SAP
SAP – Systems, Applications, Products in Data Processing About SAP
Founded by five former IBM employees in 1972, Walldorf, Germany. Available in 14 languages.
Reasons to Use SAP R/3 - Global Basis - Faster speed
- Flexibility for changes - Agility
- Extended supply chain management - Knowledge sharing
- Creativity focus
ERP – Enterprise Resource Planning
R/2 – R- Real Time, R/2 – Two Tier Architecture R/3 – R- Real Time, R/3 – Three Tier Architecture ABAP – Advanced Business Application Programme SPRO – SAP Project Reference Project
Advantages of ERP
- Better communication - Improves efficiency - Improves quality
- Reduces the cost of the product
Scope for SAP
- Implementation - Training
- Support – (Trouble shooting)
SAP R/3 – Real Time Three Tier Architecture - Presentation layer
- Application layer - Database layer
An SAP screen can contain the following simple screen elements: - Command field - Menu Bar - Standard Toolbar - Title Bar - Application Toolbar - Check Boxes - Radio Buttons - Tab - Status Bar STRUCTURES IN HR
Enterprise Structure: The Client, Company code, Personnel area, Personnel Sub area, Employee Group, Employee Subgroup together forms the enterprise structure in HR. Organization Structure: It forms the hierarchy in which the various organizational units of an enterprise are arranged according to tasks and functions.
Personnel Structure: It describes the employee’s position within the company. A distinction is made between the administrative perspective and the organizational perspective.
ENTERPRISE STRUCTURE
Client
It is a self contained unit in an R/3 system with separate master records and its own set of tables. Clients are from 000 – 999 but 000 – 099 is reserved and from 100 – 999 can be created. Client 000 contains SAP original system and this cannot be changed.
Client is an independent legal and organizational unit of the system Ex: Group
A three- character alphanumeric code uniquely identifies the different clients within a system. Client 000 contains the original SAP system, and cannot be changed.
The system contains both client-independent and client – specific elements:
Client-Independent: Elements that SAP describes as client-independent are used in all clients.
Some elements that are client-independent are: Data structures such as field definitions, table structures and file structures, client independent tables, transactions, programs, standard evaluations, authorization objects, help documentation and user-defined programs.
Client Specific: Client-Specific elements are only used in certain special clients. The following are defined as client specific:
Client Specific Tables: You must copy these from the original client, HR master record, user master records and authorization profiles.
Company Code
The company code is an independent company with its own accounting unit, a company that draws up its own balance sheet. The company code represents the highest level of the enterprise structure within a client.
Personnel Area
Personnel area is a specific entity for personnel administration. It represents a subdivision of the company code. The personnel area has the following functions:
- The personnel are is a selection criteria for evaluation - The personnel area is an entity for authorization checks - You must uniquely assign personnel areas to company codes.
- You can use the personnel area to generate default values for data entry Ex: Payroll Area
Personnel Sub-area
Personnel subareas are subdivisions of personnel areas. The organization of the most important subareas in personnel administration, namely the payscale and wage type structure and work schedule planning are controlled at this level.
PERSONNEL STRUCTURE
The personnel structure displays the position of individual people in the enterprise as a whole.
Employee Group: Employee group is used to classify employees in general terms. It defines the position of the employee within the company’s workforce.
Functions of employee groups include:
- use to generate default values for data entry - use it as a selection criteria for reporting - use it as an entity for authorization checks Example of Employee Groups
- External - Active - Retiree
Employee Subgroup: Employee subgroups are divided into employee subgroups. All control features for the personnel structure are defined at the employee subgroup level. Ex: The following employee subgroups make up the active employee group
Active Employee Group: - Hourly wage earners - Monthly Wage earners - Payscale Employees - Non-payscale Employees
Indicators defined by employee subgroups
- Assign employee characteristics for statistical evaluation - Grouping for collective agreement provision
- Grouping for permitted primary wage types - Grouping for personnel calculation rules - Grouping for work schedules.
ORGANIZATION STRUCTURE
Organization Unit: Org units describe the different departments in the enterprise. Ex:
- by department - by Region
- by business process
The organization units could be departments, teams, groups and so on.
Job: A job is a general classification for a set of tasks in an enterprise. Jobs as a ‘description of activity’ Ex: sales person, consultant, manager
Position: Positions describe the concrete areas in an enterprise that need to be covered by available personnel. Positions represent a specific job entity and are occupied by people.
ORGANIZATION KEY
This key is used to enhance the authorization checks in conjunction with the master data. The organizational key is a 14-character field in the organizational assignment Infotype (0001) that you can structure according to your own requirements.
EMPLOYEE ATTRIBUTES - Activity Status
- Employment Status - Training Status
The possible entries for Activity Status are: - 1 = Active employee - 2 = Retiree
- 3 = Early Retiree - 9 = Other
- 4 = Part-time work for retirees Entries for Employment status are:
- 1 = Industrial Worker/Hourly paid worker - 2 = Salaried Employee
- 3 = Civil Servant - 9 = Other Entries for Training Status are:
- 1= Trainee/apprentice - 2 = Trained
- 9 = Other
LINK BETWEEN PLANNED WORKING TIME AND BASIC PAY
The system takes the employment percentage and the average number of working hours from Infotype 0007 and suggests them as default values for the capacity utilization level and the working hours per period in Infotype 0008
Employee subgroup grouping for Personnel Calculation Rule Hourly Wage Earners
- Grouping for Personnel calculation Rule:1
o Hourly payment according to personal work schedule o The actual working hours are used as basis
Salaried Employees
- Payment based on the number of hours worked per period taken from Infotype 0008 (basic pay)
- The average working hours are used as the basis The possible entries for personnel calculation rule are as follows:
- 2 = Employees with periodic payment Ex: Monthly Wage Earners
- 3 = Salaried Employees
- 4 = Special Payments (Public Sector for German) ES Grouping for Collective Agreement Provision
An employee subgroup grouping for collective agreement provisions combines subgroups which are governed by the same valid collective agreement provisions. A provision is a specific labor law regulation within the collective agreement.
Examples
1 = Industrial workers/hourly wages 2 = Industrial workers/monthly wages 3 = Salaried employees
4 = Non pay scale employees 5 = Public servant
Customizing and Configuring
Customizing: It is modifying the SAP structure based on the customer’s requirements. Configuring: It is working on the SAP structure which already exists.
Transaction: It is an executable R/3 process in the R/3 system such as hiring an employee. Creating the vacancy etc.
