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FARIDABAD THERMAL POWER STATION
(A Unit of Haryana Power Generation Corporation Limited) (Regd. Office: C-7, UrjaBhawan, Sector-6, Panchkula)
Corporate Identity No. U45207HR1997SGC033517 Website:- www.hpgcl.org.in
(An ISO 9001, 14001 & OHSAS 18001 Certified Company)
TENDER DOCUMENT For
Providing Medical Health Services at HPGCL Health Centre, Thermal Colony, Sector-23, Faridabad
SUPERINTENDING ENGINEER/FTPS Faridabad Thermal Power Station
HPGCL Faridabad TELEPHONE NO. 0129-2232887
JULY-2021
2 INDEX
Sr. No. Description Page No.
1. Online Notice Inviting Tender (e-tender) 3 2. Information regarding online payments of tender fee, e-service fee and
EMD 4
3. Instructions To Bidder on Electronic Tendering System (Annexure-A) 5-7
4. Scope of Work(Annexure-B) 8
5. Special Terms and Conditions(Annexure-C) 9-12 6. General Terms and conditions(Annexure-D) 13-18
7. Instruction to Bidder (Annexure-E) 19-22
8. Statements of bidders(Annexure-F) 23
9. Check list for contractor (Annexure-G) 24
10. Undertaking form (Annexure-H) 25
11. Letter of Authorization/Board Resolution/Power of Attorney for individual to sign on behalf of the bidder (Annexure-I) 26
12. Acceptance certificate (Annexure-J) 27
13. Deviation from the specification (Annexure-K) 28 14. Performa for contract agreement (Annexure-L) 29
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F
FAARRIIDDAABBAADDTTHHEERRMMAALLPPOOWWEERRSSTTAATTIIOONNFFAARRIIDDAABBAAD D
(Regd. Office: C-7, Urja Bhawan, Sec.-6, Panchkula)
Corporate Identity Number: U45207HR1997SGC033517 ISO: 9001, ISO: 14001 Website: www.hpgcl.org.in E-mail: [email protected]
& OHSAS: 18001 Company Ph. 0129-2232887 NOTICE INVITING E-TENDER
Tender Enquiry No. CM-163/FTPS/2021/90
Description of Item Providing OPD services in HPGCL Health Centre, Sector-23, Faridabad by deputing one Sr, Medical officer/ Medical officer and one Pharmacist of requisite qualifications & experience for the employees /retirees/families of expirees of the staff of Haryana Power Utilities namely HPGCL, HVPNL, DHBVNL & UHBVNL on all the working days as per the terms & conditions mentioned in the attached tender documents
Completion period 12 months (extendable for another 12 months) Start date and time of tender uploading 06.07.2021 at 10.00 Hrs.
Last date for downloading of tender & Bid Preparation & submission
16.08.2021 at 17:30 Hrs. Technical Opening (Part-I) 19.08.2021 at 10:00 Hrs. Tender document Fee (Non-refundable) Rs. 1180/-
E-service Fees (Non- refundable) Rs. 1180/-
Earnest Money(refundable) Rs. 31100/- for general contractor & Rs. 15550/- for labour const. soc.
Contact Information Executive Engineer/FTPS, FTPS, HPGCL, Faridabad-121001. Mob. No.- 9316479155 Information for payment (EMD, e-service fee
& tender document fee)
As per e-tender documents General Terms & Conditions As per Annexure-D
Special Terms Conditions As per Annexure-C
Statements of bidders As per Annexure-F
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NIT No. CM-163/FTPS/2021/90 Dated:- 06.07.2021 E-Tenders are hereby invited from eligible bidders in two parts (Part-1 will be Technical bid and Part-2 will be Price Bid) on behalf of HARYANA POWER GENERATION CORPORATION LIMITED (HPGCL) for Providing OPD services in HPGCL Health Centre, Sector-23, Faridabad by deputing one Sr, Medical officer/ Medical officer and one Pharmacist for a period of 12 months extendable another 12 months as per following details:-
Sr. No
Brief scope of work Bid Preparation & Submission Opening date of Bids (Part-1)
Amount of Earnest money (EMD) to be deposited via RTGS/NEFT/OTC through online portal.
1. Providing OPD services in HPGCL Health Centre, Sector-23, Faridabad by deputing one Sr, Medical officer/ Medical officer and one Pharmacist
06.07.2021 (from 10:00 Hrs) To 16.08.2020 (upto 17:30Hrs) 19.08.2021 (at 10:00 Hrs) Rs. 31100/- for general contractor & Rs. 15550/- for labour const. soc.
1. The tender document having detailed terms and conditions is available on the website www.hpgcl.org.in and https://etenders.hry.nic.in. The bidders shall have to pay tender document Fee (Rs.1180/-), e-Service charges (Rs. 1180/-) and EMD Fee Rs. 31100/- for general contractor & Rs. 15550/- for labour const. Society, online through e-procurement portal https://etenders.hry.nic.in by using the service of secure electronic payment gateway. The secure electronic payments gateway is an online interface between contractors and online payment authorization networks. Firms registered with Director of Industries, Haryana or registered with National Small Industries Corporation, Govt. of India are exempted from depositing the Earnest Money Deposit 2. The e-tenders shall be received through online only. All interested firms are requested
to get themselves registered as vendors with the said website for submitting their bids. 3. Only those tenders shall be considered who deposit the requisite earnest money and
tender document cost & transaction fee by due date.
4. This office reserve the right to reject any or all the tenders received without assigning any reason.
5. In case, the day of opening of tender happens to be a holiday, the tender will automatically be opened on next working day.
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Annexure-A Instructions to bidder on Electronic Tendering System :
These conditions will over-rule the conditions stated in the tender documents, wherever relevant and applicable.
1. Registration of bidders on e-Procurement Portal:- All the bidders intending to participate in the tenders process online are required to get registered on the centralized e - Procurement Portal i.e. https://etenders.hry.nic.in. Please visit the website for more details.
