REPORT OF THE ASST. SUPERINTENDENT FOR FINANCE AND FACILITIES
BOARD OF EDUCATION MEETING OF DECEMBER 10, 2012
ACTION ITEMS
A. BUDGET TRANSFER REQUESTS (see attached Appendix A)
Approval is requested for transfers in budget appropriations for the 2012‐2013 school year as per the attached.
B. IDEA SUB‐ALLOCATION CONTRACTS (see attached Appendix B)
In accordance with the agreement and pursuant to the directives entered into and authorized under NYS Education Law 4410‐b, 20 U.S.C. 1411 and 20 U.S.C. 1419 regarding the distribution of Section 611 and/or Section 619 flow‐through funds it is recommended that the following Special Education Program Sub‐Allocation Contracts be approved for the 2012/13 school year.
The per‐pupil sub‐allocations are as follows:
IDEA 611 $1,058.00 SEIT $352.63 Related Services only IDEA 619 $ 322.00 SEIT $107.32 Related Services only
Anderson Center for Autism ... $1,058.00 Bilinguals, Inc. ... $1,839.95 Brookville Center for Children ... $3,496.00 Cooper Kids Therapy ... $1,380.00 Henry Viscardi School ... $2,116.00 Kids in Action ... $ 459.95
It is respectfully requested that the Half Hollow Hills Board of Education approve these contracts as submitted.
BE IT RESOLVED, that the Board of Education approves the IDEA Special Education Sub‐
Allocation Contracts and authorizes the Board of Education President to sign said contracts.
C. DONATION FROM HHH HIGH SCHOOL EAST BASEBALL BOOSTER CLUB
(see attached Appendix C)
At the recommendation of Joe Pennacchio, Director of Athletics and Anne Marie Marrone Caliendo, Assistant Superintendent for Finance and Facilities, it is respectfully requested to accept the Half Hollow Hills High School East Baseball Booster Club donation of
renovating/replacing the backstop on the baseball field at High School East. Mr. Anthony Fede, Plant Facilities Administrator has been advised and agrees to have the District’s personnel remove the existing backstop. The new backstop will include installation as part of the donation from the Booster Club.
BE IT RESOLVED, that the Board of Education accepts the generous donation from the Half
Hollow Hills High School East Baseball Booster Club for a new backstop, complete with installation, for the baseball field at High School East.
D. DONATION FROM CABLEVISION SYSTEMS – MSG VARSITY (see attached Appendix D)
As per the attached memo from Jolynn Sapia, Director of Instructional Computing, approval is respectfully requested to accept the attached two checks ($2,000 each) totaling $4,000.00 from Cablevision Systems. This donation is to provide stipends of $1,000 each for one teacher at each high school to work with students in the creation of multimedia content. The other check for $2,000 is to be used by the District to purchase computer equipment to support the
creation of this multimedia content.
BUDGET AMENDMENT
WHEREAS, the Board of Education has accepted the donation from Cablevision of $4,000.00
BE IT FURTHER RESOLVED, that the Board of Education authorizes these funds be added to the
current 2012‐2013 budget by increasing the appropriation as detailed below:
Appropriation
A2850 130 61 Co‐Curr Activities – Personnel Services (HSE) $1,000.00
A2850 130 62 Co‐Curr Activities – Personnel Services (HSW) $1,000.00
A2630 200 00 Computer Equipment $2,000.00
E. NEW YORK SCHOOLS INSURANCE RECIPROCAL CHECK (see attached Appendix E)
Approval is requested by Anne Marie Marrone Caliendo, Assistant Superintendent for Finance and Facilities, to accept the deductible reimbursement from New York Schools Insurance Reciprocal (NYSIR). This check was issued for $500.00 from an October 2, 2012 accident to one of the District’s school buses.
BE IT RESOLVED, that the Board of Education accepts the New York Schools Insurance
Reciprocal (NYSIR) check for $500.
BUDGET AMENDMENT
WHEREAS the Board of Education has accepted the reimbursement check of $500.00,
BE IT FURTHER RESOLVED, that the Board of Education authorizes these funds to be added to
the current 2012‐2013 budget by increasing the appropriation as detailed below:
Appropriation
A5510‐465‐12 Contract Repair‐Buses $500.00
F. DISPOSITION OF OBSOLETE/UNSERVICEABLE COMPUTER EQUIPMENT (see attached Appendix F)
BE IT RESOLVED, upon the recommendation of Sunil John, Network and Systems Coordinator
and Anne Marie Marrone Caliendo, Assistant Superintendent for Finance and Facilities, that the computer equipment, as listed on the attached memo, is not functioning and is deteriorated beyond repair. The computer equipment should be declared obsolete and be disposed of in a manner that is in the best interest of the Half Hollow Hills Central School District.
G. STATE ENVIRONMENTAL QUALITY REVIEW ACT (SEQRA) TYPE II ACTION
WHEREAS, the Board of Education of the Half Hollow Hills Central School District is proposing
building improvements to the Forest Park Elementary School, High School East and the
Natatorium
BE IT RESOLVED, that the Board of Education of the Half Hollow Hills Central School District
declares the District as the lead agency under SEQRA for the following projects:
Forest Park Elementary School, partial roof reconstruction and fuel tank replacement;
High School East locker room/toilet renovation and running track resurfacing;
Natatorium, window wall and metal roof system, and
BE IT FURTHER RESOLVED, that the Board of Education adopts the recommendations of James
M. Campbell Architects PC that these projects are Type II Actions and are therefore exempt from further Environmental Review under Section 617.5(c)(8) of the State Regulations.
