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SAP Comparison of FI-AR vs FI-CA

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(1)

FI-AR versus FI-CA

Comparison

(2)

© SAP AG 2004, Title of Presentation / Speaker Name / 2

FI - Contract Accounts / Introduction

The Contract Accounts Receivable and Payable component is a

subleger developed for industries with a large customer base and a

correspondingly high volume of documents to post.

These include the insurance, utilities, telecommunication and media

industries as well as the public sector

The development of the FI-CA component was focused to the mass

data processing and a high degree of flexibility in functionality.

(3)

© SAP AG 2004, Title of Presentation / Speaker Name / 3

Content

Master Data

1

Basic Functions

2

Business Transactions

3

Technical Highlights FI-CA

4

(4)

© SAP AG 2004, Title of Presentation / Speaker Name / 4

Master Data - General

FI-AR

Debitor

„

Maintenance of personal

master data

„

Maintenance of process oriented

control data

„

different control data only available

with different customer numbers

FI-CA

Business Partner

„

Maintenance of personal

master data

Contract Account

„

Maintenance of process oriented

control data

„

n contract accounts can be

assigned to one business partner

Business Partner / Contract

Account

„

easy extensibility

(5)

© SAP AG 2004, Title of Presentation / Speaker Name / 5

Master Data – specific Details

FI-AR

Debitor

„ 1 address per customer

„ Fixed fields for communication „ Customer data and control data

in a single account

„ Address data cannot be verified

FI-CA

Business Partner

„ n addresses allowed per partner „ n communication methods

( phone, fax, e-mail )

„ Changes possible in future „ Address data can be verified

( city, street, postal code )

Contract Account

„ Separate payment data for incoming and outgoing payments

„ Account determination indicator for use in posting control

„ Alternative dunning recipient / address „ Time restricted blocks

(6)

© SAP AG 2004, Title of Presentation / Speaker Name / 6

Riskmanagement

FI-AR

FI-CA

Creditworthiness

„ Used to assess the customer

„ Assessment based on a basis level and additional values coming out from dunning, returns or write-offs „ Weighting table for time based

weighting of automatic creditworthiness points

„ Percentage factor for flat-rate increase or decrease of automatic creditworthiness

Nothing like

creditworthiness

available

Credit management

„ definition and tracing of a credit limit

„ use of SD component is recommended

(7)

© SAP AG 2004, Title of Presentation / Speaker Name / 7

Content

Master Data

1

Basic Functions

2

Business Transactions

3

Technical Highlights FI-CA

4

(8)

© SAP AG 2004, Title of Presentation / Speaker Name / 8

Posting – Assignment

FI-AR

FI-CA

Transactions

„ Predefined transactions are used for account assignment

„ Additionally the account determination assignment indicator and company code are used für account assignment „ Optionally cost center, PSP-element,

dunning, payment and interest blocks, interest indicator can be defined for the transactions

Posting Keys

„ Posting keys defines debits and credits

„ General ledger accounts are entered manually in each line item

„ Additional assignments like cost center, PSP-element, dunning, payment and interest blocks,

interest indicator are entered in each line item

(9)

© SAP AG 2004, Title of Presentation / Speaker Name / 9

Posting – statistical Postings

FI-AR

FI-CA

Statistical Indicator

„ Statistical posting occurs one-sided only in the subledger.

„ The G/L posting is only entered after payment of the statistical posting „ Statistical postings are handled like

normal postings (dunning notice, automatic debit) in the subledger

Special General Ledger

„

Statistical postings are only

possible with special G/L postings „ No automatic clearing of special G/L

(10)

© SAP AG 2004, Title of Presentation / Speaker Name / 10

Tax of Sales / Purchases

FI-AR

FI-CA

Tax Determination Code

„ Tax is determined using a tax determination code

„ Tax determination code is converted into the FI tax code according to date

Tax Code

„ Tax Codes changes when the tax rate changes

(11)

