Sfin Migration Step by Step

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Sfin Migration Sfin Migration

Activate SAP Reference IMG for Financial Accounting (New)

Use

In this Customizing activity you activate the SAP reference IMG structure for

In this Customizing activity you activate the SAP reference IMG structure for Financial Accounting (New)Financial Accounting (New) and and the menu.

the menu. Activities Activities

1. To activate the SAP reference IMG structure do the following: 1. To activate the SAP reference IMG structure do the following:

a) select transaction se38. a) select transaction se38. b) Enter the program

b) Enter the program RFAGL_SWAP_IMG_NERFAGL_SWAP_IMG_NEW.W. c) Select

c) Select ExecuteExecute.. d) On the screen

d) On the screen Activate/Deactivate New I Activate/Deactivate New Implementation Gmplementation Guideuide select select Activate New I Activate New IMGMG and choose

and choose ExcecuteExcecute.. In the SAP Reference IMG the structure for

In the SAP Reference IMG the structure for Financial Accounting (New)Financial Accounting (New) is visible and can be used. is visible and can be used. 2. To activate the menu do the following:

2. To activate the menu do the following: a) Select transaction se38. a) Select transaction se38. b) Enter the program

b) Enter the program RFAGL_SWAP_MNEU_RFAGL_SWAP_MNEU_NEW.NEW. c) On the screen

c) On the screen Activate/Deactivate N Activate/Deactivate New Implementatiew Implementation Guideon Guide select select Activate New IM Activate New IMGG and choose

and choose ExcecuteExcecute..

In the menu the relevant structure is visible and can be used. In the menu the relevant structure is visible and can be used.

Compare Fiscal Year Variants Between CO and FI

Purpose

The migration to the unified journal entry requires an unique fiscal year variant in controlling and financial. The migration to the unified journal entry requires an unique fiscal year variant in controlling and financial. The report reconciles the fiscal year variant of the controlling areas and their assigned company codes. It The report reconciles the fiscal year variant of the controlling areas and their assigned company codes. It creates a propsal for the configuration change.

creates a propsal for the configuration change.

Integration

The report

The report has to be executed in the migration. The fiscal yhas to be executed in the migration. The fiscal year variant of CO and FI have to be ear variant of CO and FI have to be aligned beforealigned before the migration of the transaction data can be started.

the migration of the transaction data can be started.

Selection

The report provides a selection for the controlling area. But the report must be executed for all controlling areas The report provides a selection for the controlling area. But the report must be executed for all controlling areas used in production.

used in production.

Output

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The report lists all controlling areas and company codes to be changed. The number of the posting periods and The report lists all controlling areas and company codes to be changed. The number of the posting periods and the special peiods are listed.

the special peiods are listed.

The column 'Det. FYV for CoAr' (determined fiscal year variant for controling area) and 'Det. FYV for CoCd' The column 'Det. FYV for CoAr' (determined fiscal year variant for controling area) and 'Det. FYV for CoCd' (determined fiscal year v

(determined fiscal year variant for company ariant for company code) code) provides the proposal for the provides the proposal for the configuration change.configuration change. The configuration transactions can be called from the list.

The configuration transactions can be called from the list.

Remark: Differences in the posting periods cannot be changed. In this case you need to contact consulting to Remark: Differences in the posting periods cannot be changed. In this case you need to contact consulting to change the fiscal year variant to equalize the posting periods.

change the fiscal year variant to equalize the posting periods.

Check and Adopt Fiscal Year Variants

Use

In this Customizing activity, you compare the fiscal year variants between controlling areas and their assigned In this Customizing activity, you compare the fiscal year variants between controlling areas and their assigned company codes. For more information, access the full documentation by choosing the

company codes. For more information, access the full documentation by choosing the info buttoninfo buttonin thein the selection screen after starting the activity.

selection screen after starting the activity.

Compare Fiscal Year Variants Between CO and FI

Purpose

The migration to the unified journal entry requires an unique fiscal year variant in controlling and financial. The migration to the unified journal entry requires an unique fiscal year variant in controlling and financial. The report reconciles the fiscal year variant of the controlling areas and their assigned company codes. It The report reconciles the fiscal year variant of the controlling areas and their assigned company codes. It creates a propsal for the configuration change.

creates a propsal for the configuration change.

Integration

The report has to be executed in the migration. The fiscal year variant of CO and FI have to be aligned before The report has to be executed in the migration. The fiscal year variant of CO and FI have to be aligned before the migration of the transaction data can be started.

the migration of the transaction data can be started.

Selection

The report provides a selection for the controlling area. But the report must be executed for all controlling areas The report provides a selection for the controlling area. But the report must be executed for all controlling areas used in production.

used in production.

Output

The report lists all controlling areas and company codes to be changed. The number of the posting periods and The report lists all controlling areas and company codes to be changed. The number of the posting periods and the special peiods are listed.

the special peiods are listed.

The column 'Det. FYV for CoAr' (determined fiscal year variant for controling area) and 'Det. FYV for CoCd' The column 'Det. FYV for CoAr' (determined fiscal year variant for controling area) and 'Det. FYV for CoCd' (determined fiscal year v

(determined fiscal year variant for company ariant for company code) code) provides the proposal for the provides the proposal for the configuration change.configuration change. The configuration transactions can be called from the list.

The configuration transactions can be called from the list.

Remark: Differences in the posting periods cannot be changed. In this case you need to contact consulting to Remark: Differences in the posting periods cannot be changed. In this case you need to contact consulting to change the fiscal year variant to equalize the posting periods.