H. EXTRACLASSROOM ACTIVITY CHARTERS
BE IT RESOLVED that the Board of Education approves the Charters for each of the extraclassroom
activity funds listed below:
HIGH SCHOOL EAST
Academic Team Future Educators Club Ocean Science Academic Team
African Amer. Club Expressive Movement Club Pegasus Club
American Computer Science League Future Business Leaders of Amer. Peer Aids Educators
Amnesty Int. Club Future Lawyers Photo Club
Animal Friends & Advocates Italian Club SADD
Architecture Club International Thespian Club School Store
Art Club GSA (Gay‐Straight Alliance) Science Explorers
Astronomy Club Ichtus Science Olympiads
Business Honor Soc. Indian American Society Society of Asian American Stud.
Chess Club Interact Club Spanish Honor Society
Class of 2013 Italian Honor Society Spanish Culture Club
Class of 2014 Jazz Band Speech and Oratory
Class of 2015 JV Cheerleading Spring Musical
Cross Club Chamber Orchestra Key Club Tri‐M Music Honor Society
FED Challenge Kickline Varsity Cheerleading
Fall Drama Marching Band Varsity Club
Computer Club Mathletes Vocal Jazz
Film Club Model United Nations We The People
Debate National Art Honor Society Wind Ensemble
DECA National Honor Society Youth‐to‐Youth Teaching
Fashion Club Newspaper Club (Thunderbird) Yearbook
French Culture Club
French Honor Soc.
Freshman Class Student Government
EXTRACLASSROOM ACTIVITY CHARTERS continued…
HIGH SCHOOL WEST
African American Student Org. Federal Challenge Photojournalism
Art Club French Club/French Honor Soc. Regional Quiz Bowl
Art Honor Society Freshman Class 2016 Robotics Team
Asian Club Future Educators Club
SADD Students Against Destructive
Decisions
Athletes Helping Athletes GSA (Gay‐Straight Alliance) Science Explorers Club
Blue Notes Glamour Gals/Gentlemen’s Soc. Science Olympiad
Book School Store Ichtus Club Sophomore Class 2013
Brain Stormers Interact Club Spanish Club/Spanish Hon. Soc.
Business Honor Society
Italian Club & Ital. Nat’l Hon.
Soc. SEC Student Exec. Council
Cheerleading Varsity Jazz Band Step Team
Cheerleading J.V. Jewish Heritage Club Teen Animal Protectors
Chess Club Key Club Thespian Society
Computer Club Junior Class 2014 Trial Advocacy
Cross Campus Chamber Orchestra Literary Magazine Tri‐M Music Honor Society
Dance Team Marching Band Varsity Club
DECA Distributive Educ. Clubs of Amer. Mathletes Yearbook (Trailblazer)
Environmental Club National Honor Society Zakat Club
Euro Challenge Newspaper (The Roundup)
FBLA (Future Bus. Leaders of Amer.) Peer Aids Educators
CANDLEWOOD MIDDLE SCHOOL
Dance Team (Kickline) National Junior Honor Society Student Government ‐7th Grade
Drama Club School Store/Stud. Serv. Ctr. Student Government – 8th Grade
Eighth Grade Advisor Student Government – 6th Grade Yearbook Club
WEST HOLLOW MIDDLE SCHOOL
Cheerleading Jazz Band School Store
Computer Club Kickline Science Olympiads
Creative Writing Leader’s Club Student Government – 6th Grade
Fall Musical L.I. Math Fair Student Government – 7th Grade
Math Olympiads Student Government – 8th Grade
National Junior Honor Society Yearbook Club
Individual charter applications are available in the District Clerk’s office for review.
I. ANONYMOUS DONATION TO THE ATHLETIC DEPARTMENT – Hills Swim and Dive Program
Approval is requested by Joe Pennacchio, Director of Athletics, and Anne Marie Marrone Caliendo, Assistant Superintendent for Finance and Facilities, to accept the anonymous
donation of a 32” Samsung flat screen television, a Humax TiVo video editing unit, a wall mount for the television and a 120’ RCA wire extension. District personnel will install these items for the team and build a simple wooden shelf and box to hold and secure the video equipment.
BE IT RESOLVED that the Board of Education accepts the anonymous donation of a 32”
Samsung flat screen television, a Humax TiVo video editing unit, a wall mount for the television and a 120’ RCA wire extension, for the Half Hollow Hills School District Natatorium for use by the Half Hollow Hills Swim and Dive Program.
INFORMATION ITEMS
A. MONTHLY BUDGET TRANSFERS INFORMATION REPORT (see attached Appendix 1)
Report on the Budget Transfers for the month of October for the 2012‐2013 school year is attached to this report. There is no report for the month of November, as there were no transfers.
B. CLAIMS AUDIT REPORT (see attached Appendix 2)
The Claims Audit Report for the period of October 1, 2012 through October 31, 2012, prepared by the District’s Claims Auditor, Michael Kearns, is attached.
C. TREASURER’S REPORT (see attached Appendix 3)
The Treasurer’s Report for the period ending August, 2012 is attached to this report.
D. CASH FLOW SCHEDULE (see attached Appendix 4)
The Cash Flow Schedule for the period ending August, 2012 is attached to this report.
E. FINANCIAL (see attached Appendix 5 for CitiBank/Visa Itemized Purchases)
Warrants (emailed) ... $4,768,424.16 a. General Fund 11/16/12 ... 3,290,341.55 b. General Fund 11/20/12 ... 670,691.34 c. General Fund 11/30/12 ... 334,258.30 d. School Lunch Fund 11/16/12 ... 52,510.23 e. School Lunch Fund 11/20/12 ... 41,520.69 f. School Lunch Fund 11/30/12 ... 40,035.61 g. Federal Fund 11/16/12 ... 111,685.10 h. Federal Fund 11/20/12 ... 191,657.94 i. Federal Fund 11/30/12 ... 35,723.40