2. Obtaining a Digital Certificate: 2.1 The Bids submitted online should be encrypted and signed electronically with a Digital Certificate to establish the identity of the bidder bidding online. These Digital Certificates are issued by an Approved Certifying Authority, by the Controller of Certifying Authorities, Government of India.
2.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN Card) and Address proofs and verification form duly attested by the Bank Manager / Post Master / Gazetted Officer. Only upon the receipt of the required documents, a digital certificate can be issued. For more details please visit the website – https://etenders.hry.nic.in.
2.3 The bidders may obtain Class-II or III digital signature certificate from any Certifying Authority or Sub-certifying Authority authorized by the Controller of Certifying Authorities or may obtain information and application format and documents required for the issue of digital certificate.
2.4 Bid for a particular tender must be submitted online using the digital certificate (Encryption & Signing), which is used to encrypt the data and sign the hash during the stage of bid preparation & hash submission. In case, during the process of a particular tender, the user loses his digital certificate (due to virus attack, hardware problem, operating system or any other problem) he will not be able to submit the bid online. Hence, the users are advised to keep a backup of the certificate and also keep the copies at safe place under proper security (for its use in case of emergencies).
2.5 In case of online tendering, if the digital certificate issued to the authorized user of a firm is used for signing and submitting a bid, it will be considered equivalent to a no- objection certificate/power of attorney /lawful authorization to that User. The firm has to authorize a specific individual through an authorization certificate signed by all partners to use the digital certificate as per Indian Information Technology Act 2000. Unless the certificates are revoked, it will be assumed to represent adequate authority of the user to bid on behalf of the firm in the department tenders as per Information Technology Act 2000. The digital signature of this authorized user will be binding on the firm.
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change and to obtain the digital signatures of the new person / user on behalf of the firm / company. The procedure for application of a digital certificate however will remain the same for the new user.
2.7 The same procedure holds true for the authorized users in a private/Public limited company. In this case, the authorization certificate will have to be signed by the directors of the company.
3 Opening of an Electronic Payment Account: Tender document can be downloaded online. Bidders are required to pay the tender documents fees online using the electronic payments gateway service. For online payments guidelines, please refer to the Home page of the e- tendering Portal.
4 Pre-requisites for online bidding: In order to bid online on the portal https://etenders.hry.nic.in., the user machine must be updated with the latest Java. The link for downloading latest java applet is available on the Home page of the e-tendering Portal.
5 Online Viewing of Detailed Notice Inviting Tenders: The bidders can view the detailed
N.I.T and the time schedule (Key Dates) for all the tenders floated through the single portal e-Procurement system on the Home Page at https://etenders.hry.nic.in.
6 Download of Tender Documents: The tender documents can be downloaded free of cost from the eProcurement portal https://etenders.hry.nic.in.
7 Key Dates: The bidders are strictly advised to follow dates and times as indicated in the online Notice Inviting Tenders. The date and time shall be binding on all bidders. All online activities are time tracked and the system enforces time locks that ensure that no activity or transaction can take place outside the start and end dates and the time of the stage as defined in the online Notice Inviting Tenders.
8 Bid Preparation (Technical & Financial) Online/offline Payment of Tender Document Fee, eService fee, EMD fees and Submission of Bid Seal (Hash) of online Bids:
8.1 The online payment for Tender document fee, eService Fee & EMD can be done using the secure electronic payment gateway. The Payment for Tender Document Fee and eService Fee can be made by eligible bidders/ contractors online directly through Debit Cards & Internet Banking Accounts and the Payment for EMD can be made online directly through RTGS / NEFT.
The secure electronic payments gateway is an online interface between contractors and Debit card / online payment authorization networks
7 part-I (Technical envelope).\
The price bid shall be submitted in separate part-II format supplied online by HPGCL authority.
8.3 Submission of bids will be preceded by submission of the digitally signed & sealed bid (Hash) as stated in the time schedule (Key Dates) of the Tender.
NOTE:-
(A) If bidder fails to complete the Online Bid Submission stage on the stipulated date and time. His/hers bid will be considered as bid not submitted, and hence not appear during tender opening stage.
(B) Bidders participating in online tenders shall check the validity of his/her Digital Signature Certificate before participating in the online Tenders at the portal https://etenders.hry.nic.in
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Annexure-B SCOPE OF WORK
The scope of work shall comprise of:-
1. Providing OPD services in HPGCL Health Centre, Sector-23, Faridabad by deputing one Sr, Medical officer/ Medical officer and one Pharmacist for a period of 12 months extendable another 12 months on working days as per the timings given below:-
Monday to Friday
(a) Morning OPD 09:00 AM to 12:00 AM (b) Evening OPD 03:30 PM to 05:00 PM
(c) Administrative work 12.00Hrs. to 1.00 PM & 2.00 PM to 3.30 PM (d) Lunch break 1:00 PM to 2:00 PM
Saturday (a) Morning OPD 09:00 AM to 12:00 AM
2. The Doctor and Pharmacist will be allowed weekly rest on all the Sundays & will be entitled to observe rest on all the gazetted holidays/National holidays as per the list circulated by CE/Thermal & no deduction from the bills will be made from the firm, on this account. 3. To ensure availability of consumables /medicines (to be provided by
HPGCL) in sufficient quantity all the time, a buffer stock shall be kept in the HPGCL Health Centre, Sector-23 for which Doctor and Pharmacist shall submit timely requirement to the Thermal authorities.
4. Providing Medical Aid to the workmen (working & retirees) of the Corporations (HPGCL, HVPNL, DHBVNL & UHBVNL) in the HPGCL Health Centre, Sector-23 and at other locations of the plant/residential colony /offices as per requirement.
5. Accompanying the workmen to the hospital/medical institute in case of emergency and providing Medical Aid on the way.
6. The space for HPGCL Health Centre in Sector-23, Faridabad shall be provided by the corporation, cleaning and dusting will be in scope of department.
7. The transportation arrangement for Medical Officer/Sr. Medical Officer and Pharmacist will be made by themselves/firm.
8. The engagement will be purely contractual and the Doctor and Pharmacist deployed would be on the roll of the firm/hospital and shall have no claim to seek appointment or regularization with HPGCL. All compliances i.e. statutory and labour laws applicable would be in the scope of the firm/hospital.
