UCD IT Services
IT13 - Wireless Expansion
Project Initiation Document
Version 1.0
02 December 2014
Version History
Version Date Summary of Changes Changed by
Contents
1
Objectives & Scope
3
1.1
Background to the Project
3
1.2
Project Objectives
3
1.3
Expected Benefits
3
1.4
Project Scope
3
1.5
Change Control
3
2
Project Plan
4
2.1
Project Approach
4
2.2
Milestones & Deliverables
4
2.3
Project Plan
5
3
Project Structure
6
3.1
Roles & Responsibilities
6
3.2
Project Team Meetings
7
4
Risks & Issues
8
4.1
Initial Risk & Issue Log
8
4.2
Ongoing Management of Risks and Issues
8
5
Communication Plan
9
6
Project Costs
10
6.1
Initial Project Budget
10
1 Objectives & Scope
This Project Initiation Document (PID) defines the Wireless Expansion Project in detail including objectives, scope, approach, deliverables, timescale and structure of the project so that it can be understood and agreed by all stakeholders.
1.1
Background to the Project
Due to the continued explosive growth of wireless devices more and more staff are now using wireless access as the method of choice to access the UCD network and services. As well as being a more convenient method for staff to access the network some devices are now supplied without a wired connection. Our current wireless infrastructure mainly caters for open access areas such as lecture theatres, study areas etc.
1.2
Project Objectives
The objective of this project is to ensure that UCD’s wireless networks expand from open access areas such as lecture theatres, study area’s etc to staff offices.
1.3
Expected Benefits
The main benefit to this project is that it will allow staff to experience the benefits wireless network connectivity in their offices; thereby allowing staff to use a range of devices to interact with the UCD network and complete their academic and research responsibilities.
1.4
Project Scope
This project will involve a wireless review on a building by building basis across the UCD campus, to determine the extent on wireless access in staff areas. We will provide quotes from Buildings and Services for the cost of providing the cabling infrastructure to install the necessary access points to improve coverage in weak areas.
If Colleges and Schools are willing to provide budget for infrastructure then IT Services will provide the access points and manage the network in these locations.
1.5
Change Control
The Wireless network will only be expanded in staff areas where Colleges/Schools agree to provide the necessary budget for expansion to the physical wiring structure of the building. Reviews of wireless expansion will be on a building by building basis
2 Project Plan
2.1
Project Approach
The expansion of the wireless network will be on a review of buildings on a building by building basis. We will review older buildings like Engineering, Newman etc which are known to have low WIFI signal in staff areas.
Quotes will be provided from external cabling contractors through Buildings and Services to install the necessary wired infrastructure to give pervasive WIFI coverage in staff offices. The cost and implementation of this infrastructure will be reviewed with college/schools and an action plan for targeted areas and timelines will be produced on a building by building basis.
2.2
Milestones & Deliverables
The following milestones, deliverables and target delivery dates have been defined for the project:
Milestone Deliverable Responsibility Reviewers/
Approvers
Due Date 0 Building A WIFI coverage
reviewed and WIFI coverage upgraded Shaun Kennedy David Coughlan Networks Team Reviewers: Shaun Kennedy David Coughlan College/school Q1 2015
1 Building B WIFI coverage reviewed and WIFI coverage upgraded Shaun Kennedy David Coughlan Networks Team Reviewers: Shaun Kennedy David Coughlan College/school Q2 2015
2 Building C WIFI coverage reviewed and WIFI coverage upgraded Shaun Kennedy David Coughlan Networks Team Reviewers: Shaun Kennedy David Coughlan College/school TBC …
2.3
Project Plan
The plan is to approach the WIFI expansion on a building by building basis. Quotes and costs will be provided and the expansion of WIFI coverage per building will be agreed between colleges/schools and IT Services.
3 Project Structure
The project comprises a Project Team consisting of the Networks Team, Buildings and Services and individual Colleges/schools.
3.1
Roles & Responsibilities
Role Responsibilities Names
Networks Team Buildings and Services
Ensure that the project direction is appropriate to the achievement of the ultimate objectives
Work with Buildings and Services in
identifying locations for wired infrastructure and providing quotes to Colleges/Schools
Review and approve deliverables
Monitor and proactively manage risks as they arise. Anthony Grenham Nigel Whelan Helen Brangan Project Sponsor
Ensure that resources are provided as required for the project
Take action on any issues escalated by the Project Team
Shaun Kennedy David Coughlan
Project Manager
Prepare the Project Plans
Determine resource requirements and ensure that appropriate resources are allocated
Manage the project to ensure that the desired results are achieved within agreed time-scales
Monitor progress and report on a regular basis to the College/Schools
Prepare project deliverables and their presentation for approval
Networks Team Shaun Kennedy David Coughlan
Project Team
Conduct the tasks and activities of the project in accordance with the Project Plan
Prepare the project deliverables by the agreed due dates
Report progress to the Project Manager
Role Responsibilities Names
3.2
Project Team Meetings
The following are the scheduled project governance meetings:
Team Attendees Frequency
N/A N/A
4 Risks & Issues
4.1
Initial Risk & Issue Log
The following project risks or issues have been identified on commencement of the project. These initial tasks to address these risks or issues are outlined.
Risk / Issue Probability H M L Impact H M L Actions to Mitigate Responsibility Budget Y Y Onus on individual college/school to provide budget for cabled infrastructure. A reduced install may have to be provided in certain locations. Onus on individual college/school to provide budget for cabled
infrastructure
Cabling installs y y Schedules
may run over depending on timelines of cabling installers. Give as much time and notice as possible to installers. Buildings and Services and Networks Team
4.2
Ongoing Management of Risks and Issues
Any additional risks and issues identified will be maintained on an ongoing basis by the Networks Team in a separate Risks and Issues logs.
5 Communication Plan
The following table highlights the communication and interaction activities planned for each stakeholder group:
Stakeholder Actions Responsibility
Building A Arrange meetings with
College/Schools, Buildings and Services, contractors
Shaun Kennedy David Coughlan Networks Team Building B Arrange meetings with
College/Schools, Buildings and Services, contractors
Shaun Kennedy David Coughlan Networks Team Building C Arrange meetings with
College/Schools, Buildings and Services, contractors
Shaun Kennedy David Coughlan Networks Team
6 Project Costs
6.1
Initial Project Budget
Each building will involve a separate cost and this will only be determined after quotes from contractors on cable installs and number of access points required to provide wireless coverage are determined. Cost will vary significantly from building to building depending on building age and building infrastructure.
