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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Request for Records Disposition Authonty Records Schedule: DAA-0330-2014-0019

Request for Records Disposition Authority

Records Schedule Number DAA-0330-20 14-0019 Schedule Status Approved

Agency or Establishment Office of the Secretary of Defense

Record Group I Scheduling Group Records of the Office of the Secretary of Defense Records Schedule applies to Major Subdivsion

Major Subdivision DEPUTY CHIEF MANAGEMENT OFFICE

Minor Subdivision DIRECTOR OF ADMINISTRATION, PENTAGON FORCE PROTECTION AGENCY (DCMO/DAIPFPA)

Schedule Subject Counterintelligence Management Information System (CIMIS)­ Internal agency concurrences will No

be provided

Background Information The miss!on of the Pentagon Force Protection Agency (PFPA) is to provide force protection, security, and law enforcement to safeguard personnel, facilities, infrastructure, and other resources for the Pentagon Reservation and designated DoD facilities within the National Capitol Region (NCR). This includes addressing the full spectrum of threats by utilizing a balanced approach of comprehensive protective intelligence and counterintelligence (CI) analysis, to include forensic and biometric-enable information, to determine the appropriate protective postu~e for personnel and facilities; prevention, preparedness, detection; all-hazards response; DoD emergency management; and supports the lead response management agency during an emergency or crisis.

Item Count

Number of Total Disposition Number of Permanent N~mber of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items

2

0

2

0

GAO Approval

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Request for Records Disposition Authority Records Schedule: DAA-0330-2014-0019

Outline of Records Schedule Items for DAA-0330-2014-0019

Sequence Number

'1 Counterintelligence Management Information System (CMIS) Database

1.1 CMIS Master files relating to inquiries on Foreign Nationals Disposition Authority Number: DM-0330-2014-0019-0001

1.2 CMIS Master files relating to inquiries on US Citizens Disposition Authority Number: DM-0330-2014-0019-0002

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Request for Records Disposition Authority Records Schedule: DAA..Q330-2014·0019

...

Records Schedule Items

Sequence Number

Counterintelligence Management Information System (CMIS) Database CIMIS serves as a repository of criminal and non-criminal incidents used to satisfy statutory and regulatory rep~rting requirements. Information in this system supports the Cl function of PFPA for the Cl Directorate. Personal information will be collected on US persons and foreign nationals for counterintelligence purposes and will include name(s), DOB, aliases, or other numeric identification (VISA's, etc.), addresses, and other pertinent PI I. SYSTEM INTERFACES: All inputs are manually keyed in by agents based on reports and interviews from individuals, victims, Witnesses, Incidentals, Federal Agents, Federal Law Enforcement Officers, other Law Enforcement Agencies, Intelligence Agencies, or other agencies and organizations that reside within the Pentagon reservation and leased facilities under PFPA cognizance. PRIMARY INPUTS: Include but are not limited to: Subject name, citizenship, Date of Birth, address, description (height, weight, hair color etc ..) and nationality. OUTPUTS: Reports derived from electronic records created on an ad hoc basis for reference purposes or to meet day-to-day business needs. Excluded are printouts created to satisfy established reporting requirements. GRS 20 Item 16.

1.1 CMIS Master files relatir:~g to inquiries on Foreign Nationals

r-, Disposition Authority Number

DAA-0330-20 14-0019-0001

The files include but are not limited to law enforcement reports and special inquiries into actual, potentia Lor suspected violations of, laws, regulations, and directives. Also includes security violations and inquiries that reveal compromise, but not espionage, and reports of subversion and espionage. Data elements includes but is not limited to: subject name, citizenship, Date of Birth, address, description (height, weight, hair color etc .. ) and nationality.

Final Disposition Temporary Item Status Active Is this item media neutral? Yes Do any of the records covered No by this item currently exist in

electronic format(s) other thane-mail and word processing? Disposition Instruction

Cutoff Instruction Close files annually upon determination that the individual is no longer a threat to DoD, the Pentagon, Pentagon Reservation or DoD Facilities within the National Capitol Region (NCR)

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1.2

0

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Request for Records Disposition Authority Records Schedule: DAA-0330-2014-0019

Retention Period Destroy 25 year(s) after Cut Off Additional Information

GAO Approval Not Required

CMIS Master files relating to inquiries on US Citizens Disposition Authority Number DAA-0330-2014-00 19-0002

The files includes but are not limited to law enforcement reports and special inquiries into actual, potential or suspected violations of laws, regulations, and directives. Also includes security violations and inquiries that reveal compromise, but not espionage, and reports of subversion and espionage. Data elements includes but is not limited to: subject name, citizenship, Date of Birth, address, description (height, weight, hair color etc .. ) and nationality.

( Final Disposition Temporary

Item Status Active Is this item media neutral? Yes Do any of the records covered No by this item currently ex1st in

electronic format(s) other than e-mail and word processing? Disposition Instruction

Cutoff Instruction Cut off after determination person(s) are no longer a Cl threat to DoD, the Pentagon, Pentagon Reservation or DoD Facilities within the National Capitol Region (NCR).

Retention Period Destroy/Delete 90 days after cut off Additional Information

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Request for Records Disposition Authority Records Schedule: DAA-0330-2014-0019

Agency Certification

I hereby certify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed for disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods specified.

Signatory Information

'

Date Action By Title Organization

09/15/2014 Certify Luz Ortiz OSD Records Mana Department of Defense ger - Office of the Secretary

of Defense

03/02/2015 Submit for Concur Sebastian Welch Appraiser National Archives and

renee Records Administration

- Records Management Services

03/03/2015 Concur Margaret Director of Records Nationaf Records Hawkins Management Servic , Management Program

es - Records Management Services

03/04/2015 Concur Laurence Director, National R National Archives and Brewer ecords Management Records Administration

Program - National Records

' Management Program

03/08/2015 Approve David Ferriera Archivist of the Unite Office of the

Archivi~t-d States Office of the Archivist

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