ETP Guide Jan 2012

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ENGINEERING TEAM PROJECT (MAB / MBB 3013)

GUIDELINES

---JANUARY 2012

UNIVERSITI TEKNOLOGI PETRONAS

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 2 TABLE OF CONTENTS Contents Page _______________________________________________________________________ 1. INTRODUCTION . . . . . . . 4 2. OBJECTIVES . . . . . . . 4 3. SCOPE OF PROJECT . . . . . . 5

4. SUMMARY OF PROJECT WORK . . . . . 5

4.1 Project Proposal . . . . . . 5

4.2 Progress Report . . . . . . 6

4.3 Development of Prototype / Model . . . . 6

4.4 Poster Presentation . . . . . . 6

4.5 Demonstration of Working Prototype / Model . . . 6

4.6 Engineering Design Exhibition (EDX) . . . 7

4.7 Oral Presentation . . . . . . 7 4.8 Final Report . . . . . . . 7 5. ETP COORDINATORS . . . . . . 8 6. SUPERVISORS . . . . . . . 8 6.1 Supervisor 1 . . . . . . . 8 6.2 Supervisor 2 . . . . . . . 8 7. ETP ANNOUNCEMENTS . . . . . . 8

8. ATTENDANCE AND MEETINGS . . . . . 9

9. EVALUATION . . . . . . . 9

10. PROJECT EXPENDITURE . . . . . 9

11. LABORATORY . . . . . . . 13

12. PLAGIARISM . . . . . . . 13

13. WRITING FORMAT FOR FINAL REPORT . . . 13

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 3

APPENDICES:

Page

APPENDIX I IMPORTANT DATES ... 18

APPENDIX II PROJECT ASSESSMENT RUBRIC...19

APPENDIX III PROJECT PROPOSAL SCORE SHEET ... 21

APPENDIX IV PROGRESS REPORT SCORE SHEET ... 22

APPENDIX V FABRICATION SCORE SHEET ... 23

APPENDIX VI POSTER EVALUATION SHEET ... 24

APPENDIX VII DEMO. OF WORKING PROTOTYPE/MODEL ... 25

APPENDIX VIII ORAL PRESENTATION: GROUP ASSESSMENT ... 26

APPENDIX IX ORAL PRESENTATION: INDIVIDUAL ... 27

APPENDIX X FINAL REPORT SCORE SHEET ... 28

APPENDIX XI CALCULATION OF F-FACTOR (FOR INDIVIDUAL GRADES) .. 29

APPENDIX XII RESULT COMPILATION ... 30

APPENDIX XIII LOGBOOK SUMMARY ... 31

APPENDIX XIV PROJECT PROPOSAL CONTENT ... 32

APPENDIX XV SAMPLE OF REFERENCING FORMAT ... 33

APPENDIX XVI SAMPLE OF COVER PAGE FOR FINAL REPORT ... 34

APPENDIX XVII STUDENTS’ REQUISITION FORM. ... 35

APPENDIX XVIII STUDENTS’ REQUISITION FORM – SAMPLE ... 36

APPENDIX XIX JUSTIFICATION LETTER ... 37

APPENDIX XX JUSTIFICATION LETTER – SAMPLE ... 38

APPENDIX XXI ETP CLAIM BREAKDOWN FORM ... 39

APPENDIX XXII UTP CLAIM FORM – SAMPLE ... 40

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 4 1. INTRODUCTION

This course is offered to the 3rd year engineering students. The subject is designed to ensure that students will acquire the knowledge in conducting research and development by working in a team. This includes conducting literature research, preparing project proposal, performing preliminary design concepts, simulation, and evaluation for the best concept and designing the selected concept.

Students will be divided into groups that consist of four to six members of various disciplines namely Mechanical, Electrical & Electronics, Chemical, Civil and Petroleum Engineering. Please note that in view of the dissimilar number of students registering for this module from each engineering program, there are groups that may not have students from all five engineering disciplines. One or two supervisor(s) will be assigned to each group.

2. OBJECTIVES

The objectives of the Engineering Team Project (ETP) course are as follows:

 To inculcate teamwork spirit.

 To develop leadership skills as well as technical competency in: o delegation of various tasks

o analysing engineering problems o performing engineering design o enhancing software related skills

 To broaden the knowledge on commercially available off-the-shelf equipment as well as industrial equipment.

 To develop knowledge in integrating components into a comprehensive working system.

 To provide a platform for advanced design courses.

 To nurture creativity, innovativeness, and business acumen.

 To provide exposure on project management skills

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 5 3. SCOPE OF PROJECT

The scope of the project includes:

 To generate conceptual designs

 To perform necessary engineering calculations

 To generate engineering drawings of the selected concept

 To develop a working model or prototype

The final result of the project shall be exhibited in the form of engineering drawings, reports, and a WORKING MODEL or PROTOTYPE. The conceptual design should incorporate as many as possible elements or components of Electrical / Electronic / Mechanical / Chemical / Civil / Petroleum engineering. The approach to solutions and methodologies such as selection of materials, problem analysis etc., shall be based on fundamental engineering calculations. The feasibility and suitability of a project to be taken

as an ETP project are measured and assessed using the Project Assessment Rubric in

Appendix II.

4. SUMMARY OF PROJECT WORK

Please refer to Appendix I for the schedule of the present semester. 4.1 Project Proposal

Each group shall discuss among members to come out with a suitable and feasible project and more importantly within the time frame as specified in Appendix I. When an agreement has been reached among the team members and also the supervisor, a project proposal must be submitted for assessment. Prior to submission, the project proposal must be discussed with the respective supervisors to determine the scope, problems, and practicality of the proposed project. The content of the proposal must be based on the format in Appendix XIV. The report shall not exceed 12 pages including the appendices.

Each group must submit the project proposal to the supervisor by the due date specified in Appendix I. The proposal will be assessed based on the marking scheme in Appendix III.

Note: Supervisors need to ensure that any draft proposal be reviewed and returned promptly to ensure that students are able to submit their work on time.

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 6 4.2 Progress Report

A progress report must be submitted to the supervisor by the due date specified in Appendix I. The report will be assessed based on the marking scheme in Appendix IV. The report, which shall not exceed 12 pages including the appendices, shall comprise:

 details of the activities that need to be carried out

 identification of potential problems

 a few conceptual designs that have been considered

 necessary preliminary engineering calculations, data collection and benefit-cost analysis that have been used in deciding the final design.