After logon there are following levels in the R/3 system. i) Main Menu Level
ii) Application Level iii) Task Level
A transaction is a task performed at the task level. To execute a transaction starting at the main menu level you either navigate through the menu or you enter the transaction code. Transaction Code: It is a sequence of four alpha numerical characters that identify a transaction in the R/3 system. To call a transaction you enter the transaction code in the command level and press enter Ex: PA40 – Personnel Actions.
INFOTYPES
Infotype: It is a set of attributes grouped together. Infotypes are identifiable through a four character numerical string. Infotype means information type.
Ex: Address (IT0006).
Infotype: A set of data grouped together into areas with similar content. Ex: Personal data, planned working time, organizational assignment, basic pay.
Subtypes: Further sub division of an Infotype is a subtype and Infotype can be subdivided into sub type.
Ex: Infotype: Address
Subtype: Permanent Address and Temporary address.
Infotype Number Ranges
0000 – 0999 – Personnel Administration and Payroll
1000 – 1999 – Personnel Planning/ Organization Management 2000 – 2999 – Time Data
4000 – 4999 – Applicant Data (Recruitment)
9000 – 9999 – Customer specific Infotypes for both PA and PD
Time Constraints Time Constraints 1 2 3 A B T Z Meaning of values:
1 – An Infotype record must be available at all times. This record may have no time gaps. You may not delete the record last stored in the database because all records of this Infotype would otherwise be deleted.
Ex: Actions (0000), Org assignment (0001), Personal Data (0002)
2 – Only one record may be available at one time, but time gaps are permitted Ex: Challenge (0004), Leave Entitlement (0005)
Ex: Education (0022), 0023, 0024
A – Only one record may ever exist for this interface. It is valid from January1, 1800 to December 31, 9999. Splitting is not permitted. Infotypes with the time constraint ‘A’ may not be deleted.
Ex: Payroll Status (0003)
B – Only one record may ever exist for this Infotype. It is valid from Jan 1, 1800 to Dec 31, 9999. Infotypes with the time constraints ‘B’ may not be deleted. Splitting is not permitted.
Ex: Reference personnel numbers (IT0031)
T – The time constraint varies depending on the subtype (Table T591A)
Ex: Family Member/dependents (0021), Additional Payments (0015), Recurring payment/deductions (0014).
Z – Refers to time management infotypes. The time constraint for these infotypes depends on the time constraint class defined in view V_T554S_1
Ex: Attendances (2002), Substitutions (2003)…etc. Dialog Control BADI: BUSINESS ADD IN
BADI: Similar to USER EXIT and it is Object Oriented program.
USER EXIT: User Exit is for customer enhancement when the requirements cannot be met by the SAP original data then it is called User Exit. It is done with the help of ABAP Programming mainly for modifications. User Exit allows develops to access and modify program components and data objects in the standard system. It is structural
programming.
Batch Input: Interface that allows to transfer large amounts of DATA in a SAP system. ALE (Application Link Enabler): This is Application Link Enabler that comprises the following three layers:
- Application Services - Distribution Services - Communication Services
Modules in SAP HR
Personnel Administration: Executing the actions in HR by using the functionality of personnel actions and Infotypes in SAP and maintaining the master data of personnel by using the functionality to maintain HR master data and relevant Infotypes.
Recruitment: Maintaining the Applicant Groups and Applicant Ranges. Creating Advertisement Media, advertisement instrument, and transferring applicant data from recruitment to Personnel Administration module using integration between the two modules.
Training and Event management: Creation of Business Event Groups and Business Event types.
Personnel Development: Creation of various appraisal models using criteria groups and different criteria.
Payroll: Designing the payroll organization using payroll areas and control record. Maintaining wage types for necessary allowances, deductions, and indirect valuation. Organizing pay scale type and pay scale area.
Time Management: Creation of Holiday Calendar, creation of Work Schedules using Daily Work Schedules, Periodic Schedules and Work Schedule groups. Creating Absence types and Attendance Types and also using Counting Rules.
Organizational Management: Creation of organizational chart using Organizational Units, Positions, Jobs and maintaining relationships.
RECRUITMENT
Applicant Group: It differentiates applicants according to their type of employment contract with the company. Ex: Permanent, Temporary, Contract.
Applicant Range: It classifies the applicants according to the functional or hierarchical criteria. Ex: Functional - Sales and Distribution, Finance, HR
Hierarchical – General manager and Manager etc
Unsolicited Application Group: It is classified according to the activity within the company for which they are applying for.
Application Status
Status Text for Applicants
1 In process 2 To be hired 3 On hold 4 Rejected 5 Contract offered 6 Offer rejected 7 Invite FEATURES IN RECRUITMENT
PRELI: Process feature for integration. Ex: Recruitment with other components like personnel administration.
NUMAP: Applicant number range
STATU: Consistency of overall status and vacancy assignment status whether for one post or fir the whole organization.
APSTA: Overall status of applicant. SHPRO: Applicant short profile. 4002: Vacancy assignment.
PACTV: Parameterization of applicant activities. TARIF: Default Payscale Type and Area.
PRVAR: Reclassification key for Table T510R
PERSONNEL ADMISNISTRATION
Infogroup Modifier (IGMOD): The Infogroup modifier feature (IGMOD) allows you to store the contents of variable key T588D – IGMOD according to company code, personnel area, employee group, employee subgroup, action type and reason for action. The standard SAP system contains one infogroup for every action. The infogroups are generally dependent on the user group. In this case, the country grouping is used as a value of the user group. The infogroups are set up independent of the employees control data, i.e. the feature IGMOD has “space” as the return value.
Infogroups: The infogroups can be defined so that they are dependent on the user group (user parameter “UGR”). If there are no entries for an infogroup for the user group or if the user has not maintained their user group, then the infogroup is determined using the reference user group.
In addition to this, the infogroup can be set up so that it is dependent on the employees control data. You can do this by using feature infogroup modifier (IGMOD)
IGMOA - Infogroup Modifier for Applicants
Personnel Action: An action is a series of Infotypes Infogroup which are set in the system and processed consecutively.
Personnel Action Infotype (0000): When you execute a personnel action, a new action record (0000) is created for the specified personnel number. The most important
information in this Infotype is the employee status: - Active (Inactive)
- Retired (Left the company)
Each action is assigned the three status indicators: - STAT 1 (Customer Defined)
- STAT 2 (Employment)
- STAT 3 (Special Payment) in the customizing system.
1. Customer defined: Not used in the standard system. Can be used according to the requirements.
2. Employment:
0 – Employee not with the company
1 – Employee with the company, but inactive 2 – Employee with the company, but as retiree 3 – Employee active in the company
3. Special Payment:
0 – Special payment: No entitlement 1 – Special Payment: Standard Wage types 2 – Special Payment: Special Wage Type
This special payment indicator is only relevant for the country versions of Australia and Spain.
