Board Meeting Agenda October 2, 2020 Via Zoom. October 2, 2020 Board Business Meeting Zoom Meeting ID: ; Passcode:

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Board Meeting Agenda October 2, 2020

Via Zoom

NCECF’s mission is to marshal North Carolina’s great people, ideas and achievements to build a foundation of opportunity and success for every child by the end of third grade.

October 2, 2020 Board Business Meeting 9:30 AM – 11:30 AM Zoom

Meeting ID: 860 6534 4219; Passcode: 476912

9:30 AM ...Welcome, Call to Order and Establish Quorum Easter Maynard

...

9:35 AM ...Approve Consent Agenda – Action Easter Maynard 2020 Board Meeting Minutes – Attachment A

2020 Executive Committee Minutes – Attachment A1 2020 Governance Committee Minutes – Attachment A2 2020 Finance Committee Minutes – Attachment A3 2020 Racial Equity Committee Minutes – Attachment A4 2020 Philanthropy Committee Minutes – Attachment A5 2020 Executive Director’s Report – Attachment A6

9:40 AM...ReBuild Stronger – Discussion Muffy Grant

10:00 AM...Governance Committee Sheresa Blanchard & Tracey Greene-Washington

...Floating Holiday – Action - Attachment B

... Board Recruitment – Update – Attachment B1

10:15 AM...Impact Report – Discussion Muffy Grant

10:30 AM...Racial Equity Committee Update Cheryl Parquet

... A Commitment to Racial Equity – Action - Attachment C

... Organizational Self-Assessment Step 1 – Discussion - Attachment C1

... Shared Materials for Continual Learning – Discussion – Attachment C2

10:40 AM... Facilitated Conversation – Discussion Patti Gillenwater

11:00 AM ...Review Financial Statements Peggy Wang

...Fiscal Policies and Procedures – Action - Attachment D

... Financial Reports – Action – Attachment D1

... Financial Graphs – Discussion – Attachment D2

11:20 AM ...Strategic Plan – Discussion Muffy Grant

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ATTACHMENT A North Carolina Early Childhood Foundation

Board Meeting Minutes June 19, 2020, 9:30 am – 11:30 am DRAFT MINUTES

Board Members Present: Easter Maynard, Chair; Patti Gillenwater, Vice Chair; Banu Valladares, Secretary; Peggy Wang, Treasurer; Sheresa Blanchard, Peggy Carter, Sherry Franklin, Matty Lazo-Chadderton, Munro Richardson, Harold Sellars

Members Absent: Eric Bracy, Tracey Greene-Washington, Cheryl Parquet, Jennifer Vu Others Present: Muffy Grant, Mandy Ableidinger, Lisa Finaldi, Kaylan Johnson, Sumera Syed Welcome, Call to Order and Establish Quorum

Easter Maynard welcomed everyone and called the meeting to order at 9:40 am. Attendance was taken and a quorum was established.

Approve Consent Agenda

A motion to approve the consent agenda was duly made and passed unanimously after the following edits have been made:

• Update attendance of Sheresa Blanchard at the February Board Meeting

• Correct the language and process for the Paycheck Protection Program (PPP) at the April Executive Committee Meeting.

EC Education Taskforce and Parent Survey

Muffy Grant provided a summary on the current state of the Early Childhood Education Taskforce in light of COVID-19. NCECF will offer communications support about reimagining childcare with a short-term goal referred to as Rebuild Stronger and then a long-short-term goal to create a system where people consider childcare as a public good. Blue Cross and Blue Shield Foundation is interested in providing the seed money for a childcare survey that would sample parents about the economic implications of childcare.

Suggestions from board members include:

• an initiative in Charlotte that is doing something similar with a chance to align survey with them. • Read Charlotte has a researcher on staff that could help move this work forward.

• Reach out to a work group through the Annie E. Casey Foundation that brings young families together to design systems that work for them.

• At East Carolina University, there is a conversation with early childhood teachers about

wellness, perceived stress and other perspectives during COVID that may be helpful to connect with.

• Connect with Cornell Wright from DHHS as a partner to make sure to reach a diverse group of parents and use the right method that resonates with people.

• Find different ways to reach people (online, in-person, different languages, etc.) and design a survey that is accessible.

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2 A Moment to Reflect on Race in America

Sumera Syed facilitated a discussion around the stress Black communities are facing in the midst of Covid-19 and the killings of Black Americans. As an exercise, Sumera asked board members to share how they were feeling in one or two words and if they wanted to provide a reflection on what is going on in their personal and professional lives. The results from the word cloud are below:

Social Emotional Health Work Overview

Mandy Ableidinger led a brief conversation around the importance of social emotional health in young children. This work is an implementation of NCECF’s Pathways Initiative to identify cross-sector Birth-through-age-eight measures that matter for third grade reading. Social Emotional health has been a theme that runs throughout the Pathways to Grade Level Reading work and among childhood initiatives that NCECF is involved in such as the Preschool Development Grant, Early Childhood Action Plan, Essentials for Childhood, Leandro Commission and WestEd Report, and myFutureNC.

Family Forward NC: Strategies Moving Forward

Lisa Finaldi shared that the target industries for Family Forward NC (FFNC) workforce have been significantly impacted by Covid-19 (ex: hospitality and manufacturing). FFNC is spotlighting a lack of family-friendly policies and the public health need for employers to offer benefits and giving attention to policies during return to work that allow for continued viability for business and continued health and well-being for parents and their children. In addition to childcare, scheduling and leave policies have come to light for many companies because of Covid-19.

FFNC hired Performenter HR to lead the Rapid Response program. The program will provide free access to HR experts in the hospitality and manufacturing industries to assist employers in identifying industry-appropriate, family-friendly workplace benefits during re-opening that allows for the continued viability for business and continued health and well-being for parents and their children. Some of the companies interested are: Krispy Kreme, Asheville Chamber of Commerce, Wilmington Chamber of Commerce, Economic Development Partnership of NC (statewide), Carolina Textile District (Morganton area), Action Greensboro, Rockingham County: multiple organizations. Some ways for support include webinars, podcasts and blogs, townhalls, and panels.

Governance Committee Criteria

Sheresa shared that the Governance Committee is prioritizing recruitment for new board members that represent multiple criteria in corporate background, fundraising background, gender diversity, racial diversity, and generational perspective.

Some suggestions for additions to the recruitment list include:

• Luis Pastor, Latino Community Credit Union (served on FFNC Advisory Council)

• Marco Zarate, (Recommendation from Patti Gillenwater, ask Matty Lazo-Chadderton if she can connect with him)

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3 • Doug Urland, UNC Gillings School of Public Health (Recommendation from Patti)

Additional names for consideration can be emailed to Sumera or Lisa.

Review Financial Statements, Audit & Form 990 Summary, Budget Revision, Paycheck Protection Program

Peggy Wang reviewed the May 31st Financial Statements. NCECF is in a financially healthy and stable position.

The 2019 audit resulted in a clean opinion, no internal control issues, and no findings. There were two minor adjustments on the audit, but nothing material or unusual about management’s recording of finances. Staff will consider implementing more internal financial controls throughout the year, in addition to the annual audit. A motion to approve the audit was duly made, seconded and approved unanimously.