4.3 Development of Prototype / Model

Throughout the project, the supervisor will monitor the overall progress and development of the project through meetings and logbooks as well as progress report. The prototype or model of the project must be completed by the date specified in Appendix I. Upon completion, the group must make an arrangement with the supervisor for assessment of the prototype or model. The assessment will generally be based on the planning, execution and the quality of the prototype or model. Please refer to the format in Appendix V for the guidelines of the assessment.

4.4 Poster Presentation

Each group will be required to present their results and findings in the form of ONE A-1 size poster with a portrait-layout. The poster presentation provides an opportunity for students to expose or share their work, knowledge and experience with other students and also with lecturers. The poster from each group will be examined, unmanned, by one or more examiners in a session that will be advised further. Appendix VI provides the guidelines on the poster exhibition assessment criteria. The tentative time for the session is indicated in Appendix I. The use of more than one poster will be penalised.

Selected posters will be exhibited in the Engineering Design Exhibition (EDX), which is described in Section 4.6. The selection will be made based on the scores given by the examiners for the posters and the demonstration/simulation of the working prototype/model.

4.5 Demonstration / Simulation of Working Prototype/Model

All groups are also required to demonstrate or simulate a working prototype or model of their project before one or more examiners (non-supervisor). An actual model demonstration is preferable, however, in certain cases, a computer simulation might be acceptable depending on the nature of the project. This demonstration/simulation will be assessed based on the criteria specified in Appendix VII.

The scores for the demonstration/simulation, together with the poster, will be used by the ETP Coordinators in selecting groups that will participate in the EDX.

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 7 4.6 Engineering Design Exhibition (EDX)

The Engineering Design Exhibition (EDX) is an event organized by the university towards the end of every semester. It provides opportunities for students to present their project works, mainly through the ETP and Final Year Project (FYP) courses. Only selected projects will be allowed invited to participate. For ETP, selection will generally be made based on the score obtained by groups in the evaluations for posters and demonstrations.

All participants will be given certificates, and in addition winners will be awarded. Projects with certain outstanding quality and innovation will be selected to represent the university at national and international level competitions. It must be noted that the operational matters of the EDX is beyond the responsibility of ETP supervisors and coordinators. There shall also be no extra marks for groups that participate or win awards in the EDX. Certificates, awards and details of the EDX should be obtained only from the EDX Committee.

4.7 Oral Presentation

During the demonstration session, students shall deliver a presentation on their findings. Assessment on visual aspects, clarity of presentation, logic, knowledge of subject matter and the overall content of the presentation will be made on a group basis (Appendix VIII) as well as on an individual basis (Appendix IX). Each group member must present some portion of the material. Each group will be allocated 30 minutes for the presentation, and another 10 minutes for a question and answer session. The examiners will be appointed lecturers, other than the group supervisor.

4.8 Final Report

Each group shall submit a final report by the due date specified in Appendix I. The report will be assessed using the form in Appendix X. In this report, the ultimate results and findings of the project shall be presented. The report shall be assessed based on:

 Critical review of current problems/solutions

 Literature review

 Development of alternatives and options

 Decision making processes

 Final Design (engineering drawing)

 Technical/Scientific aspects/support

 Business and economic considerations

 Application/Viability of selected design

 Suggestion for area of improvements

 Recommendations for future work

Please note that the report must be limited to thirty (30) pages excluding appendices, figures and drawings.

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 8 5. ETP COORDINATORS

The following lecturers are appointed by the Head of the Mechanical Engineering Programme as the ETP Coordinators.

1. Dr Sharul Sham B Dol (05 368 7152, [email protected]) 2. Mrs Rosmawati Mat Zain (05 368 7147, [email protected]) 3. Dr Setyamartana Parman (05 368 7197, [email protected])

The responsibilities of the Coordinators can be summarised as follows:

 Managing and implementing the ETP course.

 Assigning student groups and supervisors.

 Advising supervisors on the project assessment or any other problems encountered during the project work.

 Assigning examiners and coordinate seminar presentation and poster exhibition.

 Facilitate expenditure claims.

 Compiling students’ results.

6. SUPERVISORS 6.1 Supervisor 1

 Evaluating the project proposal, progress report, fabrication and final report.

 Advising students on the preparation of their design projects, including but not limited to the technical, economical and management aspects.

 Monitoring of student's progress against Gantt Chart through their weekly progress reports.

 Certifying students’ expenditure claims.

 Obtaining claims and disbursement to students.

 Assigning F-factor to individual student. 6.2 Supervisor 2

A Supervisor 2 may be nominated to assist in the supervision of a team. The responsibilities of the Supervisor 2 are:

 Where applicable, guiding students or providing support in any specific areas including but not limited to soft skills, language, report writing, business acumen, etc, as and when necessary within the project time frame.

 Representing Supervisor 1 in executing the tasks stipulated in Clause 6.1 under the circumstances whereby Supervisor 1 is not able to perform the task(s).

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 9 7. ETP ANNOUNCEMENTS

All announcements regarding ETP will be made through e-Learning or posters at strategic locations (e.g. Pocket C and Pocket D). Students MUST regularly visit these sites to keep themselves updated and informed of all important dates and announcements. 8. ATTENDANCE AND MEETINGS

Students are required to conduct meetings regularly among themselves on project implementation. In addition, all groups are required to arrange weekly meetings with the supervisor. The attendance of group members will be recorded. The logbook and the attendance record will be used to calculate the F-Factor (see Section 9. EVALUATION). Each student must forward logbooks individually to the supervisor during weekly meetings. The verified logbook shall be returned at the end of the meeting. Each student shall bring the compilation of the logbooks to the weekly meeting.

9. EVALUATION

Students will be evaluated based on their capability in undertaking the project, producing the written report and presenting the result. The main components of evaluation are given in Table 1. In general, the evaluation of the group will be carried out by supervisors (55 %), appointed examiners (40 %), and peer evaluation (5 %), with a total of 100 %. The evaluation forms for each component are given in the Appendices.

The individual score during oral presentation (Appendix IX), the F-Factor, described in Section 8. ATTENDANCE AND MEETINGS, and peer evaluation (Appendix XXIII) will be used to differentiate the individual score for each student in a group. The F-Factor (see Table 1 and Appendix X) will be incorporated in the project proposal, progress report, fabrication evaluation and final report as illustrated in Appendix XII. Each student will also be evaluated based on prescribed criteria by other members of the team, by means of peer evaluation (Appendix XXIII). Instructions on peer evaluation will be provided approximately in the last 3 weeks of the semester.

