Document Exchange Server 2.0

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Third-party software is copyrighted and licensed from Kofax’s suppliers. For information on third-party software included in this product, see “DESTHIRDPARTYLICENSEREADME.txt.”

This product is protected by U.S. Patent No. 6,370,277.

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DOCUMENTATION IS PROVIDED “AS IS” AND ALL EXPRESS OR IMPLIED CONDITIONS, REPRESENTATIONS AND WARRANTIES, INCLUDING ANY IMPLIED WARRANTY OF

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Introduction

This guide shows how to configure Kofax Document Exchange Server to send documents by email through an SMTP server. When you release a document to email, index fields appear for entering your email address as the sender, the recipient email addresses, a subject, and any message you want to provide. You can specify multiple recipients by separating email addresses with commas.

Figure 1. Index Fields for Email

Kofax Document Exchange Server also provides support for specific types of email servers such as Microsoft Exchange and Lotus Notes. Refer to the Kofax Web site or the Kofax Document Exchange

Server Release Notes for information about supported email servers and versions and use the

appropriate configuration for the type of email server. You can use the SMTP configuration instructions in this document for other types of SMTP-compatible email servers.

Additional Documentation

This guide should be read with the following documentation:

Kofax Document Exchange Server installation guide for the application server Kofax Document Exchange Server Administrator’s Guide

Kofax Administration Console Help Kofax Document Exchange Help

For information about SMTP, refer to the documentation that came with the SMTP server or contact the server administrator for support.

Tip For additional information about Kofax products, visit the Kofax Web site and go to the Technical Support pages. These pages provide product-specific information, such as current revision levels, the latest drivers and software patches, technical tips, and a searchable

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System Requirements

Configure the email server you will use for sending documents with Kofax Document Exchange Server as follows:

Create a user account to be specified in the rs.connector.smtp.properties file. This user

account will be used by all Kofax Document Exchange Server users (including the administrative and default user accounts).

Use port 25.

Disable Secure Socket Layer (SSL). SSL is not supported when sending documents from

Kofax Document Exchange.

Configuring Kofax Document Exchange Server

Copy and edit the necessary files to configure Kofax Document Exchange Server for SMTP. X To configure Kofax Document Exchange Server for SMTP

1 Copy rs.connector.smtp.properties from the \DES\setup folder to the following folder:

JBoss: The \Avalin\jboss\server\avalin\conf folder where Kofax Document

Exchange Server is installed

WebLogic: The conf folder in the Kofax Document Exchange Server domain.

2 Open rs.connector.smtp.properties in a text editor. Modify the following lines, and then save and close the file:

mail.transport.protocol=smtp (Do not change.)

host=SMTP server host name (such as smtp.hostname.com)

required-authentication=true if authentication is required or false if it

is not

user=user name for email account (ignored if

required-authentication=false)

password=password for email account (ignored if

required-authentication=false)

For example, suppose the host name is smtp.yourserver.com, and it requires

authentication. You created an email account with the user name of kofaxuser and a password of kofaxpassword. The lines would be modified as follows:

mail.transport.protocol=smtp host=smtp.yourserver.com required-authentication=true user=kofaxuser

password=kofaxpassword

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4 Deploy the rs.connector.smtp.properties and RSModuleConnectorSMTP.ear files as shown in the Kofax Document Exchange Server installation guide for the application server.

5 Stop and restart Kofax Document Exchange Server as shown in the Kofax Document Exchange Server installation guide for the application server.

Note Kofax Document Exchange Server must be stopped and restarted whenever you change property files.

6 Use Kofax Administration Console to enable the destination type. Refer to the Kofax Administration Console Help for instructions.

To display an email destination on the MFP front panel, create and deploy shortcuts with Kofax Document Exchange and Kofax Administration Console. Refer to the Help for these applications for information.

Frequently Asked Questions

If the software does not work correctly, or if you have questions about how the software operates, refer to the information in this section. You can find additional information and software updates on the Kofax Web site.

Why does SMTP not display as a destination type in Kofax Document Exchange?

Check the following:

Make sure you have performed the procedures shown in Configuring Kofax Document

Exchange Server on page 2.

Enable the SMTP destination type in Kofax Administration Console. Refresh the browser window.

When I send an email, I get a “Release Server: 530 Authentication required” error.

In the rs.connector.smtp.properties file, make sure that you have specified the user name and password of an email account on the server.

When I send an email, I get the following error: “An error has occurred in the Release Server: Could not connect to SMTP host: host name, port: 25; nested exception is:

java.net.ConnectException: Connection timed out: connect.“

Make sure that your email server is configured to use port 25 and does not use SSL.

How do I send documents to a destination from the MFP?

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