Form 990 was previously reviewed and approved by the Audit Committee at the April 29th meeting. Directly after this meeting, the Audit Committee emailed Form 990 to the Board for review prior to it being signed and submitted, and received no objections from Board members. Form 990 was then signed by the Board Chair and submitted to the IRS by the auditor on May 13th. A motion to ratify the actions that took place in order to approve and file Form 990 in a timely manner was made, seconded and approved unanimously.

The Board previously approved the 2020 budget at the February Board meeting, but there was an error due to a miscommunication that resulted in the double counting of the Blue Cross and Blue Shield of NC sponsorship. The sponsorship has been decreased to $400,000 from $800,000 in the revised budget. A motion to approve the revised budget was made by the Finance Committee and approved unanimously. NCECF received a deposit of $82,017.03 to the BB&T savings account on June 15 through the Payroll Protection Program (PPP). Prior to the Executive Director completing the application for the PPP loan, there was conversation and direction given by the Finance Committee and the Board Chair to further investigate the loan. A motion to authorize the use of the PPP funds according to PPP stipulations was made by the Finance Committee and approved unanimously. Board members recommended creating guidelines for application, authorization, and acceptance of any future loans or obligations. The Finance & Operational Manager will work on establishing a written internal control that will be discussed at the next Finance Committee meeting.

Future Meetings

The next Board Meeting will be held on August 26, 2020. Adjournment

The meeting adjourned at 12:00 pm.

Minutes Submitted by:

______________________________ Banu Valladares

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ATTACHMENT A1 North Carolina Early Childhood Foundation

Executive Committee

September 3, 2020, 1:00 PM to 2:00 PM DRAFT MINUTES

Members Present: Easter Maynard, Peggy Wang, Patti Gillenwater, Sheresa Blanchard, Tracey Greene-Washington, Banu Valladares

Others in Attendance: Muffy Grant, Sumera Syed Welcome, Call to Order and Establish Quorum

The Executive Committee of the Board of Directors (Board) of the North Carolina Early Childhood Foundation (NCECF) met on September 3, 2020. Easter Maynard called the meeting to order and a quorum was established.

Approve Minutes from April 30, 2020 Meeting

A motion to approve the minutes as written from the April 30, 2020 Committee meeting was duly made, seconded and passed unanimously.

Update on Covid-19

Muffy provided an update on the impact of NCECF during Covid-19. She shared that partners and stakeholders have remained engaged. The work around meeting facilitation has shifted virtually and NCECF is focusing specifically on the effects of Covid-19 through the rebuild childcare work and the Rapid Response program with Family Forward NC. The Committee asked for input on how state level officials were lifting up voices from marginalized communities. The Childcare Commission has not passed any resolutions yet but is in the process of receiving public comments about what is best for young children and families.

Board Agenda

Muffy briefly went through the agenda items for the upcoming board meeting. A short update will be provided about the strategic plan at the October meeting with an extensive update taking place at the December board meeting. The Finance Committee will meet next week and will discuss if the budget needs to be adjusted based on changes in funding due to Blue Cross Blue Shield of NC and the Rebuild Stronger work.

Action Item:

• Muffy will send Rebuild Survey questions to Banu Valladares for review. Adjournment

Having no further business, the meeting was adjourned at 2:00 PM. Minutes submitted by:

___________________________________ Banu Valladares, Secretary

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ATTACHMENT A2

North Carolina Early Childhood Foundation

Governance, Nominating & Human Resources Committee Agenda September 2, 2020 10:30 – 11:30

DRAFT MINUTES

Members Present: Sheresa Blanchard, Sherry Franklin, Tracey Greene-Washington, Cheryl Parquet Others in Attendance: Lisa Finaldi, Sumera Syed

Welcome, Call to Order and Establish Quorum

The Governance Committee of the Board of Directors (Board) of the North Carolina Early Childhood Foundation (NCECF) met September 2, 2020. Sheresa Blanchard called the meeting to order and a quorum was established.

Approve Minutes from May 6, 2020 Meeting

A motion to approve the minutes from the May 6, 2020 Committee meeting was duly made and approved by a unanimous vote.

Board Member Prospects

Committee members agreed that four prospective board members should be asked to join the Board by December 2020 to begin terms in January 2021. A list of priorities for recruitment include:

• Corporate background • Fundraising background • Gender diversity

• Racial diversity

• Generational perspective

Priority will be given to individuals that overlap in multiple categories listed above. Based on NCECF staff

recommendations, the Committee discussed the strengths and opportunities of each individual listed on the priorities list and decided who would be the best person for outreach.

• Loretta Harper Arnold: Muffy Grant will reach out.

• Luis Pastor: Staff will ask Banu Valladares to reach out. Tracey Greene-Washington also knows Luis.

• Kathryn Black: Lisa Finaldi will reach out but will first ask Munro Richardson if he is connected to Kathryn since they are both from the Charlotte area.

• Annette Taylor: Cheryl Parquet will reach out. Action Items:

• Sumera Syed will share board recruitment documents with the Committee chairs.

• Staff and committee members will reach out to potential new board members prior to the board meeting. Review Committee Roles and Responsibilities

Sheresa led the conversation about the importance of updating the committee roles and responsibilities as outlined by the Committee Charter. NCECF has evolved in its five-year history and this exercise will map out what has been done historically, what processes are being duplicated by other committees, and where the committee wants to go moving forward.

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6. Conduct periodic evaluations of all strategic governance policies; Board processes; and Board committee structure, responsibilities, and composition; and make recommendations as needed to the Board.

Update: The Committee suggested keeping this item for the charter and streamlining it so that there is more clarity around what is being asked of the Committee to complete.

7. Periodically conduct a Board performance self-assessment.

Update: Annually conduct a Board performance self-assessment. 8. Provide recommendations to NCECF on personnel policies.

Update: Informed by the staff and the Board, the Committee will make recommendations to NCECF on personnel policies.

A discussion around creating an additional holiday for Election Day ensued. The Committee recommended creating a floating holiday so that staff would have the agency to take a day off on a holiday that is important to them. Muffy will draft an action item for the Committee and Board to vote on before the October Board meeting.

9. Perform an annual evaluation of the Committee’s performance and make applicable recommendations. Update: This line item would be a better fit for the Executive Committee’s charter.

10. Regularly review and make changes to the charter of the Committee. No updates to this item.

Action Items:

• Sumera will update the charter document and have it ready for a final vote.

• Muffy will draft language and an action item for a vote at the October Board meeting to create a floating holiday for NCECF.

Adjournment

Having no further business, the meeting was adjourned at 11:30 AM. The next meeting will take place on November 5, 2020.

Minutes submitted by:

___________________________________

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ATTACHMENT A3 North Carolina Early Childhood Foundation

Finance Committee Minutes

September 10, 2020, 1:00 PM via Conference Call Members Present: Peggy Wang, Harold Sellars, Banu Valladares, Easter Maynard Others in Attendance: Muffy Grant, Kaylan Johnson

Welcome, Call to Order, and Establish Quorum

The Finance Committee of the Board of Directors (Board) of the North Carolina Early Childhood Foundation (NCECF) met on September 10 at 1:00 PM. Peggy Wang called the meeting to order and a quorum was established.

