Company Setup | Work Comp Tab
You use this tabbed page to define the Workers’ Compensation codes for the company. Once you set up these codes, you can assign them to positions (Company Setup > Positions
tab) and employees (Employees > [employee] > Status/Position tab).
To work with Workers’ Compensation codes, select [company] > Company Maintenance > Company Setup > Work Comp tab. The system displays the Workers Comp page and
associated sub‐pages, as shown in Figure 1:
Figure 1: Workers Comp page
The sections that follow explain the tabbed sub‐pages of the Workers Comp page.
Edit Workers Comp Code sub-tab
Figure 2: Edit Workers Comp Code sub-page
The explanations of the fields are as follows:
Description Enter a concise but full explanation of the Workers’ Compensation code provided by the client’s Workers’ Compensation provider.
Workers Comp Rates sub-tab
Click on the Workers Comp Rates sub‐tab. The system displays the sub‐page, as shown in
Figure 3:
Figure 3: Workers Comp Rates sub-page
The explanations of the fields are as follows:
State Enter the two‐character postal abbreviation of the state for this Workers’ Compensation code. If multiple states use this same code, you must create a separate entry for each state.
Start Date Enter the date on which this Workers’ Compensation rate is in effect. End Date Enter the date on which this Workers’ Compensation rate is no longer
Fiscal Start [informational only] Enter the date on which the company’s fiscal year begins.
Wage Limit [calendar YTDs only] Enter the executive wage limit. Used with states where the Workers’ Compensation calculation stops after the employee earns a certain amount.
Rate Enter the industry defined Workers’ Compensation rate for that code. Exp Rate Enter the experience rating (experience modification factor) assigned to
the company by the state. If no experience rate has been assigned, enter 1.0 in this field.
Code Grp Enter the code group if the Workers’ Compensation is based on specific earnings and/or deductions.
ER Code [for Washington L&I only] Enter the employer memo earning code. EE Code [for Washington L&I only] Enter the deduction code if Washington L&I is
being withheld from the employee.
Hours? Put a check in this check box if the Workers’ Compensation calculation is based on hours worked.
EE Rate [for Washington L&I only] Enter the employee rate. F3 Desc, Factor 3–F7 Desc, Factor 7 [informational only] For each of these column pairs, enter a description and the associated factor. Use these fields for states that have additional rate modifiers for Workers’ Compensation. If you are not using these fields, leave blank and zero, respectively. Impound? Put a check in this check box if your organization impounds the Workers’ Compensation monies. Default? Put a check in this check box to use the default SUI tax if there is no SITW tax.
OT Premium Subject? Put a check in this check box if the overtime premium is subject to Workers’ Compensation. Most states base Workers’ Compensation calculations on regular working hours. However, some states include the “portion of overtime” premium; that is, they base Workers’ Compensation calculations on all hours (regular working hours + overtime). If this company meets this requirement, you must put a check in this check box. By Pd End? Put a check in this check box if you want the calculation to be based on the period end date rather than the check date.
Adding Workers’ Compensation Codes
To create a new Workers’ Compensation code:1. Click the yellow star button in the page header:
Figure 4: Yellow star button to add an item
The system displays a pop‐up window in which you define the label for the new Workers’ Compensation code:
Figure 5: Enter New Workers Comp Code dialog
2. Enter a descriptive label for this new Workers’ Compensation code and click the OK button. Each Workers’ Compensation code ID must be unique. The Workers’ Compensation code can be up to ten characters, must be alphanumeric, and should not contain any special characters or spaces. The system creates a new Workers’ Compensation code, adds it to the items list, and puts the cursor in the Description field of the Edit Workers Comp Code sub‐tab.
3. Fill in the appropriate information for this new Workers’ Compensation code.
Deleting Workers’ Compensation Codes
To remove a Workers’ Compensation code:
1. Highlight the Workers’ Compensation code in the items list. 2. Click the black X button in the page header:
Figure 6: Black X button to delete an item
Adding Workers’ Compensation Rates
To create a new Workers’ Compensation rate:1. Under the Workers Comp Rates sub‐tab, click the yellow star button in the sub‐page
header:
Figure 7: Yellow star button to add an item
The system adds a new line item in the sub‐page items list.
2. Fill in the appropriate information for this new Workers’ Compensation rate.
Deleting Workers’ Compensation Rates
To remove a Workers’ Compensation rate:
1. Under the Workers Comp Rates sub‐tab, highlight the Workers’ Compensation rate in
the items list.
2. Click the black X button in the sub‐page header:
Figure 8: Black X button to delete an item