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Migrate General Ledger Customizing

Use

In this activity, you migrate all new G/L ledgers to the new configuration. In this activity, you migrate all new G/L ledgers to the new configuration. The following are migrated:

The following are migrated:



 Company code assignmentsCompany code assignments 

 Currency settingsCurrency settings 

 Fiscal year variantFiscal year variant 

 Open period variantOpen period variant 

 Settings for real-time integration of CO-FISettings for real-time integration of CO-FI

Define Settings for Journal Entry Ledger

Use

In this Customizing activity, you define the ledgers that you use in Accounting. In this Customizing activity, you define the ledgers that you use in Accounting. Only one ledger can be designated leading ledger.

Only one ledger can be designated leading ledger. There are two types of ledger:

There are two types of ledger:



 Standard: A standard ledger contains a full set of journal entries for all business transactions.Standard: A standard ledger contains a full set of journal entries for all business transactions. 

 Appendix: An appendix ledger is assigned to a standard ledger and inherits all journal entries of the Appendix: An appendix ledger is assigned to a standard ledger and inherits all journal entries of the

standard ledger for reporting. Postings made explicitly to an appendix ledger are visible in that standard ledger for reporting. Postings made explicitly to an appendix ledger are visible in that appendix ledger but not in the underlying standard ledger. This concept can be used to avoid appendix ledger but not in the underlying standard ledger. This concept can be used to avoid duplication of journal entries if many business transactions are valid for both ledgers and only a few duplication of journal entries if many business transactions are valid for both ledgers and only a few adjustments are required in the appendix ledger.

adjustments are required in the appendix ledger.

You also assign company code to ledger, and define currency settings and fiscal year variant. You also assign company code to ledger, and define currency settings and fiscal year variant. Requirements

Requirements



 Company codes are created and configured with currency, fiscal year variant, and open period variant.Company codes are created and configured with currency, fiscal year variant, and open period variant. 

 Controlling areas are configured with currency type and fiscal year variant.Controlling areas are configured with currency type and fiscal year variant. 

 Company codes are assigned to controlling areas.Company codes are assigned to controlling areas. 

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Standard settings Standard settings



 Ledger 0LLedger0L is the leading ledger. is the leading ledger. 

 All companies are assigned to the leading ledger. All companies are assigned to the leading ledger.

Activities Activities



 Create additional ledgers if required.Create additional ledgers if required. 

 Configure company code assignments to ledger.Configure company code assignments to ledger. 

 Check currency settings.Check currency settings. 

 Configure fiscal year variant and open period variant for non-leading ledgers.Configure fiscal year variant and open period variant for non-leading ledgers. 

 Assign accounting principles. Set the indicator Assign accounting principles. Set the indicator Parallel Accounting with G/L AccountsParallel Accounting with G/L Accounts if you want to if you want to

use several accounting principles within one ledger. use several accounting principles within one ledger.

Define Ledger for CO

Version

Use

In this activity, you define a ledger that represents Controlling. That is, a ledger that contains all postings of In this activity, you define a ledger that represents Controlling. That is, a ledger that contains all postings of actual data that is relevant to Controlling.

actual data that is relevant to Controlling.

This is done by assigning the version 000 to a ledger. You do this on a company code level, but you have to This is done by assigning the version 000 to a ledger. You do this on a company code level, but you have to use the same ledger for all company codes.

use the same ledger for all company codes. The current restriction is that

The current restriction is that the version 000 must be assigned to tthe version 000 must be assigned to t he leading ledger he leading ledger ..

You have to assign the version 000 to the leading ledger for all company codes that are assigned to a You have to assign the version 000 to the leading ledger for all company codes that are assigned to a Controlling area.

Controlling area. Requirements Requirements

The fiscal year variant of the company code must be identical to that of the Controlling area. The fiscal year variant of the company code must be identical to that of the Controlling area.

Define Document Types for Postings in Controlling

Use

In this activity, you can create new document types for postings in Controlling, for example you can create a In this activity, you can create new document types for postings in Controlling, for example you can create a document type that you can use for the manual reposting of primary costs.

document type that you can use for the manual reposting of primary costs. Standard settings

Standard settings

For documents types used in Controlling, the indicator

For documents types used in Controlling, the indicator G/L account G/L account must be set. must be set. Example

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The new document type

The new document type COCO is provided as an example. is provided as an example.

Define Document Type Mapping Variants for CO Business Transa

Use

In this activity, you define a mapping variant that maps CO business transactions to document types. This In this activity, you define a mapping variant that maps CO business transactions to document types. This mapping must be done for all CO business transactions that do actual postings.

mapping must be done for all CO business transactions that do actual postings. Upgrades: The migration of the

Upgrades: The migration of the ledger Customizing generates a default mapping variant ledger Customizing generates a default mapping variant in which all COin which all CO business transactions are mapped to the document type that was entered in the variant for real-time CO-FI business transactions are mapped to the document type that was entered in the variant for real-time CO-FI integration.

integration. Example Example

The mapping variant

The mapping variant 00000000010000000001 is provided as an is provided as an example. This variant maps all CO business transactexample. This variant maps all CO business transact ionsions to the document type

to the document type COCO..

Check and Define Default Values for Postings in

Controlling

Use

In this activity, you define default values for use in CO business transactions whose user interfaces do not In this activity, you define default values for use in CO business transactions whose user interfaces do not allow you to enter a document type or a ledger group for posting purposes.

allow you to enter a document type or a ledger group for posting purposes. Requirements

Requirements

You have defined a mapping variant that maps CO business transactions to document types. You have defined a mapping variant that maps CO business transactions to document types. Standard settings

Standard settings

Standard setting: If you do not enter a default ledger group, all CO postings will be done to all G/L ledgers. Standard setting: If you do not enter a default ledger group, all CO postings will be done to all G/L ledgers. Upgrades: The migration of the ledger Customizing enters as default ledger group the ledger group that was Upgrades: The migration of the ledger Customizing enters as default ledger group the ledger group that was entered in the variant of the real-time CO-FI integration.

entered in the variant of the real-time CO-FI integration.