Approve Minutes from Last Meeting - Action

A motion to approve the May 11, 2020 minutes was made and seconded. Approval of the minutes passed unanimously.

Annual Fiscal Policies & Procedures Update & Review - Action

The Committee read through changes to the Fiscal Policies & Procedures as proposed by NCECF staff. There were overall changes made to the organization of the document and updates to reflect

conducting business electronically and staff changes in 2019. New sections or major changes are highlighted and include, in brief:

• Segregation of Duties: Fiscal responsibilities of staff, Committees, and Board are listed. • Budget Approval Process: The budget approval timeline was clarified to allow the budget to be

discussed at the end of the fiscal year and at the first meeting of the new year. • Internal Financial Review: In 2021, the Board Treasurer will start reviewing A/P & A/R

transactions and backup documents on a quarterly basis, as provided by the Finance & Operations Manager.

• Combining the Audit & Finance Committees: Based upon Committee/Board conversation and research in 2015 on this topic, it was decided to keep the Audit & Finance Committees separate in 2021 in order to preserve independent reviews of the monthly financial documents and the Audited Financial Statements. Also for this reason, it was clarified that members should not serve on both the Audit and Finance Committees (the Board Treasurer currently serves on both). Adjustment to Committee assignments will be made in 2021.

• Audit: Clarification of approval and filing process of the Audited Financial Statements and Form 990. Committee agrees that the Audit Committee shall review and approve both documents and recommend for approval to the Board. The Board shall receive both documents, a presentation from the auditor, and shall then approve the Audited Financial Statements, thus allowing Form 990 to be filed.

• Loans: As a result of the recent PPP loan NCECF accepted, a loan section was included to outline a process for seeking and signing loans, leases, and/or other financial obligations.

• Expenses & Accounts Payable: Section was reorganized and more detail added. The requirement of having two signers on an expense of $25,000 or more will be re-added to this section to show oversight and control of funds going out of the organization.

• Employee Credit Card Purchases: The misuse of credit card may lead to termination clause will be added to this section, the employee credit card agreement, and the employee manual.

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Action Item:

• Kaylan Johnson will add or update language in the Fiscal Policy as requested and resend to the Committee for approval, with the intent of including as an action item on the October Board agenda.

August Financial Statements – Action

Peggy reviewed the August Financial Statements, including expense & revenue projections for Sept-Dec 2020. There are five pending proposals: General Operating funds from the Pope Foundation, Pathways funds from DHHS/DCDEE PDG grant, Rebuild Stronger funds from Invest Early NC, and Family Forward funds from NCIOM and BCBS of NC.

The $400k proposal for Family Forward through Blue Cross Blue Shield of NC (BCBS NC) was not accepted (included in NCECF’s 2020 budget) because of shifts in direction due to Covid-19, Medicaid Managed Care changes, and leadership turnover at BCBS NC; however, NCECF was invited to re-submit and a $225k proposal was submitted last week to cover September 2020 through June 2021.

Muffy Grant shared that the Rebuild Stronger proposal was submitted recently via Invest Early NC. We have already been funded by BCBS Foundation at $50k to begin this initiative. This proposal is $352,880 for 18 months and we should be notified in the upcoming weeks. There are funders committed, but it is unknown at what level we will be funded. NCECF will be responsible for convening the taskforce and advisory committees around designing the components of rebuilding the childcare system in NC. For Pathways, the PDG grant from DHHS/DCDEE should be releasing an RFA soon, in which NCECF will apply. This RFA was included in NCECF’s 2020 budget at $42k for the year, but had been postponed for several months due to staff changes at DCDEE. The grant may be larger than the projected $8k, depending on how much the state is required to spend down by the end of 2020.

In the Budget vs Actual notes, net income and net assets are presented in a positive outlook if all

pending proposals are granted this year, as well as totals if none of the pending proposals are granted in 2020.

A motion to approve the August Financial Statements was made and seconded. Approval of the August Financial Statements passed unanimously.

Paycheck Protection Program Update - Information

Pending BB&T and SBA guidance, NCECF intends to have all documents ready for forgiveness application by September 30 (October 31 at the latest) in hopes to receive forgiveness notification by the end of 2020 or in early 2021. Finance Committee members agree that neither the Committee nor Board need to review any forgiveness documents before submission. The funds are being held in deferred revenue until confirmation of forgiveness.

Adjournment

Having no further business, the meeting was adjourned at 1:55 pm. Minutes submitted by: ___________________________________ Peggy Wang, Committee Chair

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ATTACHMENT A4 North Carolina Early Childhood Foundation

Racial Equity Committee Minutes August 31, 2020 10:30 AM via Zoom

Members Present: Cheryl Parquet, Patti Gillenwater, Tracey Greene-Washington, Harold Sellars, Peggy Wang

Others in Attendance: Marian Earls, Mandy Ableidinger, Sumera Syed Welcome, Call to Order, and Establish Quorum

The Racial Equity Committee of the Board of Directors (Board) of the North Carolina Early Childhood Foundation (NCECF) met on August 31, 2020 at 10:30 am. Cheryl Parquet called the meeting to order and a quorum was established.

Approve Minutes from May 14, 2020 Meeting

A motion to approve the minutes as written from the May 14, 2020 Committee meeting was duly made, seconded and passed unanimously.

Racial Equity Statement

Sumera Syed shared that the Racial Equity Statement now titled “A Commitment to Racial Equity” has gone through many changes through feedback received from board members, consultants and Committee members. Prior to approving the statement, the Committee discussed updating language from ‘racial equity’ to ‘racial justice’ (see image below for definitions).

The Committee decided to keep the language as it is since NCECF is currently at the beginning of its organizational journey committing to racial equity and can show how the organization is evolving over time to become an organization that is racially just. The Committee can choose to update the statement at a later time to include ‘racial justice’ once NCECF is explicit on what action will look like.

A motion to approve “A Commitment to Racial Equity” was duly made, seconded and passed

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2 Brainstorm: RE Statement Communications Strategy

Since the Committee unanimously approved the statement, the next step is to determine the communications strategy for announcing it publicly. Recommendations for announcements include:

• A letter from the Board

• Outreach to partner organizations • Statement on the NCECF website

• Social media (twitter, Facebook, newsletter)

The Committee shared that NCECF is in its first phases of making internal organizational changes and this is an opportunity to invite partners into the work to witness our journey, hold us accountable on our journey, and join us on the journey if they haven’t started it yet. The Committee also suggested thinking about what funding, programming, and geographic partners would be beneficial in doing this work with NCECF.

