FI-AR versus FI-CA
Comparison
© SAP AG 2004, Title of Presentation / Speaker Name / 2
FI - Contract Accounts / Introduction
The Contract Accounts Receivable and Payable component is a
subleger developed for industries with a large customer base and a
correspondingly high volume of documents to post.
These include the insurance, utilities, telecommunication and media
industries as well as the public sector
The development of the FI-CA component was focused to the mass
data processing and a high degree of flexibility in functionality.
© SAP AG 2004, Title of Presentation / Speaker Name / 3
Content
Master Data
1
Basic Functions
2
Business Transactions
3
Technical Highlights FI-CA
4
© SAP AG 2004, Title of Presentation / Speaker Name / 4
Master Data - General
FI-AR
Debitor
Maintenance of personal
master data
Maintenance of process oriented
control data
different control data only available
with different customer numbers
FI-CA
Business Partner
Maintenance of personal
master data
Contract Account
Maintenance of process oriented
control data
n contract accounts can be
assigned to one business partner
Business Partner / Contract
Account
easy extensibility
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Master Data – specific Details
FI-AR
Debitor
1 address per customer
Fixed fields for communication Customer data and control data
in a single account
Address data cannot be verified
FI-CA
Business Partner
n addresses allowed per partner n communication methods
( phone, fax, e-mail )
Changes possible in future Address data can be verified
( city, street, postal code )
Contract Account
Separate payment data for incoming and outgoing payments
Account determination indicator for use in posting control
Alternative dunning recipient / address Time restricted blocks
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Riskmanagement
FI-AR
FI-CA
Creditworthiness
Used to assess the customer
Assessment based on a basis level and additional values coming out from dunning, returns or write-offs Weighting table for time based
weighting of automatic creditworthiness points
Percentage factor for flat-rate increase or decrease of automatic creditworthiness
Nothing like
creditworthiness
available
Credit management
definition and tracing of a credit limit
use of SD component is recommended
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Content
Master Data
1
Basic Functions
2
Business Transactions
3
Technical Highlights FI-CA
4
© SAP AG 2004, Title of Presentation / Speaker Name / 8
Posting – Assignment
FI-AR
FI-CA
Transactions
Predefined transactions are used for account assignment
Additionally the account determination assignment indicator and company code are used für account assignment Optionally cost center, PSP-element,
dunning, payment and interest blocks, interest indicator can be defined for the transactions
Posting Keys
Posting keys defines debits and credits
General ledger accounts are entered manually in each line item
Additional assignments like cost center, PSP-element, dunning, payment and interest blocks,
interest indicator are entered in each line item
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Posting – statistical Postings
FI-AR
FI-CA
Statistical Indicator
Statistical posting occurs one-sided only in the subledger.
The G/L posting is only entered after payment of the statistical posting Statistical postings are handled like
normal postings (dunning notice, automatic debit) in the subledger
Special General Ledger
Statistical postings are onlypossible with special G/L postings No automatic clearing of special G/L
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Tax of Sales / Purchases
FI-AR
FI-CA
Tax Determination Code
Tax is determined using a tax determination code
Tax determination code is converted into the FI tax code according to date
Tax Code
Tax Codes changes when the tax rate changes
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Account Balance Display
FI-AR
FI-CA
Preconfigured Line Layout
Variants
Item Selection
Predefined line layout variants
Switch between the variants within the account balance display
Variants of „total variants“ type with preconfigured accumulation
Payment list
Standard Reporting
Item selection ABAP List Viewer
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Correspondence
FI-AR
FI-CA
Correspondence /
Print workbench
Create formulars with complex data hierachy
Individual requests or mass requests High performance for mass data
processing
Correspondence
Create simply structured formulars Individual or periodic requests
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Content
Master Data
1
Basic Functions
2
Business Transactions
3
Technical Highlights FI-CA
4
© SAP AG 2004, Title of Presentation / Speaker Name / 14
Business Transactions - Overview
Interest Calculation
Dunning / Collection
Incoming and Outgoing Payments
Returns
Deferral
Installment Plan
Write-Offs / Transferring
© SAP AG 2004, Title of Presentation / Speaker Name / 15
Interest Calculation
FI-AR
FI-CA
Account balance interest calculation only available in special industries Item interest calculation
Mass processing
Processing in individual line items Interest parameters according to date Interest calculation for future periods
possible using the installment plan Interest schedule
Using mass processing as part of other business transactions like dunning Account balance interest
calculation
Item interest calculation Batch processing
Parameters are defined in master data or in document
© SAP AG 2004, Title of Presentation / Speaker Name / 16
Dunning
FI-AR
FI-CA
Variable number of dunning levels per dunning procedure
n activities per dunning procedure – forms, function modules, mail,
workflow for external activities, and exception handling
Dunning history –
Each dunning notice can be traced in the system at document level
Dunning dependent on customer creditworthiness
Transfer of dunned items to external collection agencies from dunning procedure
Maximum number of dunning levels Dunning activity is the form excluded No dunning history, only information
showing which document was in the last dunning procedure