Define Offsetting Account Determination Type

Use

In this customizing activity you define how the system calculates the offsetting account in all applications. In this customizing activity you define how the system calculates the offsetting account in all applications. You have to carry out this activity before you perform any migration acitivities that affect the offsetting account. You have to carry out this activity before you perform any migration acitivities that affect the offsetting account. This activity is a prerequisite for the activity

This activity is a prerequisite for the activity Fill the Offsetting Account in FI DocumentsFill the Offsetting Account in FI Documents.. Standard settings

Standard settings

SAP recommends to choose the option "

SAP recommends to choose the option "As case 2, but including lime items generated automaticallyAs case 2, but including lime items generated automatically ".".

Define Source Ledger for Migration of

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Use

In this customizing activity you define the source ledger (and by doing so the source database table) of the balances for general ledger accounting using the following:

 Target Ledger

 Company Code (you can specify * to apply the settings to all company codes)

 Starting Fiscal Year (by specifying year 0001 you apply the settings for all fiscal years)

Example

Customers using new GL can specify one entry per ledger, where source and target ledger are equal.

Customers using classic GL can specify one entry, where the source ledger is 00, for example GLT0, and the leading ledger (usually 0L) is used as the target ledger.

Customers using new GL can migrate their new GL aggregates for the fiscal years after migration to new GL and their classic GL aggregates , for example GLT0, for the fiscal years prior to the new GL migration.

This requires two entries with different source ledger and starting year. The following example lists two entries at a customer who has migrated form classic to new GL in 2010:

Entry 1:  Target Ledger: 0L  Company Code: 0001  From Year: 0001  Source Ledger: 00 Entry 2:  Target Ledger: 0L  Company Code: 0001  From Year: 2010  Source Ledger: 0L

Execute Consistency Check of General Ledger Settings

Use

In this activity, the Customizing settings for the ledgers are checked. This check must run without error messages before migration of transaction data.

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Activate Business Functions

Use

In this customizing activity you activate the business functions that are necessary for migrating to the SAP Simple Finance add-on for SAP Business Suite powered by SAP HANA.

You have to activate the following business functions in the customizing system and import them into the productive system:

 FIN_GL_CI_1  FIN_GL_CI_2  FIN_GL_CI_3

Standard settings

These business functions activate f unctionality in general ledger which is mandatory for the SAP Simple Finance Add-on.

Prepare New Asset Accounting

Use

The following activities are relevant for you if you have been using classic Asset Accounting up t o now and you now want to migrate to new Asset Accounting.

These and the following activates support you in migrating Customizing data; once you have completed these activities, you can activate new Asset Accounting. Migrating transaction data is not possible until after that; however, the migration of transaction data is not a part of these IMG activities. The documents from Asset Accounting are migrated as part of the migration of documents from the general ledger. Finally, you must

initially build the depreciation values of your fixed assets (see Build Depreciation Values). Note:

The SAP Simple Finance add-on for SAP Business Suite powered by SAP HANA (short: SAP Simple Finance add-on) contains the product SAP Accounting powered by SAP HANA . New Asset Accounting is part of SAP Accounting powered by SAP HANA.

Overview of Steps

To be able to use new Asset Accounting, you have to follow the steps below (among others): The steps differ depending on whether you are in the Customizing system or in a downstream system (test system, production system).

Steps in the Customizing system:

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1. Create prerequisites for the use of new Asset

Accounting See the "Prerequisites" section below. 2. Install the SAP Simple Finance add-on with new

Asset Accounting

See the Administrator's Guide for the SAP Simple Finance add-on

3. Follow the relevant steps for migrating to new General Ledger Accounting

See the Migration Guide for General Ledger Accounting.

4. Migrate the charts of depreciation for new Asset Accounting.

Current activity and following activity; see the "Activities" section below.

5. Make additional manual settings in Customizing for new Asset Accounting.

Customizing activity Perform Additional Manual Activities

6. Check the prerequisites for activating new Asset Accounting.

Customizing activity Check Prerequisites for Activating Asset Accounting (New)

7. Activate the Customizing switch Customizing activity Activate New Asset Accounting

Steps in downstream system (test system, production s ystem):

No. Step Explanation

8. Create prerequisites for the use of new Asset Accounting See the "Prerequisites" section below. 9. Lock the test system and production system to posting.

10. Install the SAP Simple Finance add-on with new Asset Accounting

See the Administrator's Guide for the SAP Simple Finance add-on

11. Follow the relevant steps for migrating to new General Ledger Accounting

See the Migration Guide for General Ledger Accounting.

12. Create the necessary master data. See step 5 for the Customizing system. 13. Import the new Customizing settings into your production

system.

14. Check in the production system whether the transport successfully imported the activated Customizing switch. 15. Unlock the production system for postings.

When you install the SAP Simple Finance add-on, the system shows the new IMG structure Asset Accounting (New) in the SAP Reference IMG, which also contains this activity. At the same time, the system hides the IMG structure for classic Asset Accounting.

Caution:

 Immediately after you have installed the SAP Simple Finance add-on (step 2 in the Customizing

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Accounting - neither using the old logic nor the new logic. You cannot pos t using the new logic until after the migration of your Customizing data and transaction data (documents).

 After you have performed the migration and activated new Asset Accounting, it is not possible to

return to using classic Asset Accounting. Classic Asset Accounting is in the SAP Simple Finance add-on and therefore does not exist in SAP Accounting powered by SAP HANA .

