EXHIBITION HALL RULES & REGULATIONS
The Exhibition Hall is exclusively for the education of persons attending the meeting, and
Exhibitors are expected to conduct themselves accordingly.
1.
Booth Carpeting. Aisle carpeting will be provided by INTA throughout the Exhibition
Hall. The Exhibitor is responsible for providing carpet or floor covering within its
contracted booth space. The Exhibitor may provide its own carpet or may rent carpet
through INTA’s contracted decorating company. In the instance that the Exhibitor will be
providing its own carpet, the Exhibitor must indicate this on the carpeting request form
provided by INTA’s decorating company. If carpet is not pre-ordered or supplied by the
Exhibitor, it will be provided for the Exhibitor in the show’s color by INTA’s contracted
decorating company at the Exhibitor’s expense.
2. General Exhibit Booth Regulations. (VERY IMPORTANT)
a. All exhibitors will be responsible for providing floor covering (e.g. carpet, wood)
for their contracted booth space.
b. Exhibit materials may not project beyond lease line.
c. The back of exhibit side walls (the side which will face your neighbors) must be
finished; the back of exhibit back wall must also be finished if exposed from
behind or from the side. Exposed and unfinished exhibit displays will be masked
at the exhibitor’s expense.
d. Set-Back: All display fixtures over 4’0” (1.22m) in height and placed within 10
lineal feet (3.05m) of an adjoining exhibit must be confined to the rear five feet of
the exhibit space to avoid blocking your neighbor’s visibility.
e. No guests or children will be allowed on the tradeshow floor at any time!
f. All exhibits are subject to an on-site inspection; if your exhibit, product, or any
part of your display has to be repositioned, or if masking drape or carpet has to
be ordered, any and all costs incurred will be at the exhibitor’s expense.
g. All island booths will have to submit a rendering of their exhibit booth design to
h. Hanging signs or banners used as company identification are prohibited for inline
booths. You can only hang a sign or banner in an island booth.
i. Exhibitors are not allowed to set up their own wireless internet equipment.
3.
Regulations Governing Displays. Regulations relating to maximum allowable heights
of back wall are:
Island Booth: 10-14’ (depending on location and will need final approval from show
management)
Inline Booth: 8’
All island booths need to provide a rendering of their booth design to Paula Lee.
4.
Installation – Showing – Dismantling. Hours and dates for installation, showing, and
dismantling shall be those specified by INTA in its Exhibitor Agreement. The Exhibitor
shall be liable for all storage and handling charges resulting from failure to remove
exhibit material from the Exhibition Hall before conclusion of the dismantling period
specified by INTA.
5.
Damage to Property. The Exhibitor is liable for any damage caused to building floors,
walls or columns, or to standard booth equipment, or to other Exhibitors’ property. The
Exhibitor may not apply paint, lacquer, adhesive or other coating to building columns and
floors or to standard booth equipment.
6.
Alcoholic Beverages. Exhibitors cannot serve alcohol in their contracted booth space.
7.
Outside Food & Beverage. Exhibitors cannot bring food or beverage from the outside.
All food and beverage has to be ordered from the exclusive catering company of the
SDCC. (no exceptions)
8.
Attendance. INTA shall have sole control over Exhibition Hall admission policies at all
times. Admittance to the Exhibition Hall is limited to representatives of exhibiting
companies and registered attendees. No other persons will be admitted to the Exhibition
Hall for the purpose of demonstrating products, distributing materials, personnel
recruiting or viewing products and services, etc.
9.
Automatic Space Release. If you fail to arrive for setup by Sunday, May 3, 2015 by
9:00 am. INTA will automatically release your space, whether INTA fills your booth
space or not. No refunds will be given.
10. Booth Representatives. The Exhibitor’s booth representatives shall be restricted to
employees or representatives of the exhibiting company who are registered to attend the
Meeting. Booth representatives shall wear “Exhibitor” badge identification, furnished by
INTA, at all times. INTA reserves the right to limit the number of booth representatives at
any time.
11. Demonstration Equipment Placement. All demonstration equipment, including the
operator’s position, must be located at least two feet removed from the aisle line of the
exhibit area.
Decoration. INTA shall have full discretion and authority in the placement, arrangement
and appearance of all items displayed by the Exhibitor, and may require the
replacement, rearrangement or redecorating of any item or of any booth that INTA
deems inconsistent with the principal purpose of the Exhibition or inappropriate for any
other reason, and no liability shall be attached to INTA for costs that may devolve upon
the Exhibitor thereby. Exhibitors building special background or side dividers must make
certain that the surfaces of such dividers are finished in such a manner so that they are
not unsightly to Exhibitors in adjoining booths. If such surfaces remain unfinished by
9:00 a.m. on the opening day of the Exhibition Hall, INTA shall authorize the official
decorator to effect the necessary finishing, and the Exhibitor must pay all charges
involved thereby.
a.