10. PROJECT EXPENDITURE

In building the prototype or model, each group may request project fund of up to RM 200 to purchase approved components or materials that are not available in laboratories at UTP. Figure 1 shows the ETP Purchase Requisition Flow Chart that students need to follow in order to purchase project materials, in which failure to comply with this procedure may result in non-payment of the claims. Table 2 provides further explanation to the process flow chart.

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 10 Table 1: ETP Grading Structure.

Tentative _Components Assessment Contribution _Evaluation

Time Supervisor Panel of

Examiners Peer Evaluation Forms W 3 Project Proposal 10 % Appendix III W 7 Progress Report 10 % Appendix IV W 10 Fabrication of Prototype or Model 10 % Appendix V

W 11 Poster Evaluation 10 % Appendix VI

W 11 Demonstration of Prototype or

Model 15 % Appendix VII

W 11 Group Oral Presentation 10 % Appendix VIII W 11 Individual Presentation 5 % Appendix IX

W 13 Peer Evaluation 5 % Appendix XXIII

W 14 Final Report 25 % Appendix X

Sub-Total 55 % -

Continuous Individual F-factor

(Logbook & Meeting) 1 Appendix XI

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 11 Figure 1: ETP Purchase Requisition Flow Chart

6. Submit UTP Claim Form to SV to fill up relevant info and obtain signature (Refer App XXII)

8. Collect claims from SV

End N

7. Submit UTP Claim Form, ETP Claim Breakdown Form and receipts to coordinator

Deadline: April 27, 2012 Start

5. - Arrange original receipts according to sequence in FORM 03 - Paste original receipts on A4 papers

(Students are strongly advised to make copy of all receipts) - Fill up ETP Claim Breakdown Form (App XXI) - Fill up UTP Claim Form (Sample in App XXII)

4. Purchase items 1. - Fill up FORM 03 (App XVII) - Obtain verification from Lab Executive

Amount exceed RM200?

2. Prepare justification letter (App XIX)

Note: 1. Submission of FORM 03 does not guarantee approval.

2. All deadlines stated are complied with strictly. Late submissions will not be entertained. Y

Legend

SV Supervisor

3. - Obtain signature from SV for FORM 03 and justification letter (if exceed RM200)

- Submit FORM 03 and justification letter to coordinator

Deadline: March 16, 2012 N

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 12 Table 2: Explanation to ETP Purchase Requisition Flow Chart.

Flow Chart Item #

Description Remarks Deadline

1 - Fill up FORM 03 (App XVII) - Obtain verification from Lab Executive

- Fill up FORM 03 completely. Refer sample, App XVIII. - Obtain verification from Lab Executive on availability of the items in UTP.

2 - Prepare justification letter (App XIX) - Justification letter is applicable for purchase exceeding RM200. Refer sample, App XX.

3

- Obtain signature from SV for FORM 03 and justification letter (if exceed RM200) - Submit FORM 03 and justification letter to

coordinator

- Incomplete or inaccurate information will result in delay or non-approval.

- Late submissions will not be entertained.

March 16, 2012

4 Purchase items

- Items purchased must be according to FORM 03 submitted. - If additional items are required, a new FORM 03 must be submitted to the coordinator.

- Claims of additional items not listed in the first FORM 03 will be honoured based on the discretion of coordinator. - Purchases are made using students' own money in advance.

5

- Arrange original receipts according to sequence in FORM 03

- Paste original receipts on A4 papers (Students are strongly advised to make copy

of all receipts)

- Fill up ETP Claim Breakdown Form (App XXI)

- Fill up UTP Claim Form (Sample in

App XXII)

- Receipts should be arranged according to sequence in FORM 03.

- All original receipts are to be pasted on A4 papers. - Copies of receipts are to be retained by students.

- Fill up App XXI completely, including Finance Reference and Receipt No. for all items.

- UTP Claim Forms are provided to students at the beginning of the semester. To fill up, refer sample in App XXII.

6

- Submit UTP Claim Form to SV to fill up relevant info and obtain signature (Refer

App XXII)

- Students must ensure that SV provide the following on the UTP Claim Form:

a) Staff No b) Grade c) Location (Office) d) Extension No e) Signature f) Date

7 Submit UTP Claim Form, ETP Claim _{Breakdown Form and receipts to coordinator} Late submissions will not be entertained. April 27, 2012 8 Collect claims from SV

Students are responsible to follow up with SV on payment. Please allow some time for payment to reach SV.

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 13 11. LABORATORY

Students are allowed to use the laboratory for the purposes of experiments or fabrications of their model or prototype. The technicians who are in-charged for the laboratory related to this course are responsible in co-ordinating the lab operations, which include the Health, Safety and Environment (HSE) aspects, scheduling of equipment, checking and providing consumables. Students are required to notify the technicians on their intent to use the lab in advance. All lab regulations must be complied. Lab coats and proper attire shall be worn in the lab. Each group must carry out housekeeping and the technicians will monitor this. Failure to comply with the regulations may result in deduction of marks by the Coordinators.

12. PLAGIARISM

Plagiarism is strictly prohibited and is a serious offence. Kindly refer to Section 5.1 of the UTP’s undergraduate handbook, A Guide to University Academic Policies and

Procedures. Any work that is found to have been copied or plagiarized will NOT be

marked.

13. WRITING FORMAT FOR FINAL REPORT

The writing format of the ETP final report should follow the UTP standard as described below. The report consists of many parts arranged in a certain order. It is recommended that the contents be in the following order, although not every report will include all the items listed.

a) Title

b) Acknowledgement

c) Executive Summary / Abstract d) Table of Contents

e) Background of Project Work

f) Identification and Definition of Problem g) Objective and Scope

h) Project Management i) Literature Review j) Theory

k) Procedure / Methodology l) Engineering Analysis

m) Business / economic analysis n) Discussion of Results

o) Conclusion p) Recommendation q) References r) Appendices

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 14 General Writing Format

Students must follow specific guidelines for writing the report as stated below. a) Language

The report must be written in English Language. b) Font and Spacing

All text should be double-spaced (Times New Roman regular font-style, size 12) written on one side of each white A4 paper. However, foot note, computer program codes (must be reduced to font size 8), and captions for tables and figures should be single-spaced.

c) Length

The report shall not be more than 30 pages, excluding the appendices. Students are encouraged to be brief and concise in their writing and avoid jargon and passive voice as much as possible.

d) Numbering

All pages must be numbered in proper sequence from introduction to the end of the report including pages on figures, tables, computer programs and appendices. Page numbers appear by themselves and are not to be enclosed in parenthesis, hyphens or other decorative symbols. Page number must be positioned at the bottom and centred.

e) Margin

The top, bottom and right margins are 25 mm. The left margin must be 40 mm. f) Mathematical Text

Mathematical text must be spaced out, superscript and subscript must be clearly shown as such.

g) Heading

Major headings, such as INTRODUCTION, should be in capitals. Times New Roman and font size 14 should be used. Secondary headings such as Example, the first letter should be capitalised, bold and font size 12 should be used, and tertiary heading should be in Times New Roman.

