PJ 03/01/14 JOB DESCRIPTION
1. ROLE TITLE: Schools and Colleges Liaison Assistant 2. HRMS REFERENCE CODE: HRMS/13077
3. ROLE CODE: FINADMIN02
4. DEPARTMENT: Marketing Recruitment and Admissions 5. ORGANISATION CHART:
6. JOB PURPOSE:
The role holder will support the Outreach Manager in overseeing the University’s relationships with schools and colleges within our local sub-region, as well as on a national level. This will include developing the University’s current network of local partner institutions, whilst also developing new relationships with external providers, both regionally and nationally.
The role holder will be required to provide high qualityand accurate information,
advice and guidance relating to courses at the University of Chester, and the Higher Education sector in general. The Outreach Office works closely with prospective students, their parents or guardians, teachers, careers advisers and other key influencers, and the wider community.
The role holder will work with a range of targeted schools and colleges within the sub region in order to increase applications from these institutions as well as developing an awareness of the University across the region.
Market Intelligence Officer Content Co-ordinator Clerical Assistant Administrator
Marketing Com m unications Manager
Graphic Designer (1)
Outreach Manager Snr Asst Registrar Snr Asstt Registrar
Conversion Manager
Digital marketing
Nursing Adm issions Ugrad Adm issions
Web Project Manager
Director
Deputy Director Deputy Director
Departmental Officer Co-ordinator Postgraduate Web Developer Co-ordinator Ugrad Admissions Web Assistant Graphic Designer (2)
Nursing & Midw ifery Admissions
Widening Particpation Admin Assistant
Co-ordinator
Co-ordinator Admin Assistant
Co-ordinator Marketing Asst Warrington Chester Chester Marketing Assistant Marketing & Rec
Warrington
Nursing & Midw ifery
Widening Particpation
Admin Assistant 1
Post Reg Nursing Post Reg Nursing Admissions
Widening Particpation
Marketing Assistant
Officer (Chstr)
Chester
P-time/FD Admissions Ugrad Admissions
WP Diversity Officer Ugrad Admissions Officer (0.6) Admin Assistant 3 Clerical Assistant Admi Assistant Admin Assistant 1
Post Reg Nursing
Officer (Warr)
Schools Liaison
Clerical Assistant
Nursing & Midw ifery Admissions
WP
PJ 03/01/14 7. BACKGROUND INFORMATION:
Marketing, Recruitment and Admissions (MRA) is a central administrative department that services the whole University in support of recruitment to all academic
programmes. It maintains all aspects of the University’s marketing and recruitment strategy, from marketing courses, to initial contact and prospectus request, through admission and registration. MRA is the focal point for the University’s widening access and progression activities.
Schools and Colleges Liaison is now a fundamental part of the marketing and recruitment strategy across the higher education sector. The increasing percentage of applicants who come to us from within our own sub-region means that liaison between the University and the 14-19 sector, and the co-ordination of information-based events and activities, is now central to our ability to recruit students. An increasing commitment to educational inclusion by funding bodies and post-16 providers means that liaison between the University and the post-16 sector is becoming increasingly important, and forms a central theme within the remit of the department.
This post will be based at the University’s Chester campus and the post holder will be required to undertake a successful enhanced level DBS check and hold a full, clean drivers licence.
8. WORK PERFORMED AND/OR KEY RESULT AREAS: 8.1 Communicating Effectively
Extensive communication is required with people both inside and outside the
University (such as University and departmental colleagues, prospective students and their parents/guardians/advisers, head teachers, sixth form advisers, careers advisers, event organisers, and other influencers).
Communicates in person, by telephone and in writing to inform, advise, and
guide prospective students from across a diverse range of backgrounds. The role holder must know how to best approach the level and content of communications for the most appropriate level of advice and guidance.
Supports the Outreach Manager in maintaining key contacts with important
decision makers based within educational institutions from across the region.
Expected to present and communicate to a wide variety of audiences, ranging
from prospective students, to parents and careers advisors. All of this will be with the remit of developing awareness of the University, our courses, and issues affecting the Higher Education sector, including student finance.
8.2 Leadership and Working Collaboratively
Provides support to the Outreach Manager with regards to all schools and
colleges liaison activity.
Liaises with the WP team to ensure that all school/college and partner
institution contacts are co-ordinated.