Features for Checking Action Sequence The following features are available: MSN 20: Termination/ For Withdrawal MSN 21: For Reentry
MSN 30: Inactive Work Relationship MSN 31: Restart Work
MSN 32: Retirement/ For Early Retirement/ To Create Personnel Actions
PM - > PA - > Customizing Procedures - >Actions - > Define Infogroup Ex:
Menu Text User- Dependent Reaction Reference
SS Hiring for SIS SS
F3 - > Infogroup - > Enter Infogroup and new entries of series of
Infotypes. User
group Infogroup modifier N Operation Infotype S Infotype Text Subtype SS
SS 01
0 2
INS
INS 00000001 ACTIONSORG ASSIGNMENT
The Various operations include: COP: Copy
DEL: Delete
DIS: Display EDQ: Lock/Unlock INS: Create
LIS9: Delimit MOS: Change
INSS: Create for Actions is not converted to change. FEATURES ABKRS – Default value for payroll accounting area TCLAS – Transaction class for data retention. MOLGA – Country grouping
TARIF – Default value for Payscale type and Payscale area in the basic pay. PERSG – Employee Group
PERSK – Employee Subgroup
DFINF – Copy default values for Infotypes
LGMST – default value for wage types for Infotype 0008 (basic pay)/ Planned Remuneration.
PERNR – Personnel Number ANSVH – Work Contract MASSG – Reason for Action BUKRS – Company Code WERKS – Personnel Area BTRTL – Personnel Subarea
SCHKZ – Default value for shift indicator/Default value for Work Schedule WRKHR – Input control for working hour fields/weekly workdays
WWEEK – Default value for working week
TMSTA – Default value for Time Management Status. NUMKR – Number Range for personnel numbers. VTART – Defining Substitution type
VDSK1 – Organizational Key
PPMOD – Used in the transfer of payroll results to FI. Set Employee subgrouping for account determination.
DTAKT – BACS automatic payments, sets paying house bank keys. DATAR – Default value for Infotype 0041 Date Specifications BAREA – Default value for Benefits area for Infotype 0171 ZLSCH – Payment method for Infotype 0009
CONTR – Default value for contract elements Infotype 0016 PACPP – Default value for follow up actions
APACT – Applicant activity type
VARIA – Definition of available variables for creating texts. MAILS – Parameter settings for mail on applicant activity. KOSTL – Cost center
GSBER – Business Area ORGEH – Organizational Unit PLANS – Position
STELL – Job
TRFGB – Payscale area/Geograpical area TRFGR – Payscale Group
TRFST – Payscale Level
ANSAL – Wage type for Annual salary
PFREQ – Payment frequency for Annual Salary
PM004 – Determining the simulation variant for the payroll program. OFFID – Advertisement
VACID – Vacancy
SPAPL – Unsolicited Application Group PINCH – PINCH administrator groups
ABART – Employee subgroup grouping for Personnel Calculation Rule TRMTY – Feature for termination type
TIME MANAGEMENT Features in Time Management
SCHKZ – Shift Indicator
WRKHR – Input control for Working hours WWEEK – Default value for working week TMSTA – Time Management Status
VTART – Defining Substitution Type
PAYROLL
Payroll: - Payroll is used to calculate remuneration for work performed by individual employees. Payroll is an umbrella term for a variety of work processes, such as creation of payroll remuneration statements, bank transfer and payments by cheques.
Remuneration is calculated in two main steps: - 1) Calculation of wage elements
2) Statutory and voluntary deductions(which are country specific) Various payments included in the calculation of remuneration include: -
Basic pay Bonuses
Vacation allowances Christmas bonuses Gratuities
Sick pay
Bonuses for night work Over time
Various deductions include:
- Company –owned apartments
Company –sponsored daycare services etc. Statutory and voluntary deductions: -
Loans Tax Unemployment insurance Pension insurance Social insurance Retroactive Accounting
You have completed the payroll run for this period. However, if you then change HR master data in a period for which the payroll is already is been run, the payroll must be run once again for this period using the current values. This is known as “retroactive accounting”.
Payroll Prerequisites
Wage types in master and time data, work schedules in info types. Administration –payroll areas, periods and payroll control records.
Subsequent activities –bank details, cost centers, remuneration statements. Payroll cycle
Payroll system: - The payroll system’s primary purpose is to pay employee the correct amount at the correct time with minimum manual interventions.
Payroll areas: - payroll area groups together employees for whom payroll is ruin at the same time, and also to set the dates for the payroll periods. Ex: - monthly and weekly payroll area.
Payroll periods: - a payroll period determines the period for which a payroll result is created. The exact start date and end date of the periods must be defined for the payroll areas.
Period Parameter: - frequency or time interval with which payroll will be run for the payroll area. Ex: - 01 for monthly, 03 for the weekly, monthly, semi –monthly, bi – weekly, every four weeks and manually.
Payday rule: - Determines how the period payday is calculated. The values used for the payday rule include: -
“1”: - the number of days is added to the start date of the period to calculate the payday.
“2”: - the number of days is deducted from the end date of the period. “3”: - the number of days is added to the end date of the period.
“4”: - only applies to monthly periods, the number is used as the exact date.
Number of days: - the day on which the employee is made in a week. Ex: - the employee is paid each Thursday for the preceding week (Sunday –Saturday period). The number of days (5) is added to each period as the payday.
Payroll status in payroll control record: Release for payroll
Release for corrections Exit payroll
Check payroll results Stages of payroll Simulation Release payroll Start payroll Check payroll Corrections Exit payroll Payroll control records
The payroll control record is created to customize each payroll area before it can be used. The functions of payroll control record are: -
Defines the payroll past for retroactive accounting recognition.
Locks master data and time data 80 no changes can be made during the payroll process.
Defines the earliest possible retroactive accounting data for each payroll area. The payroll period used to create the payroll control records must be 1 period before the period in which you want to go live.
Ex: - To use the SAP payroll system to go live in period 05, 1998. You must enter period 4 as the period in the payroll control record.
Stages of Payroll
1) Payroll simulation: - simulating a payroll enables to display and print the enumeration statement. During simulation the master data is not locked. The results of a simulated payroll runs are not within to the database. Instead, they are displayed in the payroll log.
2) Release payroll/released for payroll: -
o Data records are locked for changes in the past and present. o Changes can still be made in the future.
This is executed in the menu before starting the payroll. 3) i)Start payroll (part 1): -
• Cast payroll period +1 • Personnel number intervals
• Employees with the same payroll area in info type 0001 ii) Start payroll (part 2):
-• General program control • Log
• Parameters for remuneration statement Payroll log:
Display of payroll results in the tree structures is known as payroll log. The payroll log includes table of contents. The nodes within the tree structure enable to access the detailed information that is required. The headers within the structure are designed to help with troubleshooting and to facilitate navigation within the log.