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h) Tables and Figures

Tables and figures less than a page in size should be inserted into the text near the point of reference with a three-line space above and below. Tables should be continuous and not carried over to the succeeding page. Margins’ limits are the same as text full-page. All tables and figures should be numbered consecutively. Tables and figures are must be within the main text. Table captions should be positioned at the top middle of each table. The captions for figures should be positioned at the bottom middle of each figure.

i) References

The method of writing references must follow the standard format. See Appendix XV for samples of reference format.

j) Title Page

The title page should be set out in accordance with the Appendix XVI and should include the followings:

- name of the group members in FULL complete with the Matrix Number. - title of the ETP project

- month and year in which the ETP final report is submitted

Students must submit one copy of their ETP final report to the respective supervisor on week 14.

General Content

This section will elaborate more about the general content needed in each part of the report format.

a) Title

The project title should reflect the focus on core issues of the research work. b) Acknowledgements

Acknowledgements should include the names of the contributors to the project work including the supervisors and members of the group, preferably not more than one page.

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c) Summary / Abstract

The summary or abstract briefly covers the content of the work. It should contain the (i) Objectives of the project; i.e., state the core issue, research question or objective of the design work, (ii) Methodology; i.e., briefly describe the methods or techniques used in achieving the objectives, (iii) Results; i.e., describe the results obtained from the methodology employed, and (iv) Conclusions; i.e., interpretation of the results in relation to the theory or hypotheses. Draw conclusions and state the implications. The summary or abstract is presented so that any other reader, who is attracted by the title of the project, can know a little more without having to read the whole report. Any reference to the literature is not made in the abstract but if such references are necessary, they should be footnoted. Abstract should not be more than one page.

d) Table of Contents

Table of contents lists all headings and sub-headings, tables, figures, appendices, bibliography with the page numbers.

e) Background of Project Work

The background covers the research project, the definition of the problem, the achievement expected from the project, the importance of the project as well as the range and depth of the study.

f) Objective and Scope

The aim of the study includes main/general matter that needs to be achieved or implemented. Objectives are more detailed and closely related to aim. Scope is the boundary for the research work planned by the students to ensure the feasibility of the project to be carried out within the given time frame.

g) Project Management

Project management should focus on progress monitoring and task allocation with the usage of Gantt chart.

h) Literature Review

Literature review includes the review of written materials on the topic and area chosen. It gives the background of the current studies of the problem area chosen from various written sources of references. This section reviews the previous research analytically, critically and objectively.

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i) Theory, Methodology and Procedure

This section shall contain all the relevant theories, hypotheses, facts and data obtained from references and literature reviews. The theories included must be relevant with the objectives and the findings of the project, thus allowing the comparison between the results achieved and the theory to be outstanding. The methodology must be relevant and used in the project.

j) Engineering Analysis

This section should include data gathering, data analysis, tools required, possible solutions to problems, decision making on the selected solution and project benefits.

k) Discussion on Result and Findings

This section presents the finding or outcome of the research work. It is suggested that the results obtained be presented clearly in the form of tables and figures such as graphs, diagrams or others.

l) Conclusions

Conclusion highlights whether the work completed complies with the set objective and the significance of the findings. Recommendation for future work should be stated in this section to ensure the set objective can be achieved and improved or even expanded.

m) References

This section is to record all references used for preparing the proposed project. Use the standard format as given in the appendix.

n) Appendices

Lengthy calculations, figures, raw data, computer programs/source codes, outputs, etc. are to be enclosed as appendices. They should be titled and numbered according to chronological order. Each appendix is preferably named using capital letters and the appendices need to be listed down in the Table of Contents.

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 18 APPENDIX I: IMPORTANT DATES

Week Number

Activities 1 2 3 4 5 6 7 7 8 9 10 11 12 13 14

Seminar I (and Briefing) 27/1

M id S e m e ste r B rea k (8 – 1 1 March 2 0 1 2 ) Seminar II 1/2

Project proposal due 10/2

Seminar III 15/2

Lab Safety Briefing 22/2

Progress Report due 7/3

Seminar IV 14/3

Submission of FORM 03 16/3

Evaluation on Fabrication 23/3

Poster & Demonstrations 4/4

Oral Presentations 4/4

EDX TBA

Return of FORM 03 13/4

Submission Peer Evaluation 20/4

Submission of Claim Form 27/4

Submission of Final Report 27/4

* By co-ordinator: List of students, groups, supervisors and topics

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APPENDIX II: PROJECT ASSESSMENT RUBRIC

ETP Group: _______________________________

Purpose: The assessment aims to measure the feasibility and suitability of a project to be taken as an ETP project.

Instruction: 1. Assign the appropriate score to each criteria, according to the most fitting description provided.

2. Sum up the total scores for all criteria in the last column. 3. Refer to the score indication table.

Criteria / Score 4 3 2 1 Score

1. Opportunity for teamwork development

[to assess suitability of project as means to inculcate teamwork]

 Supports development of teamwork

 Reflects interdependence and balanced participation  Every member’s role is

defined and understood by all.

 Reasonable opportunity for development of teamwork and balanced participation  Tasks are defined but

not all members understand them

 Not much opportunity for teamwork development as the tasks are highly segmented and independent of each other

 No opportunity for teamwork development

2. Level of technical competence and capability of the team vis-à-vis project’s requirement (such as specialized knowledge or skill)

The team possesses the necessary technical capability to accomplish the tasks

 The team possesses the necessary technical capability to accomplish the tasks, however, some additional study or guidance may be needed

 The team lacks the technical capability to accomplish the tasks and requires substantial guidance by supervisor and extensive study

 The team does not have the technical capability to accomplish the tasks

3. Availability of equipment required

 All equipment required are available in UTP

 Most of the equipment are available in UTP

 Most of the equipment required are NOT available in UTP

 All equipment required are NOT available in UTP

4. Opportunity to incorporate creativity, innovativeness and business acumen

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Criteria / Score 4 3 2 1 Score

5. Risk in operational safety (e.g. laser cutting)

 Minimal risk  Low risk  Moderate risk. May

require trained personnel

 High risk. Only authorized and trained personnel (technicians) allowed to operate / handle project equipment or materials. 6. Project involves hazardous

materials (e.g. arsenic)

