Contractor Code of Practice

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Contractor Code of Practice

Occupational Health and Safety

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Instructions for use and Table of Contents

Instructions for Use:

The contractor must complete Section 1 and return a copy to the Contract Supervisor with the required documentation.

The contractor must retain Section 2 and ensure compliance throughout the life of the project.

CONTRACTOR AGREEMENT

The contractor must complete this Information and forward to the Haden Engineering Contract Manager before commencing work. Attach all

supporting documentation to this form. This information must be specific to the contracted work to be undertaken – detailed below.

Contractor Details and Contract Scope

Contractor name:

ABN or ACN

Contractor address:

Contractor representative:

Contract number:

Contract Scope :

Location of works:

Timing of works (approximate):

Start date: End date:

Contract Responsibilities

Name Position held Contact number (direct)

Contract Emergency Contact Details

Contact Name Contact number (direct)

First contact Second contact Third contact

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Insurance and certification

The sub-contractor is required to maintain current insurance and certifications for the duration of this contract. Failure to provide proof of currency when requested, may result in delayed payments of amounts owing.

Type Insurer Policy number Value

Workers Compensation

Professional

indemnity Combined

Public and Product Liability

Long Service –

B&C Superannuation

/ Redundancy Returns and receipts

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Agreement

I have read and understood the Haden Engineering Contractor Code of Practice for the (place name of contract, project or proposed works) – Occupational Health and Safety.

I agree to comply with the requirements of the Code of Practice , and any other OHS requirements, that may be imposed on Haden Engineering by the primary contractor and/or client.

Name: Position: Signature: Date:

Haden use only

Haden

representative:

Date:

(File completed form in the Sub-Contractor Folder. Retain this form on site for two years then archive for a further five years.)

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OHS CODE OF PRACTICE FOR CONTRACTORS

Introduction

‘Safety All Ways’ – We commit to ensuring that our

work environment and practices always give health

and safety the highest priority.

Haden Engineering are pleased to welcome you as a contractor are sure we can enjoy a mutually beneficial relationship, working

together on the many projects that we are involved with. While we strive to conduct our business efficiently and effectively to maximise the returns for all our stakeholders, it is important to do so ethically, and in accordance with all applicable laws and regulations.

Haden Engineering maintains an Occupational Health and Management System that has been certified to AS4801. All

contractors working for Haden are also expected to maintain manage their OHS commitments. This document specifies Haden

Engineering’s minimum OHS standards and expectations for its contractors. Its aim is to assist our company and its contractors to achieve a consistent safety culture. This will ensure we not only meet all our legal and client requirements, but also that we ensure the most important obligation of all – safety for all those working on our projects.

Contractors working for Haden Engineering are required to comply with the relevant National and State Occupational Health & Safety Acts, Regulations, Codes of Practice and Australian Standards. Haden Clients may, on some projects, specify more stringent requirements and in these cases our policy is that Haden and all its contractors will comply with the client’s requirements, once these have been discussed and agreed by Haden.

Haden Engineering will enforce this Code of Practice for all contracts. Failure to observe any OHS requirements will be considered as a breach of contract. This Code of Practice must therefore be agreed to by the Contractor prior to work commencing on a project. Failure to comply with the Code during progress of the work, may result in work ceasing at the expense of the contractor. Work will only be allowed to recommence upon compliance.

The appendix to this Code of Practice contains standard

forms/templates that are generally required on most projects. The contractor may supply their own versions of these forms , or use those provided. If the contractor uses their own forms , Haden may require these to be modified, in response to its client’s requirements. We look forward to working with you to ensure “Safety Always!”.

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General

Failure to comply with the following safety requirements or any other OHS related legislation or requests from Haden’s clients may result in the suspension of work , pending rectification.