Match code W:
Match code W provides a list of all personnel numbers in the selected payroll area that have been rejected by the payroll run because of incorrect data.
To display match code W: -
Access the payroll for <country>
screen and choose tools control record Enter a payroll area and chose display
Choose Goto incorrect persons
4) Corrections / release for corrections: -
This function is chosen to release the master data and time data records that are assigned to the selected payroll area for correction. By setting the released for correction status, the personnel records of the persons assigned to the payroll area in question are released for maintenance.
In the correction un you, choose the push button ‘search helps’ and select HKY ”W” and all of the personnel numbers requiring correction are displayed when the multiple selection button is selected. Upto 99 corrections runs can be performed in this step.
5) Check result/check payroll result: The check result function locates the data that is related to the present and past. “Freezing” the payroll in this way enables to check the payroll results.
6) Exit payroll/ exit payroll: The exit payroll function enables to re –release info types or data records to maintain change I the past and present. The function cannot be chosen until the payroll is run successfully for all of the personnel numbers assigned to the selected payroll area (which means that match code W is empty).
Monitoring HR processes:
Processes can be administered and maintained using transaction PUST(HR process work bench)
Payroll driver:
The personnel numbers to be included in the payroll run are selected by specifying a payroll area I the payroll driver selection screen. In a line run, the payroll period is determined by the system.
The payroll driver should be started by personnel number or payroll area number. Data Medium Exchange
DME program (Data medium exchange) is used to transfer a wage or salary. This file contains all transfer data for the selected employees. The data medium exchange file can be used to transfer data to the bank, or can print appropriate transfer forms.
Subsequent activities in payroll accounting: The activities are divided into following areas:
Per payroll period Annual
Other periods Period –independent
The individual functions can be accessed using the push buttons in the accounting menu. PAYROLL RESULTS
Payroll account: - The payroll account displays payroll data in a tabular form for one or more employees over one or more payroll periods. It can be created at any time and often as required.
Payroll journal: Payroll journal contains the payroll l data for several employees for one period.
Wage type statement: The wage type statement shows different wage type distributions, which act as the basis for payroll data for the selected employees. The report shows the current wage type values (number & amount).
Wage type distribution: Wage type distribution shows wage types over several payroll periods without taking any retroactive accounting differences into account. The report shows the current wage type values (number and amount).
Wage type reporter: It is flexible tool for wage type evaluation. In future, it will replace wage type statement and the wage type distribution. The evaluation can be formatted using the list viewer and exported to an excel file.
Human resources payroll your continent your country information system wage type wage type reporter.
Payroll reports: There are different reports for employees, users and technicians payroll accounts and journals are created using reports.
To view payroll results: Payroll results –RPCLSTR x Remuneration statement –RPCEDT x0 Payroll journal –RPCLJN x0
Payroll account –RPCKTO x0
POSTING PAYROLL TO ACCOUNTING:
Execute posting run:
• The “execute run” step evaluates the payroll results in a live run and Creates a posting run
Creates posting documents Selects the employees evaluated
Payroll
•
Calculation of wages and salaries to be paid to employees
•
Calculation of deductions and amount to be transformed to an
employee.
External accounting:
•
Consideration of personnel expenses
•
Consideration of payables and resulting
payments
Internal accounting
•
Consideration of personnel costs to cost
objects or as overhead costs
RPCIPE00
Posting run can be performed as: - A test run without documents (T)
A simulation run with simulation documents(S) A productive run (P)
Simulation/ productive run(S)/(P): In this run, the system checks all the HR and AC tables and the posting information in mater data to determine whether they exit and whether they are consistent.
Test run (T): In a test run, the system checks only whether the balance of expenses and payable is zero, as it should be.
Execute run: In execute run, the system performs the following steps: Generate a posting run
Evaluates the payroll results Creates payroll documents
Flags the payroll results of the evaluated employees Generates index information
PCPO: To access the document analysis.
Payroll result
Execute run
Selection
Index
Posting documents
Run
Status
COMPLETENESS CHECK Reporting
List of unposted payroll results
Integration with other subsequent activities accounts
POSTING TO FINANCIAL ACCOUNTING: - Posting to accounting
Posting to accounting
Execute run
Edit run
Completeness check
Payroll
Results
Selection
Run
Status
- Payments to employee - Posting tax payments Posting environment
Enter posting information in master data Run payroll
Perform posting
Postings in financial accounting Posting process:
• Create documents
• Check documents
o Delete documents or post additional employees, if required.
• Release documents
o Double –click a line to
view background information, if required.
• Post documents
• Check completeness
Activities to be performed when posting payroll results to accounting are • Create posting run
• Edit posting run • Check posting run
• Check posting documents • Release posting documents • Post posting run
• Check completeness of postings
• Subsequent activities in financial accounting Document analysis:
• Overview of posting run
• Document overview RPCIPA00 • Posting document RPCIPS00 • Payroll details
To access the document analysis, choose transaction PCPO Data Medium Exchange
The pre program DME (data medium exchange) generates a temporary data set that is used as input for the “create DME” program. This report create a file that complies with the banking regulations for DME by disk and contains all payment information.
Payroll process:
The payroll process is split into two parts. The first part generates the individual and second part, the county –specific part, determines statutory payments and deductions. The payroll scheme comprises a series of employee –related steps:
• Read basic data
• Read payroll result from last payroll period • Read time data
• Calculation of individual remuneration elements • Factoring
• Calculation of statutory payments and deductions. Change of payroll area:
The system automatically changes the payroll area as long as feature DFINF is maintained.
Off –cycle payroll:
• The off –cycle payroll function can be used to run payroll for employees not included in the regular payroll run
• If an employee is to receive a bonus payment, the off –cycle payroll and payment for the employee can be processed.
• For processing absence payment in future payroll periods, the off cycle payroll will be run.
• If an employee’s master or time data changed, you can trigger retroactive accounting and perform a correction run payment.
• Advance payments
AD HOC QUERY
The Ad HOC query is a simple and powerful aid for evaluating data from human resources management. By enabling you to choose selection fields and output fields, Ad HOC query allows you to access data from all areas within human resources management. The Ad HOC query can be used for both master data and recruitment.
Payscale Structure: It combines the element of a collective agreement with the primary objective of calculating remuneration according to the collective agreement. The payscale structure consists of:
- Payscale Type - Payscale Area - Payscale Group - Payscale Level
Payscale Type: The economic area to which a collective agreement applies. Ex: Metal Industry and Chemical Industry.