 None at all  A small amount of

hazardous material, within the capability of the labs at UTP

 Moderate amount of hazardous material

 Large amount of hazardous material

7. Time required for project completion

 Can be completed within 10 weeks, with some buffer time

 Can be completed within 10 weeks, with no buffer time

 May face difficulties in completing within 10 weeks  Cannot be completed within 10 weeks 8. Project involves multidisciplinary knowledge and skills

 Involves more than 3 engineering fields which are adequately balanced

 Involves 3 engineering fields, which are adequately balanced

 Involves 2 engineering fields, which are adequately balanced

 Involves only 1 engineering field

9. Project cost  Estimated less than RM200

 Estimated between

RM200 – RM250  Estimated between RM250 – RM300  Estimated more than RM300

Total Score

Total Score Indication

28 – 36 Project is highly feasible and suitable for ETP

19 – 27 Project is moderately feasible and suitable for ETP. Project requires review to improve on the criteria where the scores are low.

< 19 Project does not meet ETP expectations. It is strongly suggested to modify the topic or change to a more feasible topic.

Supervisor’s Signature: _______________________________

Name: _______________________________

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APPENDIX III: PROJECT PROPOSAL SCORE SHEET FORM E1 MAB/MBB 3013 – ENGINEERING TEAM PROJECT

Group No Name ID Supervisor 1. Title 2. 3. 4. 5. 6.

Breakdown Guidelines for Marking Marks

Allocated Marks 1 Introduction

- Background analysis - Objective statement - Problem definition

- Design approach / methodology

30

2

Project planning

- Gantt Chart

- Task / work allocation - Project flow showing

involvement of all project members

30

3 Data gathering and analysis

- Preliminary information (Behaviour trend and analysis) - Documentation: references /

survey / site visit

30 4 Compliance to requirement - In-time submission - Report complies to requirement/format 10 TOTAL 100 Weightage in course: 10% _________________________ Supervisor’s signature Date: ____________________

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APPENDIX IV: PROGRESS REPORT SCORE SHEET FORM E2

MAB/MBB 3013 – ENGINEERING TEAM PROJECT

Group No Name ID Supervisor 1. Title 2. 3. 4. 5. 6.

Allocated Marks

1 Introduction

- Project definition and problem statement

- Identification of potential solutions - Literature review

- Design concept

- Justification in choosing design

30

2 Project planning

- Task listing and distribution - Logic of sequence of task - Feasibility of plan

20

3 Methodology - Identification of suitable tools or

software 20

4 Data gathering and analysis

- Application of fundamental

engineering knowledge in solving or analysing design problem

- Validity & suitability of data

20

5

Economical / business consideration

- Capital cost considerations - Operational cost considerations - Alternatives in materials

5 6 Conclusion - Summary of progress and findings

- Next plan of action 5

TOTAL 100

Weightage in course: 10% _________________________

Supervisor’s signature

Date: ____________________

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APPENDIX V: FABRICATION SCORE SHEET FORM E3

MAB/MBB 3013 – ENGINEERING TEAM PROJECT Group No Title Group Leader ID Weightage: 10% _________________________ Supervisor’s signature Date: ____________________

Note: Supervisors shall forward the completed form (hardcopy) to Department Representatives by the deadline given.

No. Component 4 3 2 1 Marks

1

Understanding of scientific principles underlying the fabrication/product

ALL members have clear and accurate

understanding

Most members have clear and accurate understanding

Most members have relatively accurate understanding

Most members DID NOT understand

2 Fabrication Plan Proper planning. _{Follows plans accurately.}

Proper planning. Sometimes able to follow plan

Improper planning. Some flaws in the implementation of plan.

Improper planning. Major flaws in the implementation of plan. 3 Drawings Very neat Clear dimensioning. Major components labeled. Neat. Clear dimensioning. Some components labeled. Quite neat. Clear dimensioning. Some components labeled. No dimensioning. Poor labeling. 4 Materials Appropriate materials were carefully selected based on scientific facts.

Materials were selected based on scientific facts.

Materials were partly selected based on scientific facts. Inappropriate materials were selected. 5 Fabrication Process

Great care taken. Fabricated as per the construction drawing.

Fabricated as per the

construction drawing. Slightly as per the construction drawing.

Not fabricated as per the construction drawing.

6 Testing & Measurements

Clear evidence. Data taken several times in a careful, reliable manner.

Sufficient evidence. Data taken twice in a careful, reliable manner.

Some evidence. Data taken once in a careful, reliable manner.

Data not taken in a

reliable manner.

7 Functionality Functions extraordinarily _well. Functions well. Functions pretty well, but

with minor defects Major flaws in function.

8 Finishing Quality

Excellent assembly. Cuttings are very neat. Excellent jointing.

Neat assembly. Cuttings are quite neat. Proper jointing. Neat assembly. Poor cuttings. Satisfactory jointing. Poor assembly Poor cuttings. Poor jointing. 9 Structure of Prototype

Excellently rigid structure. Satisfactorily rigid structure

Marginally stable

structure Unstable structure.

10 Aesthetics

Excellent geometry. Attractive color and overall look.

Attractive color and

overall look. Proper color chosen.

Poor overall look and color.

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APPENDIX VI: POSTER EVALUATION SHEET FORM E4

MAB/MBB 3013 – ENGINEERING TEAM PROJECT Group No Title Group Leader ID Weightage: 10% Weightage: 10% ________________________ ____________________

Examiner’s signature Name & Date

No. Component 4 3 2 1 Marks

1 Clarity of Images All images are in focus. _{Identifiable 2m away.} Most images are in focus _{Identifiable 2m away} Most images are in focus _{Identifiable 1m away} Many images are not _{clear or are too small.}

2 Originality of Graphics

The graphics used reflect an exceptional degree of student creativity.

One or two of the graphics used reflect student creativity.

The graphics are made by the student, but are based on the designs of others.

No graphics made by the student are included.

3 Relevance of Graphics

All graphics relevant. All borrowed graphics have a source citation.

Most graphics relevant. All borrowed graphics have a source citation.

Most graphics irrelevant. Most borrowed graphics have a source citation.

All graphics not relevant. Most borrowed graphics without a source citation.

4

Overall Composition:

Figures, text, background.

Creatively composed.

