PERFORMANCE CONTRACT 2021/2022 GUIDELINES By NACADA

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PERFORMANCE CONTRACT 2021/2022 GUIDELINES

By NACADA

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Objective of ADA indicator

To reduce the prevalence and mitigate the negative

effects of ADA in the public sector

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Report from FY2020-2021 (1)

• Work plan: all submissions in 2020-21 were scored 15% irrespective of submission date.

• only timely submission will receive the full marks in FY 2021-2022 (deadline is 30^th September 2021);

• Evidence:

• many sent a lot of irrelevant evidence especially photos and lists despite guidelines on indicators;

• was to be submitted quarterly for monitoring purposes but some sent at the end of the year;

• reports lacking for sensitization- indicators were specified in the guidelines to aid reporting;

• minutes required signature to authenticate;

• labelling poor i.e title of document doesn’t correspond what’s inside

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Report from FY2020-2021 (2)

• Training:

• certificates from other consulting institutions were not recognized since NACADA is the only authorized institution providing training;

• certificates were the only evidence required for training and this released only upon completion of payment

• Policy:

• this cannot be completed without data (baseline);

• some submitted policies done in earlier years without review as per guidelines provided;

• Incomplete policy

• EAP:

• Many did not understand how a schedule for support mechanism should look like.

The same will be availed on our website.

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Report from FY2020-2021 (3)

Areas for improvement

• MDAs expected to submit online work plan then as part of evidence send costed one

• Baseline – tertiary institutions are expected to do survey of both staff and students. Tool was provided though others created their own;

references were made to outdated data with some giving background of NACADA instead of their own institutions.

• All survey findings MUST be disseminated and a report on the same done.

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Report from FY2020-2021 (4)

• Committee:

• confirmation of constitution will be done as well as crosschecking with those trained;

• At least ¾ of committee members MUST be trained;

• FY2021-2022: Online training (free); in-house training; clustered trainings available

• Evidence:

• reports should include photos and registration lists rather than sending loose photos and lists;

• more specific guidelines on reporting are available on the website

• Policy:

• tertiary institutions policy needs to address both staff and students

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FY 2021-2022

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Level 1

It should include:

• anonymous survey of employees and students

• review of workplace data (absenteeism, healthcare utilization, disciplinary actions)

• cost of ADA at the workplace

• review of current workplace policies and practices regarding alcohol and drug use (where applicable)

• Dissemination of baseline survey to staff and students

• NB: Surveys that are five years or older will require a follow up survey

Undertake a Baseline Survey on Alcohol and Drug Abuse and disseminate findings (15%)

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Establishment & training of ADA control committee (10%);

• ADA control committee should comprise of 6-12 members drawn from workers at all levels of the institution/company/organization with 50%

membership drawn from middle and upper level management.

Members should include:

 Human Resources Manager

 Occupational Health and Safety representative

 Employee Assistance and Wellness representative

 Trade union representative (where applicable)

• NB: Committee members should be in office for at least 3 years

 Train ADA control committee on Workplace Based Prevention Interventions (clustered (scheduled); in-house; online)

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Development and implementation of ADA prevention workplace policy (20%);

• This describes the institution’s stand on how they will address ADA issues as per guidelines provided by NACADA (available on the

website)

• This should be informed by the findings of the baseline survey

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Sensitization of staff and students (in case of educational and training institutions) on ADA (20%);

• Includes lectures/seminars and workshops as well as tailor-made information, education and communication (IEC) materials to effectively increase staff and student population awareness on ADA prevention for themselves and their families.

• At least 2 sensitizations

• Topics to be covered:

• Wellness for staff and students;

• Stress management;

• Reduction of workplace stressors specific to institution;

• Addiction and mental health disorders;

• Negative effects of alcohol and drug abuse;

• Parenting programs for drug use prevention;

• Institutions Employee Assistance Program.

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Establishment of support mechanisms for employees with Substance Use Disorders (15%);

• Operationalize Employee Assistance Program and/or Employee Wellness Program as well as students’ wellness programs for management of

substance use disorders and other related issues. ( EAP reporting form provided on website)

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Progress to Level 2

Successful completion of:

• Established/reconstituted and trained ADA control committee members (at least ¾ members trained)

• Undertaken baseline survey and disseminated the findings (dissemination report provided)

• Developed ADA policy

Select from level 1 and 2

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Level 2

• Develop annual workplan and allocate resources to implement ADA prevention programmes and submit online by 30^th September 2021 (10%)

• Train Supervisors and Managers on Workplace Based Prevention Interventions (20%)

• Tertiary institutions to conduct training for student welfare staff instead

• Provide parenting skills education for alcohol and drug us prevention and wellness preventive education for staff and their family members (20%)

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• Strengthen social support through peer and informal referral (20%)

• Implement ADA prevention policy to address issues of whole workplace, at risk population and the dependent population.

(20%)

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Monitoring and Evaluation

Submit an annual work plan to NACADA by 30^th September 2021 (10%)

Submit quarterly progress reports to NACADA using the prescribed format within 15 working days following the end of a quarter (10%).

• All submissions are done online

• Quarterly evidence sent to [email protected]

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Indicators Level 1

Activities Indicators (Evidence to be submitted)

Develop annual work plan and allocate

resources for implementation  Costed annual work plan in prescribed format (submitted online)

Undertake baseline survey on alcohol and drug abuse in the institution

Disseminate the survey findings to all staff

 Letter of engagement for the survey

 Report of survey

 # staff sensitized on the findings

 #students sensitized

 Registration lists

 Dissemination report Establish/reconstitute and operationalize ADA

control committee

Training of ADA control committee on workplace based prevention interventions

 Copies of letters of appointment of established/

reconstituted committee

 Minutes of meetings held (quarterly)

 # members trained

 Copies of member certificates

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Indicators Level 1

Development and Implementation of ADA

Prevention Workplace Policy  # meetings held

 Copy of Workplace ADA prevention policy Sensitization of staff and their family

members on ADA

 # sensitization forums

 registration lists

 sensitization reports Establishment of support mechanisms for

employees with Substance Use Disorders  schedule of EAP services available/ offered

 # staff referred for treatment (fillable form available on the website)

 #students referred for treatment including counselling

 # sensitization forums on EAP services Submission of quarterly reports  Progress reports in prescribed format

 Submit evidence through [email protected]

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Indicators Level 2

Train Supervisors and Managers on Workplace

Based Prevention Interventions  # supervisors and managers trained or student welfare staff trained for tertiary institutions

 Copy of certificates Provide parenting skills education for alcohol &

drug use prevention and wellness preventive education

 Sensitization reports

 Registration lists Strengthen social support through peer and

supervisor referral  Training for peer educators

 registration lists

 sensitization reports Implement ADA prevention policy to address

issues of whole workplace- at risk population and dependent population

 schedule of EAP services available/ offered

 # staff referred for treatment (fillable form available on the website)

 #students referred for treatment including counselling

Submission of quarterly reports  Progress reports in prescribed format

 Submit evidence through [email protected]

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DEMO

Demonstration of

• Filing workplan

• Quarterly reports

• Use of EAP monitoring tool

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1. Work plan demonstration video

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2. Quarterly report demonstration video

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3. EAP form demonstration video

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