Payscale Area: The physical area of validity of a collective agreement. Ex: Chennai or Bangalore i.e. State wise and Country wise variations.
Employee Subgroup Grouping: Grouping of employee subgroup in pay role for the following purpose:
- Work Schedule
- Personnel Calculation Rules - Primary Wage Type
- Collective Agreement Rules - Time quota Types
- Account Determination
Payscale Group: The payscale group is designative by the wage type and the associated low and high values describing an annual salary.
WAGE TYPES
Wage Type: Wage type separates Amount and Time units for various business purposes. This also enables the system to process amounts and time units in different ways during the payroll run.
The sap system contains the following groupings as standard:
1. Industrial worker/hourly wage earner 1
3. Salaried worker indicator 3
4. Non –pay scale employee indicator 4
TARIF: This feature is used to maintain default value for pay scale data. The return value can be entered in the following format: xx / yy / z
Pay scale type
Pay scale area
Type of planned remuneration (org
management info type 1005). Wage Types
Sample wage type catalog:
SAP standard system Productive system
Catalog containing model wage types to be used as examples by customer
Customer wage types with company –specific characteristics
Start with letters (Mxxx, Myyy…) Must always start with a number (1010,1020,1030..)
Valuation of Wage Types Direct Valuation:
The amount that is to be used to evaluate the wage type, is entered in the info type manually.
Indirect Valuation:
The system automatically calculates the wage type amount and enters it in the info type. The system imports and calculates the wage type amount from the table and you do not have to enter it manually.
The system can perform indirect valuation for the following info types: o Basic pay (0008)
o Additional payments (0015)
You can indirectly evaluate wage type by specifying a module name and variant.
Direct Indirect
The administrator manually enters the wage type amount in the info type.
Indirect valuation is not one of the attributes of these wage types.
The system automatically enters the wage type amount in the info type.
Indirect valuation is one of the attributes of these wage types.
Module for wage type characteristics (indirect valuation)
Variant –indirect
Indirect valuation module table –T511V_M
TARIF Module
The “TARIF” module uses pay scale data that it takes from the pay scale groups and levels you entered in the basic pay info type.
Indirect valuation using the TARIF module
Wage type characteristics
a)TARIF Pay scale groups and levels b)PRZNT SUMME
Base wage type valuation
Pay scale groups and levels
Module Variant Employee subgroup grouping for CAP Pay scale group Pay scale level Wage type Amount Pay scale A X X (x) - X Pay scale B X X (x) X X Pay scale C X X - X X Pay scale D X - - x X X = required entry - = entry must not exist (x) = entry can exist The module TARIF has four variants (A-D):
A: valuation is based on pay scale and group
B: valuation is based on pay scale and group/level and specific wage type C: valuation does not depend on pay scale level
D: valuation does not depend on pay scale group or level
PRZNT and SUMME Module
These two modules can be used for indirect valuation. The system calculates certain wage types as a percentage o other wage types. You can link the wage type to be valuated with several base wage types in the base wage type valuation table.
20% enter in basic pay info type
30% wage type 4 27
Wage type 1
Wage type 2
Wage
type 4
10%
20%
SUMME: You must define which wage types the system is to use to calculate the percentage bonus (SUMME). Unlike the PRZNT module you enter the percentage value in the SUMME module in the table as a fixed value, and it is therefore linked to the type.
ARBPL Module Indirect valuation using positions
The indirect valuation module ARBPL uses the object type and the position number entered in info type 0001 to calculate the wage type amount.
If module ARBPL is used with variants (position) to valuate, the system bases its calculation on the position entered in the organizational assignment info type (0001) and country grouping in the “position” table. You can enter a payment for the position in this table.
Reduction method: the values are defined as follows Blank or 1: no reduction
2: reduction using the capacity utilization level stored in info type 0008
3: reduction in accordance with the relationship between the individual standard weekly working time, and the standard weekly working time.
4: reduction based on the relationship between the individual hours per week taken from info type 007 and the individual standard weekly working time.
5: reduction in accordance with the relationship between the individual weekly working times minus the standard weekly working time, and the standard weekly working time. 6: reduction based on the relationship between the hours per week taken from info type 0007 minus the standard weekly working time, and the individual standard weekly working time.
Rounding type:
A =amount is rounded down B=amount is rounded up/down C=amount is rounded up
Rounding divisor: Values 0.99999
Ex: 100 mean that the amount should be rounded up to whole dollar, DM 80 on.
Can be overwritten: Determines whether you can overwrite the wage type amount in the info type.
INDIAN PAYROLL INFOTYPES
0580 – Previous employment tax details 0581 – Housing (HRA/CLA/COA) 0582 – Exemptions
0583 – Car and conveyance
0584 – Income from other sources 0585 – Section 80 Deductions 0586 – Section 80C deductions 0587 – Provident Fund Contribution 0588 – Other statutory deductions Wage Types
BAS – Basic Salary
CAR – Car Maintenance Allowance CCA – City Compensatory Allowance COA – Company Owned Accommodation CLA – company leased accommodation DRV – driver allowance
EDU – educational allowance ELA – electricity allowance
FMA – fuel maintenance allowance HMA – house maintenance allowance HRA – house rent allowance
LOC – location allowance LUN – lunch allowance MDA – medical allowance MDR – medical reimbursement OTH – other allowance
PRA – personal allowance SPL – special allowance TRN – transport allowance WSH – washing allowance Additional Payments ATB – Attendance Bonus BDA – b’day/marriage gift BON – bonus payment EXG – ex-gratia payment GRT – gratuity
LEV – E/L encashment (regular) MDR – medical reimbursement MTE – maternity expenses NIT – night shift allowance NOT – notice pay negetive OTA – overtime hours
PTX – P tax arrears wage type SAF – safety incentive
RNA – rent advance SCH – scholarship
SPZ – special allowance (reimb) TEL – telephone reimbursement TRF – tax refund
TUT – tuition fees
ATB – attendance bonus recovery BUS – bus deduction
CAN – canteen deduction EXL – excess leave deduction LON – loan deduction for Apr-Jun MRE – MED ADVANCE RECOVERY VTO – voluntary tax
Indian Payroll Schema XIN0 - Initialisation of payroll INBD - Read basic data
XPR0 - Import previous result current period XLR0 - Import last payroll results
XT00 - General processing of time data INLN - Loan accounting
INAP - Import further paym./deducs. off INAL - Period factoring and storage INBS - Save tables for iteration INBL - Import saved tables
INDD - Processing deductions and storage INN1 - Gross to net calculation
INA9 - Cumulation of net amount/payment amount XDNT - Deductions not taken during loop?