Balloons (air or helium) are prohibited.
12. Sub-Leasing. The Exhibitor may not sublet its space, nor any part thereof, nor exhibit,
offer for sale, give as a premium, or advertise articles not manufactured or sold in its
own name, except if such articles are required for the proper demonstration or operation
of the Exhibitor’s display, in which case identification of such articles shall be limited to
the regular nameplate or other identification that in standard practice appears normally
on them. Rulings of INTA shall in all instances be final with regard to use of any exhibit
space.
13. Exhibitor’s Admittance During Non-Show Hours. Booth representatives wearing
Exhibitor badges will be permitted to enter the Exhibition Hall one hour before each day
of the Exhibition and will be able to remain in the Exhibition area one half hour after
closing, with the exception of the last day of the Exhibition. Exhibitors that require
additional time must check with INTA’s Exhibition Management.
14. Exhibitors’ Discussions, Costumes, Promotion. The Exhibitor shall not engage in
any activities in the aisle or in booths other than its own. The Exhibitor’s representatives
wearing distinctive costumes or carrying banners or signs separately, or as part of their
apparel, must remain in their own booths.
15. Floor Plan. The general configuration of the Exhibition Hall for the INTA Annual Meeting
will be available on INTA’s website by the end of March. INTA reserves the right to
modify the plan without notice or obligation for any refund.
16. Flammable Materials. No flammable fluids or materials of any nature, including
decorative materials, whose use is prohibited by national, state or city fire regulations,
may be used in any booth.
17. Lotteries, Contests. The operation of games of chance or lottery devices, or the actual
or simulated pursuit of any recreational pastime, is permitted only as allowed by the laws
of the jurisdiction in which the event is being held and upon written approval from INTA.
18. Noise and Odors. No noisy or obstructive work will be permitted during open hours of
the Exhibition Hall, nor will noisily operating displays, nor exhibits producing
objectionable odors, be allowed.
19. Obstruction of Aisles or Booths. Any demonstration or activity that results in
excessive obstruction of aisles or prevents ready access to nearby Exhibitors’ booths
shall be suspended for any periods specified by INTA.
20. Photographs. Exhibitors shall take no photographs of other Exhibitors’ booths without
prior consent of the Exhibitors involved.
21. Rejected Displays. The Exhibitor agrees that its exhibit shall be admitted and shall
remain from day to day solely in strict compliance with the rules herein stated. INTA
reserves the right to reject, eject or prohibit any exhibit in whole or in part, with or without
giving good cause. If cause is not given, liability shall not exceed the return to the
Exhibitor of the amount of rental unearned at the time of ejection. If an exhibit of the
Exhibitor is ejected for violation of these rules or for other stated reasons, no return shall
be made.
22. Safety Devices. The Exhibitor agrees to accept full responsibility for compliance with
national, state and city regulations in the provision and maintenance of adequate safety
devices and conditions for the operation of machinery and equipment.
23. Distribution of Printed Materials, Samples, Souvenirs. The Exhibitor may distribute
marketing materials, samples, souvenirs, publications, etc. only from within its booth.
The distribution of any article that interferes with the activities in, or obstructs access to,
neighboring booths, or that impedes aisles, is prohibited. Neither Exhibitors nor
non-exhibitors shall distribute to meeting attendees printed matter, samples, souvenirs and
the like, except from within the rented spaces.
24. Security. The Exhibitor should take all steps it deems advisable to protect and insure its
employees, exhibit, equipment and property from injury, loss or damage during the entire
term covered by this contract. The Exhibitor expressly releases INTA, the event venue
and their officers, employees and agents from any and all claims for such injury, loss or
damage. INTA will engage a security service during the inclusive move-in period,
operational hours and move-out period of the Exhibition. However, the furnishing of such
service will not increase the liability of INTA, the event venue, their officers, employees
or agents. Exhibitor may elect to hire additional security services for its property, at its
own expense, through the official General Services Contractor for the Exhibition.
25. Signs, Illumination. Education, communication and resource information signs only will
be allowed in exhibit booths. Electric flashers or signs involving the use of neon or
similar gases are prohibited. Should the wording on any sign or area in an Exhibitor’s
booth be deemed by INTA to be contrary in any way to the best interest of the Exhibition,
the Exhibitor shall make such changes or remove signs as requested by INTA. INTA’s
decision will be final in such matters.