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Determine Co-Facilitators

Sumera provided a brief overview on the shared materials list and use of them at each Board meeting. Volunteers for co-facilitators include:

• Slavery by Another Name – October 2nd, 2020: Facilitated by Patti Gillenwater • The Color of Law – December 4th, 2020: Facilitated by Peggy Wang

• The New Jim Crow – Feb/March 2021: Facilitated by Cheryl Parquet

• Why are all the Black Kids Sitting Together in the Cafeteria? – June 2021: Facilitated by Tracey Greene-Washington

A suggestion to add to the book list Caste: The Origins of Our Discontents by Isabel Wilkerson. Review Board Self-Assessment

The Board has completed the first of a five-part organizational self-assessment using a variation of the Coalition of Communities of Color Organizational Self-Assessment Related to Racial Equity. After reviewing the results, the Committee provided comments:

• See all responses (board and staff) and then discuss where NCECF is overall • Look for outliers in the responses

• Some of the questions were difficult to answer as a board member (question on internal communication)

• Staff provide evidence where NCECF is in reality based on the questions compared to where the board thinks NCECF is on the self-assessment

• Make sure that all board and staff agree with what the questions are asking (ex: Plan to develop leadership for board members of color.)

• Make sure NCECF understands the significance of the absence of white men on the Board. Adjournment

Having no further business, the meeting was adjourned at 11:45 AM Minutes submitted by:

___________________________________ Cheryl Parquet, Committee Chair

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ATTACHMENT A5

North Carolina Early Childhood Foundation Philanthropy Committee Minutes August 25, 2020 3:00 PM via Conference Call

Members Present: Peggy Carter, Matty Lazo-Chadderton, Patti Gillenwater, Jennifer Vu Others in Attendance: Muffy Grant, Sumera Syed

Welcome, Call to Order, and Establish Quorum

The Philanthropy Committee of the Board of Directors (Board) of the North Carolina Early Childhood Foundation (NCECF) met on August 25, 2020 at 3:00 pm. Muffy Grant called the meeting to order and a quorum was established.

Muffy provided an update on how much giving has come to NCECF from individual donations and grants since the March Committee meeting.

• Individual Donations: $4,050 • Grants:

o ...$40,000 - Implementation phase for Pathways to Grade Level Reading in conjunction with NC Child

o ...$50,000 – Blue Cross Blue Shield of NC (BCBS NC) Foundation to conduct a parent survey on the economic impact of childcare pre-Covid, during the midst of the pandemic, and post-pandemic

[Jennifer Vu joined the call]

For the release of the 2019 Annual Report, staff is currently working with a graphic designer with a goal to release the Report by the second week in September. This is an opportunity to engage potential donors and use as an appeal. The Report will be online unless there is a need to print a small batch to send out as a hard copy to donors.

Potential Funding

For the Rebuild Stronger work that will occur for 18 months, NCECF has submitted a proposal for $352,880 that advances the work of the Early Childhood Action Plan (ECAP), the Think Babies policy agenda, Leandro, Pathways to Grade-Level Reading and the Preschool Development Grant.

Muffy shared that funding from the BCBS NC corporate is unlikely this year and the Family Forward NC initiative is scaling down and pivoting plans for the remainder of the year if no new funding comes through.

Initial conversations have taken place with Bank of America and RTI International about potential funding opportunities for the future.

NCECF has applied for the James Pope Foundation for the spring grants cycle. Effective Calls to Action

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2 Muffy asked for a brainstorming session on effective calls to action that committee members have witnessed. Ideas include:

• Find a way to show any short-term impact that NCECF has done during Covid-19 • Partner with an arts organization/statewide nonprofit to do a combined appeal • Reach out to organizations such Rural Center and the Golden Leaf Foundation • Tie philanthropy to broader communities of color

• Partner with Easter and the Philanthropy Committee to reach 100% board giving

• Host a virtual coffee talk with influential people from different parts of the state. Send favors (desserts, snacks) so that participants can engage with food together.

Adjournment

Having no further business, the meeting was adjourned at 4:00 PM Minutes submitted by:

___________________________________ Muffy Grant, Executive Director

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ATTACHMENT A6 October 2, 2020

BOARD OF DIRECTORS MEETING: Executive Director’s Report Executive Director Cover Note/Letter

Dear Fearless Board Leaders,

It feels impossible that we find ourselves in September, six months into physical distancing. Our work was shaped by packed meeting rooms, coffee chats, volunteer opportunities – with books and kids (our favorite), subtle interactions, sticky notes on walls, shared laughter. Our work is relational by nature. It is a component of a much larger whole. Somehow - the hearts and minds of NCECF have rallied together to preserve our togetherness with one another and our partners and stakeholders while public health continues to recommend that we stay physically apart.

What this time of virtual community has further illustrated is how important each component, each partner, is to the work. NCECF is proud to be one patch in the tapestry of early childhood advocates that, knit together, makes a beautifully designed and cohesive quilt. We need one another to achieve our goals for a more equitable, whole child approach to better early childhood learning, home, and community environments. And we need data to guide the direction and durability of the stitching. In the following report, you will learn about how data has been an important theme this past quarter. It is a connection point for early childhood leaders. With the disruption brought about by COVID 19, there is certainly opportunity to reimagine a more equitable early childhood system in NC. We are hearted by these silver threads and endeavor to support transformation.

In gratitude, Mufy COVID-19

NCECF has maintained a COVID-19 State Guidance and Information on Early Childhood webpage, accessible via the orange bar at the top of our website, to rapidly share state guidance and information from Governor Cooper’s office, the NC Department of Health and Human Services (NCDHHS), the NC Department of Public Instruction (NCDPI), and the NC General Assembly. Staff updates the page daily, as relevant information is released.

Major Program Activities

NCECF’s work is grounded in and advances our three core strategies of promoting public understanding, convening and spearheading collaboration, and advancing policy. All of the core strategies inform our Birth through Eight Policy Center.

Blog Posts (We published 24 blogs since the last Board Meeting. Highlights include:

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● NCECF Executive Director on the State of Early Childhood Care and Education in NC ● NC State Board of Education Passes Resolution Committing to Equity in Public Education ● Want a Family Forward Workplace During and Post COVID-19? Our Rapid Response Program

Offers Employers Tools and Support

● Join Us for a Virtual Talk with Dr. Iheoma U. Iruka on August 12

● Two NC Communities Recognized by the National Campaign for Grade-Level Reading ● Rethinking the Accessibility of High-Quality Child Care

● NC Business Leader Calls for Action to Rebuild a Stronger Child Care System ● It’s Grade-Level Reading Week and Time to Get to Work on the COVID Slide ● New Pathways Data Dashboard Video Tutorial Available

● COVID-19 is Disproportionately Impacting Communities of Color – Here’s What NC is Doing About It

Website traffic -– From February through June, the NCECF website had 10,358 visitors to the site with 10,110 as new visitors with more than 49.8% of the users from North Carolina, followed by Illinois (19.10%) and Virginia (2.62%).

1. AttendaNCe Counts: Like many things during the pandemic, tracking and supporting regular school attendance looks very different, but remains just as important. During Attendance Awareness Month in September, NCECF will use our blog and social media to build awareness of recommendations from national attendance experts, Attendance Works, on ways to best support attendance during virtual and blended learning.

2. NC Campaign for Grade-Level Reading (CGLR): On August 12th, NCECF hosted our first, half-day virtual summer meeting for NC CGLR community leads and partners. The meeting focused on using data and promoting equity during the pandemic. The morning included a panel discussion with equity leaders from three NC school districts, followed by small group breakout discussions. After lunch, CGLR communities and additional guests heard from keynote speaker Dr. Iheoma Iruka in a virtual talk and discussion called “Solidifying our Villages: Addressing Opportunity Gaps and the Education Debt Through a Racial Equity Lens.” About 30 people participated in the full meeting and 85 attended the keynote address. Read a meeting summary and view recordings of the panel and keynote here.