9. Any other required work as deemed fit for satisfactory working of HPGCL Health Centre, Sector-23, Faridabad.
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Annexure-C SPECIAL TERMS AND CONDITIONS
1. The firm shall provide Medical Officer/Sr. Medical Officer and Pharmacist at Health Center Sector-23, Faridabad, and the services can be shifted to any other place in part or in totality as per the requirement. 2. Qualifying Requirements:- The minimum qualification and experience
for Sr. Medical Officer/Medical Officer and Pharmacist to be deployed for the work shall be as follows:-
(i) The bidder should be successfully running a hospital having minimum 20 beds.
(ii) One Sr. Medical Officer/Medical Officer having MBBS degree with a minimum of 10 years of experience after internship of large hospital (20 bedded or more) or at an industrial (Govt./PSU) Hospital is required to be provided. The doctor should be MBBS familiar with traumatic injuries and first Aid practices
(iii) One Pharmacist having diploma in pharmacy with a minimum of 10 years of experience. Persons retired from State Health department/HPUs having similar experience would be preferred.
3. Medical Agency/firm shall ensure deployment of Sr. Medical Officer/Medical Officer and Pharmacist at the designated place during the day after submission & verification of original documents to the Admn. Officer. If the Doctor /Pharmacist remains absent on any day, the Medical Agency shall make arrangement of deploying a substitute having same qualifications, experience after submitting the original documents to Administrative Officer, FTPS for deciding suitability. The decision of Administrative Officer, FTPS in this regard shall be binding and will not need assigning reasons to the agency.
4. The agency shall produce original certificate of Sr. Medical Officer/Medical Officer and Pharmacist within 10 days from the date of issue of letter of acceptance to Administrative Officer, FTPS for consideration of eligibility.
5. The agency shall deploy the Sr. Medical Officer/Medical Officer and Pharmacist on the designated date and time at start of the contract. In case the agency fails to deploy any of the same, he will be considered as absent from duties and shall be dealt as per clause No.10 below.
6. In case the Sr. Medical Officer/Medical Officer and Pharmacist does not report for duty on designated day and time, pro-rata deduction at double the rate shall be made for the absence.
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8. Medical Agency shall make their own arrangement for transportation of the Sr. Medical Officer/Medical Officer and Pharmacist.
9. Any change suggested for Sr. Medical Officer/Medical Officer/Pharmacist by the Officer-in-charge shall be binding on the agency & any substitution shall require prior approval of Officer-in-charge.
10. There will be pro-rata double deduction for any absence of Sr. Medical Officer/Medical Officer/Pharmacist. In case of emergencies a suitable substitute as agreed by the Officer-in-charge may be allowed but requests should be limited. Deduction shall be as per following calculation:-
Calculation of Deduction for one day = Monthly payment in Rupees/30 days x 2
(One day non-payment of salary for absence and one day salary deduction as penalty).
11. Contracting agency shall abide by all Laws, Rules pertaining to Central/State Government including Provident Fund and all types of leaves etc. (Weekly off after six days duties and National/Gazetted holidays as per HPGCL list). By fulfilling these obligations, the above services shall run exactly as per the Schedules given by the Officer-in-charge.
Any disruption in service on account of failure to abide by contract conditions may result in sudden cessation of health care facilities for HPGCL Health Centre which shall be viewed seriously. It may invite any action including black listing, termination of contract and continuing these services through some other agency at the contracting agency’s risk and cost.
12. It will be responsibility of Sr. Medical Officer/Medical Officer/Pharmacist to maintain cordial relation amongst the staff & with the patients. They will create an atmosphere of sympathy, care and concern for the welfare of patients & their attendants. A feeling shall be generated that patients are safe & well cared by team of Doctor & paramedical staff.
13. Misbehavior by Doctor/ Pharmacist with the patients or staff shall cause penalty as deemed appropriate by officer-in-charge, it can be financial / non-financial / both and in case of financial penalty the same shall be deducted from running bill of the firm. Besides above, the FTPS reserve the right to impose any more stringent penalty.
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into consideration while quoting for the service.
15. Medical Agency shall comply with the provisions of various statutory laws wherever applicable to them including Employees Provident Fund and Misc- Provision Act and ESI Act, Goods & Service (GST) Tax. The contractor/firm should be registered with the Provident Fund Commissioner, Govt. of Haryana and should possess permanent EPF registration number. All taxes, insurance of MO/Sr. MO/Pharmacist shall be borne by agency and no reimbursement shall be made by HPGCL on this account.
16. The agency will deploy Sr. Medical Officer/Medical Officer/Pharmacist in white Apron along with the identity card issued by the agency.
17. The agency shall maintain attendance register of manpower deployed by him during the execution of work.
18. The contractor shall ensure the required deduction of the EPF/ESI, if applicable, of their prescribed rates from the salaries /wages of the Doctor/Pharmacist, if employed by the Medical Agency for the Doctor/Pharmacist, and further depositing the same along with his own contribution (being the employer) in his own EPF code number, the receipt challan of which has to be submitted in duplicate along with the monthly bills in case of any short deposit, if there, it will be the sole responsibility of the contractor/Medical Agency.
19. The firm shall also maintain all the necessary records/register in respect of his/their employees, as required under the labour rules and regulations and the same shall be made available to the Administrative Officer/Project authorities/Govt. of Haryana for checking/inspection as and when required. The employees of the agency will neither be considered employee of HPGCL nor shall any claim for employment of HPGCL be entertained. The person engaged by the firm shall not have any legal right claiming regularization of his service etc. in the deptt. where he has been engaged or any other consequential benefits. Department shall under no circumstances be deemed or treated as the employer of the person engaged for any purpose, whatsoever, nor department would be liable for any claim (s) whatsoever of any such person. The contractor will keep the corporation and its officers indemnified from and against any claim/liability by any such person. 20. The contractor shall obtain an undertaking on Non Judicial Stamp Paper
of proper value duly signed and witnessed by him under his seal from the individual person that they will not claim any employment from HPGCL and all the disputes will be settled by their contractor who has engaged them.
