County Manager:
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County Attorney:
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Staff: Alan Orenstein, DHS Behavioral Healthcare Division
ARLINGTON COUNTY, VIRGINIA
County Board Agenda Item
Meeting of July 17, 2021
DATE: June 30, 2021
SUBJECT: Acceptance and appropriation of Virginia Department of Behavioral Health and
Developmental Services (DBHDS) supplemental emergency COVID-19 grant funds for
Fiscal Year 2022 to expand Peer Recovery Support services over a period of one year
C. M. RECOMMENDATIONS:
1. Authorize the County Manager or his designee to accept $102,700 in DBHDS grant
funds and to execute associated grant agreements in a form approved by the County
Attorney.
2. Appropriate $102,700 in DBHDS Grant funds (101.374900) to the Department of
Human Services (101.52301) to increase access to peer recovery services for high
risk clients in the Behavioral Health Division and improve client motivation to
receive the services.
ISSUES: This is a request to accept and appropriate $102,700 in DBHDS grant funds for Peer
Recovery Support services in the DHS Behavioral Healthcare Division. No issues have been
identified at the date of this report.
DISCUSSION: DBHDS has awarded the Department of Human Services a one-year grant to
expand and enhance services offered in the Behavioral Health Division.
$100,000 will be used to support continued expansion of peer recovery supports through
two contracted positions with a vendor. These positions will provide crisis support,
outreach, and engagement in the emergency services and outpatient programs.
$2,700 will be used to improve client motivation to receive services, including providing
gift cards to individuals completing the Government Performance and Results Act
(GPRA) form in the Behavioral Healthcare Division.
2
-disabilities, and substance use.
PUBLIC ENAGEMENT: Public engagement is not required for this item.
Exhibit D: ARLINGTON COUNTY COMMUNITY SERVICES BOARD
Performance Measures for the SUPPLEMENTAL EMERGENCY COVID-19 GRANT FUNDING
Page 1 of 4 OMS rev. 9/2020
This Agreement is between the Department of Behavioral Health and Developmental Services
(“DBHDS” or “Department”) and the ARLINGTON COUNTY COMMUNITY SERVICES BOARD (“CSB” or “Subrecipient”), collectively hereinafter referred to as “the Parties”, entered into this Agreement to govern certain activities and responsibilities required for operating or contracting the Supplemental Emergency COVID-19 Grant
Funding. This Agreement is attached to and made part of the performance contract by reference.
SELECT GRANT (ONLY ONE GRANT PER EXHIBIT) SAMHSA GRANTS
I. ☒ GRANT NAME: Supplemental Emergency Grants to Address Mental and Substance Use Disorders During
COVID-19
FEDERAL AWARD IDENTIFICATION NUMBER (FAIN): H79FG000712 FEDERAL AWARD DATE: 1/15/2021
FEDERAL AWARDING AGENCY: Department of Health and Human Services, Substance Abuse and
Mental Health Services Administration (SAMHSA)
FEDERAL AWARD PASS-THROUGH ENTITY: Virginia Department of Behavioral Health and Developmental Services
CFDA NUMBER: 93.665
RESEARCH AND DEVELOPMENT AWARD: ____YES OR __X__NO FEDERAL GRANT AWARD YEAR: FFY 2021 and FFY 2022
AWARD PERIOD: 2/1/2021 – 5/31/2022
Term: This Agreement shall govern the performance of the Parties for the period of April 1, 2021 through May 31, 2022 (“Period of Performance”).
A. Scope of Services:
1. Provide direct treatment services and/or good as outlined in the approved proposal.
2. To continue approved activities based on the current grant application, to address the increased need due to
COVID-19. This funding must be in line with your current scope of activities approved .
3. Treatment for individuals working toward application for Medicaid. The awarded funds should be of last
resort.
B. The CSB Responsibilities: In order to implement the Supplemental Emergency COVID-19 Grant, the Sub
recipient agrees to comply with the following requirements.
1. Subrecipient will utilize the funds to primarily support direct treatment services for individuals impacted by the
COVID-19 pandemic.
2. Comply with the Government Performance and Results Act (GPRA) requirements that include the collection
and periodic reporting of performance data as specified in the FOA or by the Grant Program Official (GPO).
C. The Department Responsibilities: In order to implement the Supplemental Emergency COVID-19 Grant, the
Department agrees to comply with the following requirements.
1. Monitor use of these funds to assure that they are being used to support evidence-based treatment/recovery
supports and will not permit use of these funds for non-evidence-based approaches.
2. The Department shall monitor the CSBs’ implementation progress through the bi-annual reports on the dates
that are outlined below in the Reporting Requirements section below.
D. Payment Terms: Pursuant to the Notice of Award received by DBHDS and the Funding Opportunity associated
with the Supplemental Emergency COVID-19 Grant, the following are requirements of the funding distributed to the Sub-recipient as a result of this agreement.
1. The Department shall provide $100,000 of the SAMHSA Emergency COVID-19 Grant in a one-time
disbursement to ARLINGTON COUNTY COMMUNITY SERVICES BOARD by May 3, 2021. You will also be receiving $2,700 in one-time funding for client incentives for completion of the GPRA. The
Department may provide additional funding to CSB based upon availibilty and approval.
Page 2 of 4 OMS rev. 9/2020 2. Restrictions on Expenditures: Supplemental Emergency COVID-19 funds may not be used to:
a) Grant funds may not be used, directly or indirectly, to purchase, prescribe, or provide marijuana or treatment using marijuana.
b) For services that can be supported through other accessible sources of funding such as Medicaid, 3rd party insurance, and sliding scale self-pay among others.
c) The purchase of PPE is an allowable cost and can only be provided for staff working directly on the SAMHSA grant. The purchase of PPE for clients is not an allowable cost.
d) The purchase of equipment or supplies (e.g., pre-paid minutes, cell phones, Hot spots, iPad, tablets, etc.) for clients is not an allowable cost.