INNR - Retroactive accounting - India INRR - Recovery of Rounded Off Amount XNN0 - Net benefits/deductions and transfer INBT - Income Tax Bank Transfer
INE0 - Final processing
US PAYROLL US Payroll Infotypes
The Infotypes used for US payroll are: Basic Infotypes
0001,0002,0006,0009,0021,0004,0028,0027,0031,0016,0034,0032,0030,0035, 0040,0054,0003,0008,0014,0015,0011,0045,0037,0057,0025,0024,0022,0023,0077. Other US exclusive Infotypes include:
0076 – Workers compensation 0094 – Residence status
0161 – Creating IRS mandate for an employee 0165 – Limits on deductions
0194 – Garnishment document 0195 – Garnishment order 0216 – Garnishment adjustment
0206 – Default for the residence tax area 0207 – Residence tax area
0208 – Work tax area
0209 – Unemployment tax area 0234 – Withholding overrides 0235 – Other taxes
0218 – Notifications
0267 – The one-time payment off-cycle Infotype 0402 – 0403 – payroll results Infotypes
0415 – Export status
0416 – Time quota compensation Infotype 0446 – 0457 – US tax payroll Infotypes 0458 – Monthly cumulations
0459 – Quarterly cumulations 0460 – Annual cumulations
0496 – 0501 – US Benefits Payroll Infotypes 0506 – Tip indicators
0579 – External wage components
0610 – Assignment of EEO and AAP categories to jobs 0655 – Printing remuneration statement
1612 – Assignment of worker’s company codes to org units 1613 – Assignment of worker’s company codes to positions 2010 – Employee remuneration information
US Forms in Payroll
FUTA – Federal Unemployment Tax Act SUI – State Unemployment Insurance
FORM 940 – Used to report an employer’s annual federal unemployment tax liability FORM 941 – The employer’s quarterly federal tax return
FORM 944 – A tax form used exclusively by businesses with very low federal tax liability as a replacement for the quarterly form 941
FORM 8109 – Explains which businesses with tax liability under $200,000 per year can use to make their regular federal tax deposits.
IRS (Internal Revenue Service) – IRS is a United Sates government agency tasked with collecting yearly state and income tax from working residents and businesses. Most citizens pay income tax to the IRS annually through in some cases quarterly prepayments are required for freelancers and businesses that exceed a given income threshold. The IRS is a part of the department of the treasury.
W-2 FORM – The form that an employer must send to an employee and the IRS at the end of the year. The W-2 form reports an employee’s annual wages and the amount of taxes withheld from his or her paycheck.
W-3 FORM – W-3 form is a transmittal form which is sent to the Social Security Administration (SSA) showing total earnings, social security wages, medi-care wages and withholding for all employees for the pervious year.
W-4 FORM – A form completed by an employee to indicate his or her tax situation (exemptions, status, etc) to the employer. The W-4 form tells the employer the correct amount of tax to withhold from an employee’s paycheck.(Federal Employee Withholding Allowance Certificates.)
W-5 Filing Status: The EIC status field is only available on the federal subtype of Infotype 0210. If an employee turns in a form W-5 (Earned Income Credit Advance Payment Certificate), you should enter the information from here.
Payroll Driver
Report RPCALC(X)0 can calculate periodic payments and also off-cycle payroll runs. Payroll Schema: The payroll schema contains calculation rules to be used by the payroll driver during payroll. Country specific schemas, which are based on schema X000. A schema consists of the following parts:
- Initialization
o The system performs the following steps: Updates the databases
Imports required Infotypes - Gross calculation of pay
o The system performs the following steps: Processes basic data and time data Queries off-cycle payroll run
Reads payroll account of the last period accounted
Processes time data and calculates the individual gross values Performs factoring
- Net calculation of pay
o The system performs the following steps: Calculates net remuneration Performs bank transfers Payroll Results
PCL1 – PCL1 file contains primary information, in other words, data from the master data and time recording systems.
PCL2 – PCL2 file contains secondary information, in other words, derived data and all generated schemas.
Pnnnn (nnnn = number of the Infotype) – The Pnnnn files contains data that has been entered in the respective Infotypes for an employee.
Internal Tables
Internal tables store data during payroll. The important internal tables are:
Input Table (IT): Table IT contains data that can be edited. The table exists only during processing.
Output Table (OT): Table OT contains the results of an activity. These results are written to the input table for further processing. The table exists only during processing.
Results Table (RT): Table RT contains the results of the period for which payroll has been run. The system saves this data in the PCL2 file in cluster RX.
Control Record
The control record contains the following information: - Payroll Area
- Payroll Status - Payroll Period
Report RPUCTP00: This report is used to generate the payroll periods for every period parameter that you have assigned to payroll area.
Tables
T549Q – PAYROLL PERIODS
T549S – PERSONNEL DATE SPECIFICATIONS PER PAYROLL PERIOD Transaction Codes for Payroll
PC00_M99_CLSTR – Display Payroll Results PC00_M99_CALC – Payroll Driver (International) PC00_M99_ABKRS – Specify a Payroll Area
PC00_M99_CLSTPC – Display PC cluster: Personal Calendar PC00_M99_TLEA – Leave Overview
PC00_M99_TLEA 30– Batch-Input: Annual Leave PC00_M99_CPRC – Access Payroll Calendar
PC00_M99_MOLGA – Specify a Personnel Country Grouping PC00_M99_DLGA20 – Use of wage types in payroll
PC00_M99_UDIR – Restore the Payroll Results Directory PU00 – Delete Personnel Data
PU01 – Delete Current Payroll Result PU03 – Change Payroll Status
PU22 – Archive Data
PU30 – Wage Type Copier
PU95 – Edit Wage Type Groups and Logical Views PU96 – Edit Wage Type Groups
PU97 – Edit Logical Views
PU98 – Assign Wage Types to Wage Type Groups PUOC_XX (XX-Country Code) – Off-cycle workbench
PEST – Maintenance of Process Model PUST – HR Process Workbench
Pay Scales
PC00_M99_IRTF – Enhanced Std pay increase (Indirect and Direct WTS) with Batch Input
PC00_M99_ITUM – Payscale Reclassification acc. to Age or Payscale Membership Period
Third Party
PC00_M99_URMA – Acknowledgment Report for Third Party Remittance PC00_M99_URMU – Update of Remittance Tables from Temse-Object. Forms
PC00_M99_CEDT – Remuneration Statement
PDF7 – Delete Form in Customer Client
PDF8 – Copy Form from SAP Client to Customer Client PDF9 – Copy From Within Customer Client
PC00_M99_CLGA00 – Wage Type Statement PC00_M99_CLGV00 – Wage Type Distribution PC00_M99_CKT0 – Payroll Accounts
PDF0 – Conversion Report for Remuneration Statement Forms PDFA – Conversion of Payroll Journal Forms
Transfer Activities
PC00_M99_CIPE – Posting to Accounting: Create Posting Run
PC00_M99_DKON – Posting to Accounting: Wage Type Assignment – Display G/L Accounts
PC00_M99_CIPC – Posting to Accounting: Search for Payroll Results not Posted PC00_M99_URMR – Reconciliation of Transfers
PC00_M99_URMW – Maintain Wage Types according to Assignment to HR Creditors PC00_M99_URMD – Undo Third-Party Remittance
PC00_M99_URMP – Create Third-Party Remittance Posting Run PC00_M99_CML10 – Cash Breakdown List
PC00_M99_CDTA – Preliminary Program Data Medium Exchange for Several Payment Runs.