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Collection
FI-AR
FI-CA
Release of open items to transfer to external collection agencies
Open item Management
Manual or automatic processing of the collection agency information Posting of charges and interests Nothing like collection functionality
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Payment Run
FI-AR
FI-CA
Payment/repayment to various bank accounts
Ability to block payment and repayment separately
Payment and repayment via credit card/customer card
No amount limit per bank due to parallel execution
Banks can be selected per run and do not have to be specified in Customizing
Payment/repayment always to the same bank account
Payment block applies to both incoming and outgoing payments No credit card processing without the
SD component
Amount limit possible for each bank Bank priorities are defined in
Customizing
Other bank only possible above
amount limit, (only as alternative, not possible to reassign)
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Incoming Payments
FI-AR
FI-CA
Automatic and manual lots can be created - a lot is a defined number of payment transactions
Lot is posted automatically in the
background according to defined criteria Partial payments for one document
possible without needing to create new documents (residual document)
Extensive clearing control
If clearing is not carried out (based on the clearing criteria defined) payment is
posted on account to the contract account or posted to clarification worklist
Workflow integration of the clarification worklist
Manual individual creation – posting online
using the Electronic Account Statement (FI-BL) for automatic posting and
assignment
Assignment by either document number, assignment, or reference – Immediate posting possible, otherwise
manual assignment No clarification list
Only manual payment on account No partial payment upon receipt of the
original document number, instead calculation of residual items
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Returns
FI-AR
FI-CA
Automatic processing of returns; creation of a return lot
Manual creation of a return lot is possible
The return reopens the source receivable and clears the payment posting instead
Follow-up activities possible for each return reason - dependent on number of returns and creditworthiness of business partner
Returns history No separate function exists
Implementation is achieved through resetting of clearing, manual posting of returns, and account maintenance
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Deferral
FI-AR
FI-CA
Due date of business partner items can be deferred without changing the original due date
Information stored in document history
Deferral can only take place via the baseline date for payment.
The original values are hereby lost No history
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Installment Plan
FI-AR
FI-CA
Functionality „Installment Plan“ is available
Business partner items of one account and one currency can be summarized in one installment plan
Integration into other business
transactions like dunning or interest calculation
Installment plan can include bank
charges for processing and interest for expected payment arrears
Installment payments are managed like partial payments on original items
Installment plan can be deleted both automatically and manually
Functionality „Installment Plan“ is not available
Installments are only represented by a special payment term that generates several posting lines
Deleting or changing number of installments only possible with additional posting and reversal Posting of bank charges and
calculating interest on installments is not supported. This has to be carried out manually
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Write-Offs / Transferring
FI-AR
FI-CA
Uncollectable receivables can be cleared automatically – batch run Checking rules can be defined Automatic determination of the
expense accounts
Transferring from one business partner or one contract account to another is possible
Most of the posting information will be transferred
Check if transfer is possible Uncollectable receivables can be
wrote off manually
Transferring with or without clearing possible
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Integration General Ledger Accounting
FI-AR
FI-CA
No direct posting to FI-GL
Postings are summarized in totals records according to posting date and reconciliation key
Periodic summarization and transfer of data to FI-GL
One FI-GL document per totals record - one line item per account Direct update of GL data
© SAP AG 2004, Title of Presentation / Speaker Name / 25
Content
Master Data
1
Basic Functions
2
Business Transactions
3
Technical Highlights FI-CA
© SAP AG 2004, Title of Presentation / Speaker Name / 26
Technical Highlights FI-CA
Documents are implemented with the minimum number of fields required
(Repetitive structures for installments, subitems for partial payments)
Document structures enables high performance processing of critical
business transaction
Parallel processing of mass data (Intervalls); each job processes a subarea of
the data set
Standard processes can be changed without modification
Events: At the time of the event, the system asks whether a customer module,
industry module, or standard module is to be executed
© SAP AG 2004, Title of Presentation / Speaker Name / 27
Key Capabilities FI-CA
The following features are key capabilities of the FI-CA
component::
Extensive Functionality enables automative processing of
business transactions with extensive flexibility
Mass Data Processing
Functional Enhancement using Events
Financials functions can be tailored to precisely match the customers'
need without modification and the ensuring of full future maintenance.
© SAP AG 2004, Title of Presentation / Speaker Name / 28
Contact
For further information please contact:
Martina Hilzinger
SAP Deutschland AG & Co. KG
Neurottstrasse 15
69190 Walldorf
T +49-6227/7-41848
F +49-6227/7-819114
M +49-170/2200018
E
martina.hilzinger@sap.com
© SAP AG 2004, Title of Presentation / Speaker Name / 29