26. Presentations Sound Amplifying, Reproducing Equipment. The use of sound
systems is permissible, provided that they are not audible more than three feet into the
aisle or into neighboring booths, and that the sound is directed exclusively into the
Exhibitor’s booth. INTA shall have absolute control over this regulation, the intent of
which is to ensure that sound systems shall not be audibly objectionable to neighboring
Exhibitors. Sound amplification may be used by an Exhibitor only for the dissemination
of information to the meeting’s audience that directly relates to products and/or services
of the particular company displaying such products and/or services at the Meeting. Any
presentation that interferes with the activities in, or obstructs access to, neighboring
booths, or that impedes aisles, is prohibited.
27. Amendment to Rules. Any matters not specifically covered by the preceding rules shall
be subject solely to the decision of INTA. These rules may be amended at any time by
INTA, and all amendments made shall be binding on the Exhibitor equally with the
foregoing rules and regulations.
28. Agreement to Rules. The Exhibitor, for itself and its employees, agrees to abide by the
foregoing rules and by amendments that may be put into effect by INTA and its
contracted decorating company.
29. Eligible Exhibits. INTA has the sole right to determine the eligibility of any company or
product for inclusion in the Exhibition Hall.
30. Selling. Selling is allowed on the show floor; however, Exhibitors are required by the
laws of the jurisdiction in which the Event is being held to be solely responsible for the
collection and remittance of any sales or other taxes imposed on them.
31.
Certificate of Insurance and Liability.
Exhibitors are responsible for general liability insurance against injury to persons and
property of others in their stand, along with their exhibits and machines to and from the
show and during the show.
The Exhibitor acknowledges and agrees that its participation in the Exhibition is solely at
the Exhibitor’s own risk. Exhibitors who hire a third party contractor for the installation of
their booth should check to make sure they have insurance coverage before appointing
them.
Exhibitor shall obtain general liability, property damage and fire insurance of not less
than $1,000,000 combined single limits at the exhibitor’s own cost and expense.
International Trademark Association (INTA), Freeman Decorating Services and
San Diego Convention Center must be named as coinsured with limits of liability of at
least $1,000,000 combined single limits including bodily injury, property damage, fire and
theft. Proof of such coverage shall be furnished to Paula Lee (plee@inta.org) no later
than Monday, April 6, 2015. This proof shall include:
Send or Email to:
Attn: Paula Lee, CMP
International Trademark Association
655 Third Avenue, 10
th
Floor
New York, NY 10017-5617
Phone: +1- 212-642-1721
Fax: +1- 212-768-7796
Email: plee@inta.org
quick facts
FREEMAN
SERVICE INFORMATION
BOOTH EQUIPMENT
Each 10' x 10' booth will be set with 8' high blue and white back drape, 3' high blue side dividers
and a 7" x 44" one-line identification sign.
Please note that electrical service is not included with your booth equipment but to accommodate
possible power requirements, electrical outlets will be installed in every inline booth. An audit will
be conducted by electricians and on-site charges will apply if the electrical service is utilized
without an order on file.
EXHIBIT HALL CARPET
The exhibit area is not carpeted; however, the aisles will be carpeted in midnight blue.
To enhance the appearance of your booth, rental carpet is available through Freeman. Please
refer to the Carpet Brochure and Order Form.
DISCOUNT PRICE DEADLINE DATE
Order early to take advantage of advance order discount rates, place your order by April 09, 2015
.
SHOW SCHEDULE
EXHIBITOR MOVE-IN
For more information and helpful hints on pre-show procedures and move-in, please go to
www.freemanco.com/preshowFAQ
Friday
May 01, 2015
8:00 AM
-
5:00 PM
Saturday
May 02, 2015
8:00 AM
-
5:00 PM
Sunday
May 03, 2015
8:00 AM
-
10:00 AM
EXHIBIT HOURS
Sunday
May 03, 2015
12:00 PM
-
4:00 PM
Monday
May 04, 2015
10:00 AM
-
4:00 PM
Tuesday
May 05, 2015
10:00 AM
-
4:00 PM
Wednesday
May 06, 2015
10:00 AM
-
2:00 PM
EXHIBITOR MOVE-OUT
For more information and helpful hints on post-show procedures and move-out, please go to
www.freemanco.com/postshowFAQ
Wednesday
May 06, 2015
2:00 PM
-
6:00 PM
Thursday
May 07, 2015
8:00 AM
-
12:00 PM
We will begin returning empty containers once aisle carpet is removed.
DISMANTLE AND MOVE-OUT INFORMATION
All exhibitor materials must be removed from the exhibit facility by Thursday, May 07, 2015 at
12:00 PM.
To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out
deadline, please have all carriers check-in by Thursday, May 07, 2015 at 9:00 AM.
FOR BUDGET FORECASTING ONLY
Freeman Online will be available to
take your orders starting on February
28, 2015. You will be notified by email
when the site is available.
quick facts
FREEMAN
arrangements for shipping your exhibit at the close of the show.