Has regular contact with teaching and non-teaching staff, Careers, and
Student Support and Guidance, as well as with individual Faculty-appointed representatives.
Works closely with colleagues in Marketing, Recruitment and Admissions to
support the effective development of University marketing and
PJ 03/01/14 8.3 Liaison and Networking
Supports the Outreach Office in delivering a programme of information,
advice and guidance (IAG) opportunities for young people in the local community.
The role holder will be required to join, and remain active in, the Higher
Education Liaison Officers Association (HELOA) in order to develop opportunities with colleagues based at Higher Education Institutions across the regional, and national, networks.
Supports the organisation of, and participates in, recruitment activities both on
and off campus, organised by the University and by external agencies e.g. school/college higher education fairs.
Works closely with academic staff in order to provide a range of ‘outreach’
activities for the University’s ‘feeder’ schools and colleges.
8.4 Delivering a High Quality Standard of Service
Supports the Outreach Manager in the design and delivery of activities and
events (e.g. introductory talks, tasters, mock interviews etc) for individual schools and colleges in order to increase the number of applications from those institutions.
Offers higher education information, advice and guidance to post-16 tutors
and careers advisers, as well as offering a customer-focused service for all internal and external clients.
Acts as a first point of contact for sub-regional schools and colleges with
regards to University ‘liaison’ activities and events.
Arranges on-campus recruitment and aspiration-raising events for groups with
whom the University has special relationships, as and when requests are made.
Delivers presentations to a wide range of audiences and facilitates workshops
on a variety of educational issues.
Responsible for the training and on-going co-ordination of the Student
Ambassador Scheme for the Outreach Office.
8.5 Effective Decision Making
The role holder will take independent decisions when responding to queries,
and will be able to identify the most appropriate person for queries to be directed to.
Required to display initiative and independence in dealing with University
colleagues, prospective applicants, and their families, for which the role holder is often unsupervised.
Make collaborative decisions with the Outreach Manager on changes to
operational processes.
8.6 Planning and Organising Self and Others
Reporting directly to the Outreach Manager, the role holder has some
freedom to develop, co-ordinate and monitor the Schools and Colleges Liaison remit of the Outreach Office.
Has a role in determining University outreach policies and by advising on and
developing procedures.
PJ 03/01/14 8.7 Innovation and Improvement (Effective Problem Solving)
Supports the Outreach Office in making decisions in response to changes in
sector and institutional recruitment patterns and in light of sector developments and needs, and must be able to make a quick response to requests.
Must be able to deliver impartial information, advice and guidance to
prospective students whilst always ensuring the integrity of its delivery as a staff member at the University of Chester.
Must be fully equipped to answer questions on external organisations other
than the University of Chester whilst ensuring an appropriate level of professionalism is always maintained.
Must be able to provide talks/presentations/IAG on any pastoral subject
related to higher education application and to any potential audience when requested.
8.8 Analysis and Research
Updates a statistical record of activities and events organised with schools
and colleges in the sub region, as well as collecting feedback from all activities and events undertaken.
Prepare detailed reports for weekly meetings within the Outreach Office.
Provides administrative support to an integrated statistical resource outlining
all the schools and colleges which students have enrolled at prior to their enrolment at the University of Chester, in order to support the work of the Outreach team and colleagues across the institution.
Expected to keep up-to-date with regional and national developments within
the educational sector, as well as feedback this information to colleagues within the Outreach Office and the wider Marketing, Recruitment and Admissions department.
8.9 Sensory and Physical Demands
Generally as expected of an administrative post.
Significant amounts of driving and some out of hours work.
8.10 Work Environment
Based in a shared office on the Chester campus, but there is considerable off
campus work with partner organisations, which requires some long distance travel and some unsociable hours (evening work). Travel to the Warrington campus and other University sites is also required.
8.11 Pastoral Care and Welfare
Must be aware of the support services available within the University; giving
supportive advice and guidance to staff/students where appropriate.
Provides admissions support to young people and non-standard learners.
8.12 Team Development
Provides information and guidance on administrative processes to any new
PJ 03/01/14
Share ideas, knowledge and best practice to team members following
attendance at conferences, seminars and workshops.
8.13 Teaching and Learning Support
This is not a requirement of the role.
8.14 Knowledge and Experience
Please refer to the person specification
8.15 General
To undertake any other duties commensurate with your grade, and/or hours
of work, as may reasonably be required of you.