Suitable choice of colors. Creatively composed. Satisfactorily composed Messy and distracting

5 Accuracy of Content / Facts Over 90% accurate Citation provided Up to 70% accurate Citation provided Up to 50% accurate Citation provided

Less than 50% accurate Citation not provided

6 Introduction: Problem statement, background & objective.

Clear & concise Satisfactory but lengthy Unclear No description at all

7 Methodology Clear & concise Satisfactory but lengthy Unclear No description at all

8 Results &

Conclusions Clear & concise Satisfactory but lengthy Unclear No description at all

9 Business/Economic

Considerations Clear & concise Satisfactory but lengthy Unclear No description at all

10 Texts & Grammar

Suitable text sizes No grammatical errors

Suitable text sizes Some grammatical errors

Unsuitable text sizes Some grammatical errors

Unsuitable text sizes Many grammatical errors

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APPENDIX VII: DEMONSTRATION OF WORKING PROTOTYPE/MODEL FORM E5

MAB/MBB 3013 – ENGINEERING TEAM PROJECT Group No

Title

Group Leader ID

Weightage: 15%

________________________ ____________________

1 Completion of

prototype 100 % 90 – 99 % 80 – 89 % < 80%

2 Aesthetics

Excellent geometry. Attractive color and overall look.

Attractive color and

overall look. Proper color chosen.

Poor overall look and color.

3 Finishing Quality

Excellent assembly. Cuttings are very neat. Excellent jointing.

Neat assembly. Cuttings are quite neat. Proper jointing. Neat assembly. Poor cuttings. Satisfactory jointing. Poor assembly Poor cuttings. Poor jointing. 4 Structure of Prototype

Excellently rigid structure. Satisfactorily rigid structure

Marginally stable

structure Unstable structure.

5 Functionality Functions extraordinarily _well. Functions well. Functions pretty well, but

with minor defects Major flaws in function.

6 Materials

Appropriate materials were carefully selected based on scientific facts.

Materials were selected based on scientific facts.

Materials were partly selected based on scientific facts. Inappropriate materials were selected. 7 Testing & Measurements Clear evidence. Data taken several times in a careful, reliable manner.

Sufficient evidence. Data taken twice in a careful, reliable manner.

Some evidence. Data taken once in a careful, reliable manner.

Data not taken in a reliable manner. 8 Understanding of scientific principles underlying the fabrication/product Members have completely clear and accurate understanding

Members understand most

Members have little understanding

Members generally DID NOT understand 9 Ability to implement the desired task 100% 90 – 99 % 80 – 89 % < 80%

10 Demonstration skill Highly convincing Quite convincing Quite dubious Highly dubious

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APPENDIX VIII: ORAL PRESENTATION: GROUP ASSESSMENT FORM E6

Title

Group Leader ID

Weightage: 10%

________________________ ____________________

1 Clarity of

Presentation Very clear Quite clear Quite vague Very vague

2 Sequence & Time Limit

Logical sequence. Good continuity Compliance to time limit.

Logical sequence. Acceptable continuity Exceed the time limit.

Acceptable continuity Exceed the time limit.

Poor continuity. Exceed the time limit.

3 Composition of

Slides Very Good Good Marginal Poor

4 Visual Aids

(drawings & illustrations)

Suitable High quality Adequate Reasonable quality Adequate Reasonable quality Inadequate Low quality Inadequate

5 Introduction (Background, problem statement and objective)

Very clear Quite clear Quite vague Very vague

6 Literature Review / Data Gathering

Highly adequate and

relevant Adequate Marginal Poor

7 Methodology

Justified design selection Adequate engineering analysis Questionable design selection Adequate engineering analysis No design selection Some engineering analysis No design selection Minimal engineering analysis 8 Project Planning

Good work flow Good scheduling Proper task distribution

Reasonable work flow Proper scheduling Proper task distribution

Quite poor work flow Proper scheduling Proper task distribution

Poor work flow Poor scheduling Improper task distribution

9 Results & Discussions

Prototype well tested. Good discussions on results. Business/Economic considerations Prototype tested. Reasonable discussions on results Prototype tested. Inadequate discussions on results

Prototype not tested. Minimal discussions.

10 Conclusion &

Recommendations Highly convincing Quite convincing Quite dubious Highly dubious

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APPENDIX IX: ORAL PRESENTATION: INDIVIDUAL SCORE FORM E7

Supervisor Title

INDIVIDUAL ASSESSMENT

Breakdown Guidelines for Marking

Ma rk s Allo ca ted

1. ID: 2. ID: 3. ID: 4. ID: 5. ID: 6. ID:

1 Presentation skills - Enthusiasm - Attire - Language - Communication (Interactive) 40 2 Knowledge / understanding

- Able to show solid understanding of the project

- Ability to respond to questions

60 TOTAL 100 Weightage in course:5% _________________________ Examiner’s signature Name: ____________________ Date: ____________________

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APPENDIX X: FINAL REPORT SCORE SHEET FORM E8

MAB/MBB 3013 – ENGINEERING TEAM PROJECT

Group No Name ID Prog.

Supervisor Title

Allocated Marks 1 Layout and

presentability

- Summary

- Table of contents

- Appendices (compilation of relevant information)

10

2 Introduction - Background of project work - Objective

- Problem definition and identification - Literature review

20

3 Procedure and analysis

- Approach to solutions / methodology - Fundamental engineering analysis

20 4 Results - Technical specification and engineering

drawing - Project output - Discussion on result - Conclusion - Recommendations 40 5 Project management

- Progress monitoring (Gantt Chart) - Task allocation 10 TOTAL 100 / 25 Weightage in course: 25% _________________________ Supervisor’s signature Date: ____________________

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APPENDIX XI: CALCULATION OF F-FACTOR (FOR INDIVIDUAL GRADES) FORM E9

Supervisor Title

N

o Name ID

Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Logbook 70% Meetings 30% F-factor LB M LB M LB M LB M LB M LB M LB M LB M LB M LB M 1 2 3 4 5 6 LB – Logbook

Logbook marking guideline:

Weekly task completed in time : 1 Partial completion of weekly task : <1 No task performed (without reason) : 0

M – Meeting Attendance Meeting Attendance:

Attend meeting on time : 1

Late attendance : <1

Absence (without reason) : 0

_________________________ Supervisor’s signature

Date: ____________________

CALCULATION OF F FACTOR FOR INDIVIDUAL GRADES (EXAMPLE) N

o Name ID

Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Logbook 70% Meetings 30% F-factor LB M LB M LB M LB M LB M LB M LB M LB M LB M LB M 1 John Doe 1234 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 70.0 30.0 1.00 2 Jane Doe 5678 0.5 1 0.6 0.5 0.7 1 0.8 1 0.9 0 1 1 1 1 1 1 1 1 1 1 59.5 25.5 0.85 3 J. Slacker 007 0 0 0 0 0.5 0.5 0.7 0.5 0.5 1 0.7 1 0 0 0 0 1 1 1 1 30.8 15.0 0.46 4 5 6

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APPENDIX XII: RESULT COMPILATION FORM E10

MAB/MBB 3013 – ENGINEERING TEAM PROJECT Group No

Supervisor Title

SUPERVISOR OTHER EXAMINERS

No ID Student Name Prog.

