25 June 2015 I 12:00 Noon

(1)

Republic of the Philippines Department of Finance INSURANCE COMMISSION

MANILA

BIDS AND AWARDS COMMITTEE REQUEST FOR QUOTATION

The lnsurance Commission (lC), through

its

Bids and Awards Committee (BAC), invites

all

interested suppliers, which are registered in

the

Philippine Government Electronic Procurement System (PhiIGEPS), to submit their lowest price quotation on

the

items listed below, subject

to

the

conditions stated herein, and submit their sealed quotations duly signed by their representatives not later than

25

June 2015,

12:00 Noon:

The

SEALED QUOTATION ENVELOPE

with the

enclosed REPLY

SLIP

and required documents enumerated therein must be submitted to the Bids and Awards Secretariat in the contact information below:

Contact Person Office Address Telephone Numbers Email Address

Chairperson

Bids andAwards Committee

6

Ms. Leila C. Espineli, BAC Secretariat Head

Ground Floor, lnsurance Commission Bldg., 1071 United Nations Ave., Ermita, Manila

NAME OF PROJECT

Supply and lnstallation of Dedicated lnternet Service Connection via Fiber Optic Cable

PURCHASE REQUEST/REF. NO. 15-06-002

LOCATION lC Building, 1071 United Nations

Avenue. Ermita. Manila APPROVED BUDGET

Four Hundred Ninety Five Thousand Pesos (Php 495,000.00) for one (1) vear

DELIVERY PERIOD Thirty (30) Days

BRIEF DESCRIPTION

The procurement activity calls for the supply and installation of 20Mbps dedicated lnternet Service Connection via Fiber Optic Cable for lC.

DATE/TIME OF OPENING OF

SEALED QUOTATION/S

25

June 2015

I

12:00 Noon

5238461 to 70 local 1031127, 4041758 lc.espi nel i@ i nsu rance. gov.

(2)

TERMS

OF REFERENCE

SUPPLY AND INSTALLATION OF DEDICATED

INTERNET SERVICE

CoNNECTTON

VrA

FTBER

OpTtC CABLE

FOR

ONE

(1)

YEAR

The lnsurance Commission, hereinafter referred to as lC, requires the services of an

lnternet Service Provider, hereinafter referred

to as

lSP,

for

its

various lnternet service related requirements.

I.

THE FOLLOWING TERMS SHALL GOVERN THE REQUIRED SERVICES:

1.

The ISP shall provide lC with:

i.

Supply

and

installation

of

20Mbps Dedicated lnternet

Service

Connection

via

Fiber Optic Cable

for

One (1) Year leased line at a guaranteed

ratio

of

1:1

with

unlimited lnternet connection

to

the

lnsurance

Commission

with

at

least

99.99% uptime

service availability;

Provide leased lines using fiber optic cables.

A

leased line

is

any telecommunications

path

between

two

points

that

is

available 24 hours a day 7 days a week for use by a designated user (individual or company). lt is not shared in common among multiple users as dial-up lines are. A dedicated line can be a physical path owned by the user;

lnstall last mile cabling outside and within !C premises necessary in establishing connectivity between INTERNET SERVICE PROVIDER's

network

and

the

lC

lnformation Technology

Division

Office network/Data Center at no extra cost to the lC.

2.

Provide configuration, propagation

and

resolution

of

domain name for Web and Mail IP addresses;

3.

Provide 32 usable lP addresses at no additional cost to !C;

4.

Provide telephone-based qualified technical support available on a 24

x7

basis

to

assist

the lC in

troubleshooting issues affecting

the

lnternet connection on the provided lnternet Service;

5.

Send

a

qualified technical representative within 24 hours

to

resolve any problem

at

no additional cost

to

lC, if the problems cannot be resolved through telephone support or assistance;

6.

Provide

24 x

7

monitoring facility available online

that

would

show historical

and realtime

performance

of the

lnternet service

i.e.

Multi Router Traffic Grapher (MRTG);

7.

lnform

the

lC

at

least Thirty

(30) days

ahead prior

to

any

monthly scheduled maintenance

or

Twenty Four

(24)

hours ahead prior

to

ii.

(3)

8.

9.

10.

11.

12.

unscheduled emergency maintenance on the side of the Provider;

Provide and guarantee redundant routes to the lnternet i.e. multi peering routes or any alternative routes that will provide access to the lnternet in

case

of

problems with INTERNET SERVICE PROVIDER's primary connections

to

ensure 99.5% uptime service availability

in

order

to minimize or eliminate downtime;

Provide IC an account manager/relationship manager who will serve as single point of contact during the supply, installation and commissioning of the project;

Complete the supply, delivery, installation and commissioning of all items within thirty (30) calendar days from receipt of Notice to Award;

Confirm in writing any reported service interruption due

to

INTERNET SERVICE PROVIDER's equipment

or

facilities

or

causes

within

its

control, and adjust

or

repay part

of the

charges

in

accordance with a rebate structure;

Any

refund

shall

be

paid

in

the

form

of

a

rebate against

the

lC's subsequent monthly charges.

All

claims

for

refund should

be

received

while

service provided

to the

lC

is

still

active. INTERNET SERVICE PROVIDER reserves the right

to

determine the duration of any outage,

and such

determination

shall

be

done

in

coordination

with

lC.

Any refunds given by INTERNET SERVICE PROVIDER to the lC shall be final and exclusive, and shall form

the

lC's

sole and

only

remedy against INTERNET SERVICE PROVIDER on such refunds. lC shall be entitled to a refund, up to the minimum amount of the monthly subscription of the lC, which shall be credited to IC's Statement of Account:

SPECIAL CONDITIONS Qualification of the Supplier

1.