To take responsibility for upholding and complying with the University’s
Equality and Diversity policies and for behaving in ways that are consistent with fair and equal treatment for all.
PJ 03/01/14
Essential Requirements are those, without which, a candidate would not be able to do the job. Applicants who have not clearly demonstrated in their application that they possess the essential requirements will normally be rejected at short listing stage. Desirable Requirements are those that would be useful for the post holder to possess and will be considered when more than one applicant meets the essential requirements.
Method of identification is where the selection panel will match the candidate’s skills and abilities to the required criteria outlined (i.e. application form, interview, test).
PERSON SPECIFICATION
PERSON SPECIFICATION
Job Title & Department: Schools and Colleges Liaison Assistant – Marketing, Recruitment and Admissions
Criteria Essential/
Desirable
Method of identification Qualifications:
A degree or equivalent qualification. ECDL or equivalent qualification.
Full, clean driving licence and a willingness to travel.
Essential Desirable Essential Application Form/Certificates Application Form/Certificates Application form/Interview/Certificates Proven Experience:
Previous experience in an education environment.
A proven background in working with people from different age-ranges.
Excellent IT skills, including word processing, spreadsheets and databases. Essential Essential Essential Application form/Interview Application form/Interview Application form/Interview/test
Delivering academic and service excellence:
Understanding of the 14-19 curriculum and knowledge of post-16 qualifications.
Ability to present to a wide range of audiences.
Essential
Essential
Application form/Interview
Application form/Interview
Managing self and others:
Ability to plan and prioritise own workload. Essential Application form/Interview
Working together:
Excellent communication skills. Ability to work as part of a team.
Essential Essential
Application form/Interview Application form/Interview
Organisational and stakeholder awareness:
PJ 03/01/14 UNIVERSITY OF CHESTER
TERMS & CONDITIONS OF EMPLOYMENT MARKETING, RECRUITMENT AND ADMISSIONS SCHOOLS AND COLLEGES LIAISON ASSISTANT FIXED TERM CONTRACT UNTIL 10TH OCTOBER 2014
(MATERNITY COVER) SALARY SCALE
University Scale OS5, points 15-18, £19,802 - £21,597 per annum payable monthly in arrears.
RESIDENCE REQUIREMENT
It is a requirement of this post that within 12 months of appointment, the post-holder should live within a 30 mile radius or within a one hour travelling time by public transport from the University.
HOURS OF WORK
Monday to Thursday 9.00am - 5.30pm
Friday 9.00am - 4.30pm (less one hour lunch break each day)
A flexible approach to work will be required as there may be occasions when it would be necessary for you to work additional hours as dictated by the workload.
HOLIDAY ENTITLEMENT
22 days per annum (pro-rata during the commencement and cessation years), rising to 27 days after five years' continuous service. Two extra statutory days per annum during the Christmas period.
DISCLOSURE & BARRING SERVICE CHECKS
The successful applicant will have to undergo a DBS check before an appointment can be made.
MEDICAL EXAMINATION
Successful candidates will be required to complete an Occupational Health questionnaire, and may be required to undergo a medical examination.
ESSENTIAL CERTIFICATES
Short-listed candidates will be asked to bring to interview, proof of qualifications as outlined on the Job Description and Person Specification provided. Upon appointment, copies of essential certificates will be required by HRM Services.
PENSION SCHEME
The University operates two pension schemes for support staff:
The default scheme is the Higher Education Defined Contribution Scheme
(HEDCS), which is administered by Friends Life.
The Cheshire Local Government Pension Scheme, to which the University is
an admitted body.
All support staff are entitled to participate in one of these schemes. Some staff will be automatically enrolled into a scheme, depending on their age and earnings, but if they do not wish to remain a member of the scheme, they will be entitled to opt out after enrolment.
PJ 03/01/14 EQUAL OPPORTUNITIES
The University has a policy of equal opportunity aimed at treating all applicants for employment fairly.
SMOKING POLICY
The University operates a No-Smoking policy.
PROBATIONARY PERIOD
A nine months' probationary period applies to all University posts.
CLOSING DATE
Candidates may download further information and apply via our online recruitment website by following the links on our website at www.chester.ac.uk/jobs/. Completed
applications should be submitted no later than 17th January 2014 quoting reference