INVITATION TO EXHIBIT

(1)

S

OUTHERN

S

TATES

C

ORRECTIONAL

A

SSOCI ATION

47 TH

A

NNUAL

C

ONFERENCE

INVITATION TO EXHIBIT

Annual Conference

July 24 - 27, 2016

Chattanooga Marriott Downtown

Chattanooga, Tennessee

SSCA -The Journey

-Honoring the Past, Treasuring the Present, and Shaping the Future

EXHIBIT SPACE

AND

PARTNERSHIP INFORMATION

FOR EXHIBITS

(2)

AN INVITATION TO EXHIBIT

ABOUT THE ASSOCIATION

The Southern States Correctional Association (SSCA) is a non-profit regional organization representing professionals in criminal justice agencies from 14 southern states. SSCA was formed in 1969, and is the most active regional organization of its kind in America. SSCA represents the interest of virtually every correctional agency, from professional workers in youth and adult services, prisons, community correction centers, probation and parole, to agency directors.

Each year the Association holds a training conference to provide an opportunity to exchange issues and ideas with other correctional professionals, to provide training by experienced speakers, and to expose correctional personnel to new and established vendors offering potential to increase their effectiveness.

APPLICATION FOR SPACE AND DEADLINES Please make your application for exhibit space by completing the attached Agreement. The deadline for receiving the Agreement and full payment is Wednesday, June 1, 2016. All space assignments will be made on a first-come first-serve basis. Telephone requests will not be accepted. Vendor space is limited to 130 vendors. Vendor set-up begins Sunday, July 24, 2016 at 8:00 AM, and must be completed by 3:00 PM. Take down is Monday evening after the last scheduled Vendor Area event. Applications for exhibit space and program advertisements are subject to approval by the SSCA Exhibits Committee. The exhibit costs for booths are outlined in this pamphlet. All ad copies should be black and white, camera ready, submitted electronically in either high resolution PDF or JPEG format to be published in the conference program.

REGISTRATION AND HOUSING

Each exhibiting company receives one complimentary registration package per booth. Participation in meal functions requires a ticket for all attendees. Extra tickets may be purchased at the SSCA Registration desk. To make hotel reservations at the conference rate $94.00 + tax $16.22 = $110.22 total per night, call the Chattanooga Marriott Downtown at (423) 756-0002 X4968. To ensure you receive the SSCA rate, be sure to mention you are with the SSCA. Deadline for the conference rate is June 30, 2016.

EXHIBITOR SERVICES

Each exhibitor will receive an exhibitor information packet approximately 30-60 days prior to the conference opening. Electricity and internet must be purchased directly through the Chattanooga Convention Center (CCC). Your contact at the CCC Ms. Jeannine Hookey, Event Manager, (423) 756-0001

Event Sponsorship/Co-Sponsorship

Several events are listed in this pamphlet for vendors to sponsor or co-sponsor. These include, but are not limited to, the golf tournament, banquet, breaks and special activities. The sponsor will receive recognition for their sponsorship, as well as two tickets to the sponsored event.

DOOR PRIZES

Exhibitors are encouraged to provide door prizes for our random drawings throughout the day on Monday, July 25, 2016. An exhibit worker will visit the providing vendor company, announce the company, and pull the winning name(s) for your door prize at a special event scheduled in the exhibit area.

LIABILITY

Exhibitors agree that SSCA and their respective agents will not be responsible in any way for damages, loss, or destruction of any property of exhibitor, injury of exhibitor, or exhibitor's representative(s), agency, employee(s), licensee(s) or guest(s). Exhibitor is responsible for maintaining appropriate property and liability insurance.

SPACE CANCELLATIONS

In the event the conference is postponed or canceled, due to any occurrence not occasioned by the conduct of the SSCA, such as an Act of God or uncommon event, the performance of the parties under this agreement will be excused from all debts and obligations. A refund by SSCA will occur, less a pro-rated share of expenses actually incurred by the Association. Should the exhibitor cancel space prior to May 27, 2016, for the Summer Conference, SSCA shall retain 50% of the exhibit fee. If the exhibitor cancels after May 27, 2016, for the Summer Conference, SSCA will retain 100% of the exhibit fee.

SSCA -The Journey

-Honoring the Past, Treasuring the Present,

and Shaping the Future

(3)

S

O U T H E R N

S

T A T E S

C

O R R E C T I O N A L

A

S S O C I A T I O N

4 7

T H

A

N N U A L

C

O N F E R E N C E

C

H A T T A N O O G A

,

T

E N N E S S E E

Dear Correctional Association Friends:

We are deeply honored to host the 47th Annual Southern State Correctional Association Training Conference in Chattanooga, Tennessee at the Chattanooga Marriott Chattanooga, July 24 - 27, 2016. Chattanooga will provide a magnificent setting with numerous exciting group and family activities. We are expecting a large, enthusiastic crowd of corrections and law enforcement professionals from 14 states to attend and share in the SSCA training experience.

You are a very vital component of a successful conference and we would appreciate your participation and support of the SSCA Conference. We have many activities planned to inspire vendor/participant interaction such as a lunch in the vendor area, a drawing tor exhibitor door prizes, and scheduled breaks in the vendor area. The exhibitor space is limited to 130 vendors.

An exclusive Directors/Administrators/Law Enforcement VIP walk through will be conducted in the vendor area. The walk through will enable your products to be viewed by top corrections professionals.

You can partnership with us at the SSCA Annual Training Conference 2016 by: Exhibiting products and services your company provides

Sponsoring, co-sponsoring a program presenter, planned event or Hospitality Room Advertising in our conference program

The attached Conference Participation form provides detailed information on the size and cost tor exhibit and ad space, as well as partnership opportunities. Exhibit space will be assigned on a first-come, first serve basis. Since the exhibitor space is limited to 130 vendors, we encourage you to return the form quickly. Please feel to contact me, Cleatrice McTorry, at office phone number (615) 253-8138, or by email [email protected] and [email protected] with any exhibit or partnership concerns.