E. Limitations on Reimbursements: Subrecipient shall not be reimbursed or otherwise compensated for any
expenditures incurred or services provided following the end of the Period of Performance.
F. Closeout Disclosure.
Final payment request(s) under this Agreement must be received by DBHDS no later than thirty (30) days from the end of the Period of Performance. No payment request will be accepted by DBHDS after this date without
authorization from DBHDS. The Subrecipient may continue to expend retained funds until 40 days after the end of the Period of Performance to pay for unliquidated obligations as defined in this agreement
Any funds remaining unexpended and unobligated at the end of the Period of Performance shall be returned to DBHDS within 30 days of the end of the Period of Performance. Any funds distributed to the Subrecipient by the pass-through entity that remain unexpended by 40 days after the end of the Period of Performance shall be returned to DBHDS. The Subrecipient will send these funds to DBHDS by no later than the end of the 75th day after the end of the Performance Period. Unexpended funds should be returned in the form of a check made payable to the Treasurer of Virginia and sent to:
DBHDS PO Box 1797
Richmond, VA 23218-1797 C/O Ramona Howell
Failure to return unexpended funds in a prompt manner may result in a denial of future federal Subrecipient awards from DBHDS.
In consideration of the execution of this agreement by DBHDS, the Subrecipient agrees that acceptance of final payment from DBHDS will constitute an agreement by the Subrecipient to release and forever discharge DBHDS, its agents, employees, representatives, affiliates, successors and assigns from any and all claims, demands,
damages, liabilities, actions, causes of action or suits of any nature whatsoever, which Subrecipient has at the time of acceptance of final payment or may thereafter have, arising out of or in any way relating to any and all injuries and damages of any kind as a result of or in any way relating to this agreement. Sub recipient’s obligations to DBHDS under this agreement shall not terminate until all closeout requirements are completed to the satisfaction of DBHDS. Such requirements shall include, without limitation, submitting final reports to DBHDS and providing any closeout-related information requested by DBHDS by the deadlines specified by DBHDS. This provision shall survive the expiration or termination of this agreement.
G. Use of Funds: The Sub recipient may not use the funds provided under this Agreement for any purpose other than
Exhibit D: ARLINGTON COUNTY COMMUNITY SERVICES BOARD
Performance Measures for the SUPPLEMENTAL EMERGENCY COVID-19 GRANT FUNDING
Page 3 of 4 OMS rev. 9/2020
H. Performance Outcome Measures: The Programmatic Report is required at the midpoint of the grant period and at
the end of the grant period. The Department will provide a template for the report, which will be submitted by each Subrecipient.
1. A summary of key program accomplishments to-date.
2. Description of any difficulties and/or problems encountered in achieving planned goals and objectives
including barriers to accomplishing program objectives, and actions to overcome barriers or difficulties.
3. Detailed summary of progress for performance measures as reflected in your application regarding goals and
evaluation of activities.
I. Reporting Requirements: Any reporting requirements outlined in this Section will be in addition to those
reporting requirements in the current performance contract.
Provide (DBHDS) with a bi-annual report on the progress of the advertisement in addition to an updated budget report. Each Subrecipient will report bi-annually on the grant status and provide a final report with numbers reached, demographics (age, race, gender, and ethnicity).
Submission of a Programmatic Bi-Annual Report is due no later than the dates as follows: 1st Progress Report (Email) December 31, 2021
(Reporting period: 4/1/21 – 9/30/21) 2nd Progress Report (Email) August 31, 2022
(Reporting period: 2/1/21 – 5/31/22)
Please submit your Programmatic Bi-Annual Report to Ervina Baskerville-Allen @ [email protected], and copy Tara Belfast-Hurd @ [email protected]. (HARD COPIES SUBMISSION IS NOT REQUIRED)
J. Monitoring, Review, and Audit: The Department may monitor and review use of the funds, performance of the
Program, and compliance with this Agreement, which may include onsite visits to assess the Sub recipient’s governance, management and operations, and review relevant financial and other records and materials. In addition, the Department may conduct audits, including onsite audits, at any time during the term of this Agreement.
K. Entire Agreement: This Agreement and any additional or supplementary document(s)
incorporated herein by specific reference contain all the terms and conditions agreed upon by the Parties hereto, and no other contracts, oral or otherwise, regarding the subject matter of this Agreement or any part thereof shall have any validity or bind any of the Parties hereto.
L. Counterparts and Electronic Signatures: Except as may be prohibited by applicable law or regulation, this
Agreement and any amendment may be signed in counterparts, by facsimile, PDF, or other electronic means, each of which will be deemed an original and all of which when taken together will constitute one agreement. Facsimile and electronic signatures will be binding for all purposes.
M. Conflicts: In the event of any conflict between this Agreement (or any portion thereof) and any other agreement
now existing or hereafter entered into, the terms of this Agreement shall prevail.
Page 4 of 4 OMS rev. 9/2020 Signatures: In witness thereof, the Department and the CSB have caused this Agreement to be executed by the
following duly authorized Parties.
Virginia Department of Behavioral Health and Developmental Services
By:______________________________ Name: Alison G. Land, FACHE
Title: Commissioner
Date: ______________________________
Office of Adult Community Behavioral Health Services
By: _______________________________
Name: Margaret Steele Title: Program Director
Date: _______________________________
ARLINGTON COUNTY COMMUNITY SERVICES BOARD
By:
________________________ Name: Jenette O’Keefe
Title: Chairperson Date: April 28, 2021
By:
_____________________________ Name: Deborah Warren
Title: Executive Director Date: April 28, 2021
4/28/2021 | 4:12 PM EDT