Contractor Responsibilities

Contractors are responsible for the implementation of OH&S standards and practices as required by legislation and Company policies and procedures. All contractors are required to:

 set the example and encourage all staff to comply with the OH&S Code of Practice

 work in a manner that will not endanger themselves or others in the workplace

 ensure OH&S implications for any activity, especially new ones, are fully assessed before work is commenced and where necessary take action to control hazards or report these to the Haden Project Manager/Supervisor  make proper use of all safety devices and personal protective equipment

provided and ensure that it is maintained in its proper working order

 not to remove or interfere with anything that has been provided in the interest of health and safety in the workplace

 seek information or advice where necessary before carrying out new or unfamiliar work

 be familiar with emergency and evacuation procedures and the location and use of emergency equipment

 report all accidents and incidents to the Haden Project Manager/ site Supervisor as soon as possible

Site Induction and Sign In /Sign Out

Prior to commencement of work where required contractors are required to complete a site induction. Contractors must follow all in and sign-out procedures applicable to the site, and wear their ID tags where requested at all times..

Competent Employees

Only trained and competent employees are permitted on site, unless under the direct supervision of a trained and competent employee.

Work Permits

Before commencing some work a Work Permit, as indicated below, must be obtained from the Site Representative. The Site Representative must complete relevant sections of the Work Permit.

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Safe Work Procedures

Contractors are to provide a safe system of work for all hazardous tasks undertaken and will be required to produce documentary evidence of these safe work procedures, training records and their occupational health and safety policies.

Unsafe Work Practices or Conditions

Any unsafe work practices or conditions are prohibited and must be corrected without undue delay. The Company looks to all persons on site to join in mutual cooperation toward this end. Where interference to the safety of personnel occurs due to actions by others, the matters should be reported as soon as possible to the responsible manager or delegate.

Smoking

The Company has a no smoking policy, which prohibits smoking inside buildings. Smoking should only occur in designated break periods and in designated smoking areas. Any client specific smoking policies

applicable to the work site must be adhered to at all times.

Alcohol and Other Drugs

Persons must not be affected by alcohol or any other drugs that could compromise the health and safety of persons at the worksite. Contractors are responsible for ensuring that none of these items are brought onto the site by any persons under the control of the Contractor. Haden Engineering’s Fitness for Work Policy (attached) must be observed.

Animals

Cats, Dogs and other pets are not permitted on site.

Security

When working in company buildings contractors shall ensure the security of company property is not jeopardised

Behaviour

Contractor and their employees are to behave in a manner that will not offend others.

Lighting

Adequate lighting must be provided and must not produce unsafe glare. All luminaries must be appropriately shielded against breakage.

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Housekeeping

Housekeeping shall be of good order and include removal of wastes and debris. Storage of new and re-useable materials must be made tidy on a progressive basis. Passageways, access paths, stairways and operator's areas around dangerous machines must be kept clear and unhindered. In the event of any spillage of oil or chemicals, the Contractor shall immediately clean up and remove the spillage safely and make safe the surface upon which the substance was spilt.

Personal Dress

Personnel dress must be appropriate for working safely. In particular, suitable footwear must be worn. Bare feet, thongs, flimsy, or damaged footwear are prohibited. Tee shirts with offensive graphics are not permitted

Personal Protective Equipment (PPE) and Clothing

Head, eye, hand , foot and hearing protection shall be provided and used where required. All site safety signs relating to the wearing of PPE must be obeyed. Appropriate eye protection must be worn when carrying out drilling, grinding or cutting operations.

Plant and Equipment

Plant and equipment brought on site shall conform to relevant legislative requirements of the Occupational Health & Safety Regulations and Australian Standards and only operated by authorised/certified persons. Plant and equipment shall be kept in a serviceable and safe condition. Unsafe equipment must be suitably identified and either made safe or removed off site.

Keys

Keys to all mobile type plant, plus compressors and fixed cranes must be removed during non-working hours.

Engine Exhaust Gases and Toxic Fumes

Engine exhaust gases and toxic fumes are to be expelled from enclosed or other poorly ventilated working areas.

Contractor Vehicles

Contractor Vehicles on site must not obstruct roads, driveways escape routes from buildings, or fire suppression equipment. The site speed limits must be observed. Contractor vehicles must be fitted with reversing beeper or where beeper not fitted, sub contractor to organise person to walk behind reversing vehicle to ensure carriageway is clear.