SERVICE CONTRACTOR CONTACTS / INFORMATION:
FREEMAN
FREEMAN AUDIO VISUAL SOLUTIONS, INC.
901 E South Street
Anaheim, CA 92805
(714) 254-3410 fax (469) 621-5606
FreemanAnaheimES@freemanco.com
901 E South St
Anaheim, CA 92805
(714) 254-3400 fax (714) 254-8529
FREEMAN EXHIBIT TRANSPORTATION
(800) 995-3579 Toll Free US & Canada, (817) 607-5100 Local & International, (469) 621-5810 Fax
Take advantage of discount pricing by ordering online at
www.freemanco.com/store
by April
09, 2015.
Our Internet online ordering service, Freeman Online® is available for your convenience
to order all Freeman Services, view show schedule, or print order forms. Once your show is
available online you will receive an email which includes a direct link to Freeman Online®.To place
online orders you will be required to enter your unique Login ID and Password. If this is your first
time to use Freeman Online®, click on the "Login" link to create a new account. To access
Freeman Online® without using the email link, visit
www.freemanco.com/store
and click the
"Login" link. If you need assistance with Freeman Online® please call our Customer Support
Center at (888) 508-5054 Toll Free US & Canada or (817) 607-5000 Local & International.
FREEMAN ONLINE®
SHIPPING INFORMATION
Warehouse Shipping Address:
Exhibiting Company Name / Booth # _________
International Trademark Association 137th Annual Meeting
C/O FREEMAN
6060 NANCY RIDGE DR, STE C
SAN DIEGO, CA 92121
Freeman will accept crated, boxed or skidded materials beginning Wednesday, April 01, 2015, at
the above address. Material arriving after April 24, 2015 will be received at the warehouse with an
additional after deadline charge. Warehouse materials are accepted at the warehouse Monday
through Friday between the hours of 8:00 AM - 3:30 PM.
Show Site Shipping Address:
Exhibiting Company Name / Booth # _________
International Trademark Association 137th Annual Meeting
C/O FREEMAN
SAN DIEGO CONVENTION CENTER
111 W HARBOR DR
SAN DIEGO, CA 92101
FOR BUDGET FORECASTING ONLY
Freeman Online will be available to
take your orders starting on February
quick facts
FREEMAN
Please note: All items and materials that must be brought into the facility may be subject to Material
Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered
through the Official Show Vendors. Refer to the Material Handling form for charges for this service.
LABOR INFORMATION
Union Labor may be required for your exhibit installation and dismantle. Please carefully read the
UNION RULES AND REGULATIONS to determine your needs. Exhibitors supervising Freeman
labor will need to pick up and release their labor at the Labor Desk. Refer to the order form for
Display Labor for Straight time and Overtime hours.
ADDITIONAL SHOW INFORMATION
Note: All inbound show site shipments on Saturday, May 2nd, Sunday, May 3rd and outbound
shipments after 4:30 PM on May 6th will be assessed overtime charges.
Please refer to all the labor order forms for applicable overtime/doubletime charges.
ASSISTANCE
We want you to have a successful show. If we can be of assistance‚ please call our Exhibitor
Services Department at (714) 254-3410.
WE APPRECIATE YOUR BUSINESS!
FOR BUDGET FORECASTING ONLY
FREEMAN
general information
interpretation and translation in 150 languages. This service will not only interpret for us on a three
way conversation, but also translate emails from customers. To access this feature you may contact
Freeman Exhibitor Services at (714) 254-3410 or Freeman’s Customer Support Center at (888)
508-5054 Toll Free US & Canada or (817) 607-5000 Local & International.
HELPFUL HINTS
SAVE MONEY
Order early to take advantage of advance order discount rates, place your order by April 09, 2015.
AVOID DELAY
Ship early to avoid delays. Shipments arriving late at show site will cost you money, time and
business!
SAFETY TIPS
Use a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can
cause injury to you or to others. These objects are not designed to support your standing weight.
Be aware of your surroundings. You are in an active work area with changing conditions during
move-in and move-out. Pay attention. Look for obstacles, machmove-inery and equipment that are move-in use.
Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to see
you.
Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous.
Prevent electrical shocks, falling items and damage to materials. Do not attach items or equipment to
the drapes or metal framework provided for your booth. This can cause serious injury or damage to
materials.
We discourage children from being in the exhibit hall during installation and dismantle. If children are
present during installation and dismantle, they must be supervised by an adult at all times.
Freeman does not ship or handle Hazardous Materials. If any materials you are shipping to the event
fall into this category, please contact Freeman to be sure the material will be allowed at the facility and
by the association. In addition, if authorized by the facility and the association, you will need to make
separate arrangements for the transport and handling of the approved materials, since Freeman will
not transport or handle them.