3. Every Student Succeeds Act (ESSA): NCECF facilitated a webinar in August sharing reopening guidance for preschool providers with partners NCDPI, including Title I Preschool, Exceptional Children’s Preschool and the Head Start State Collaboration Office, and NCDCDEE, including NC Pre-K.

4. Family Forward NC As employers adapt to “business as unusual” under COVID-19, Family Forward NC has adapted, now offering free access to HR experts in our target industries. Rapid Response assists employers in rethinking employee supports which are critical to the continued viability of businesses and continued health and well-being for parents and their children.

Rapid Response will help employers:

● Open earlier and with a strategic advantage

● Bring employees back to work more quickly and more fully

● Provide an ongoing sense of workplace safety for employees and families

We are working with local chambers and workforce and economic development organizations that have been our partners over the past two years to:

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● Easily integrate Family Forward NC tools and our HR experts’ consultation into their existing communication channels for COVID-19 to their members, partners and customers. We have already completed three introductory programs for Chambers in Alamance and Greensboro, the Women’s Economic Development Network, Visit NC 365 and Capital Associated Industries (CAI) HR association.

● Host one-hour programs to provide members with initial support to build family-friendly businesses. Participants in the live webinar receive access to two more recorded webinars, the companion Return to Work Kits for hospitality and manufacturing and the opportunity to apply for one-to-one, no cost consultation with HR consultants at Performentor. The Wilmington and Reidsville (Rockingham County) Chambers and the Wilmington and Beaches Convention and Visitors Bureau have already hosted the live webinar. The local Smart Start in each community is always a partner in the program.

● Connect employers with local Smart Start organizations and Child Care Resource and Referral agencies.

Initial response has been strong, reaching nearly 600 employers through webinars and presentations and nearly 400 people through our website in a few weeks, with about 45 employers interested in working with us in a deeper way. Since early September, we received interest in presentations from NC Restaurant and Lodging Association, Asheville Chamber of Commerce, Gaston County and Onslow County Chambers of Commerce. The Economic Development Partnership of NC is partnering with Family Forward NC to promote Rapid Response.

Since the RR announcement in mid-August:

● We've directly emailed more than 10,000 contacts and partners ● 398 unique visits to the main /return to work page

● Twitter and LinkedIn engagement has hovered around 6 percent.

● Already four Chambers and Economic Development agencies have posted the webinars and Return to Work Kits on their COVID-19 resources page and featured the Rapid Response program in their newsletters and through social media.

We released survey results from NC employers to understand changes made to workplace benefits due to COVID-19. There’s some good news and room to do more. Employers in a variety of industries across the state say they’re proactively changing their workplace benefits to enhance flexibility and add more paid leave and health insurance for employees because of COVID-19.

Capital Associated Industries (CAI)—a human resources professional association composed of businesses from across industries—partnered with us to conduct the survey in July 2020 with 359 employers responding. Our advisor, Dr. Nina Smith, Assistant Professor of Human Sciences, reviewed the survey results and recommended the key findings to highlight. See our infographic here.

5. NC Pathways to Grade-Level Reading

Early Childhood Data Advisory Council: The ECDAC met in August to share updates from NC DPI, NC DHHS, NCECF and other Council partners, hear recommendations from the Children’s Social-Emotional

Health data workgroup, and prioritize two Pathways to Grade-Level Reading data indicators to work on

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Pathways Data Dashboard: The Pathways Data Dashboard was released in June! The interactive, online dashboard makes accessible disaggregated data on about 60 early childhood data measures that matter for third-grade reading proficiency. The dashboard is accessible via its own URL:

https://www.ncpathwaysdata.org/ or through the Pathways initiative page on the NCECF website. Staff

hosted a webinar in July to provide a short tutorial on using the dashboard, and the recording is available on the dashboard as a resource. The dashboard can be used by state and local policymakers, government agencies, community service providers, child advocacy organizations, Smart Start

partnerships, and others to better understand how young children in North Carolina and their families are doing.

Pathways Action Map: NCECF is excited to kick off the development of a new online tool to promote aligned action in the state around grade-level reading, alongside the Pathways Data Dashboard. NCECF began working with a new contractor--Pathos Ethos--in late August to develop the Pathways Action Map. The Map will visualize the prioritized Expectations and Actions outlined in the Pathways Action Framework and highlight key state and local initiatives currently happening in NC in each of the Action areas. NCECF plans to gather additional content for the Map with partner and stakeholder input later this fall and winter.

6. Rebuilding Child Care: North Carolina’s child care system was fragile even before the pandemic. The system served only 40% of eligible young children and their families and was mostly financed by parent fees. Despite high fees that are increasingly unaffordable even for middle-class families, tuition does not cover the cost of delivering high quality child care. Child care centers, many of which are small

businesses, are forced to operate on thin margins, which results in childcare deserts, particularly for infants and toddlers, in all but one NC county. The biggest cost driver is educators, who make on average less than $10/hour, compared to $18/hour starting wage for public school teachers. Many do not have benefits like health insurance. Ultimately, the current model limits access to affordable, high quality care, which hurts NC’s economy, primarily by hindering women’s – and increasingly, men’s – participation in the labor force.

This pandemic is serving as a catalyst to build power, influence, and momentum to reimagine child care as a public good – a sustainable, equitable, accessible, primarily publicly-funded system that is driven by parent choice without sacrificing quality.

The Approach to Achieving Change

Achieving a “public good” model for child care in NC will require a comprehensive campaign that includes:

● Producing recommendations for system transformation (the “what”)

● Building a power base to support and push for those recommendations (the “how”), including: ● Supporting grassroots, community-based, POC-led organizations to harness and share the

wisdom and lived experience of overburdened and under-resourced people and communities ● Fostering broad public will and pressure in support of a transformed, “public good” system that

meets every family’s needs

● Cultivating legislative and administrative champions to make the recommendations reality This comprehensive campaign will require leadership and participation of many organizations and sectors across NC. NC Child has been funded to serve as the backbone organization for the campaign.

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NCECF’s Role

NCECF will support the campaign by:

● Undertaking one or more parent surveys to better understand families’ child care needs ● Convening a technical task force and advisory council to produce recommendations for system

transformation

● Developing messaging and communications to share the transformed vision of child care as a public good

We presented to Invest Early NC in August and expect to hear back from them in early-to mid September with funding availability.

7. NC Initiative for Young Children’s Social-Emotional Health: NCECF is working closely with NC Child on their multi-year initiative to create a comprehensive social-emotional health system for young children,

which will implement Expectation 4 of the Pathways Action Framework. The Steering Committee has

endorsed a visualization and description of the current social-emotional health system, NCECF has hired a racial equity consultant who is helping to keep antiracism centered in the work, and NCECF has contracted with four local organizations who are interviewing and surveying families whose young children have had experiences with the social-emotional health system in North Carolina. That family input will help determine the recommendations that will come out of the process in 2021.