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Portable Electric Tools

Portable Electric tools are to be used and maintained in a safe condition and tested and tagged in accordance with Australian Standard AS3760 - In-service safety inspection and testing of electrical equipment. A register of electrical equipment must be provided.

Hand held electrical equipment must be protected by the provision of a circuit breaker (residual current device-RCD) built into the circuit board (non-portable). If this is not available, the output side of the socket outlet must be directly connected to a portable RCD. All portable RCD's shall be tested and tagged in accordance with Australian Standard AS3760 - In-service safety inspection and testing of electrical equipment.

Electrical Leads

Electrical Leads must be of sound insulation and in good repair. Leads must not be over-extended or overloaded. Leads must be raised to prevent interference to others, contamination by moisture or damage by any chemical, work process, materials or waste. Leads must be tested and tagged in accordance with Australian Standard AS3760 - In-service safety inspection and testing of electrical equipment.

Circuit Fuses or Breakers

Circuit fuses or breakers shall not be caused to function above safe circuit limits and are to be secured, where necessary, against interference by unauthorised persons.

Explosive-Powered Tools

Explosive power tools shall only be operated by holders of relevant certificates of competency. All explosive charges must be kept in a locked metal box. Misfired charges are not to be discarded anywhere on site. Signs must be displayed where/when such tools are in use and where necessary, verbal warnings are also to be made.

Compressed Air

Is not permitted to be aimed towards any person or used for blowing down any surface.

Hazardous Substances/Dangerous Goods

Current Material Safety Data Sheets (MSDS) (i.e. not greater than 5 years old from date of issue) must be on site and available for any substances used as required by the Occupational Health and Safety Regulation. The MSDS must detail first aid and hazard information and be readily available in an emergency. Directions in the safe use of

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chemicals, provided on the MSDS must be adhered to in the most reasonable manner for the work practice and environment.

Quantities of flammable liquids and industrial gases in excess of

immediate or daily requirements must be safely stored away from work areas and in accordance with the local Dangerous Goods (Storage & Handling) Regulations. Oily rags and waste must be removed daily and/or placed in covered waste bins. Readily combustible materials must be safely stored and wastes promptly removed.

Asbestos

The Site Representative will bring the location of any asbestos at the work site to the attention of the Contractor. Contractors shall not disturb asbestos in any way, unless they are an approved asbestos contractor engaged specifically to repair, maintain or remove asbestos.

When working near asbestos or in the process of removing asbestos material Contractors shall comply with the Occupational Health & Safety Regulations.

Gas Cylinders

Gas cylinders must be handled and made safe during both use and temporary storage to prevent control valves from being damaged or broken off. Oxygen and acetylene cylinders in use or being lifted should always be supported in cradles. Cylinder valves are to be shut down during periods of non-use and pressure bled from hoses. The

requirements of the Dangerous Goods (Storage & Handling) Regulations and relevant Australian Standards are to be observed.

All gas cylinders shall be within current test requirements.

Working at Height

Working at heights must be in accordance with the relevant National and State OHS regulations.

Ladders

Ladders used by the Contractor are to be in good order and of approved design and construction. Damaged ladders are to be taken out of

service and repaired or removed from the work site

Overhead Protection

Overhead Protection shall be provided for the protection of other persons from falling, flying material or gear.

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Dropping or Throwing Down

Dropping or throwing down of materials or gear from a height is prohibited except where suitable means have been installed to catch, control and hold such items.

Handrails and Edge Protection

Handrails and edge protection shall be provided on scaffolding, open sides of work areas, formwork, floor openings, pits, roofs or excavations at a height of one meter above the working platform or level. Toe boards shall be provided under all handrails.

Safety Belts or Harnesses and Lines or Safety Nets

Safety belts or harnesses and lines , or safety nets are to be provided and used where there is no other form of protection against falls from heights. Safety harnesses and associated equipment to be tested as per requirements of AS 1891.

Scaffolding and Trestles

Scaffolding and trestles must comply with and be used in accordance with Occupational Health & Safety (Plant) Regulations. Unauthorised substitutes are prohibited.

All Working Platforms

All working platforms suspended or otherwise, shall conform to the Occupational Health & Safety (Plant) Regulations and be provided with safe access.

