duties and Levies quoted by the bidder in Schedule-4 shall be payable in the Employer’s Country as of Twenty Eight (28) days prior to the deadline for submission of Bid. C-Form shall be issued by the Employer.
Wherever quantity has been specified as percentage (%), the quantity of Specified spares to be provided by the bidder shall be the specified percentage (%) of the total population required to meet the specification requirements. In case the quantity of Specified spares so calculated happen to be a fraction, the same shall be rounded off to next higher whole number. In case the main population of any item is only one no., then the spare quantity shall also be one no. overriding the requirement indicated in Schedule No.1.
Wherever the quantities have been indicated for each type, size, thickness, material, radius, range etc. these shall cover all the items supplied and installed and the breakup for these shall be submitted in the bid.
In case spares indicated in the list are not applicable to the particular design offered by the bidder, the bidder should offer spares applicable to offered design with quantities generally in line with approach followed in Schedule No.1.
