https://my.ncocc-k12.org
YOUR EMAIL ADDRESS
lastname.firstname@ncocc-k12.org
The features of Microsoft Outlook Web Access are shown at right.
Particularly in the blue bars you see what options you have.
The Vertical Selections, Folders, give you
¾ Calendar is your personal calendar
emails
¾ nk
¾ s like
¾ email being sent
sent
otice some of these are repeated in the blue ition we have:
ill be set up by district rules you want to apply to incoming email
Web
nder options we recommend two things be left alone:
se – (think of replying to a on this
choices other than INBOX.
¾ Contacts are those you enter ¾ Deleted items must be emptied ¾ Drafts – “not yet sent” emails ¾ Inbox – new emails and stored ¾ Journal – can be used just as that, a
journal, or any record keeping Junk Emails – a place to send ju automatically (set up in Options) Notes – a great place to keep note post-its
Outbox –
¾ Sent items – view of emails ¾ Tasks – a to do place
N bars. In add
Public Folders – this w admin
Rules –
(this could send email directly to a folder) Options – choices to personal your Outlook Access or OWA
U
1 – Out of Office Reply – not a recommended thing to u listserv email automatically – everyone sees your message) 2 – Security – this is not set to be used – please do not click
INBOX
New Message
To send a message click on New while in the INBOX or go to the dropdown and select New Message
To: The intended recipient
CC: Others you want to see your email
BCC: Others you want to receive the message but you do not want to reveal their email address
**You can type just the start of a lastname and click Check Names and it will autofill or give you options of
multiples.
Attachments: Used for attaching files such as a Word Document, a PowerPoint or a picture
You can click on the word attachments or the paperclip in the toolbar
1 – Browse to find file, click on file and then click OPEN it will return you to this screen
2 – Click on Attach – Wait, it may take several seconds for the file to appear in the Current files attached 3 – Click on Close and you will see the attached file beside the word attachment
Notice Spell Check is an option
High & Low: Use sparingly and wisely
ou may edit your text by chan
uarantee the user receives it that way depending on their email setup.
e screen and that person will appear in your TO
continue to select recipients and select TO or t in a subject for your email – Always! Avoid, Hi, Hello, Hey there! As
by spammers.
Importance:
Y ging the font, the alignment and size BUT that doesn’t g
Type in the email address of the person you area sending an email to OR click on TO…
The default here is Global
Address List where you will find all NCOCC users using this email service.
To find a particular person, type in the start of their last name in the Last Name field. EX: CRO for CRONBAUGH is enough
All users starting with CRO will appear and you can click on the selected name.
Then click on TO at the bottom of th can section of the email message. You
CC or BCC.
Close the window to return to editing your email message. LWAYS pu
A
NCOCC Distribution Lists
strict in the display name
iled you will get a lis
ersonnel, tech coordinators, By typing in the name of a di
f t of
distribution lists for that district. For instance, lex brings up all the Lexington distribution lists while con brings up all the Constellation Schools lists.
Company is the district name and brings all users in that district.
Title sorts to teachers, administrators, support p
etc.
City will actually bring up the city your school is listed under. To see your personal Contacts change Global Address List to Contacts and proceed the same as above.
At right we entered Hea for Heartland COG-NCOCC and brought up the NCOCC staff. By clicking on Cheryl’s name and then clicking on To: at the bottom of the window, it moves Cheryl to the To: field of the email.
Close this window when you have finished selecting your recipients.
You can search by just first name, Job Title, City, or other fields. cted to ontacts. e deleted by ing on the X at op of the screen or if you have the email the top of that o delete your Deleted Items – right click on
Dele When you have a name sele
description, like a business card, and choose “Add Contacts” to add that person to personal
the user can click on Properties to see a full
c
Delete Email
An individual email may b
highlighting the email and click the t
open, there will also be an X at window.
T
the trash can and select Empty Items.
CONTACTS
Creating new Just remember and Close o not keep your Notice yo documents contact b the paper co – Save r you will work. u can attach to a y clicking on clip – just ke attaching a ocument to an email. ou can add extra
emails
y a articular person;
r, it will increase the amount of space bei Company = District
Department = Building
When you click on contacts you’ll see your entries much like a business card as shown at left.
ntacts are as simple or detailed as you want to make them.
ng used. li d Y addresses and if needed.
This might be a good way to keep track of notes taken b
p
Contracts; Pictures; etc.