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right to get the work done fully or partially from any other agency or contractor till expiry of period of contract at risk and cost of the defaulting agency. However, before the termination of the contract, a notice of 7 days shall be served upon the defaulting agency.
22. The contractor shall indemnify the department against all objections of labour rules and regulations such as minimum Wages Act, EPF, ESI Act etc., whichever applicable & to pass medical claims as per rules of corporation.
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(Annexure-D GENERAL TERMS AND CONDITIONS OF CONTRACT (Work order)
1) CONTRACT AGREEMENT
The contractor shall execute a contract agreement with HPGCL on a Non Judicial Stamp Paper of appropriate value within 07 days of receipt of work order.
2) RATE/CONTRACT PRICE
Rate shall be quoted by the bidder, strictly as per rate quoting sheet and the agreed contract price shall remain firm during the currency of the contract. Any statutory taxes/levies, if to be charged extra, should be clearly indicated by tenderer in their offer separately, failing which it will be presumed that the quoted prices are inclusive of all such statutory taxes/levies.
3) EARNEST MONEY AND SECURITY DEPOSIT
Every tenderer, while submitting his tender, shall deposit the earnest money specified in the NIT E-tender (CM-163/FTPS/2021/90 dated 05.07.2021)
The earnest money furnished by the successful tenderers on whom the work order is placed shall be converted into security deposits as a guarantee for faithful and satisfactory execution of the work order.
(The EMD of the unqualified bidders will be returned without any interest, as promptly as possible, within 30 days after declaration of qualification result and that of unsuccessful bidder within 15 days of the execution of the contract with the selected bidder).
The Security Deposit shall be 10% of the Contract value in all the cases. The deduction of the security deposit shall be regulated according to the nature of the contract, which may be any one of the followings:
For Annual Maintenance Contract/ARC and Civil Construction work
10% amount of the monthly running bill shall be kept as security deposit. However, the EMD already deposited by the bidder shall be converted into the security deposit and the balance amount shall be deducted from the running bill.
Note: Only the applicable provisions of the above table be incorporated in the work order, accordingly to the nature of work/job.
The security deposit of the contractor shall be retained by HPGCL for faithful execution of the contract.
Security deposit shall be released only after completion of the entire period of the contract and after completion of 30 days of Guarantee/Warranty period, on the certificate of Engineer In- charge /EIC for successful completion of Guarantee/Warranty period and submission of requisite documents like last EPF / ESI return by the contractor.
No interest shall be paid on EMD / Security Deposit for the period it remains deposited with HPGCL.
The earnest money /security deposit shall be forfeited in part or in full under the following circumstances:-
i) If the tenderer withdraws his tender at any stage during the currency of validity period.
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irrespective of the fact that HPGCL sustains any loss on account of such default or not.
iii) In the event of a breach of contract in any manner. iv) In case of evidence of cartel formation by the bidder(s).
v) If the contractor fails or neglects to observe or perform any of his obligations under the contract, it shall be lawful for the HPGCL to forfeit either in whole or in part, in its absolute discretion, the EMD/security deposit furnished by the contractor.
vi) The forfeiture of EMD/security deposit shall be without prejudice to the right of HPGCL to recover any further amount or any liquidated and/or other damages as admissible under the law, under payments or over payments made to the contractor under this contract or any other contract as well as to take such administrative action against the contractor as blacklisting etc.
4) PAYMENT TERMS
Payment terms shall be regulated according to the nature of the work, which can be any of the followings:
For Annual Maintenance Contract / ARC and Civil Construction Work
100% payment, after deducting 10% security deposit and statutory deductions, of the monthly running bill shall be made after satisfactory completion of work
done.
5) MODE OF PAYMENT
Payment shall be released by the Sr. Accounts Officer/Accounts Officer, FTPS, HPGCL, Faridabad through RTGS/NEFT/Cheque, in the account of the contractor. For payment through RTGS/NEFT, the contractor will intimate the complete bank details viz. Name of Bank/Branch, Account Number, Type of Account, IFSC Code etc, to Sr. Accounts Officer/Accounts Officer.
6) COMPLETION PERIOD
The completion period of the work as specified below shall be the essence of the contract.
The contract shall be for a period of 12 month (Extendable for another 12 months) on firm rates which can be extended for a further period of 02 month at the same rates, terms and condition at the sole discretion of the deptt. The agency shall be bound to execute the work at the same rates, terms and condition during the extended period of one year. However, after the completion of one year depending on the needs of HPGCL, the extension of contract can be of shorter duration also.
The work shall be started within 7 days of issue of LOI / Work Order, whichever is earlier, unless otherwise directed by the issuer of tender.
The work shall be carried out/completed to match with other activities in progress of the unit.
For Annual Maintenance Contract / ARC
The work shall be started within 7 days of issue of LOI / Work Order, whichever is earlier unless otherwise directed by the issuer of tender. The work shall be carried out and completed on month to month basis, as per the requirement of the contract.
7) RISK AND COST
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8) PENALITY FOR DELAY
Time is the essence of the contract. The contractor shall ensure timely completion of the job as per stipulated completion period. In case of delay in completing the work/job, the penalty for delay will be imposed @ 1% of the total contract value per week or part thereof subject to maximum of 10% of the contract value.
Notes:- i) The percentage of penalty and time may vary according to necessity of the contract (particularly in overhauling contract).
ii) Contract value means basic value of the contract exclusive of taxes and duties, if charged separately.