On behalf of the Southern States Correctional Association, thank you in advance for your support. We look forward to seeing you in Chattanooga, Tennessee, July 2016.

Sincerely,

Cleatrice McTorry, Vendor Chair

(4)

ATTACHMENT 1

Southern States Correctional Association

47

th

Annual Conference

CONFERENCE EVENTS and SPONSORSHIP OPPORTUNITIES

Take this opportunity to put your company in the spotlight by becoming a Conference Event Sponsor. All sponsors will be recognized in our conference program and on signage at the Event. You will receive positive media attention from your association with the SSCA.

Annual Summer Conference Sponsorship Opportunities (July 2016)

Event Quantity _Needed _{Sponsored (X)}Quantity Sponsor Amount

Annual Training Conference Speakers 10 $750 Each

Breakfast 4 $2,500 Each

Refreshment Break (In the Exhibit Hall-Monday) 6 $1,000 Each

Lunch for Conference Participants 2 $6,000 Each

Past President’s Breakfast 1 $1,200

Lunch for Executive Board 1 $1,000

Sunday Night Entertainment 1 $2,000

Monday Night Entertainment 1 $4,000

Tuesday Night Entertainment 1 $3,000

President’s Reception (held in the Exhibit Hall) 1 $16,000

Rotunda (Special) Sunday morning 1 $7,000

Tennessee Night (Monday Night-an evening of TN) 1 $25,000

Awards Banquet – Tuesday Night 1 $25,000

Hospitality Room 4 $3,000 Per Night

Golf Tournament 1 $7,500

Registration Bags (for all conference participants with Sponsor's Name) $5,000 Conference Shirts (for all conference participants with Sponsor's Name) $5,000

Host Committee Shirts $2,000

SSCA Award Sponsorship Opportunities

Quantity Needed Quantity Sponsored

SSCA College Scholarship Award 4 $1,000 each

SSCA Line Staff Awards 4 $1,000 each

SSCA David H. Williams Excellence of Service Award 1 $1,500 each

Exhibit Space – *Program Advertisement

(Exhibit Booth will be equipped with 8’ high back drape, 3’ high side divider drape, 6’skirted table, and two chairs)

(X) Fee

10’ x 8’ Exhibit Space Only (does not include electricity or internet) $650 10’ x 8’ Exhibit Space & Quarter Page Ad (does not include electricity or internet) $700 10’ x 8’ Exhibit Space & Half Page Ad (does not include electricity or internet) $775 10’ x 8’ Exhibit Space & Full Page Ad (does not include electricity or internet) $900 20’ x 8’ Exhibit Space & Full Page Ad (does not include electricity or internet) $1,450

Contact Jeannine Hookey, Event Manager, Chattanooga Convention Center, at (423) 756-0001, for Electricity and Internet Connection Pricing.

*Program Advertisement must be submitted via e-mail to [email protected] and [email protected]

by June 30, 2016. Program advertisements must be black and white, camera ready, high resolution PDF, or JPG

Advertising Opportunities (X)

Four full-page advertisements in the Southern Concourse $1,500 each

Four half-page advertisements in the Southern Concourse $1,000 each

Full Page Ad in Conference Program $275

Half Page Ad in Conference Program $150

(5)

Southern States Correctional Association

47

th

Annual Conference

Sponsorship Recognition

All sponsors will be recognized in our conference program and on signage at the event. Recognition amounts are determined by a combination of Conference Sponsorship, Association Sponsorship and advertising.

DIAMOND Sponsorship: $10,000 and above

•

Vendor Exhibit Space in the Special Recognition Area

•

Full Page Color Ad in the Annual Conference Program

•

Special recognition at the Annual Conference Awards Banquet with 4 reserved seats

•

Supporting Patron Membership in SSCA

•

Article in the Southern Concourse recognizing contributions

•

Four Conference Registration packets with event tickets upon request

GOLD Sponsorship: $5,000 - $9,999

•

Recognition in the Annual Conference Program

•

Special recognition at the Annual Conference Awards Banquet

•

Supporting Patron Membership in SSCA

•

Article in the Southern Concourse recognizing contributions

•

Two Conference Registration packets with event tickets upon request

SILVER Sponsorship: $3,000 - $4,999

•

Special recognition at the Annual Conference Awards Banquet

•

BRONZE Sponsorship: $1,000 - $2,999

•

SSCA –The Journey:

(6)

ATTACHMENT 2

SOUTHERN STATES CORRECTIONAL ASSOCIATION

47

TH

_{ANNUAL CONFERENCE}

SPONSOR PARTICIPATION

Company Name

(As it should appear on booth sign) Address:

(To send booth information)

City: State Zip Code

Contact Name: E-mail address:

Contact Phone Number: Exhibitor Representatives Product(s)/Service(s)

YES!! I will contribute/bring a door prize for the Exhibitor’s Hall.

YES!! I will contribute items for conference registration bags.

TOTAL AMOUNT SPONSORED:

SIGNATURE OF AUTHORIZED AGENT FOR EXHIBITING COMPANY DATE

PRINT OR TYPE NAME OF AUTHORIZED AGENT PRINTED E-MAIL

Please note, all payments must be received no later than Wednesday, June 1, 2016.

Make checks payable to SSCA TN Chapter, and submit all payments and attach Sponsorship

Opportunities (Attachment 1), and Participation (Attachment 2) forms to:

SSC A TN Ch apter AT TN : Jud y Lambe rt

219 Pla ntation C T Nas h ville, TN 37 221