The contractor/company should be duly registered with the Ph|IGEPS;

il.

DURATION OF

DOWNTIME AMOUNT OF REBATE

For every 15

minutes of downtime ((Total Contract Price/365)124)160

X

15 minutes For every hour of

downtime

((Total Contract Price/365)124)X Duration of downtime in hours

For every day of downtime

(Total Contract Price/365) X Duration of downtime in days

(4)

|il.

2.

The contractor should be a holder of a valid business license from relevant government agencies;

GENERAL CONDITIONS

All entries in the quotation must be typewritten in a company's letterhead, duly signed by the contractor or its duly authorized representative.

PHILGEPS Registration Certificate shall be attached to the quotation upon submission to the Bids and Awards Committee Secretariat.

Valid

certification

from

the

National Telecommunications Commission

(NTC),

as

a

registered domestic corporation duly authorized

to

render telecommunication services.

Price validty shall be for a period of

thirty

(30) days from the submission of quotation.

For verification purposes, the bidder with the lowest bid shall be required to present the original copy of the submitted required documents, specified

in

the

REPLY

SLIP,

including

mayor's permit,

DTI

business name registration and/or tax clerance certificate, as appropriate.

The lC reserves the right to reject any or all Quotations/bids, to annul the procurement process,

_to

reject

all

Quotations/Bids

at

any

time

prior to contract award, without thereby incurring

any

liablity

to

the

affected Bidder(s), and

to

accept only the offer that is most advantageous to the Government.

LIMITATION OF LIABILITY

1.

Subject to the lnsurance Commission's obligation

to

pay the price to the Contractor, either party's liabiity

in

contract,

tort or

othenryise (including negligence) arising directly

out

of

or

in

connection

with the

Terms of Reference and every applicable part of it shall be limited in aggregate to the Price.

TERMINATION

1.

The agreement between

the

lnsurance Commission and

the

Contractor shall be effective upon its approval by the former and acceptance by the latter, and shall continue, unless terminated sooner or until the completion date of issues to be delivered;

Either Party may termintate the agreement upon notice in writing

if

the other

is in

breach

of

any

material obligation contained in the Terms of

1. 2. 3. 4. 5. 6. V.

(5)

Reference which is not remedied (if it is capable of being remedied) within thirty (30) days of written notice from the other Party so to do;

3.

Any termination of the agreement (howsoever occasioned) shall not affect any acrued rights or liabilities of either Party nor shall it affect the coming into force

or the

continuance

in

force

of

any provision hereof which is expressly or by implication intended to come into or continue in force on or after such termination.

VI.

MISCELLANEOUS

The Failure of either party

to

enforce its rigths based on the agreement under this Terms

of

Reference

at

any time

for

any period shall not be construed as a waiver of such rights;

lf

any part, term or provision of this Term

of

Reference is held illegal or unenforceable neither the validty nor enforceability of the remainder of the provisions shall be affected;

3.

Neither Party shall be liable for failure

to

perform _ordelay in performing any obligation under this Terms

of

Reference

if

the

failure

or

delay is caused by any circumstances beyond its reasonable control, including but not limited

to

acts

of

God, war, civil commotion

or

industrial

dispute.

lf such delay or failure continues for at least seven (7) days, the Party not affected

by

such delay

or

failure shall

be

entitled

to

terminate this Agreement by notice in writing to the other;

4.

lt is understood that all the relevant provisions of the Rpublic Act No. 9184 (Government Procurement Reform Act) and

its

lmplementing Rules and Regulations-A (1RR-A)

shall

apply, govern,

and

complement the agreement arrived at under this Terms of Reference.

For further inquires, please coordinate with Ms. Leila C. Espineli, Head

of

BAC Scretariat at telephone numbers 5238461 to 70 local 1031127 or 4041758. The quotation shall

be

submitted personally,

in

a

sealed envelope,

to

the

IC-BAC Secretariat, 1071 U. N. Avenue, Ermita, Manila, not later than the time and date

specified.

The bid shall be opened by

the

BAC in

the

presence

_of

attending bidders and observers, if any, on

_

June 2015,2:00 P.M. at IC-CAD Hearing Room.

Chairperson

Bids and Awards Committee

1.

(6)

REPLY SLIP

Date

: Name of Company :

Address

: Contact lnformation :

E-MailAddress

:

After having carefully read and accepted your TERMS and CONDITIONS on the Supply

and

lnstallation

of

Dedicated lnternet Service Connection

via

Fiber Optic Cable for One (1) Year, lA//e hereby offer the price quotations on the item/s below:

ln

compliance

with

the

Terms

and

Conditions, copies

of

the

following required documents are enclosed:

1.

Valid PHILGEPS Registration Certificate;

2.

Registration certificate from the Securities and Exchange Commission (SEC), Department of Trade and lndustry (DTl) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives, or any proof of valid business registration;

Item Description lP Port Speed Quantity and Unit Approved Budget

for

Contract Amount Supply and lnstallation of Dedicated lnternet Service Connection via Fiber Optic Cable for One (1) Year TECHNICAL SPECIFICATIONS: (See Terms

of

Reference) 20mbps 1 Lot Php495,000.00 (inclusive of vAT) TOTAL AMOUNT Total Amount

in

words :

(7)

3.

Valid Mayor's permit issued by

the

city

or

municipality where

the

principal place of business of the prospective supplier is locate;

4.

Certificate

of

Registration

of

Bureau

of

lnternal Revenue

(BlR) and

Tax Clearance certificate and/or Latest lncome Tax Return (lTR); and

5.

The statement of all ongoing government and private contracts within three (3)

years, including contracts awarded but not yet started, similar in nature and complexity to the contract to be bid.