Requirements

Steps 1 and 8: Create prerequisites for the use of new Asset Accounting

(Number sequence for the steps: See above.)

Before you install the SAP Simple Finance add-on, you have to ensure that the prerequisites are met. You can do so using the program for preliminary checks RASFIN_MIGR_PRECHECK. You import this program to your system by means of SAP Note 1939592 before you install the SAP Simple Finance add-on. Perform this check in all of your systems - in the Customizing system as well as in the test system and production system.

Prerequisites for the use of new Asset Accounting

Non-Compatible Components

If you migrate to SAP Accounting powered by SAP HANA and want to use new Asset Accounting, you are not allowed to use any of the following components:

 Joint Venture Accounting (JVA)

You cannot use new Asset Accounting in company codes in which JVA is active, and the reverse is also true.

(The business function JVA, Integration with New General Ledger Accounting

(JVA_GL_INTEGRATION)) is also not compatible with new Asset Accounting in SAP Accounting powered by SAP HANA.)

 From the Financials Extension (EA-FIN):

Lease Accounting Engine (LAE)

The LAE controls postings for the lessor scenario; this scenario consists of the components CRM Leasing (CRM-LAM) and Leasing Accounting (FI-LA).

 Real Estate (RE), that is, classic Real Estate Management

 From Funds Management (PSM-FM) or Industry-Specific Component Public Sector (IS-PS) :

Requests with Reference to Asset

Detailed Prerequisites

 You have activated the Financials Extension (EA-FIN) business function, since you need the new

depreciation calculation with the Depreciation Calculation Program (DCP) fro m EA-FIN. Either you already activated EA-FIN in any case at an earlier point in time, or you activate EA-FIN manually in your systems as part of a project, before you install the SAP Simple Finance add-on.

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 To reflect parallel accounting, you use either the ledger approach in General Ledger Accounting

(FI-GL) (New) or the accounts approach in classic General Ledger Accounting.

 The following applies for Asset Accounting:

o You have configured the classic Asset Accounting (FI-AA) application component.

o Or : If you have not previously used classic Asset Accounting, you need to make all of the necessary Customizing settings for new Asset Accounting.

 Check whether you can completely archive documents from deactivated company codes (this means

company codes that only allow subsequent reporting).

If you do not archive the documents of the company code, you must do the following: o You must migrate the documents with the document migration; and

o You must migrate the assigned chart of depreciation.

 The parallel currencies in the leading ledger in General Ledger Accounting and in the depreciation

areas of the leading valuation in Asset Accounting must be the same.

The following applies in addition to the ledger approach: The parallel valuations of the non-leading ledger and the depreciation areas of the parallel valuation in Asset Accounting have to be congruent. If you have previously been using parallel currencies in General Ledger Accounting, but you have not implemented the corresponding parallel currency areas in Asset Accounting for all depreciation areas, you must first implement these depreciation areas before you install the SAP Simple Finance add-on. Contact your consultant.

Preparation

If, up to now, you were using classic Asset Accounting with classic General Ledger Accounting or classic Asset Accounting with new General Ledger Accounting, you have to make the following preparations:

 Make sure that period-end closing was performed (the following programs (among others):

RAPOST2000, RAPERB2000, reconciliation of the asset subsidiary ledger with the general ledger (account balance list and asset list, RAABST01, RAABST02). If you install the SAP Simple Finance add-on at the close of the fiscal year, you should also perform year-end closing.

 Lock the users to ensure that no additional postings are made.

 Make sure that the periodic asset postings (with program RAPERB2000) are completed.  Also ensure that there are no update terminations from direct postings in the system.

Caution:

You can no longer post once you have installed the SAP simple finance add-on. Posting is only possible again after you have completed the migration fully and successfully. For the installation and the migration to be successful, it is mandatory that you ensure the completeness of the postings for the period-end closing before the installation.

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When to install the SAP simple finance add-on with new Asset Accounting

From the point of view of Asset Accounting, you can install the SAP simple finance add-on at any time; however, it is a requirement that a period-end closing must have been completed.

You need to have fully completed all periodic and current posting processes that involve Asset Accounting. You must not make any postings during the changeover.

Caution:

You are only allowed to perform the next steps once you have made sure that your system meets the prerequisites for installing the SAP Simple Finance add-on by using the program mentioned above for preliminary checks, RASFIN_MIGR_PRECHECK.

Activities

Steps 2 and 10: Install the SAP simple finance add-on with new Asset Accounting

You start the installation of the SAP Simple Finance add-on. Starting from this point in time, it is no longer possible to post in Asset Accounting.

If you were already using classic Asset Accounting, then you only have to migrate your charts of depreciation, and check and possibly add to delta Customizing.

If you were not already using Asset Accounting and now want to use it in the future, you have to completely configure your system for Asset Accounting. The following does not explain the individual steps necessary for this configuration. In the case of a complete configuration, you have to perform step 7 after the configuration is complete, and activate the Customizing switch (Activate New Asset Accounting activity).

Steps 3 and 11: Follow the relevant steps for migrating to new General Ledger Accounting

SAP Accounting powered by SAP HANA is based on new General Ledger Accounting (FI-GL (new)). If you want to use SAP Accounting powered by SAP HANA, but were still using classic General Ledger Accounting until now, the data for General Ledger Accounting is migrated during the migration.

Step 4: Migrate the charts of depreciation for new Asset Accounting.

This step is necessary, if you were already using classic Asset Accounting or new Asset Accounting (from SAP enhancement package 7 for SAP ERP 6.0). You can either migrate the charts of depreciation automatically using the migration program, or manually.