The operation or use of all motorized lifts and motorized material handling equipment for installation/
dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors
(EAC’s). Thank you for your cooperation.
EXHIBITOR ASSISTANCE
Call Freeman's Exhibitor Services department at (714) 254-3410 with any questions or needs you
may have.
For more information and helpful hints on pre-show procedures and move-in, please go to
www.freemanco.com/preshowFAQ.
For more information and helpful hints on post-show procedures and move-out, please go to
www.freemanco.com/postshowFAQ.
way possible. Freeman has collaborated with a number of customers to make
their events greener and is dedicated to broadening this effort.
Green Tips for Exhibitors
Interested in going Green and saving money with your exhibit booth? Follow these tips to assist you in
making your sustainable booth strategies at least cost-neutral, and possibly cost-saving!
Supplies and Ordering
•
Order exhibit supplies early and utilize online ordering systems to eliminate paper waste.
•
Consider renting a booth from Freeman or buying materials locally, preventing shipping cost and
lowering emissions.
•
Rent Freeman Classic Carpet which contains recycled content and is also recyclable.
•
Provide giveaways made of recycled, responsibly grown natural fiber, nontoxic and biodegradable
materials. Ensure giveaways are useful, not merely promotional in nature. Electronic Giveaways,
such as free songs from iTunes, coupons and free online Apps are smart and trendy.
Printing, Recycling and Waste Management
•
Encourage less printing and
provide more information digitally
when it comes to booth literature,
fulfilling requests via email and website referrals.
•
If you need to print, use a local printer in the city where the show will be held and choose paper that
contains at least 50% post-consumer recycled content.
•
Ask Freeman about new paper-based signage materials that are comparably priced to plastic. There
are good alternatives to foam core and PVC which are not as easily recyclable.
•
Participate in the exhibit donation program by providing materials that are eligible for donation to
local charities, such as pens, bags and notepads.
Shipping and Transportation
•
If you must ship materials, planning out your booth in a timely way to meet shipping deadlines can
also help maximize consolidation and cost-savings.
•
Choose a SmartWay™-certified hauler at no additional cost to ensure
your transportation company is practicing sustainable shipping.
•
Set a goal to leave no trace behind by shipping out all booth properties
and packing materials and donating extra giveaways thereby minimizing any waste for the show.
•
If you are attending another trade show that many of your fellow exhibitors are also participating in,
ask your General Service Contractor or Show Management to set up a caravan service to save on
fuel emissions—and cost of transportation.
Personnel and Best Practices
•
Take advantage of local or regional representatives to staff your booth, rather than bringing staff
from far away offices, reducing travel cost.
•
Bring Green as part of your company message providing recycling bins in your booth and information
on what you have done to exhibit in a sustainable way.
These steps can help as we all strive to make smarter and more environmentally
sound decisions. For more information on the Freeman Sustainability Initiative,
contact Jeff Chase at jeff.chase@freemanco.com.
MUST BE FLAME RETARDANT to the satisfaction of the Fire Department and the State Fire Marshal.
2. Table coverings must be fl ame retardant treated unless they lay fl at, with an overhang no greater than 6".
3. Oilcloth, tar paper, sisal paper, nylon, orlon and certain other plastic materials cannot be made fl ame retardant and
their use is prohibited.
4.
A
Certifi cate of Flame Resistance shall be available for review by the Fire Marshal or on fi le with the Fire Marshal for all
decorative
materials.
B. Vehicles/Internal Combustion Engines on Display
1. Any autos, trucks, motorcycles or other motorized vehicles displayed shall have their batteries disconnected and
terminals
taped.
2. All motor vehicle tanks containing fuel or which have ever contained fuel, shall be furnished with locking-type gas caps or
sealed with tape. The level of gas in tanks cannot exceed fi ve gallons or one-quarter tank, whichever is less.
3. Garden tractors, chain saws, power plants and other gasoline-powered equipment shall be safeguarded in a similar manner.
4. All autos, trucks and vehicles of any kind must show the location on the Fire Department-approved fl oor plan 14 days
prior to the show date.
C. Combustibles
1. Literature on display shall be limited to reasonable quantities. Reserve supplies shall be kept in closed containers and
stored in a neat and compact manner.
2. No cardboard boxes or any combustible materials may be stored on top of or near any electrical wiring in the spaces
behind the backwall drapery (booth) or behind any display.
D. Obstructions
1. Aisles designated on approved show fl oor plans shall be kept clean, clear and free of obstructions. Booth
constructions shall be substantial and fi xed into position in specifi ed areas for the duration of the show. Chairs,
easels, signs and demonstration areas shall not be placed beyond booth areas into aisles.