State Organizations, Boards, Commissions, and Councils Governor’s Leandro Commission on Sound Basic Education

The postponed action plan for what NC should do in 2021 to address the Leandro consent agreement was delivered to the judge presiding over the case on June 15. The Governor’s budget proposal, released in late August, requested nearly $400 million in state and federal funding in 2020-21 to begin to

implement that action plan.

North Carolina Preschool Development Grant (PDG): NCECF is expected to lead work funded by the PDG continuation grant on improving early childhood data in the state, such as through our Early Childhood Data Advisory Council. The pandemic has slowed the state’s timeline for releasing RFPs to hire groups to do the PDG activities, however, as DCDEE is overwhelmed with pandemic response. We are on hold until further notice.

Governor’s Early Childhood Advisory Council: Due to the pandemic, this Council has not met since December 2019.

B-3rd Interagency Council: Due to the pandemic, this Council has not met since December 2019. Next

meeting is scheduled for September 16th. Major Administrative Activities

Strategic plan: We completed our work with Noorbiz at the contract’s end in June. It was an interesting and thoughtful process. There is still some polishing and honing that needs to be done before presenting to the board. Our goal is to have it to share with you at the December board meeting.

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● Invest Early NC: Grant request out for roughly $330K for eighteen months of the ReBuild Stronger taskforce convening.

● FFNC Rapid Response: $225K proposal out to Blue Cross NC to support COVID-19 driven Rapid Response.

● John W Pope Foundation: $25K GO proposal for fall 2020 decision.

● Blue Cross Blue Shield Foundation: Received $50K to start the ReBuild work through a parent survey and comms support.

Media

● 7.13.20. Women’s Economic Development Network. Why Child Care Should Be Part of Your COVID-19 Recovery Strategy.

● 7.22.20. EdNC. Perspective: NC Pathways to Grade Level Reading releases a new early childhood data dashboard.

● 8.25.20. Blue Cross Blue Shield of NC. Spotlight on Early Childhood Care and Education. ● 9.8.20 Pritzker Children’s Initiative Newsletter. New Resources and Opportunities: Family

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ATTACHMENT B

ACTION ITEM: Approve Floating Holiday BACKGROUND:

According to the Governance Committee’s Charter: “Informed by the staff and the Board, the Committee will make recommendations to NCECF on personnel policies.”

During the September 2nd Governance Committee meeting, a recommendation by staff was made to include add one paid floating holiday per year beginning in 2020 (cannot rollover year-to-year). Instituting a floating holiday will enhance equity at NCECF by allowing all staff members to celebrate holidays or engage in volunteer opportunities that are important to them besides the traditional federal holidays that NCECF currently offers. This policy recognizes the religious and cultural diversity of our staff members and ensures they have access to the celebrations and traditions that are important to them without needing to use Paid Time Off (PTO).

At the current salary levels, the cost to NCECF would be $1,758 assuming all six employees expend the floating holiday within the year.

Currently NCECF recognizes the following paid holidays: New Year’s Day

Martin Luther King’s Birthday Memorial Day

Independence Day Labor Day

Thanksgiving Day Day After Thanksgiving

Winter Holiday (The last 5-6 business days of December, depending on what days the holidays fall on that year)

NCECF provides PTO based on employee service and prorated to FTE (only 80 hours per year can be rolled over).

PTO accrual rates for full-time employees

Accrual per semi-monthly pay period*

Annualized accrual rate Regular (non-time-limited) employment:

Less than 2 years of service 8 hours 24 days

After 2 years of continuous eligible service 9 hours 27 days After 5 years of continuous eligible service 10 hours 30 days After 10 years of continuous eligible service 11 hours 33 days After 15 years of continuous eligible service 12 hours 36 days

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After 20 years of continuous eligible service 13 hours 39 days RECOMMENDATION:

Approve floating holiday.

Language for floating holiday: Employees shall receive one (1) paid floating holiday per calendar year. The floating holiday may be taken at any time within the calendar year of issue by mutual consent between the employee and their supervisor. The floating holiday may be used in conjunction with PTO; however, the floating holiday does not accrue year-to-year.

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ATTACHMENT B1

NCECF Board Meeting: October 3, 2020

Discussion Item: Bios of Individuals Nominated Kathryn Black

Major Markets Segment Executive – Bank of America

Kathryn Black leads the local market teams in 20 major U.S. cities to deliver on market strategies for Bank of America. These teams support the market presidents by driving business integration across all segments, creating employee engagement plans, and funding grants and sponsorships that build and support communities. Kathryn also works with the Charlotte Executive Leadership Council (CELC), a group of local CEOs, to advocate for solutions that improve Charlotte’s economic vitality and quality of life.

Black received a Bachelor of Arts degree from Queens University of Charlotte, and a Masters of Business Administration from the Kenan-Flagler Business School at the University of North Carolina at Chapel Hill. Black resides in Charlotte, N.C. with her husband and three sons. She currently serves on the boards of Queens University of Charlotte and Communities in Schools and serves on the Board of Advisors for the Kenan-Flagler Business School at UNC Chapel Hill. Prior boards on which she served include Safe Alliance, supporting victims of domestic violence, and the Arts & Science Council. She is also a seven-year volunteer veteran teaching Junior Achievement curriculum at the elementary level.

Loretta Harper-Arnold

Corporate Community Relations Director - Capitol Broadcasting Company

Loretta Harper Arnold has served as the Corporate Community Relations Director at Capitol

Broadcasting Company (CBC)for over 13 years. As an experienced and highly resourceful community strategist able to identify and cultivate authentic, meaningful business-community relationships that deliver desirable outcomes for both the company and the community, Loretta believes that successful companies meet their business objectives while also leaving a positive and lasting imprint within its community. In her role at CBC, Loretta oversees annual giving/philanthropic priorities, leads company annual United Way & United Arts Employee Workplace Campaigns, is responsible for reviewing grant requests and communicating funding decisions to non-profits, and organizes corporate events working with outside partner agencies and vendors.

Prior to her role at CBC, Loretta was the Community Relations Director at WRAL from 1997-2006 and the Program Director for the United Way of Orange County from 1994-1996. She received her Master in Public Administration and a B.A. in Political Science and Education from North Carolina State University. She currently serves as an Executive Board Member for the Triangle MLK, Jr. Committee.

Luis Pastor

CEO/President – Latino Community Credit Union

Luis Pastor has been President and CEO of Latino Credit Union (LCCU) since 2000. He oversaw the organization’s expansion to over 78,000 members and 14 branches statewide, making it the fastest growing credit union in the U.S. During his tenure, LCCU has become model for institutions in the U.S.

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and abroad seeking to provide financial education and services to unbanked and low-income immigrant communities. LCCU has received more than 30 local and national awards including the E Pluribus Unum award for its exceptional immigration integration initiatives as well as the first Wachovia NEXT Award designed to propel high-potential CDFIs to a next level of growth, success, and staying power. In 2015, in recognition of his exceptional leadership skills, Pastor was selected by Credit Union Times readers as one of the 64 most influential leaders in the credit union industry for the past 25 years. Pastor, a native of Spain, has a degree in Economics and Business Administration from CUNEF (Universidad Complutense, Madrid, Spain), a Masters in Human Resources from CEF (Centros de Estudios Financieros, Madrid, Spain) and an MBA from Instituto de Empresa (Madrid, Spain).