Protective

Screens

Protective screens to safeguard other persons in the hazard area against welding or grinding work must be provided.

Dust Control Measures

Dust control measures are required to be taken for the health of persons employed and/or to prevent accidents caused by visibility being affected and/or as might also affect other building occupants or members of the general public.

Protection of Persons

Protection of persons shall be provided by the Contractor by provision and maintenance of fencing, guards, hoardings, warning notices, lighting and other things that are necessary or desirable for the safety and

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convenience of persons in the vicinity of the works. The Contractor shall also remove these when no longer required.

Fire Protection

The contractor is responsible for fire protection at their specific location on the work site.

Fire prevention shall be taken into consideration when determining work methods and selecting tools and equipment for use at the work site. Any client fire fighting equipment left in place at a work site shall be kept in good order and condition and accessible, ready for use if required. Additional or alternative fire fighting appliances may be required at a work site. Arrangements will be made after consultation between the Site Representative and the Contractor.

Fire protection alarms, fixed installations and ancillary equipment such as pumps and water supplies shall not be shut down or altered by the

Contractor without the authorisation of the Site Supervisor

Work involving the use of naked flames in the open will be subject to Total Fire Ban Day Restrictions.

Hot Work (Permit Required)

Precautions must be employed by all persons. An appropriate fire extinguisher must be on hand for each welding set brought on site. No naked flame is allowed in the vicinity of any open or leaking containers or systems of flammable liquid or gases.

Flashback Arrestors

Must be fitted to all Oxy/Acetylene welding equipment. Flashback arrestors must be within Current Test Date (I.E. Annual Test).

Visual Inspection

Visual inspection of the worksite must be conducted prior to leaving, thirty minutes after the "shut-off" of any welding or heating equipment.

Confined Space (Permit Required)

All work in confined spaces will be carried out in accordance with Australian Standard 2865-1995 Safe Working in a Confined Space and the Occupation Health and Safety Regulations.

Confined Space Entry is only permitted after the completion of a Confined Space Entry Permit.

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Industrial Noise Levels

Noise levels are required to be kept to an acceptable standard so as not to adversely affect members of the general public and other persons employed on site. Workers may not be exposed to noise levels that exceed 85 dB(A) or equivalent over an 8-hour period or 140 dB(lin) as specified by local Occupational Health and Safety Regulation..

Abrasive Blasting Work

Abrasive blasting work must be done in compliance with statutory requirements.

Accident And Emergency Procedures

The Contractor is responsible for reporting and recording accidents and injuries that occur on the work site in accordance with statutory

provisions and the Company’s requirements.

Injuries, other than of a minor nature, shall be reported to the responsible manager or delegate and recorded on the Company's Registry of Injury . The Contractor shall investigate injuries and suitable

corrective/preventive measure shall be implemented.

The Company's Occupational Health & Safety Coordinator or contract Project Manager/Supervisor is authorised to initiate accident

investigations on behalf of the Company and to require the Contractor to implement suitable corrective/preventive measures where indicated.

First Aid Facilities

First Aid Facilities as required by the relevant State legislation and Codes of Practice are provided on site .The Contractor is required make any additional first aid facilities available that may be deemed necessary. Company First Aiders will treat minor injuries incurred by Contractors and provide interim assistance for more serious injuries.

Emergency Procedures

Contractors’ (and employees) working in School buildings and other protected areas are required to observe the established emergency procedures in those buildings.

They shall respond to all alarms and follow instructions given by authorised staff and/or Emergency Services.

The Haden Representative will instruct Contractors’ employees in precautions and procedures to observe while working in designated

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Environmental Procedures

In addition to the above the following shall apply:

 All persons working at the site shall meet the requirements of environmental legislation, regulations, standards and codes and have received adequate training

 The Contractor, Project Supervisor shall liaise with the client if significant environmental hazards are identified before work commences at the site

 The work site is to be tidied at the end of each day and any waste removed. The client refuse bin is not to be used by staff to store waste. Waste is to be recycled if possible.

 When relevant, implement work methods that protect waterways during the course of works, eg. intercept minor storm run off from work sites involving earthworks with silt-stop fencing or similar.