2. All aisles must be maintained at a minimum of 10 feet in width or unless otherwise approved on fl oor plan.
3.
All
fi re prevention and fi re fi ghting equipment in all public assembly areas shall have easy and unobstructed accessibility.
E. Electrical Extension Cords and Multi-Plug Adapters
1. Extension cords shall service one appliance only and shall be a three-wire approved type (with ground). The extension
cord cannot exceed the capacity of the existing circuit breaker and cannot exceed fi fteen amps.
2. Multi-plug adapters must be UL approved and have current (electricity) breaker overload safety device. Cube adapters
and other devices which increase outlets are not acceptable unless equipped with an internal circuit breaker.
3. All spliced wires are illegal.
F. Compressed
Cylinders
1. Compressed cylinders must be attached to a stand if used upright or laid fl at on fl oor.
2.
Compressed
fl ammable gases are prohibited inside a building. This includes acetylene, hydrogen, propane, butane and L.P.G.
G. Cooking and Warming Devices
Cooking and warming devices shall be electric. Sterno may be used for warming trays. Cooking devices shall be approved
by a recognized testing laboratory; e.g., U.L., F.M.
1. Cooking, warming devices, and/or heated products shall be isolated from the public by either placing the device a
minimum
of
four feet back from the front of the booth or provide a plexiglass shield 18 inches high, 1/4 inch thick across
the front, and down both sides of the demonstration area.
H. Heat producing Equipment
1. Welding, soldering, or any open fl ame devices are prohibited.
2. Refer to SEC. F-2 above
I. Multi-Level
Booths
Exhibitor must submit an Architectural Design to Fire Marshal a minimum of 45 days prior to event.
Should there be any questions regarding the above listed minimum Fire Department Regulations or any other items that need
clarification, please do not hesitate to give the Fire Department a call or address a letter to:
San Diego Convention Center
Attention: Fire Marshal
111 West Harbor Drive
San Diego, CA 92101
CREDIT/DEBIT CARD
method of payment
FREEMAN
NAME OF SHOW:
ADDRESS:
SIGNATURE:
PRINT NAME:
E-MAIL FOR INVOICE:
Invoices will be sent by e-mail; please provide e-mail address of the person who reconciles your invoices if different than contact's email.
Check if you are a new Freeman customer
X
BOOTH #:
COMPANY NAME:
CITY/STATE/ZIP:
FAX #:
EXT.:
PHONE:
CONTACT'S E-MAIL:
For your convenience, we will use this authorization to
charge your credit/debit card account for your advance
orders, and any additional amounts incurred as a result of
show site orders placed by your representative. These
charges may include all Freeman companies, or any
charges which Freeman may be obligated to pay on behalf
of Exhibitor, including without limitation, any shipping
charges. Please complete the information requested below:
VISA
MASTER CARD
AMERICAN EXPRESS
BANK TRANSFER
Wire Transfer
ABA#:
International Wire Transfer
Swift Code:
Freeman
ACH Direct Deposit
ACCT#
Freeman
Freeman
ACCT#
ABA#:
Please reference Name of Show & Booth Number so we can
properly credit your account.
Note: Customers are responsible for any bank processing fees.
ACCT#
BOOTH SIZE :
BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE BOUND BY ALL TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
METHOD OF PAYMENT
CHECK
COMPANY
Please make check payable to: Freeman
Checks must be in U.S. funds drawn on a U.S. or Canadian
bank.(
"U.S. FUNDS"
MUST BE PRE-PRINTED on
Canadian checks.)
ACCOUNT NO.:
EXP. DATE:
CARDHOLDER BILLING ADDRESS
:
CARDHOLDER NAME (PRINT): SIGNATURE:
CITY/STATE/ZIP:
FREEMAN NOW ACCEPTS DEBIT CARDS
ENTER TOTALS HERE
FURNISHINGS & ACCESSORIES CARPET CLEANING/ SHAMPOOING PORTER SERVICE RENTAL EXHIBITS
& ACCESSORIES SIGNS
INSTALLATION LABOR MATERIAL HANDLING RIGGING INSTALLATION RIGGING DISMANTLE EXHIBIT TRANSPORTATION HANGING SIGNS
•
price.
Copies of invoices may be picked up from the Service Desk prior to show closing.
If you have questions or need assistance with any items not listed, please call and ask for your Exhibitor
Services Representative.
•
•
•
TELL US WHAT YOU THINK
Freeman is committed to providing great customer service. To help us serve you more effectively in the
future, please visit the URL address below upon the completion of your show to provide feedback. Your
input will provide the insight needed to ensure that our customer service is in line with your expectations.