9) DOCUMENTATION
The contractor and the executive in-charge of the work shall ensure the following document before forwarding the bill of the contractor to the Accounts wing for pass and payment to avoid delay in payment of the contractor:-
i) Contractor shall submit monthly bill in duplicate to the executive incharge along with the followings:
a) Monthly bill for the AMC / ARC work and in other cases bill for the work done, in duplicate. The bill should be on the contractor’s bill book duly serially numbered and bearing date of issue, contractors EPF code, ESI code, Goods & Service (GST) Tax number & PAN. A photo copy of the EPF code, ESI code, Goods & Service Tax (GST) number, Labour license & PAN shall be attached with the 1st running bill for reference and record.
b) Self attested copy of the deposit challan of EPF & ESI contribution, labour welfare fund deposited by the contractor for the labour engaged for the work duly validated with dossier of workers and their account number in the appropriate prescribed performa.
c) Self attested copy of the attendance sheet, wages register and evidence of wage payment.
ii) The bill of the contractor along with the annexure submitted by the contractor at i above, should be approved and verified by the officer in-charge for gross value as well as net payable value and accompanied with the certificates/documents mentioned at iii and iv below.
iii) Certificate from the Engineer in-charge that, a) Work has actually been done as per the contract and to the entire satisfaction of EIC. b) The copy of the EPF challan, ESI challan etc. submitted by the contractor pertains to the labour deployed at site and none of the worker has been excluded there from. c) The record entry of the work done has been taken in the small measurement book (SMB) at page no. on dated . d) No penalty is leviable on the contractor on any account as per the contract if leviable the amount
of penalty is . e) Copy of protocol and
certificate for stage payment, if required.
iv) Certificate from Labour Welfare Officer / Factory Manager stating that contractor has complied with all labour laws and safety clearance certificate from safety officer. In case of non availability of Labour Welfare Officer/Safety Officer, from EIC.
N o t e : -
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10) PERFORMANCE BANK GUARANTEE (NOT APPLICABLE)
Unless agreed otherwise, Contractor shall submit bank guarantee of the nationalized bank equivalent to 10% of the contract value in the prescribed performa valid up to one month after completion of warrantee period
11) WARRANTY (NOT APPLICABLE)
I. The contractor shall provide warranty for the workmanship of the work done for a period 12 month from the date of completion of work / 18 month from the date of commissioning of equipment(s) after overhauling whichever is earlier.
II. During this period if some equipment(s), which has been attended by the contractor, is found to be defective, the same will have to be attended again without any additional charges to HPGCL. In such cases, warranty period shall start from the date of such repair/rectification. In case the contractor fails to respond within a reasonable time, the job will be got done from any other agency at the risk and cost of the contractor.
12) FORCE MAJEURE
The delay in the completion of the work may be treated as force majeure to the contractor only if:-
a. the delay is resulted from any causes arising out of compliance with regulations, orders or instructions of the Central or State Governments, acts of God, acts of Civil & Military authority, fires, floods, strikes, lock-outs, freight embargoes, war-risk riots and civil commotion and
b. The contractor’s request for extension of the delivery period along with all necessary evidence comes, before the expiry of the schedule date(s) of delivery.
13) IDLE LABOUR CHARGES (NOT APPLICABLE)
a) No idle labour charges will be admissible in the event of any stoppage caused in the work resulting in contractor’s labour being rendered idle due to any cause.
b) In case of non operation of the unit/units, due to any reasons, on the prior instruction of HPGCL, of at least 7 days and work/activity is not carried out:
i) for up to one month, a deduction @ 35% payment of particular work will be made. for more than one month, a deduction @ 50% payment of particular work will be made.
14) OVER RUN CHARGES (NOT APPLICABLE)
No over run charges shall be paid in the event of the completion period being extended for any reasons.
15) WATCH & WARD
The watch and ward of T&P and other material will be the responsibility of the contractor.
16) FACILITIES TO BE ARRANGED BY CONTRACTOR
The contractor shall make his own arrangement for providing all facilities like lodging, boarding, furniture and transportation etc. for Pharmacist engaged by him for the job.
17) STATUTORY DEDUCTIONS
Statutory deduction on account of Income Tax, Works Tax etc. including surcharge shall be made at source from the bills of the contractor at the prevailing rates.
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Govt. Authorities, shall be the responsibility of the Contractor and he shall have to make good loss, if any, suffered by HPGCL on account of default in this regard by the contractor. EPF/ESI contributions will be deposited by the contractor in his own EPF/ESI code no. in the respective account of the workers. The contractor will submit the copy of EPF/ESI challan to the Factory Manager, at the time of 90% payment along with corresponding list of workers
The contractor shall make the payment of wages to its manpower in their saving account only. Documentary evidence thereof shall be submitted along with the running bills.
19) INSURANCE OF WORKERS
The contractor will be solely responsible for any liability for his workers in respect of any accident, injury arising out and in course of contractor’s employment. To meet his aforesaid obligation under the workmen Compensation Act, The contractor may obtain W.C. Policy from the Insurance Company for the persons employed by him for carrying out the work. The premium payable for the aforesaid Insurance Policy shall be borne by the contractor. The contractor shall ensure that the said Insurance Policy of this insurance cover is required to be submitted by the contractor to Engineer-in-charge of work immediately after issue of LOI, but before the start of work.
20) SAFETY RULES
A Firm shall have to comply with all the provisions of safety rules. The Chief Safety Officer may impose penalty of Rs.200/- per day per head if the workers of contractor are found to be working carelessly without proper protective equipments in unsafe conditions. Against violation of any other clause, a penalty of Rs 500 /- per violation (minimum) shall be levied. In case of repeated violation of serious nature resulting in various serious accident or direct loss to the corporation /threatens to cause severe consequences, higher penalty rates may be imposed including suspension/ termination of the contract. If any action is initiated by Chief inspector of factories, Chandigarh or any other authority against occupier/factory manager or any other authority of HPGCL in case of any fatal/non fatal accident or any other violation of factory act, 1948, Pb. Hr. factory rules, 1952 or any other industrial or labour act, the contractor shall be liable for the same and also to deposit the amount of fine/penalty if any. In case of default action as deem fit shall be initiated against the contractor.
A safety clearance certificate on quarterly basis from the chief safety officer shall be obtained by the contractor and has to be attached along with the bill.
This office reserves the right to claim adequate compensation from the contractor on account of any damage caused to the plant & equipment handed over to him for execution of the work, due to careless handling or negligence on the part of the contractor.
