Executive
Summary 2
SAP
Global Batch Traceability
2
Data
transfer
principle
3
Functionality
4
Web user interface for easy searching
4
Graphical display of the batch genealogy
4
Top down
where
used
list 5
Bottom up
where
used
list
5
The ability to maintain broken links
6
Integration with SAP and Non-SAP Systems
6
Standard
reports
7
Difference between
ERP Batch Management and GBT
8
Benefits of using SAP Global Batch Traceability
9
Want to learn more?
10
Table of contents
Executive Summary
Companies that are required to track their product movements via batches, whether it is a legal requirement or a supply chain integrity need, find it difficult to perform this in an efficient manner. The reason for this is that the complete batch genealogy, for impacted batches both upstream and downstream, cannot be easily determined or reported on. Such tasks can take weeks to complete and it is business critical to find out the root cause of a product batch issue as fast as possible in order to mitigate its impact.
SAP Global Batch Traceability
SAP Global Batch Traceability is a tool that gives immediate insight into product batch genealogies. It allows fast and efficient analysis and reporting of product batch or multiple distribution records. For example if you have a product issue and need to know all the batches that fed into this product or if you uncover an issue with a raw material that was used for production and you need to list all products and their distribution that have used this raw material.
GLOBAL BATCH TRACEABILITY
...better AND faster
Global Batch Exploration Precision Action
Customer/
supplier
manufacturing
Maintain broken batch links Root cause results Root cause analysis
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SAP
ERP2 SAPERP3
3rd party Batch System 3rd party Batch System Business Partner System Business Partner System Business Partner System 3rd party Batch System
Customer
Targeted Recalls Enable Internal Reportsmanufacturing
GLOBAL BATCH
TRACEABILITY
Repository
SAP ERP1 3URGXFWLVVXHQRWLˉFDWLRQVAll batch tracking related events being transferred from ERP (Batch Management solution) to SAP Global Batch Traceability are material document (goods movement) based, from which other documents such as purchase and process orders are referenced.
GBT then fetches the additional data in the referenced documents using an RFC. Please see data transfer principle below based on a SAP ERP system.
Process in erp
batch traceability in gbt
Create PO GR with ref toMat Doc: PO Create Process Order Mat Doc: Confirm GR/GI to Process Order
GBT schedulder pulls the data from the GBT Transfer table in ERP
Data Transfer
ERP Integration package for GBT (GBT Transfer Table)
Purch Item Purch Item Batch Prod. Ord. Batch Batch
It is also possible to trace cross system batch information, for example if you receive batch relevant information, from more than one batch management system. You can also integrate non-SAP systems into the data transfer.
You can use the following standard functionality if you have set up GBT as your global product batch traceability system.
Web user interface for easy searching
The web user interface allows the user to select multiple batches based on various attributes and report on them in a single run.
Graphical display of the batch genealogy
You can display the global batch traceability network as a graphic to analyze from what components and semi-finished materials the tracked object is produced and in which semi-finished and finished materials the tracked object is used. Furthermore, you can
display detailed object information (e.g. plant, storage location, material classifications, etc.) in a separate window and navigate to the source system of the tracked object.
Top- Down where used list
You can display the global batch traceability network top-down as a table to determine from what components and semi-finished materials the tracked object is produced and from where the tracked object originated (supplier). Furthermore, you can display additional detailed object information in a separate window and navigate to the source system of the tracked object.
Bottom- Up where used list
You can display the global batch traceability network bottom-up as a table to determine in which other tracking objects a specific tracked object was used and where the tracking object was sent (customer and ship to party). Furthermore, you can display detailed object information.
The ability to maintain broken links
The system supports the maintenance of broken links in the product genealogy. This means that SAP GBT will list all batch relevant materials received without a reference document,
such as a purchase order, and you are then able to maintain this information manually.
Integration with SAP and Non-SAP Systems
SAP GBT can receive batch information from multiple systems. A standard integration package exists for SAP ERP. Non-SAP systems can be integrated via web services. Integration is also possible with SAP OER for example to retrieve all the serial numbers of a production batch. This helps for example when there is a product batch issue and it is necessary to identify the exact products that could be impacted.
Batch distribution list
This report can be used to inform business partners (customers) or legal authorities
(governments) concerning a product issue. It allows mass processing of tracked batches and lists all contact data of customers or ship-to parties who received an affected batch.
Batch stock information
This report can be used to display the stock information for a batch. It calls connected ERP systems via a RFC to read the stock information for a batch. It also allows for mass processing of tracked batches.
SAP GBT provides a range of standard reports for repository data, these reports are available via a one click option and can be easily enhanced. Some examples include:
Batch usage list
This report shows which other batches a specific batch was used in, and to which customer the batch was sent.
Batch material balance
This report can be used to display the material stock balance for a batch to check whether all usages of a batch have been captured. It determines the goods receipts and goods issues for each batch, plant, and storage location. It calls the connected SAP ERP systems via RFC to read the stock information. It allows mass processing of multiple tracked batches.
Difference between ERP Batch Management and GBT
The table below shows the difference between ERP Batch Management and Global Batch Traceability.
Features ERP Batch
Management
Top Down / Bottom Up Analyze (Tree View) Yes Yes
Top Down / Bottom Up Analyze (Graphical View) No Yes
Across system tracing capabilities No Yes
Considering Non SAP Systems No Yes
Considering Handling Units, Serial numbers No Yes
Considering Non SAP Tracked Objects (e.g. Pallets) No Yes
Analyze multiple tracked objects in one run No Yes
Identify broken links and maintain batch network No Yes Report (Distribution records) to inform the
government office and customers No Yes
New data model for high performance No Yes
Global Batch Traceability
Benefits of using SAP Global Batch Traceability
Complete cross-system product batch traceability delivers the following benefits: • You gain immediate insight into your corporate product batch genealogy • You may process multiple batches in a single run
• Fast reporting on the precise identification of the distribution record to drive pinpointed hold, withdrawal and recall actions
About Movilitas Consulting
Movilitas Consulting, an SAP software and services partner, provides end-to-end
SAP Supply Chain, Track & Trace and Mobility Solutions. Movilitas Consulting solutions enhance customers’ control of their extended supply chain, ensure compliance with global regulations and optimize field-based business processes helping to accelerate the pace of business performance.
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