Annette Taylor

Minority Business and Community Affairs Manager - NC Education Lottery

Annette Taylor is a philanthropist, instructor, public administrator, nonprofit management specialist and women’s advocate. She is the newly appointed Manager of Minority Business and Community Affairs at the NC Education Lottery focused on increasing diversity among vendors, suppliers and community partners. Taylor’s background includes more than 20 years in the nonprofit and philanthropic arena, directing resources to organizations across North Carolina.

Prior to her new role at the NC Education Lottery, she served as the Director of Community Engagement for U.S. Congressman G. K. Butterfield of North Carolina. As a member of Butterfield’s First

Congressional District leadership team, Taylor directed community outreach in 14 counties, including Durham. Her work focused on leading special initiatives and managing relationships with key

stakeholder and constituent groups, including government leaders, small businesses and universities. In 2016, Taylor began hosting women’s empowerment luncheons called “The State of Women & the Economy” to bring awareness to the leadership gap and address economic inequalities among African-American women. Subsequently, she is establishing the Foundation for Every Woman, a giving circle, to advance an inclusive, sustainable economy for minority women in business and philanthropy.

Taylor was appointed to the NC Council for Women in 2017 by Governor Roy Cooper. She is a member of Delta Sigma Theta Sorority, Inc. and has served on several boards, including the Triangle Nonprofit & Volunteer Leadership Center and the NCCU School of Business Board of Visitors. She is a member of the NCCU Alumni Association and serves as a lecturer and adjunct professor in the Public Administration Department.

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ATTACHMENT C

ACTION ITEM: Approve “A Commitment to Racial Equity” BACKGROUND:

Since May 2020, the Racial Equity Committee has drafted a statement that will hold up racial equity as a core value for NCECF, acknowledging that confronting racism is an essential part of realizing our vision that each North Carolina child has a strong foundation for lifelong health, well-being, and education (full statement below). The statement has been vetted by staff, board members and by community partners recommended by the board. Once the statement has been approved by the Board and the

Organizational Self-Assessment is complete (more information in Attachment C1), the Committee will formalize an Action Plan with measurable outcomes so that NCECF can hold ourselves accountable to ensuring that racial equity is applied in every aspect of our work.

RECOMMENDATION:

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(DRAFT) NC Early Childhood Foundation’s A Commitment to Racial Equity

Background:

In 2013, the North Carolina Early Childhood Foundation (NCECF) made a commitment to diversity and equity by implementing a Diversity Statement and Action Plan. These commitments elevated diversity as an organizational value and devoted NCECF to identifying and removing systemic barriers that result in inequities in children’s outcomes.

Through the Pathways to Grade Level Reading initiative, NCECF committed to using a racial equity lens in 2018 to prioritize strategies that specifically work to reduce structural barriers to opportunity and well-being for children of color. The Pathways commitment also gives special consideration to the wisdom and innovation of people of color to develop responses that are lasting and reach all children. Pathways continues to operationalize its grounding in racial equity in 2019-20 through the formation and facilitation of an Early Childhood Data Advisory Council and data workgroups that are using a racial equity lens to intentionally center the needs and experiences of children of color as NC improves early childhood data collection, analysis and use.

In 2020, NCECF strives to build on its promise for diversity by incorporating an equity policy that will focus explicitly, but not exclusively, on racial equity.

NCECF’s Commitment to Equity

The NC Early Childhood Foundation (NCECF) is committed to building a foundation of opportunity and success for every child by the end of third grade. To make this vision a reality, we seek to identify and remove systemic barriers and replace them with pathways to opportunity.

Race has been a predictive factor in the life outcomes of children throughout our nation’s history and remains so today. Structural racism – implicit and explicit bias embedded in our systems, policies and practices – creates barriers to opportunity. These barriers produce inequities in outcomes for children of color on measures that matter – such as birthweight, social-emotional health, family economic security, housing stability, school discipline, early literacy, and more.

Structural racism limits outcomes not just for children of color, but for every North Carolinian.

Persistent disparities in young children’s health and educational attainment have cost our state billions of dollars in lost economic output and these losses are compounded every year we choose not to properly address these inequities. When every child is supported to reach his or her potential, all of us benefit.

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For these reasons, NCECF’s equity policy focuses explicitly, but not exclusively, on racial equity. We hold up racial equity as a core value, acknowledging that confronting racism is an essential part of realizing our vision that each North Carolina child has a strong foundation for lifelong health, well-being, and education.

Our Beliefs:

• Every child has the right to equitable opportunities and resources in order to realize his or her full potential.

• Widening the path to opportunity begins by ensuring that every North Carolina child, no matter his or her life circumstances, is supported by a premier birth-to-age-eight-system.

• Inequities are created and maintained both intentionally and inadvertently through policies and practices that construct barriers to opportunity. Disparities in children’s health, education, and well-being outcomes can only be mitigated by intentionally focusing on root causes of inequities and on systems-level change.

• Using an explicit but not exclusive racial equity lens will both strengthen our own organizational policies, practices, and results, and also improve the systems that impact North Carolina’s young children and their families.

Equity Policy

The NC Early Childhood Foundation recognizes and honors diversity in race, ethnicity, culture, class, age, abilities, gender and sexual identity, political affiliation and places where people live. We seek to reflect this diversity in all aspects of our work, including the composition of our board, staff, committees, workgroups, and volunteers.

NCECF explicitly acknowledges the impact of systemic racism and seeks to prioritize strategies, policies, and practices designed to both disrupt racism and alleviate its effects on North Carolina’s young children and families. NCECF is committed to ensuring that racial equity is applied in every aspect of our work and that it is woven throughout our organizational framework.

• We commit to collaboration among staff and the Board of Directors to keep racial equity at the center of our work to promote understanding, spearhead collaboration, and advance policies. • We are dedicated to shaping and sustaining an inclusive and equitable work culture.

• We value the voices of people of color to make our work better and more responsive to the state we serve.

• We provide our staff and Board with opportunities for open, honest dialogue about the effects of systemic racism as well as opportunities for ongoing education in racial equity best practices, such as cultural competency and awareness of privilege and bias.

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• We work to build meaningful relationships with groups representing diverse populations to support Board and staff recruitment efforts and to create powerful partnerships to impact outcomes for young children and their families.

By creating a shared vocabulary related to racial equity, we hope to be explicit about desired outcomes and create an open culture of social transformation through collaborative learning.

• Diversity: A collection of both differences and similarities in a group whether based on characteristics such as race, gender, age, or range of other identities or experiences.

• Inclusion: Authentically and intentionally engaging those from diverse backgrounds in processes and decision-making.

• Racial Equity: An analytical framework that acknowledges the impact of structural racism and proactively develops strategies and systems aimed at mitigating its effects on society. If racial equity is achieved, one’s racial identity no longer serves as a predictor of one’s life outcomes.