RULES
uld
am receive it? ill auto file email. To get more formation on Rules – click on HELP.
A calendar will offer you three views, 1 day, 1 week, or 1 month.
When you click on new you can set up appointments.
This feature allows you to put the actual time span in, the notes about the appointment, attachments needed, recurrence for repeating
appointments, and inviting attendees. Be concise
Give yourself enough information to remember what the appointment is about 2 months down the road.
d typing each occurrence in – tell the program to automatically repeat the event for you. Rules are for incoming email – Where so you want it to go? Sho
well? Should a whole te This w
others receive it as
in
Calendar
Be clear &
You have two additional tools with an event:
• Recurrence
• Invite Attendees
Once an appointment is entered and saved you en it by double clicking on the frame of
d.
Invite Attendees
If you need certain people to attend you can put them in the required or optional field and
USY once the response is made to confirm.
filled with calendars and folders deemed dministrator can edit the em t our own facts. can reop
the appointment.
It will open up as it did when it was create
they will get an email plus a tentative appointment will be placed on their calendar. It moves to B
Resources refer to people who may be resources.
Public Folders
This view opens in a new window and is important to all staff in your district. Only the A
calendar but you’ll be able to view important, upcoming events. You could
Out of Office Assistant – This seems logical but is replicated on a list serve. Default is “in the office” and what we suggest using.
Messaging Options:
Make selections to please yourself. You may want to add a signature to your emails – check the box shown with the arrow at left. It will bring up a screen
w file. S
select ices
available in other Microsoft products.
Keep it simple and not offensive. What is nny to you utomatic ne
ut from the message.
OPTIONS
ill let you design your signature ee shot below. Notice you can almost all the formatting cho that fu may not be to your boss or a parent and it is an a feature.
You may want to consider putting in a li other symbol to make your name stand o
Reading Pane Options
The default choice is the re
goes away distinguishing read emails from unr
commended choice – - as items are read the Bold font e
Spelling Options
You know your typing weaknesses and strengths. Make your selections appropriately. A math or tech teacher may want to ignore word with numbers where an English teacher would not. Chronic mis-spellers will want to select, “Always check before sending.”
Email Security – this is not used in our setup at
COCC
k
s you to tell OWA what NOW are junk you KNOW you want
gh.
age Junk Email
ory and then add the emails address that fits.
Appearance – permits you to change the basic overall color scheme ad ones. N Privacy/Jun Allow emails you K and ones to come throu Click on Man Lists… Email
Calendar Options
Set to default to your personal preferences. Reminder Options l eminder al tact list he er Global. lly have all of TC and possibly all of NCOCC
ms
n cover a
Remember Again this is a persona
preference – The default ch are all good. (Default r can be changed on individu appointments.)
Contact Options
As you develop your con you may want to change t default to Contacts ov Global will eventua
oices
PC
membership.
Recover Deleted Ite
A rarely needed feature but helpful when needed. You ca bring back your most recent deleted files to re
particular email.
to Save and Close to keep the changes you have made. Simply selecting Close will NOT save changes.
Create a personal “distr
sages to a e, you can create a
istribution list to simplify addressing ng requests. After a
ed, you can send a tiple tribution valid e-mail
toolbar, click the arrow next ribution List. list window, in the
e name of rganization to tribution list, click Find Names. Use the Find Names dialog box to locate the person in your organization's global address list or your contacts, and then
to
ch person you
ype the e-mail addresses or aliases for the people you want e Add to Distribution List text box.
4. To add a personal contact or person outside of your organization to your
distribution list, type the contact's name or the person's e-mail address in the
o h
person you want to
ip: To delete the distribution list from your address book in the new distribution list indow, click Delete on the toolbar.
PORTANT:
You CANNOT select your distribution list from your contacts list with an open email. Instead, to send a message to all the members of the distribution list, go to contacts, open the distribution list and click Send mail to list
ibution” list
If you regularly send e-mail mes group of peopl
d
messages and meeti distribution list is creat
message or meeting request to mul recipients at the same time. Dis lists can include anyone with a address.
1. On the main
to New, and then click Dist 2. In the new distribution
List Name text box, type th your new distribution list. 3. To add a member of your o
your dis
click Add recipient ...Distribution List. Repeat this step for ea
want to add.
Note: You can also t
to add in th
n List text box, and then click Add. Repeat this step for eac add. Add to Distributi T w IM .