© SAP AG 2004, Title of Presentation / Speaker Name / 11

Account Balance Display

FI-AR

FI-CA

Preconfigured Line Layout

Variants

„ Item Selection

„ Predefined line layout variants

„ Switch between the variants within the account balance display

„ Variants of „total variants“ type with preconfigured accumulation

„ Payment list

Standard Reporting

„ Item selection „ ABAP List Viewer

(12)

© SAP AG 2004, Title of Presentation / Speaker Name / 12

Correspondence

FI-AR

FI-CA

Correspondence /

Print workbench

„ Create formulars with complex data hierachy

„ Individual requests or mass requests „ High performance for mass data

processing

Correspondence

„ Create simply structured formulars „ Individual or periodic requests

(13)

© SAP AG 2004, Title of Presentation / Speaker Name / 13

Content

Master Data

1

Basic Functions

2

Business Transactions

3

Technical Highlights FI-CA

4

(14)

© SAP AG 2004, Title of Presentation / Speaker Name / 14

Business Transactions - Overview

Interest Calculation

Dunning / Collection

Incoming and Outgoing Payments

Returns

Deferral

Installment Plan

Write-Offs / Transferring

(15)

© SAP AG 2004, Title of Presentation / Speaker Name / 15

Interest Calculation

FI-AR

FI-CA

„ Account balance interest calculation only available in special industries „ Item interest calculation

„ Mass processing

„ Processing in individual line items „ Interest parameters according to date „ Interest calculation for future periods

possible using the installment plan „ Interest schedule

„ Using mass processing as part of other business transactions like dunning „ Account balance interest

calculation

„ Item interest calculation „ Batch processing

„ Parameters are defined in master data or in document

(16)

© SAP AG 2004, Title of Presentation / Speaker Name / 16

Dunning

FI-AR

FI-CA

„ Variable number of dunning levels per dunning procedure

„ n activities per dunning procedure – forms, function modules, mail,

workflow for external activities, and exception handling

„ Dunning history –

Each dunning notice can be traced in the system at document level

„ Dunning dependent on customer creditworthiness

„ Transfer of dunned items to external collection agencies from dunning procedure

„ Maximum number of dunning levels „ Dunning activity is the form excluded „ No dunning history, only information

showing which document was in the last dunning procedure

(17)

© SAP AG 2004, Title of Presentation / Speaker Name / 17

Collection

FI-AR

FI-CA

„ Release of open items to transfer to external collection agencies

„ Open item Management

„ Manual or automatic processing of the collection agency information „ Posting of charges and interests „ Nothing like collection functionality

(18)

© SAP AG 2004, Title of Presentation / Speaker Name / 18

Payment Run

FI-AR

FI-CA

„ Payment/repayment to various bank accounts

„ Ability to block payment and repayment separately

„ Payment and repayment via credit card/customer card

„ No amount limit per bank due to parallel execution

„ Banks can be selected per run and do not have to be specified in Customizing

„ Payment/repayment always to the same bank account

„ Payment block applies to both incoming and outgoing payments „ No credit card processing without the

SD component

„ Amount limit possible for each bank „ Bank priorities are defined in

Customizing

Other bank only possible above

amount limit, (only as alternative, not possible to reassign)

(19)

© SAP AG 2004, Title of Presentation / Speaker Name / 19

Incoming Payments

FI-AR

FI-CA

„ Automatic and manual lots can be created - a lot is a defined number of payment transactions

„ Lot is posted automatically in the

background according to defined criteria „ Partial payments for one document

possible without needing to create new documents (residual document)

„ Extensive clearing control

„ If clearing is not carried out (based on the clearing criteria defined) payment is

posted on account to the contract account or posted to clarification worklist

„ Workflow integration of the clarification worklist

„ Manual individual creation – posting online

„ using the Electronic Account Statement (FI-BL) for automatic posting and

assignment

„ Assignment by either document number, assignment, or reference – „ Immediate posting possible, otherwise

manual assignment „ No clarification list

„ Only manual payment on account „ No partial payment upon receipt of the

original document number, instead calculation of residual items

(20)