21) ARBITRATION
All matters, questions, disputes, differences and / or claims arising out of and / or concerning, and /or in connection with, and /or in consequence of, and /or relating to the contract whether or not obligations of either of both the Supplier and the Corporation under that contract be subsisting at the time of such dispute and whether or not the contract has been terminated or purported to be terminated or completed, shall be referred to the sole arbitration of MD, HPGCL or an officer appointed by the MD, HPGCL as his nominee. The award of the Arbitrator shall be final and binding on both the parties to the contract.
22) LAWS GOVERNING CONTRACTS
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Irrespective of the place of delivery, place of performance or place of payment under a contract, the contract shall be deemed to have been made at the place from which the acceptance of tender has been issued.
Jurisdiction of Courts- The courts of the place from where the acceptance of tender has been issued shall alone have exclusive jurisdiction to decide any dispute arising out of or in respect of the contract.
23) SET OFF
Any sum of money due and payable to the supplier under the contract (including security- deposit returnable to the supplier) may be appropriated by the HPGCL and set-off against any claim of the Corporation for the payment of a sum of money arising out of under that or any other contract entered into by the supplier with the HPGCL.
24) SUBLETTING and ASSIGNMENT
The Supplier shall not, sublet, transfer or assign the contract or any part there of or interest therein or advantage thereof in any part thereof in any manner whatsoever without prior consent of FTPS, HPGCL.
Note:- 1. Unless agreed otherwise the above terms and conditions of the contract will form the part of the work order after finalizing the procurement proposal. The word tenderer where ever used above shall be read as supplier/contractor. The non applicability / modification in the aforesaid clauses if agreed shall be mentioned / attached in / with the purchase/work order specifically.
2. Purchasing authority shall put dated initials on each pages of the purchase order including the above terms and conditions printed on both side of the paper. 3. Any other term not defined in instructions to the bidder or above terms and
conditions should be interpreted as defined in HPGCL works &Purchase Regulation “2015”.
4. The term “Bid” and “tender” and their derivatives (“Bidder / Tenderer” “Bidding / Tendering”) are synonymous. Singular also means plural.
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Annexure-E INSTRUCTIONS TO BIDDER
General Instructions to Bidder (work order):
1. Pre Qualifying Requirements (PQRs) / Eligibility Conditions for the tenderers: The minimum qualification and experience for Sr. Medical Officer/Medical Officer and Pharmacist to be deployed for the work shall be as follows:-
a. The bidder should be successfully running a hospital having minimum 20 beds.
b. One Sr. Medical Officer/Medical Officer having MBBS degree with a minimum of 10 years of experience after internship of large hospital (20 bedded or more) or at an industrial (Govt./PSU) Hospital is required to be provided. The doctor should be MBBS familiar with traumatic injuries and first Aid practices
c. One Pharmacist having diploma in pharmacy with a minimum of 10 years of experience. Persons retired from State Health department/HPUs having similar experience would be preferred.
Note: The firm should fill statement of bidders as per Annexure-F and submit authentic supporting documents for proving its credential. Original documents may be asked for verification at the time of finalizing the tender. A certificate to the effect that the tenderer is not black listed from any Public Sector undertakings of Central Govt./State Govt./SEBs/Corporations/any other reputed Thermal/Hydel plant etc.
Decision of the HPGCL regarding fulfillment of pre-qualification requirement shall be final and binding upon the bidders.
2. Any information regarding tender can be had from the office of Administrative Officer, FTPS, HPGCL, Faridabad ([email protected]) on any working day prior to last date of submission of tenders. The payment of Tender Document Fee and e-service Fee can be made online directly through Debit Cards & Internet Banking. The payment of Earnest Money can be made by eligible bidders / contractors online directly through RTGS / NEFT.
3. Before submitting tenders, all the instructions may be read carefully regarding submission of tender. If any bidder finds discrepancies or omissions in the tender documents or is in doubt as to the true meaning of any part, he shall clarify same from tender issuing office in writing before the due date of submission of the bid. 4. Tenders should comprising of two parts i.e. Part-I (Technical Bid) & Part-II (Price
Bid) addressed to Administrative officer, FTPS, HPGCL, Faridabad.
a) Part–I i.e. technical bid shall comprise of qualifying documents, General Conditions of contract, Technical Particulars & Credentials in support of qualifying criteria, detail of Tender documents fee, Earnest money deposited & e-Service Fee online deposited and deviations if any, will be opened on due date & time.
b) Part –II shall comprise of price bid only will be opened at a subsequent date to be fixed by the competent authority only of those bidders who qualifies the NIT requirements after checking the qualifying criteria & technical discussion on Tender Part-I.
c) The Basic unit rate is required to be quoted excluding Goods & Service tax (GST) by the firm in the online price bid. The total amount including Goods & Service tax (GST) will be calculated automatically by the system.
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prescribed mode of payment as asked in the NIT otherwise the tender shall be liable to be rejected.
6. The validity of the tender / offer shall be for 120 days from the date of opening of the price bid.
7. The details of NIT along with Tender Documents can be seen and downloaded from the portal https://etenders.hry.nic.in as well as HPGCL website www.hpgcl.org.in. The rate negotiations could be held up to L3 bidder, if the difference between the L1 quoted rates and those quoted by L2 and L3 is within 5% of the L1 quoted rates. In case where the L1 bidder refuses to further reduce his offered price and the L2 or L3 bidders come forward to offer a price which is better than the price offered by L1 bidder, the bidder whose price is accepted becomes L1 bidder. However, in such a situation, the original L1 bidder shall be given one more opportunity to match the discounted price. In case of acceptance, he would be treated as L1 bidder.
8. No deviation shall be allowed. However, in case of deviation of taxes etc., the same be loaded for comparison purpose.
9. Selection preference of the tendered work may be allowed as per policy of the State Government to the Industrial Units located in Haryana on the lowest valid rates if tenderer so claim with requisite documentary evidence.
10. The bidders / contractors shall observe the highest standards of ethics during the submission of tender, procurement and execution of the contract. In case of evidence of cartel formation by the bidder(s) EMD is liable to be forfeited.