Remember to order in advance to save time and money. You may place your order by phone, fax, mail, or
use our online ordering service at:
www.freemanco.com/store.
Orders received without payment or after the discount price deadline date will be charged at the standard
DISMANTLELABOR
GRAND TOTAL
Please reference on your remittance.
UTILITIES
International Trademark Association 137th Annual Meeting / MAY 2-6, 2015
Dallas, TX
026009593
1252039192
1252039192
1252039192
111000012
Bank transfer to Bank of America, N.A.;
BOFAUS3N
FreemanAnaheimES@freemanco.com
(281098)
FOR BUDGET FORECASTING ONLY
Freeman Online will be available to take your orders starting on February 28, 2015.
You will be notified by email when the site is available.
In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors, both the
exhibiting company and the third party must complete this form and return it at least 14 days prior to show move-in.
EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING
Indicate which services are to be invoiced to the Third Party:
ALL FREEMAN SERVICES
FREEMAN EXHIBIT TRANSPORTATION
I&D LABOR/SUPERVISION
RENTAL FURNITURE/CARPET/SIGNS
MATERIAL HANDLING/IN & OUT
BOOTH CLEANING
OTHER
EXHIBITOR SIGNATURE: DATE :
EXHIBITING COMPANY INFORMATION
International Trademark Association 137th Annual Meeting / MAY 2-6, 2015
THIRD PARTY COMPANY INFORMATION
THIRD PARTY CREDIT/DEBIT CARD AUTHORIZATION
MASTERCARD VISAACCOUNT NO: EXP. DATE:
CARDHOLDER NAME (PLEASE PRINT): CARD TYPE:
AUTHORIZED SIGNATURE:
CARDHOLDER BILLING ADDRESS:
Invoices will be sent by e-mail; please provide the e-mail address of the person who reconciles your invoices if different than contact's e-mail.
UTILITIES
AMERICAN EXPRESS
FREEMAN
third party authorization
EXHIBITOR NAME: (PLEASE PRINT)
CONTACT'S E-MAIL:
FAX: EXT.
PHONE:
BOOTH #:
EXHIBITING COMPANY ADDRESS: EXHIBITING COMPANY NAME:
CITY/STATE/ZIP: CITY/STATE/ZIP: FAX: EXT: PHONE: CONTACT'S E-MAIL:
E-MAIL FOR INVOICE: CONTACT NAME:
THIRD PARTY COMPANY NAME:
THIRD PARTY BILLING ADDRESS:
“We understand and agree that we‚ the exhibiting company‚ are ultimately responsible for payment of charges and
agree by submitting this form or ordering materials or services from Freeman, to be bound by all terms and conditions as
described in the Terms & Conditions section of this service manual. In the event that the named third party does not discharge
payment of the invoice prior to the last day of the show‚ charges will revert back to the exhibiting company. All invoices are due
and payable upon receipt‚ by either party. The items checked below are to be invoiced to the third party.”
BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE BOUND BY ALL TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
FREEMAN NOW ACCEPTS DEBIT CARDS
FOR BUDGET FORECASTING ONLY
Freeman Online will be available to take your orders starting on February 28, 2015.
You will be notified by email when the site is available.
DQHYHQWVLWHIRUZKLFK)UHHPDQLVWKH2IILFLDO6KRZ&RQWUDFWRURUDQRUGHUIRUODERUDQGRUUHQWDOHTXLSPHQWLVSODFHGE\([KLELWRUZLWK)UHHPDQ DEFINITIONS )RU SXUSRVHV RI WKLV &RQWUDFW )UHHPDQ PHDQV )UHHPDQ
'HFRUDWLQJ 6HUYLFHV ,QF DQG LWV HPSOR\HHV GLUHFWRUV RIILFHUV DJHQWV DVVLJQV DIILOLDWHGFRPSDQLHVDQGUHODWHGHQWLWLHV7KHWHUP³([KLELWRU´PHDQVWKH([KLELWRULWV HPSOR\HHV DJHQWV UHSUHVHQWDWLYHV DQ\ ([KLELWRU $SSRLQWHG &RQWUDFWRUV ³($&´ DQGDQ\SHUVRQVUHFHLYLQJVHUYLFHVIURP)UHHPDQ
PACKAGING/CRATES AND STORAGE.)UHHPDQVKDOOQRWEHUHVSRQVLEOHIRU GDPDJH WR ORRVH RU XQFUDWHG PDWHULDOV SDGZUDSSHG RU VKULQNZUDSSHG PDWHULDOV JODVVEUHDNDJHFRQFHDOHGGDPDJHFDUSHWVLQEDJVRUSRO\RULPSURSHUO\SDFNHGRU ODEHOHGPDWHULDOV)UHHPDQVKDOOQRWEHUHVSRQVLEOHIRUFUDWHVDQGSDFNDJLQJZKLFK DUH XQVXLWDEOH IRU KDQGOLQJ LQ SRRU FRQGLWLRQ RU KDYH SULRU GDPDJH &UDWHV DQG SDFNDJLQJVKRXOGEHRIDGHVLJQWRDGHTXDWHO\SURWHFWFRQWHQWVIRUKDQGOLQJE\IRUNOLIW DQG VLPLODU PHDQV )UHHPDQ ZLOO QRW DFFHSW DQ\ FUDWHV RU SDFNDJLQJ FRQWDLQLQJ KD]DUGRXVPDWHULDOV*RRGVUHTXLULQJFROGVWRUDJHDQGWKRVHLQDFFHVVLEOHVWRUDJH DUHVWRUHGDW([KLELWRU¶VRZQULVNFREEMAN ASSUMES NO RESPONSIBILITY OR LIABILITY FOR LOSS OR DAMAGE TO GOODS IN COLD STORAGE OR ACCESSIBLE STORAGE.