Tools
PE01 – Schemas PE02 – Rules PE03 – Features
PE04 – Functions and Operations PE51 – Call the Form Editor PU12 – Interface Toolbox
Off-Cycle Activities
The off-cycle activities component comprises the following areas:
- Off-Cycle Workbench: This provides a uniform user interface for all off cycle activities.
- Off-Cycle subsequent Processing: Depending on the function that you have executed, the system still has to carry out various subsequent activities. Ex: A Remuneration Statement.
U000 – US ACCOUNTING SCHEMA FOR RPCALCU0 UIN0 - US Payroll: Initialization of payroll
UBD0 - Basic data processing
UPR0 - Read previous result of current period XLR0 - Import previous payroll results UMO0 - Determine payroll modifiers
UT00 - Gross compensation and time evaluation UAP0 - Process add. payments and deductions UAL0 - Proration and cumulation gross UTBS - Save tables for iteration
UTBL - Load saved tables
UDD0 - Process deductions, Benefits UTX0 - Calculate taxes
UGRN - Calculate garnishments UNA0 - Calculate net
UDNT - Deductions not taken during loop? UGRR - Garnishment Retroactive
URR0 - Retroactive accounting UNN0 - Net processing
UACO - Month end accruals UEND - Final processing
Schema ULK9: It is used or executed when employee data is transferred from Non-SAP to SAP System.
GARNISHMENTS
Garnishments: A garnishment is a legal procedure authorizing a deduction from an employee’s earning to satisfy a debt.
Ex: For child and spousal support and federal and state tax levies.
Garnishment Document (0194)
Court -> Garnishment Request
Garnishment Order (0195)
Payroll run
Final Payroll Processing Contains the following features:
- Direct deposit of employee pay - Third party remittances
- Earnings statements
- Postings to financial accounting/controlling including month-end accruals Posting to Accounting
Posting to accounting provides the necessary data for the following components in financial accounting:
- General Ledger Accounting (FI-GL) - Accounts Payable (FI-AP)
- Accounts Receivable (FI-AR) - Special Ledger (FI-SL) - Funds Management (FI-FM) Components on Posting to Accounting
- Posting from HR system - Posting to AC system - Posting posting documents
Central objects in posting to Accounting - Posting runs
- Posting Documents
Payment to creditor
While posting to accounting, wage type /559 bank transfers, is posted to payables account. The wage type MA10 standard pay is posted to an expenses account
Payroll Results Adjustments (Infotype 0221)
Subtype YANA (Adjustments, no tax calculation) and YAWA (adjustments without tax calculation)
Subtype TCRT allows you to adjust employee and employer taxes in table TCRT. Benefits Integration to Payroll
401 (K) Nondiscrimination Testing: This can be used to alert you to potential year-end problems. The 401 (K) non-discrimination test identifies the number and identify HCE (Highly Compensate Employees) within the company.
ERISA 5500 Testing: The ERISA 5500 form is used to determine whether employee benefit plans are operated according to governmental regulations. Program RPSBENU2 assists in the completion of ERISA 5500.
TIME MANAGEMENT ASPECTS IN PAYROLL
- XT00 (X=Country Indicator) is used to process Time Management aspects within payroll.
- Selecting time wage types for overtime, bonuses and hourly wages, that is, day processing of time data using schema TC00 (time type selection: International) or TC04 (time wage type selection: international for time recording without clock times).
- Time wage types such as hourly wages, overtime wages and bonuses form the specifications for the financial valuation of work performed further on in gross payroll.
Time management
The first action in payroll that is relevant to absence processing is function MOD in schema XT00. only use schema XT00, personal calculation rule XMOD, and so on. Function MOD determines the table entries the system accuses to valuate absences. MOD calls personnel calculation rule XMOD which uses operation MODIF A to determine employee grouping for absence valuation.
X010 – Form Valuation Bases X013 – Form Valuation Bases
X012 – Calculate Valuation Bases for alternative payment X015 – Valuation of time wage types
WAGE TYPES M001 – Hourly Rate
M002 – Payscale Salary M003 – Pay Period Salary M004 – Pension/Retiree Pay M005 – Lead Premium M006 – Shift Premium M010 – Salary M110 – Salary MM00 – Overtime Base MQ20 – Overtime Bonus 50% MQ30 – Overtime Bonus 100% MQ40 – Sunday Bonus 50%
MQ50 – Public Holiday Bonus 100% MQ70 – Night Shift Bonus
TB01 – Hourly Rate
Recurring Payments/Deductions (Infotype 0014): You can enter default cost assignment settings for recurring payments/deductions for the application component controlling (CO). You can store a different cost center and company code combination than the one in the organizational assignment Infotype (0001), the additional payments will then be changed to this cost center. Select edit -> Maintain Cost assignment.
The standard system contains amongst others the following wage types: - Subtype M110 : Vacation Allowance
- Subtype M120 : Holiday Bonus
- Subtype M130 : Standard Special Payment
Additional Payments (Infotype 0015): In the Infotype Additional Payments (0015), you can enter an amount/or value and a unit of measurement in a wage type. These are always paid or deducted in a certain period during payroll. Additional payments are wage elements which are not paid or deducted in every payroll period in contrast to recurring payments and deductions which are paid or deducted within a defined periodicity.
Integration between Time Evaluation and Payroll
The tables that represent the integration between time evaluation and payroll: - Table ZL : Contains the time wage types
- Table C1 : Contains the data relevant for cost assignment
- Table ALP : Contains the information necessary for a different payment Wage types from Basic Pay
ME10: The standard hourly wage is referenced to valuate time tickets for hourly wage earners.
MC10: Is used in the standard system for monthly wage earners. Wage Types on Time Tickets
There are two methods of valuating a time ticket in payroll: - The time tickets are paid at a piece work rate - The time tickets are paid at an average rate.