I. Check/create accounting principles

Check if there are accounting principles in the system for your leading and parallel valuations. If not, then create them.

You check and change Customizing for accounting principles in Customizing under Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Ledgers -> Parallel Accounting -> Define Accounting

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II. Check ledgers and ledger groups

The following applies to the ledger approach: One ledger with a ledger group has to exist in the system for each valuation, so for the leading valuation and the parallel valuation. This is normally ledger 0L for the leading ledger with ledger group 0L.

The following applies for the accounts approach: The leading ledger with the ledger group has to have been created in the system. This represents your leading valuation. For each parallel valuation, you have to create a (new) ledger group that also contains the leading ledger as a representative ledger.

The leading ledger 0L with ledger group 0L is usually created by default in the system. Check if the necessary ledgers and ledger groups have been created in the system.

You change Customizing for ledgers in Customizing under Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Ledgers -> Define Ledgers for General Ledger Accounting .

You change Customizing for ledger groups in Customizing under Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Ledgers -> Define Ledger Group.

For the accounts approach, you can also have the option of having the system generate the ledger group for parallel valuation. Start the migration program (see below). The migration cannot completely take place due to the missing ledger group for parallel valuation and the missing assignment of this ledger group to an

accounting principle. However, the system generates a ledger group for each valuation. Its name is made up of <& number of the leading depreciation area of the parallel valuation &>.

Adjust the name of the generated ledger group, if necessary. Run the migration program again later. (See the "Migrate Charts of Accounts" section below.)

III. Assign accounting principles to ledger groups

You change the assignment in Customizing under Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Ledgers -> ->Parallel Accounting -> Assign Accounting Principle to Ledger Groups .

Assign the accounting principle to the ledger group for each valuation that is represented by a depreciation area in your chart of depreciation.

IV. Define settings for the journal entry of the ledger (Define Settings for

Journal Entry Ledger

Use

In this Customizing activity, you define the ledgers that you use in Accounting. Only one ledger can be designated leading ledger.

There are two types of ledger:

 Standard: A standard ledger contains a full set of journal entries for all business transactions.  Appendix: An appendix ledger is assigned to a standard ledger and inherits all journal entries of the

standard ledger for reporting. Postings made explicitly to an appendix ledger are visible in that appendix ledger but not in the underlying standard ledger. This concept can be used to avoid

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duplication of journal entries if many business transactions are valid for both ledgers and only a few adjustments are required in the appendix ledger.

You also assign company code to ledger, and define currency settings and fiscal year variant. Requirements

 Company codes are created and configured with currency, fiscal year variant, and open period variant.  Controlling areas are configured with currency type and fiscal year variant.

 Company codes are assigned to controlling areas.  Upgrades: Migration of ledger Customizing is completed.

Standard settings

 Ledger 0L is the leading ledger.

 All companies are assigned to the leading ledger.

Activities

 Create additional ledgers if required.

 Configure company code assignments to ledger.  Check currency settings.

 Configure fiscal year variant and open period variant for non-leading ledgers.

 Assign accounting principles. Set the indicator Parallel Accounting with G/L Accounts if you want to

use several accounting principles within one ledger.

)

Check the assignment of the accounting principle for the combination of ledger and company code in Customizing under Define Settings for Journal Entry of Ledger .

V. Migrate Charts of Accounts

You migrate your active charts of depreciation in Customizing for Asset Accounting (New) under Migrate Charts of Depreciation. (

Migrate Charts of Depreciation

Use

If you are already using classic Asset Accounting and want to migrate to new Asset Accounting, you have to migrate the charts of depreciation from classic Asset Accounting. This activity supports you in this migration. Using this activity, you can (among other things) assign depreciation areas to an accounting principle.

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Requirements

You have made the preparations in activity Prepare New Asset Accounting:

 You have checked the accounting principles and created new ones, if necessary.  You have checked the ledgers and ledger groups.

 You have assigned the accounting principles to ledger groups.

 You have assigned a ledger and an accounting principle to the company codes used in Asset

Accounting. Standard settings

During the migration, the system makes the following changes: 1. Assign accounting principle and ledger group:

An accounting principle and the related ledger group are assigned to each depreciation area, even to the non-posting depreciation areas.

Note the following: For each set of depreciation areas that is assigned to the same ledger group, only one depreciation area is allowed to manage acquisition and production costs (APC) and have the option Area Posts in Realtime or Area Posts APC Immediately .

2. Adjust Post to General Ledger option:

The settings for posting to the general ledger are changed.

o The leading area of the leading valuation always contains the Area Posts in Realtime option. o The following applies to the ledger approach: The leading area of t he parallel valuation also

contains the Area Posts in Realtime option.

o The following applies for the accounts approach: The leading area of the parallel valuation receives the option Area Posts APC Immediately, Depreciation Periodically or Area Posts APC and Depreciation Periodically .

o The derived depreciation areas that posted to Financial Accounting up to now when the ledger approach was used are no longer needed, except for reporting purposes. These areas

receive the option Area Does Not Post .

o Depreciation areas that represent reserves for special depreciation, for example, receive the option Depreciation Area Posts Account Balances in Real Time, Depreciation Periodically for posting to the general ledger.

3. Adjust transfer of APC values:

It is only possible to transfer values within a set of depreciation areas to which the same accounting principle is assigned.

The leading depreciation area of a valuation always receives the indicator 00, meaning that it never adopts values from another area. The non-leading areas of a valuation always adopt their values from an area that is assigned to the same accounting principle. (Exception: Depreciation areas for

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4. Adjust transfer of depreciation terms:

The same applies here as for the adoption of APC values.