Proj. Prop. Prog. Rpt. Fab. Final Rpt F-factor Subtotal 1 Demo Poster Grp Oral Ind. Oral Subtotal 2 Total 10% 10% 10% 30% 1.00 60% 15% 10% 10% 5% 40% 100% 1 2 3 4 5 6

ASSESSMENT FOR EACH STUDENT (EXAMPLE)

SUPERVISOR OTHER EXAMINERS

No ID Student Name Prog.

Proj. Prop. Prog. Rpt. Fab. Final Rpt F-factor Subtotal 1 Demo Poster Grp Oral Ind. Oral Subtotal 2 Total 10% 10% 10% 30% 1.00 60% 15% 10% 10% 5% 40% 100% 1 XXXX STUDENT 1 CH 9.3 9.2 9.0 27.0 0.90 49.1 12.9 8.2 9.0 4.5 34.6 84 2 XXXX STUDENT 2 CH 9.3 9.2 9.0 27.0 0.87 47.4 12.9 8.2 9.0 4.0 34.1 82 3 XXXX STUDENT 3 CV 9.3 9.2 9.0 27.0 0.79 43.1 12.9 8.2 9.0 3.5 33.6 77 4 XXXX STUDENT 4 EE 9.3 9.2 9.0 27.0 0.95 51.8 12.9 8.2 9.0 4.8 34.9 87 5 XXXX STUDENT 5 ME 9.3 9.2 9.0 27.0 0.97 52.9 12.9 8.2 9.0 2.8 32.9 86 6 XXXX STUDENT 6 ME 9.3 9.2 9.0 27.0 1.00 54.5 12.9 8.2 9.0 4.5 34.6 89

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APPENDIX XIII: LOGBOOK SUMMARY FORM E11

Group No Week No

Supervisor Title

Student Name ID

Completed Activities (from last week)

Planned Activities (for next week)

Overall group progress vs. Gantt Chart:

Problems encountered:

Note: 1) Maximum 2 pages only

2) Supervisor needs to verify each student’s activities during the weekly meeting.

_______________________ Supervisor’s signature

Date: ____________________

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APPENDIX XIV: PROJECT PROPOSAL CONTENT

The project proposal must have the followings at minimum:

Details of the Project Team (front page)

Short Summary/Abstract Problem Statement Project Objectives Background Study Design Approach/Methodology Procedures

Plan and Schematic Flow Process of the Project Hardware/Tools and Software

Project Management

Task Allocation and Activities Schedule/Gantt Chart Group Number Project: Matric Number Team Leader Member Member …

Approved for submission: (signature) Group Supervisor Name, Date

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APPENDIX XV: SAMPLE OF REFERENCING FORMAT

The format of references for the respective sources is as follows: 1. journal refer to Meguid and Zhu (1995)

2. book refer to Glister P. (1993)

3. book in series refer to Ochoa, O.O and Reddy, J.N. (1989)

4. article in book/conference proceedings refer to Eskey, D and Grabe, W. (1988) 5. thesis refer to Mohd Shariff, A. (1995)

6. interview refer to Hamouda, A.M.S. (1994) 7. website refer to Duncan, Donna. (1998)

Meguid, S.A. and Zhu, Z.H., 1995, "A novel finite element for treating inhomogeneous solids,"

International Journal Numerical Methods Engineering 38 (2): 1579-1592

Glister P. 1993, The Internet Navigator, New York, John Wiley & Sons

Eskey, D and Grabe, W. 1988, "Interactive models for second language reading" in

P. Carrell, J. Devine and D. Eskey (Eds) Interactive approaches to Second Language Reading , Cambridge; Cambridge University Press

Hitam, P., 1995, Fundamental Study of X-111 Soil Characteristics, Ph.D. Thesis, Universiti Teknologi PETRONAS, Malaysia.

Hamouda, A.M.S. 1994. LUSAS Ltd., UK, Private communication.

Websites (with author):

Author, Year, Title, Date accessed, from URL

Duncan, D. M., 2008, How to Eat Humble Pie, 6 Sept 2009, from http://www.geovillage.com

Websites (without author):

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APPENDIX XVI: SAMPLE OF COVER PAGE FOR FINAL REPORT

ENGINEERING TEAM PROJECT

TITLE OF PROJECT BY

GROUP NUMBER Member 1 ( Matric Number) Member 2 ( Matric Number) Member 3 ( Matric Number) Member 4 ( Matric Number) Member 5 ( Matric Number) Member 6 ( Matric Number)

Supervisor: January 2030

Universiti Teknologi Petronas Bandar Seri Iskandar

31750 Tronoh, Perak Darul Ridzuan

(35)

E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 35 APPENDIX XVII: STUDENTS’ REQUISITION FORM FORM 03

Student's Name Student's ID

E-mail Address Contact No

ETP Group No Date

Note: The cost of preparing project reports and posters including photocopying and stationeries are to be borne by the students themselves.

No. Item Brand & Model

Dimension (L X W X H)/ description / material / specification Vendor / supplier Unit Price (RM) Qty Amount (RM) Total Verified by: (Lab Executive) Certified by: (Project Supervisor) Endorsed by: (ETP Coordinator) Approved by: (Programme Head) Signature Official Stamp Date

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 36 APPENDIX XVIII: STUDENTS’ REQUISITION FORM - SAMPLE FORM 03

Student's Name Suhana Bt Ramli Student's ID 12345

E-mail Address [email protected] Contact No 012-345 6789

ETP Group No 91 Date 14 Feb 2008

Note: The cost of preparing project reports and posters including photocopying and stationeries are to be borne by the students themselves.