Wage type ML01 is used for piece work payment in the standard system, while payment at an average rate is indicated by wage type ML02.
Factoring (or) Partial Period Remuneration
If an employee did not work for the whole payroll period, then a partial remuneration is calculated during the payroll run. Factoring is used in the following cases:
- To reduce payments
- To calculate remuneration for an exact period
Partial period factor can be calculated using different method: - Payment method
- Deduction method
- Hybrid of payment and deduction methods - PWS method
- All or nothing method
0065 – Tax data
0069 – National insurance 0070 – Court orders 0071 – Pension funds
0077 – Additional personal details 0084 – Sickness Pay control 0085 – Work incapacity periods 0086 – SSP/SMP Exclusions 0222 – Company cars
0225 – Company cars 0442 – Company car UK Payroll Schemes
Pension – CIMPS Schemes COMPS Schemes COSR Schemes
CIMPS Scheme: Contracted-In Money Purchase Schemes (CIMPS). CIMPS is a defined contribution approved ‘occupational pension scheme’.
COMPS Scheme: Contracted-Out Money Purchase Scheme (COMPS). COMPS will provide a pension to the member that is based on the performance of the underlying investments.
COSR Scheme: Contracted-Out Salary Related Scheme (COSR). It is the salary related pension scheme that has contracted out of the state second pension (S2P). to qualify as COSR scheme, the scheme must satisfy prescribed requirements, set out in the pension schemes Act 1993.
Employee FTE: An employee’s FTE (Full-Time Equivalent) represents the percentage of the employee’s work schedule compared to a 40hr/week schedule. Ex: An employee who works 40 hr per week is 100% FTE, while an employee who works 20 hours per week is 50% FTE. An employee’s FTE determines how many leave hours are accrued. If an employee’s FTE changes, you will need to change the employee’s FTE and work schedule in OWLS (Online Work Leave System).
Schema and Rules in Payroll Calculation (GB) Schema YG00 – YG99
Rules YG00 – YG99
YG00 – UK core template – run to calculate payroll
YG99 – UK template payroll schema – net retro differences in tax/ NI not bought forward. Run to calculate payroll for leavers notified after cut-off.
Subschema
YG01 – Time management
ZG04 Generates wage types 1072 on which SMP is paid ZG05, ZG06 offset 1072 against wage type 1070 (OMP) YG02 – Hourly rates to 4 decimal places
YG03, YG04 – Reconvert 4 decimal place wage types to 2, before gross to net YG05 – Part period factoring
ZG00 Calculate part period factors
ZG01 Set part period factors to zero if negative.
ZG07, ZG08 set part period factor to zero, if wage type 1005 entered.
YG06 - net transfers
ZG02 create wage types 5000 and 5001 with employee BACS/cheque payments
ZG03 Store employee’s current hourly rate in RT for pay slip. Note: In UK, the fiscal year starts on 06th April
PAYE – Pay As You Earn SAYE – Save As You Earn WTC – Working Tax Credit SSP – Statutory Sick Pay SMP – Statutory Maternity Pay OSP – Occupational Sick Pay OMP – Occupational Maternity Pay OPP – Occupational Paternity Pay SAP – Statutory Adoption Pay OAP – Occupational Adoption Pay Wage Types
1000 – Basic pay 1001 – Basic pay 1002 – Basic pay
1003 – Red circle supplement 1004 – Basic pay adjustment 1005 – Basic pay override 1006 – Basic hours
1050 – Basic rate 1060 – Basic hours
BACS (Bankers Automated Clearing System): BACS is a payment system similar to direct debit systems, BACS has been at the center of the payments industry, for many years, providing world leading electronic payment services that deliver greater efficiency and economy to banks and businesses. The two services it provides, direct debit and BACS direct credit, give consumer safe and efficient payments.
LGART – Wage types
BETRG – Amount
ANZHL – Number
TXCOD – Tax code TAXBAS – Tax basis P45TX – Prev taxable P45PY – Prev tax paid NICAT – NI category SCREF – Scheme reference PCTEE – Employee percentage PCTER – Employer percentage PCEES – Employee AVC percentage
SWITZERLAND PAYROLL INFOTYPES (CH) 0036 – Social insurance
0038 – Tax
0039 – Additional organizational assignment 0046 – Pension fund
0048 – Residence status 0278 – PF basic data
0279 – Individual values for PF 0021 – Suppl. Switzerland
LOGICAL DATABASES
Logical databases are special ABAP programs that provide data for processing by queries or programs. Logical databases provide a particular view of the database table in the SAP system.
Infosets are special view of logical databases. An infoset determines which fields of a logical database can be reported on by queries. Infosets are assigned to user groups. Infosets are structured according to field groups. Field groups in HR correspond to infotypes.
Logical Databases in HR PNP or PNPCE
PCH PAP
The following assignments between components are logical databases apply: - HR administration: PNP or PNPCE
- Time Management: PNP or PNPCE - Payroll PNP or PNPCE
- Recruitment: PAP
- Personnel Development: PCH - Organizational Management: PCH - Training and Event Management: PCH
SOLUTION MANAGER Solution Management
Solution management is the strategy, and the SAP Solution Manager is the technical infrastructure to realize it. The solution manager brings a new era of solution management covering all relevant aspects for implementation, operations and continuous improvement.
SAP Solution Manager
It is a platform that provides integrated content, tools and methods needed to implement, support, and operate an SAP solution during all phases of the life cycle. The SAP solution manger is the driver for the problem resolution process within the customer’s organization and between the customer and SAP Active Global Support. The SAP Solution Manager encompasses three key areas: Operations, Monitoring and Support. Benefits of Solution Manager in Implementation
- Central point of access and support of key implementation activities - Process-driven blueprint, configuration and testing approach
- Standard business process scenarios, along with the corresponding implementation content, are provided through the business process repository. - Central repository to store project documentation
- Project monitoring/ reporting capability
ASAP METHODOLOGY Implementation Roadmap - Project Preparation - Business Blueprint - Realization - Final Preparation - Go Live and Support
1. Project Preparation: Planning and preparation of the SAP project
2. Business Blueprint: Finalizing the project scope, defining and documenting all business requirements, both financial and technical.
3. Realization: Configuring and testing the system to ensure that it meets the specified business requirements, developing training materials.
4. Final Preparation: End-user training, and preparation of the live system.
5. Go Live and Support: Ongoing support and continuous improvement activities after going live.
BUSINESS PROCESS REPOSITORY
The business process repository is a package of reusable, user defined business process content consisting of:
- Scenario documentation - Transaction assignments - IMG assignment
- Configuration guides
- Preconfigured processes delivered via BC sets - Predefined test cases