5. The system determines, if you are using the accounts approach or the ledger approach. Activities

1. Perform the migration in a test run.

2. Check the applicable log, and correct the errors. 3. Perform the migration in an update run.

Note:

You can display the migration log of all migrations performed in a test run or an update run in Customizing for Asset Accounting (New) under Display Migration Log.

Check migrated charts of depreciation or perform manual migration of charts of depreciation.

You have to migrate the charts of depreciation manually in the following cases:

 Your chart of depreciation could not be migrated during the automatic migration because the starting

situation defined in your system is not recognized by the migration program.

 You want to migrate the charts of depreciation manually in any case.

 You have charts of depreciation in your system that are assigned to a deactivated company code. This

means they are assigned to a company code that only allows subsequent reporting. The data of this deactivated company code is still not archived; it must therefore be migrated with the document migration. You must therefore definitely migrate this chart of depreciation manually.

This is possible at any time by making the following settings in Customizing for Asset Accounting (New): 1. Assignment of accounting principles and ledger groups to depreciation areas:

under Asset Accounting (New) -> Valuation -> Depreciation Areas -> Define Depreciation Areas 2. Settings for posting to the general ledger (for each depreciation area):

under Asset Accounting (New) -> Valuation -> Depreciation Areas -> Define Depreciation Areas 3. Value transfer for acquisition and production costs:

under Asset Accounting (New) -> Valuation -> Depreciation Areas -> Specify Transfer of APC Values 4. Transfer of depreciation terms:

under Asset Accounting (New) -> Valuation -> Depreciation Areas -> Specify Transfer of Depreciation Terms

5. Use of parallel currencies:

under Asset Accounting (New) -> Valuation -> Currencies -> Specify the Use of Parallel Currencies You can also use these activites, if you want to check the Customizing settings after charts of depreciation have been migrated automatically.

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This activity is based on program Migrate Charts of Depreciation . For more information, see the program documentation Migrate Charts of Depreciation.

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Other Activities

Before you can actually use new Asset Accounting, you have to perform the following steps from the sequence of steps listed above.

In your Customizing system, these are the following steps:

Step 5: Make additional manual settings in Customizing for new Asset Accounting. See Perform Additional Manual Activities.(

Perform Additional Manual Activities

Use

After the migration of the charts of depreciation, you have to make more Customizing settings before you can check and activate new Asset Accounting.

If you have already been using classic Asset Accounting, then you have to make settings for new and changed functions (delta Customizing).

In the downstream system (the test system and production system), it is only necessary to manually create the master data described below.

The following explanations deal only with delta Customizing. It is important to read the documentation of the given Customizing activity.

Delta Customizing consists of the settings in Customizing for Asset Accounting (New) that are described below: Activities

Overview

The following table shows an overview of the manual activities that you have to execute, depending on your starting situation:

Starting Situations:

I. Classic General Ledger Accounting, classic Asset Accounting, accounts approach II. New General Ledger Accounting, classic Asset Accounting, accounts approach III. New General Ledger Accounting, classic Asset Accounting, ledger approach

Starting Situation I Starting Situation II Starting Situation III Define Asset Balance Sheet Accounts of Parallel

Valuation as Reconciliation Accounts Required Required Not Relevant (1) Define Depreciation Area for Quantity Update Optional Optional Optional

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Define Technical Clearing Account for Integrated Asset

Acquisition (2) Required (2) Required (2) Required (2) Specify Alternative Document Type for

Accounting-Principle-Specific Documents Optional Optional (3) Optional (3) Specify Revenue Distribution for Asset Retirement Optional Optional Optional Post Net Book Value Instead of Gain/Loss (4) Required Required Required Check Transaction Types (5) Required Required Required

Explanation:

(1) Only valid for accounts approach

(2) A required activity, if integrated asset acquisitions are to be posted (3) Can be a required activity, if document splitting is active.

(4) If there is a legal requirement.

(5) If transaction types were restricted to depreciation areas.

Details about Activities

Note:

For all Customizing activities, it is important to read not only the explanations here, but also the IMG documentation for the given Customizing activity.

Define Asset Balance Sheet Accounts of Parallel Valuation as Reconciliation Accounts

This step is only necessary, if you work with the accounts approach. This step is not relevant if you are using the ledger approach.

Up to now, you have (as part of the accounts approach) represented one or more additional valuations using separate periodic-posting or direct-posting depreciation areas that post to separate accounts in the general ledger. These asset balance sheet accounts were posted directly in Financial Accounting up to now.

In the future, both the leading valuation and parallel valuation post asset values directly to Financial

Accounting. These asset balance sheet accounts are only allowed to be posted by means of Asset Accounting, and therefore have to be defined as reconciliation accounts.

You have the following options:

 You define the asset balance sheet accounts you used up to now (normal balance sheet accounts that

can be posted directly) of the parallel valuation as reconciliation accounts for the future.

In Customizing under Asset Accounting (New) -> Preparations for Production Operation -> Production Startup -> Accounts Approach: Set/Reset Reconciliation Accounts for Parallel Valuations .

 Or: You create new asset balance sheet accounts in your chart of accounts as reconciliation accounts

of Asset Accounting. To do this, proceed as follows:

a) Create the new asset balance sheet accounts as reconciliation accounts in the general ledger.

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On the SAP Easy Access screen: under Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual Processing -> Centrally (transaction FS00)

b) You then have to enter these G/L accounts in the account determination of Asset

Accounting. For the posting depreciation area that represents the parallel valuation, you have to enter the newly created reconciliation accounts (for example, as balance sheet account for acquisition and production costs, or accumulated depreciation account for ordinary

depreciation).

In Customizing: under Asset Accounting (New) -> Integration with General Ledger Accounting -> Assign G/L Accounts

c) Assign the newly created G/L accounts to your balance sheet structure.