No. Item Brand & Model

Dimension (L X W X H)/ description / material / specification Vendor / supplier Unit Price (RM) Qty Amount (RM)

1 Photovoltaic module Kyocera 120 X 10 X 10 mm / 250W Sunny Boy 88.90 1 88.90

2 Inductor Sumida CDH53 68 uH 1.5Arms 0.18DCR Xcel Circuit 63.50 1 63.50

3 Padding N/A 50 X 11 X 6 mm / rubber Eng Huat 5.00 6 30.00

4 Dividers N/A 3" X 6" sheet metal / steel Eng Huat 8.50 3 25.50

5 Spray paint Net Paint 1 liter / Oil-based paint Eng Huat 10.00 2 20.00

6 Galvanised washers N/A 3/8" / steel Eng Huat 3.50 4 14.00

7 Ply wood N/A 100 X 80 X 6 mm / wood Eng Huat 12.80 1 12.80

8 Hinges N/A 30 X 90 mm / brass Eng Huat 2.00 2 4.00

Total 258.70 Verified by: (Lab Executive) Certified by: (Project Supervisor) Endorsed by: (ETP Coordinator) Approved by: (Programme Head) Signature Official Stamp Date

(37)

APPENDIX XIX: JUSTIFICATION LETTER

MAB/MBB 3013 – ENGINEERING TEAM PROJECT To : Dr. Ahmad Majdi Abdul Rani

Head, Department of Mechanical Engineering

From : (Student’s Name)

ETP Group No Contact : (mobile phone no)

CC (Supervisor) : (Supervisor’s Name) Date : Dear Sir,

RE: JUSTIFICATION FOR PURCHASE EXCEEDING ETP BUDGET

Referring to the above, we wish to request your approval to allow purchases more than RM200 for our ETP project. The table below shows the list of items to be purchased, in descending order of price and corresponding justifications or supporting remarks. No Item Price (RM) Supplier Is there any cheaper alternative source?

Justifications / supporting remarks Total

Thank you for your consideration.

Yours sincerely, Endorsed by (Supervisor):

___(Signature)_____________ ___(Signature)_____________

Decision: tick (  )

Sign: __________________________ Date: __________________________

Remarks (if any): ______________________________________________________________________________

(38)

APPENDIX XX: JUSTIFICATION LETTER - SAMPLE

MAB/MBB 3013 – ENGINEERING TEAM PROJECT To : Dr. Masri B Baharom

Head, Department of Mechanical Engineering

From : Suhana Bt Ramli

ETP Group No 88 Contact : 012 – 345 6789

CC (Supervisor) : Dr Mohd Jefri Date : 14 Feb 2008

Dear Sir,

RE: JUSTIFICATION FOR PURCHASE EXCEEDING ETP BUDGET

Referring to the above, we wish to request your approval to allow purchases more than RM200 for our ETP project. The table below shows the list of items to be purchased, in descending order of price and corresponding justifications or supporting remarks. No Item Price (RM) Supplier Is there any cheaper alternative source?

Justifications / supporting remarks

1 Photovoltaic

module 88.90

Sunny

Boy No

There is only one sole supplier (Sunny Boy) in Malaysia.

2

Inductor 63.50 Xcel

Circuit No

Three quotations were obtained (RM77.50, RM72.00 and RM63.50) and Xcel Circuit provided the lowest price based on the same specification.

3 Padding 30.00

Eng Huat

For Items #3 - #8, Eng Huat is selected as the location is near UTP, it has a complete range of products meeting the specifications, hence is convenient and helps reduce traveling time and cost. 4 _Dividers _25.50 5 Spray paint 20.00 6 Galvanised washers 14.00 7 Ply wood 12.80 8 Hinges 4.00 Total 258.70

Thank you for your consideration.

Yours sincerely, Endorsed by (Supervisor):

___(Signature)_____________ ___(Signature)_____________

Decision: tick ()

Sign: __________________________ Date: __________________________

Remarks (if any): ______________________________________________________________________________

(39)

APPENDIX XXI: ETP CLAIM BREAKDOWN FORM

PREPARED BY

Student's Name Student's ID

E-mail Address Contact No

ETP Group No Date

Finance Reference (Refer Finance Reference from UTP Claim Form) Please attach the completely endorsed Form UTP 03 and all the receipts. Please use additional pages if necessary.

No. Item Dimension (L x W x H)/ description / material /

specification Receipt No. Qty Amount

Total

Prepared by,

(40)

APPENDIX XXII: UTP CLAIM FORM – SAMPLE

To be filled up by supervisor

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E n g i n e e r i n g T e a m P r o j e c t ( E T P ) : J a n u a r y 2 0 1 2 S e m e s t e r Page 41 APPENDIX XXIII: PEER EVALUATION TEMPLATE

Peer Evaluation : Engineering Team Project ETP GRP:

Student to be evaluated

Name: ID:

CATEGORY 4 3 2 1 Score

Contributions Routinely provides useful ideas when participating in the group work and discussion. A definite leader or member who contributes a lot of effort.

Usually provides useful ideas when participating in the group work and discussion. A strong group member who tries hard!

Sometimes provides useful ideas when participating in group work and discussion. A satisfactory group member who does what is required.

Rarely provides useful ideas when participating in group work and discussion. May refuse to participate.

Quality of

Work

Provides work of the highest quality.

Provides high quality work.

Provides work that occasionally needs to be checked/redone by other group members to ensure quality.

Provides work that usually needs to be checked/redone by others to ensure quality.

Time-management

Routinely uses time well throughout the project to ensure things get done on time. Group does not have to adjust deadlines or work responsibilities because of this person's procrastination.

Usually uses time well throughout the project, but may have procrastinated on one thing. Group does not have to adjust deadlines or work responsibilities because of this person's

procrastination.

Tends to procrastinate, but always gets things done by the deadlines. Group does not have to adjust deadlines or work responsibilities because of this person's procrastination.

Rarely gets things done by the deadlines AND group has to adjust deadlines or work responsibilities because of this person's inadequate time management. Problem-solving

Actively looks for and suggests solutions to problems.

Refines solutions suggested by others.

Does not suggest or refine solutions, but is willing to try out solutions suggested by others.

Does not try to solve problems or help others solve problems. Let others do the work.

Attitude Always has a positive

attitude about the task(s). Never is publicly critical of the project or the work of others.

Often has a positive attitude about the task(s). Rarely is publicly critical of the project or the work of others.

Usually has a positive attitude about the task(s). Occasionally is publicly critical of the project or the work of other members of the group.

Often has a negative attitude about the task(s). Often is publicly critical of the project or the work of other members of the group.

Reliability Consistently stays

focused on the task and what needs to be done. Very self-directed.

Focuses on the task and what needs to be done most of the time. Other group members can count on this person.

Focuses on the task and what needs to be done some of the time. Other group members must sometimes nag, prod, and remind to keep this person on-task.

Rarely focuses on the task and what needs to be done. Lets others do the work.

TOTAL