11. The bidder shall bear all costs including bank charges if any, associated with the preparation and submission of his bid and the purchaser will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process. 12. Engineer-in-charge reserves the right to cancel the NIT or to change qualifying
requirement or to reject any or all the tenders so received without assigning any reason.
13. The work as a whole will be allotted in a single part to the bidder who is overall lowest in the merit order considering all items of work.
14. The committee nominated by HPGCL shall evaluate all the bids received against NIT on the parameter indicated under heading qualifying requirement at Sr. No. 1 above. The decision of the committee shall be final.
15. Issuance of Tender Documents to any party shall not construe that such party is considered to be qualified.
16. In case due dates of sale / receipt /opening of tender happens to be holiday in FTPS/HPGCL, the needful will be done on next working day.
17. The Site for the work is either available or it shall be made available in the parts in a manner so as not to hamper the progress of work. The bidders are advised to visit the site to make them familiar with the environment/conditions of the work. No claim in this regard shall be entertained after the award of the work.
18. The contractor whose tender is accepted will be required to furnish by way of security deposit for the due fulfillment of his contract such sum as will amount to 10% of the cost of work. The security deposit will be collected by the deduction from the running bills of the contractor at the rate mentioned above and the earnest money deposited in cash at the time of tenders will be treated as a part of the security deposit and adjusted accordingly. 19. Canvassing in connection with tenders is strictly prohibited and the tenders submitted by
the tenderers who resort to canvassing will be liable to rejection straight way.
20. All rates shall be quoted on the proper form i.e. price bid supplied as part of the tender documents on e-tender portal by the Department.
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who would be responsible for taking instructions from the Engineer-in-Charge and shall be communicated to the Engineer-in-Charge immediately after the allotment / start of work.
22. The Haryana Power Generation Corporation Limited does not bind itself to accept the lowest tender and reserves to itself the right to accept the whole or any part of the tender and the tendered shall be bound to perform the same at the rate quoted in this tender. 23. Sales tax or any other tax on material or labour in respect of this contract shall be
payable by the contractor and Haryana Power Generation Corporation Limited will not entertain any such claim whatsoever.
24. No contractor is permitted to tender for the works, if any of his near relatives is posted to deal with day to day duties in the passing of bill etc. and who is working in any capacity requiring
him to give instructions / advice and in particular any office / official of the Corporation including the member of the Board. Any breach of this condition by any one shall render him liable to be removed from the list of the contractors for the Haryana Power Generation Corporation Limited and the work entrusted to him may be terminated. NOTE: -
1. By the terms near relatives is meant, wife / husband, parents and grandparents, children and grand children, brothers and sisters, uncles and cousins and their corresponding in-laws.
The tendered shall attach with his tender the list of officers and employees of Haryana Power Generation Corporation Limited related to him.
2. Firm should furnish undertaking regarding blacklisting on NSJP of Rs. 10/- /letter head stating that firm have not been blacklisted in any Govt./Semi Govt. organization in any manner.
25. Withdrawal, Substitution and modification of bids: A Bidder may not withdraw, substitute, or modify its Bid after due date of bid submission.
26. Opening of Bids:
Stage 1: a) The tenders will be opened electronically on the e-procurement portal using DSCs on the date and time prescribed in the notice inviting tenders. In case the date of opening falls on a holiday or a holiday is subsequently declared on that date, the tenders will be opened on next working day following the holiday at the same time.
b) No electronic recording devices will be permitted during the opening of bid as well as price bids.
c) The Bidders’ representatives who are present shall be requested to sign the record. The omission of a Bidder’s signature on the record shall not invalidate the contents and effect of the record.
Stage 2: a) Purchaser will evaluate "Pre-Qualification Criteria"/"Mandatory Requirements" in accordance with Section III: Qualifying Requirements
b) All bidders who qualify in Stage-2 will be intimated. If any bidder fails to meet "Pre-Qualification Criteria"/"Mandatory Requirements", further evaluation will not be carried out.
Stage 3: a) On the basis of the evaluation of the Pre-Qualification Criteria, the owner will invite bidders who have qualified Technical bid to attend the opening of the Price Bids. The date and time of the opening of Price bid will be intimated by owner to successful bidders of Technical Bid.
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27. COMPARISON OF BIDS: 1) The bids shall be compared on the basis of total for the entire scope as given in Price Schedules.
2) The evaluated bid prices of all the bidders shall be compared among themselves and as a result of this comparison, the lowest bid emerging after negotiations in the Committee (constituted to finalize/ approve the proposal for outsourcing of manpower) will be selected for award of the contract.
3) The discount arising out of negotiation with the Committee (constituted to finalize/ approve the proposal for outsourcing of manpower) will be indicated in the price schedule.
28. Owner's Right to accept or reject any or all bids: The Purchaser reserves the right to accept or reject any Bid, or annul the bidding process and reject all Bids at any time prior to Contract award, without thereby incurring any liability to the Bidders.
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Annexure-F STATEMENTS OF BIDDERS
1. Name of Bidder
2. Address of Head Office 3. Correspondence Address 4. Legal status
5. PAN of the Bidder (attached self attested photocopies)
PAN ________________ TIN _______________CST No._______ . 6. Bank Details (attached signed cancelled cheque)
i) Bank Name & Address ii) Bank Account Number iii) Bank Branch Code iv) IFSC Code of Branch
v) Nature of account (current/saving/OD/CC) 7. Main lines of Business
i. since
ii. since
iii. since
8. Annual Turnover of past three year i. ii. iii. 9. Past Experience:- Name of Organization Period Reference of Contract Order Value contract wise 10. Any other
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Annexure-G CHECK LIST FOR CONTRACTOR
Sr.
No. Technical Specification
Bidder Response (Yes or No) 1 Acceptance of all terms & conditions of tender.
2 Documentary Evidence regarding Qualification Criteria i) Permanent EPF Registration number from Provident Fund
Commissioner. ii) ESI Number.
iii) PAN Number / TAN Number. iv) Service Tax No.
v) (i) The bidder should be successfully running a hospital having minimum 20 beds.