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ATTACHMENT C1 DISCUSSION ITEM: Organizational Self-Assessment Step 1

BACKGROUND:

Based on research from staff and consultation from former NCECF racial equity consultants, NCECF has decided to move forward with a variation of the Coalition of Communities of Color Organizational Self-Assessment Related to Racial Equity. Step 1 was completed by the board on August 24th and by staff on September 15th. A timeline for completing the entire assessment is included:

Timeline and Process for Self-Assessment 2020

Activities Who’s Responsible Timeline

Capture Step 1 Self-Assessment Board of Directors 8.17 – 8.24

Capture Step 1 Self-Assessment NCECF Staff 8.26 – 9.4

Analyze Step 1 Results RE Committee 8.31

Determine if organization needs to complete Step 2 or entire assessment

NCECF Staff Week of 9.7

Complete Step 2 or entire assessment

Board of Directors & NCECF Staff

9.19-9.25

Analyze Results NCECF Staff Week of 9.28

Report Findings to Staff and RE Committee

NCECF Staff Week of 10.12

Determine Plan for formalizing action steps from results

RE Committee & NCECF Staff Late October Report final findings and

announce action steps

Board of Directors Late October

Determine how often a self-assessment should be completed

RE Committee 11.13 Committee Meeting

*Please note that all dates are tentative, may change, and are dependent on Board and staff responding within the recommended dates.

• Staff Survey Link for Reference • Board Survey Link for Reference

Tool for Organizational Self-Assessment Related to Racial Equity for Reference

Action: Based on board and staff responses (see below), NCECF will complete the first 20 questions and attachments section of the organizational self-assessment and then re-evaluate based on the responses since the responses were mixed. “If you notice that your answers tend toward the one and two range, we recommend that you next complete The First 20 Questions. If you notice that your answers tend toward the three and four range, we recommend that you next complete the entire Organizational Self-Assessment Tool.”

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Board of Directors Summary Organizational Characteristics Summary:

• 11of 14 board members completed the survey

• 6 of 11 board members say that “Institutional commitment to addressing/eliminating racial and ethnic inequities” are in place and a part of our routine while 5 of 11 say that the plan exists but hasn’t been implemented yet.

• 9 of 11 board members say that “Board supports staff to address racial and ethnic inequities” are in place and a part of our routine.

• 9 of 11 board members say that “the organization has a deliberate plan to develop and promote the leadership of board members of colors,” haven’t started the work in this area or the plan exists but haven’t been implemented.

• For “Board can articulate the costs of failing to address barriers to opportunity and embedded racial inequities” 2 of 11 board members said we haven’t started this work yet, 2 of 11 board members said the plan exists but haven’t been implemented, 5 of 11 said this is in place and we have evidence of its use and 1 of 11 said this is part of our routine and we model it for others.

Workforce Competencies Summary:

• 8 of 11 board members say that “understanding of the social, environmental and structural determinants of racial and ethnic inequities” are in place and a part of our routine.

• 7 of 11 board members say that “knowledge of affected community (can be developed by building and maintaining authentic relationships with communities of color, analysis of community-driven data, etc.),” haven’t started the work in this area or the plan exists but haven’t been implemented.

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• For “Courageous leadership that is consistent around applying a racial equity lens and

understanding of power and privilege,” 4 of 11 board members said the plan exists but haven’t been implemented, 3 of 11 said this is in place and we have evidence of its use and 4 of 11 said this is part of our routine and we model it for others.

Thoughts from RE Committee members about board results:

See all responses (board and staff) and then discuss where NCECF is overall

Look for outliers in the responses

Some of the questions were difficult to answer as a board member (question on internal communication)

Staff provide evidence where NCECF is in reality based on the questions compared to where the board thinks NCECF is on the self-assessment

• Make sure that all board and staff agree with what the questions are asking (ex: Plan to develop leadership for board members of color.)

Staff Summary

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• 100% staff completion!

• 7 of 10 metrics scored 3 or above

• There was not a 100% consensus for any metric

o 5 staff members said that supporting staff to address racial and ethnic inequities is “in place and we have evidence of its use” while 1 staff member said “Plans exists to use in planning and implementation”

o 5 staff members said that data and planning practices that are accessible to and, as appropriate, driven by community stakeholders, incorporating community narratives and experience is “in place and we have evidence of its use” while 1 staff member said “Plans exists to use in planning and implementation”

o 5 staff members said that Effective and coordinated administrative processes is “in place and we have evidence of its use” while 1 staff member said “haven’t started work in this area yet”

• A majority of staff said that they “can articulate the costs of failing to address barriers to opportunity and embedded racial inequities”

• Most staff said that the institution is committed to addressing/eliminating racial and ethnic inequities and the environment of the organization (food, art, holiday activities, etc.) is multicultural.

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Workforce Competencies Summary:

• 4 of 7 metrics scored 3 or above (this is in place and we have evidence of its use and This is part of our routine, and we model it for others)

o Staff has knowledge of racial equity components (e.g. public policy development, advocacy, data practices)” and “Understanding of the social, environmental and structural determinants of racial and ethnic inequities

o Staff has knowledge of affected community (can be developed by building and

maintaining authentic relationships with communities of color, analysis of community-driven data, etc.)

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o Problem solving abilities

• A majority of staff responded 1 or 2 for “Community organizing and engagement skills

(community organizing skills based on the principles and practices espoused by communities of color, immigrants and refugees)” – see staff comment on immigrants and refugees

Thoughts from staff about the results:

● Looking at staff & board responses, they do trend towards 3 & 4, but there are still a lot of 2 answers, especially in the board results. I was definitely the one on staff answering 1 and 2! ● I get the impression NCECF is putting into action things mentioned in the Tool but maybe I'm not

aware of it because it's mostly within the RE Committee & program staff? Perhaps as a staff, we should go over existing items, like RE in our HR policy, office environment, data collection & policies, required PD for staff, etc. That way we'll all be on the same page and know what exists and what we need to work on - like an internal RE training.

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● As I completed the first survey, the terms were a little unclear or up for interpretation - like what is a 'deliberate plan'? A person could interpret a 'plan' as a conversation and direction we're headed in or as an actual written policy that is implemented.

● I went through the 20 questions and found I could only say yes to a few because we are lacking (or I'm not aware of) many of the written policies or procedures mentioned. But looking past the 20 questions, the short answer part on the Tool define an end product and would really help us drill down to what already exists, what is in progress, and what is needed, first as a staff, and then to share with the Board.

● This RE work is good timing since we're also revamping the strategic plan and mission statement; they go hand in hand.

● I agree with a lot of the comments above. I did not know enough about what was included or not included in written policies or how to interpret “deliberate plan.”

● I think it would be helpful to discuss some of these areas as a team so we are more familiar with one another’s work, concerns and hopes as it relates to equity. This includes our role at the local level and authentic family/community involvement in informing and leading our work.

● I look forward to hiring more BIPOC on our team. My guess is most of us feel this is important. ● I don’t know why we wouldn’t do the “first 20 questions” next. Can’t hurt, right? I’m excited

we’re doing this process.

● For me a deliberate plan is a written plan that everyone has contributed to and agreed upon which we don’t have - it can be within the strategic plan as noted above.

● Both the vision and mission are not explicit about disproportionality - we need to update those. ● Given the mixed results, I think we should do the first 20 questions.

Figure

Updating...

References

Related subjects :