In Customizing: under Financial Accounting (New) -> General Ledger Accounting (New) -> Periodic Processing -> Document -> Define Financial Statement Versions

If you are certain that the balance sheet accounts were never posted manually in Financial Accounting in the past, then you can convert these accounts into reconciliation accounts. If it is not possible to ascertain this, then we recommend that you create new balance sheet accounts (reconciliation accounts) to make

reconciliation between Financial Accounting and Asset Accounting possible for the future.

In any case, we recommend that you reconcile the asset balance sheet values of Asset Accounting with General Ledger Accounting in advance, especially for parallel valuations. To do so, use a program for asset lists in Asset Accounting. In Financial Accounting, you can use the corresponding balance list.

Define Depreciation Area for Quantity Update

In this step, you can specify, for each chart of depreciation, the depreciation area you want to use for the

quantity update. This setting is especially relevant if you are using collective low-value assets. The quantities in the asset master record are only updated if postings are made to the depreciation area specified here.

For each chart of depreciation, the system displays a selection of depreciation areas that are allowed to manage quantities. The depreciation areas are always the leading/posting depreciation area for the given valuation.

The Customizing activity is optional. In the standard system (that is, as long as you do not make any settings to the contrary), the system uses depreciation area 01 for the quantity update.

In Customizing: under Asset Accounting (New) -> Valuation -> Depreciation Areas -> Specify Depreciation Area for Quantity Update

Define Technical Clearing Account for Integrated Asset Acquisition

This step is always necessary if you want to post an integrated asset acquisition. You enter the business transaction for the vendor invoice and the asset acquisition in one step; you enter the accounts for the liability and the capitalization of the asset and post to them.

It might be the case that you always post your asset acquisitions without integration. That means, as the first step, you enter the incoming invoice and post against a clearing account for asset acquisitions. In the later, second step, you enter a separate transaction in Asset Accounting and thereby capitalize the asset and post against a clearing account for asset acquisitions. In that case, you do not have to enter this account.

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For an integrated asset acquisition posting, the system divides the business transaction into an operational part and a valuating part:

 For the operational part (vendor invoice), the system posts a document valid for all accounting

principles against the technical clearing account for integrated asset acquisitions. From a technical perspective, the system generates a ledger-group-independent document.

 For each valuating part (asset posting with capitalization of the asset), the system generates a

separate document that is valid only for the given accounting principle. This document is also posted against the technical clearing account for integrated asset acquisitions . From a technical perspective, the system generates ledger-group-specific documents.

Procedure:

1. Create a new G/L account called technical clearing account for integrated asset acquisitions as a reconciliation account for asset accounts in the chart of accounts and in the company code.

On the SAP Easy Access screen: Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual Processing -> Centrally (transaction FS00)

2. Enter this G/L account in the account determination of Asset Accounting for your chart of accounts. In Customizing: under Asset Accounting (New) -> Integration with General Ledger Accounting -> Technical Clearing Account for Integrated Asset Acquisition -> Define Technical Clearing Account for Integrated Asset Acquisition

3. Assign the newly created G/L accounts to your balance sheet structure.

In Customizing: under Financial Accounting (New) -> General Ledger Accounting ( New) -> Periodic Processing -> Document -> Define Financial Statement Versions

Note:

Check if a different field control is set up in your system, depending on the asset balance sheet account to be posted or on the given transaction (such as APC or investment support). If this is the case, you need different technical clearing accounts for integrated asset acquisitions . Proceed as follows:

1. Create another G/L account called technical clearing account for integrated asset acquisitions as a reconciliation account for asset accounts in the chart of accounts and in the company code. You have to define the field status variant for this account differently than the first account.

On the SAP Easy Access screen: Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual Processing -> Centrally (transaction FS00)

2. You then have to enter this G/L account in the account determination of Asset Accounting for your chart of accounts.

In Customizing: under Asset Accounting (New) -> Integration with General Ledger Accounting -> Technical Clearing Account for Integrated Asset Acquisition -> Define Different Technical Clearing Account for Required Field Control

3. Assign these G/L accounts to your balance sheet structure.

In Customizing: under Financial Accounting (New) -> General Ledger Accou nting (New) -> Periodic Processing -> Document -> Define Financial Statement Versions

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Specify Alternative Document Type for Accounting-Principle-Specific Documents

This step can be necessary, if you use document splitting. In that case, you have to enter an alternative document type for the valuating document, if you want the document splitting rules to be different for the business transaction variant of the valuating document (asset acquisition) and the operative document (Accounts Payable). This step could also be necessary, if your organization requires that the valuating documents are posted with a different document type than the operational documents.

Procedure:

Check whether you need alternative document types for posting the valuating document, either due to the definition of document splitting or due to requirements in your organization. If this is necessary, proceed as follows:

1. Check whether you can use a document type that already exists in the system, or whether you need a new document type. In the second case, create the document type.

In Customizing: under Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Document -> Document Types

2. Check whether you can use an existing number range for the newly created document type, or whether you have to create a new number range.

In Customizing: under Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Document -> Document Number Ranges

3. Assign the alternative document type for the posting of your valuating document.

In Customizing: under Asset Accounting (New) -> Integration with General Ledger Accounting -> Integrated Transactions: Alternative Doc. Type for Ledger-Grp-Spec. Docs -> Specify Alternative Document Type for Acctg-Principle-Specific Documents

4. If you need to use other alternative document types for the valuating document for individual company codes, you can differentiate them further.