(ii) One Sr. Medical Officer/Medical Officer having MBBS degree with a minimum of 10 years of experience after internship of large hospital (20 bedded or more) or at an industrial (Govt./PSU) Hospital is required to be provided. The doctor should be MBBS familiar with traumatic injuries and first Aid practices.
(iii) One Pharmacist having diploma in pharmacy with a minimum of 10 years of experience. Persons retired from State Health department/HPUs having similar experience would be preferred.
25 ANNEXURE–H UNDERTAKING FORM To The Superintending Engineer H.P.G.C.L, FTPS, Faridabad- 121005 TELEPHONE NO. 0129- 2232887 Dear Sir,
In accordance with your NIT Document No. , M/s.
having its Registered/Head
Office at
(hereinafter called the “Bidder”) wish to
participate in the said Bid for Outsourcing the services of Providing OPD services in HPGCL Health Centre, Sector-23, Faridabad by deputing one Sr, Medical officer/ Medical officer and one Pharmacist for HPGCL Health Centre Sector-23 Faridabad.
We hereby undertake to abide by the terms and conditions of the NIT and shall furnish the requisite Security Deposit both in terms of time and money to HPGCL.
Date: (Signature)
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Annexure-I Letter of Authorization /Board Resolution /Power Of Attorney for individual
to sign on behalf of the bidder To
The Superintending Engineer
House No. 251, HPGCL Colony
Sector-23 Faridabad
Telephone No. 0129-2232887
Sir (S)
The Letter of Authorization/Board Resolution/Power of Attorney1 in respect of the following, authorizing them to sign the Bid Proposal and negotiate and furnish information as and when called by owner, is enclosed herewith:-
1. 2. 3.
Date Signature of authorized signatory
Place Name of authorized signatory
Designation
Name of organization
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Annexure-J ACCEPTANCE CERTIFICATE
To
The Superintending Engineer House No. 251, HPGCL Colony Sector-23 Faridabad
Telephone No. 0129-2232887
Subject:- CM-163/FTPS/2021/90 Providing OPD services in HPGCL Health Centre, Sector-23, Faridabad by deputing one Sr, Medical officer/ Medical officer and one Pharmacist for HPGCL Health Centre Sector-23 Faridabad.
With reference to your NIT No. CM-163/FTPS/2021/90 dated 05.07.2021 for Providing OPD services in HPGCL Health Centre, Sector-23, Faridabad by deputing one Sr, Medical officer/ Medical officer and one Pharmacist for HPGCL Health Centre Sector-23 Faridabad. We hereby confirm that we have read all the provisions, terms and conditions of tender document and all the clauses of Instruction to Bidder (ITB), General Conditions of Contract (GCC) and Schedules & the same are acceptable to us, and we have not taken any deviation to these clauses.
Date Signature of Authorized
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Annexure-K
DEVIATION FROM THE SPECIFICATION
In the table, the Bidder shall set out all deviations clause by clause. The bid shall be deemed to conform to purchaser’s specification in all respects unless specifically
mentioned in this table
Sr. No. Clause No. Details of Deviation with justification
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Annexure-L PERFORMA FOR CONTRACT AGREEMENT
(On non-Judicial stamp paper of appropriate Value)
AGREEMENT BETWEEN HARYANA POWER GENERATION CORPORATION LIMITED AND M/s___________________________FOR CONTRACT OF PROVIDING OPD SERVICES IN HPGCL HEALTH CENTRE, SECTOR-23, FARIDABAD BY DEPUTING ONE SR, MEDICAL OFFICER/ MEDICAL OFFICER AND ONE PHARMACIST FOR HPGCL HEALTH CENTRE SECTOR-23 FARIDABAD.
This contract is made at Faridabad on this day __________2021 between Haryana Power Generation Corporation Limited ( Regd. Office Urja Bhawan, C-7, Sector-6, Panchkula) a Company registered under Companies Act, 1956 which has come into existence on unbundling of Haryana State Electricity Board under Haryana Electricity Reforms Act, 1977 (hereinafter referred to as “HPGCL”) on the one part and Service Provider, M/s---(hereinafter referred to as Contractor/Second Party) on the other part.
Whereas the First Party is desirous of entrusting the work of Providing OPD services in HPGCL Health Centre, Sector-23, Faridabad by deputing one Sr, Medical officer/ Medical officer and one Pharmacist at HPGCL Health Centre, Thermal Colony, Sector-23, Faridabad.
And whereas the Work Order No.--- was issued for Outsourcing the services of one Pharmacist for HPGCL Health Centre Sector-23 Faridabad. Following documents exchanged between the 1st Party and the 2nd Party are part and parcel of contract agreement.
1. Our NIT No ______________________. 2. Your offer no ______________________. 3. Work order no._____________________.
And whereas the HPGCL and Service Provider, M/s………. have now agreed to execute an agreement based on these documents listed above.
All terms and conditions of the contract shall be binding on both the parties to the contract. Now THIS DEED WITNESSES and the parties hereto and hereby mutually agree as above. IN WITNESS WHEREOF the Contractor and HPGCL hereto set their hands as under.
Witness 1.________________________ Signed for and on behalf of 1st Part
FTPS, HPGCL, Faridabad 2._______________________
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Annexure-M RATE QUOTING SHEET
Subject:- Providing OPD services in HPGCL Health Centre, Sector-23, Faridabad by deputing one Sr, Medical officer/ Medical officer and one Pharmacist for HPGCL Health Centre Sector-23 Faridabad.
Sr. No.
Description of Item Unit Qty
Rate quoted by Firm Rate for the services per month Amount for 01 year Goods & Service tax payable by HPGCL at prevailing rates Grand Total
1. Providing OPD services in HPGCL Health Centre, Sector-23, Faridabad by deputing Medical officer/ Sr, Medical officer of requisite qualifications & experience for the employees /retirees/families of expirees of the staff of Haryana Power Utilities namely HPGCL, HVPNL, DHBVNL & UHBVNL on all the working days as per the terms & conditions mentioned in the attached tender documents.
Month 12
2. Outsourcing the services of one Pharmacist having diploma in pharmacy and having 10 years experience for HPGCL Health Centre Sector-23 Faridabad