© SAP AG 2004, Title of Presentation / Speaker Name / 20

Returns

FI-AR

FI-CA

„ Automatic processing of returns; creation of a return lot

„ Manual creation of a return lot is possible

„ The return reopens the source receivable and clears the payment posting instead

„ Follow-up activities possible for each return reason - dependent on number of returns and creditworthiness of business partner

„ Returns history „ No separate function exists

„ Implementation is achieved through resetting of clearing, manual posting of returns, and account maintenance

(21)

© SAP AG 2004, Title of Presentation / Speaker Name / 21

Deferral

FI-AR

FI-CA

„ Due date of business partner items can be deferred without changing the original due date

„ Information stored in document history

„ Deferral can only take place via the baseline date for payment.

„ The original values are hereby lost „ No history

(22)

© SAP AG 2004, Title of Presentation / Speaker Name / 22

Installment Plan

FI-AR

FI-CA

„ Functionality „Installment Plan“ is available

„ Business partner items of one account and one currency can be summarized in one installment plan

„ Integration into other business

transactions like dunning or interest calculation

„ Installment plan can include bank

charges for processing and interest for expected payment arrears

„ Installment payments are managed like partial payments on original items

„ Installment plan can be deleted both automatically and manually

„ Functionality „Installment Plan“ is not available

„ Installments are only represented by a special payment term that generates several posting lines

„ Deleting or changing number of installments only possible with additional posting and reversal „ Posting of bank charges and

calculating interest on installments is not supported. This has to be carried out manually

(23)

© SAP AG 2004, Title of Presentation / Speaker Name / 23

Write-Offs / Transferring

FI-AR

FI-CA

„ Uncollectable receivables can be cleared automatically – batch run „ Checking rules can be defined „ Automatic determination of the

expense accounts

„ Transferring from one business partner or one contract account to another is possible

„ Most of the posting information will be transferred

„ Check if transfer is possible „ Uncollectable receivables can be

wrote off manually

„ Transferring with or without clearing possible

(24)

© SAP AG 2004, Title of Presentation / Speaker Name / 24

Integration General Ledger Accounting

FI-AR

FI-CA

„ No direct posting to FI-GL

„ Postings are summarized in totals records according to posting date and reconciliation key

„ Periodic summarization and transfer of data to FI-GL

„ One FI-GL document per totals record - one line item per account „ Direct update of GL data

(25)

© SAP AG 2004, Title of Presentation / Speaker Name / 25

Content

Master Data

1

Basic Functions

2

Business Transactions

3

Technical Highlights FI-CA

(26)

© SAP AG 2004, Title of Presentation / Speaker Name / 26

Technical Highlights FI-CA

„

Documents are implemented with the minimum number of fields required

(Repetitive structures for installments, subitems for partial payments)

„

Document structures enables high performance processing of critical

business transaction

„

Parallel processing of mass data (Intervalls); each job processes a subarea of

the data set

„

Standard processes can be changed without modification

„

Events: At the time of the event, the system asks whether a customer module,

industry module, or standard module is to be executed

(27)

© SAP AG 2004, Title of Presentation / Speaker Name / 27

Key Capabilities FI-CA

The following features are key capabilities of the FI-CA

component::

Extensive Functionality enables automative processing of

business transactions with extensive flexibility

Mass Data Processing

Functional Enhancement using Events

Financials functions can be tailored to precisely match the customers'

need without modification and the ensuring of full future maintenance.

(28)

© SAP AG 2004, Title of Presentation / Speaker Name / 28

Contact

For further information please contact:

Martina Hilzinger

SAP Deutschland AG & Co. KG

Neurottstrasse 15

69190 Walldorf

T +49-6227/7-41848

F +49-6227/7-819114

M +49-170/2200018

E

martina.hilzinger@sap.com

(29)

© SAP AG 2004, Title of Presentation / Speaker Name / 29

Agenda

xxx

References

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