In Customizing: under Asset Accounting (New) -> Integration with General Ledger Accounting -> Integrated Transactions: Alternative Doc. Type for Acctg-Princ.-Spec. Docs -> Define Separate Document Types by Company Code

Specify Revenue Distribution for Asset Retirement

In this step, you specify at company code level how the system is to distribute revenues arising from asset retirements: either based on the net book value or on APC. In the standard system, the distribution is based on the net book value.

Check the distribution of revenue for your company codes, and adjust the distribution as necessary to meet your requirements.

In Customizing: under Asset Accounting (New) -> Transactions -> Retirements -> Gain/Loss Posting -> Define Revenue Distribution for Fixed Asset Retirement

Post Net Book Value Instead of Gain/Loss

In this step, you specify at company code level how the system posts during an asset retirement due to sale or scrapping. In the standard system, the system posts a gain or loss. As another option, you can choose to post the net book value of the assets instead for a depreciation area. In that case, the system posts the net book

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value to the account for clearing of revenue from asset sales or for clearing of revenue from asset sales to affiliated companies.

Note:

This posting variant is not allowed in most countries. In some countries, such as France, however, it is a legal requirement.

Check whether it is a legal requirement to post the net book value for individual areas, and adjust your settings accordingly.

In Customizing: under Asset Accounting (New) -> Transactions -> Retirements -> Gain/Loss Posting -> Post Net Book Value Instead of Gain/Loss -> Sub activity Specify Depreciation Areas for Net Book Value Posting

Check Transaction Types

If you were using transaction types that were restricted to certain depreciation areas, then you can no longer use these transaction types. Check whether your existing transaction types that are not restricted to

depreciation areas are sufficient. Otherwise you have to create new transaction types (that correspond to the previous restricted ones) that do not have restrictions to depreciation areas.

(To restrict a business transaction to a given valuation in new Asset Accounting, you enter a restriction to an accounting principle or depreciation area when you post the transaction.)

Investment support and also revaluation and new valuation are an exception:

 The transaction types for investment support and revaluation are automatically generated by the

system when you create a corresponding measure, and therefore are restricted to the depreciation area to be posted to.

 The transaction types for revaluation and new valuation that relate to transaction type group 81/82/89

can continue to be restricted to depreciation areas.

In Customizing: under Asset Accounting (New) -> Overview for Experts -> Check Transaction Types In new Asset Accounting you can flag existing transaction types as obsolete:

 Transaction types that should no longer be used for postings for organizational reasons

 Transaction types that you are no longer allowed to use for postings due to technical reasons as these

were restricted to certain depreciation areas in the past

If you set the obsolete indicator for a transaction type, this has the following effects:

 The transaction type is no longer proposed in the input help when you make postings.  It is still used for reporting purposes though.

See also the direct help for field Transaction Type Is Obsolete.

 )

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 Step 7: Activate new Asset Accounting.

Migrate Charts of Depreciation

Use

If you are already using classic Asset Accounting and want to migrate to new Asset Accounting, you have to migrate the charts of depreciation from classic Asset Accounting. This activity supports you in this migration. Using this activity, you can (among other things) assign depreciation areas to an accounting principle. Requirements

You have made the preparations in activity Prepare New Asset Accounting:

 You have checked the accounting principles and created new ones, if necessary.  You have checked the ledgers and ledger groups.

 You have assigned the accounting principles to ledger groups.

 You have assigned a ledger and an accounting principle to the company codes used in Asset

Accounting. Standard settings

During the migration, the system makes the following changes: 1. Assign accounting principle and ledger group:

An accounting principle and the related ledger group are assigned to each depreciation area, even to the non-posting depreciation areas.

Note the following: For each set of depreciation areas that is assigned to the same ledger group, only one depreciation area is allowed to manage acquisition and production costs (APC) and have the option Area Posts in Realtime or Area Posts APC Immediately .

2. Adjust Post to General Ledger option:

The settings for posting to the general ledger are changed.

o The leading area of the leading valuation always contains the Area Posts in Realtime option. o The following applies to the ledger approach: The leading area of t he parallel valuation also

contains the Area Posts in Realtime option.

o The following applies for the accounts approach: The leading area of the parallel valuation receives the option Area Posts APC Immediately, Depreciation Periodically or Area Posts APC and Depreciation Periodically .

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o The derived depreciation areas that posted to Financial Accounting up to now when the ledger approach was used are no longer needed, except for reporting purposes. These areas

receive the option Area Does Not Post .

o Depreciation areas that represent reserves for special depreciation, for example, receive the option Depreciation Area Posts Account Balances in Real Time, Depreciation Periodically for posting to the general ledger.

3. Adjust transfer of APC values:

It is only possible to transfer values within a set of depreciation areas to which the same accounting principle is assigned.

The leading depreciation area of a valuation always receives the indicator 00, meaning that it never adopts values from another area. The non-leading areas of a valuation always adopt their values from an area that is assigned to the same accounting principle. (Exception: Depreciation areas for

investment support shown on the liabilities side always have indicator 00.) 4. Adjust transfer of depreciation terms:

The same applies here as for the adoption of APC values.

5. The system determines, if you are using the accounts approach or the ledger approach. Activities

1. Perform the migration in a test run.

2. Check the applicable log, and correct the errors. 3. Perform the migration in an update run.

Note:

You can display the migration log of all migrations performed in a test run or an update run in

Customizing for

A s s et A cc ounting (New)

under Display Migration Log.(

Display Migration Log

Use

You can use this activity to display the logs of the migration of charts of depreciation during either the test run or the update run.

Requirements

You have executed at least one migration of charts of depreciation for new Asset Accounting in either test mode or update mode.

See also

This activity is based on program Display Migration Log . For more information, see the program documentation Display Migration Log.

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Display Migration Log

Use

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