EMPTY CONTAINERS(PSW\FRQWDLQHUODEHOVZLOOEHDYDLODEOHDWWKHVKRZVLWH VHUYLFHGHVN$IIL[LQJODEHOVWRWKHFRQWDLQHUVLVWKHVROHUHVSRQVLELOLW\RI([KLELWRURU LWV UHSUHVHQWDWLYH $OO SUHYLRXV ODEHOV PXVW EH UHPRYHG RU REOLWHUDWHG )UHHPDQ DVVXPHV QR UHVSRQVLELOLW\ IRU HUURU LQ WKHDERYHSURFHGXUHVUHPRYDORIFRQWDLQHUV ZLWKROGHPSW\ODEHOVDQGZLWKRXW)UHHPDQODEHOVRULPSURSHULQIRUPDWLRQRQHPSW\ ODEHOV )5((0$1 :,// 127 %( /,$%/( )25 /266 25 '$0$*( 72 &5$7(6 $1' &217$,1(56 25 7+(,5 &217(176 :+,/( 6$0( $5( ,1 (037< &217$,1(56725$*(
INBOUND/OUTBOUND SHIPMENTS.7KHUHPD\EHDODSVHRIWLPHEHWZHHQWKH GHOLYHU\ RI VKLSPHQWV WR WKH ERRWK DQG WKH DUULYDO RI ([KLELWRU RU D ODSVH RI WLPH EHWZHHQWKHFRPSOHWLRQRISDFNLQJDQGWKHDFWXDOSLFNXSRIPDWHULDOVIURPWKHERRWKV IRU ORDGLQJ RQWR D FDUULHU DQGduring such times, Exhibitor materials will be left unattended. )5((0$1 ,6 127 5(63216,%/( 25 /,$%/( )25 $1< /266 '$0$*( 7+()7 25 ',6$33($5$1&( 2) (;+,%,725¶6 0$7(5,$/6 $)7(5 7+(< +$9( %((1 '(/,9(5(' 72 (;+%,725¶6 %227+ $7 6+2: 6,7( 25 %()25( 7+(< +$9( %((1 3,&.(' 83 )25 5(/2$',1* $7 7+( &21&/86,21 2) 7+( (9(17 )UHHPDQ UHFRPPHQGV WKH VHFXULQJ RI VHFXULW\ VHUYLFHV IURP )DFLOLW\ RU 6KRZ 0DQDJHPHQW $OO 0+$¶V VXEPLWWHG WR )UHHPDQ E\ ([KLELWRUZLOOEHFKHFNHGDWWKHWLPHRISLFNXSIURPWKHERRWKDQGFRUUHFWLRQVZLOOEH PDGH ZKHUH GLVFUHSDQFLHV H[LVW EHWZHHQ WKH TXDQWLWLHV RI LWHPV RQ DQ\ IRUP VXEPLWWHGWR)UHHPDQDQGWKHDFWXDOFRXQWRIVXFKLWHPVLQWKHERRWKDWWKHWLPHRI SLFNXS
DELIVERY TO THE CARRIER FOR RELOADING )UHHPDQ DVVXPHV QR UHVSRQVLELOLW\IRUORVVGDPDJHWKHIWRUGLVDSSHDUDQFHRI([KLELWRU¶VPDWHULDOVDIWHU VDPH KDYH EHHQ GHOLYHUHG WR ([KLELWRU¶V DSSRLQWHG FDUULHU VKLSSHU RU DJHQW IRU WUDQVSRUWDWLRQDIWHUWKHFRQFOXVLRQRIWKHVKRZ)UHHPDQORDGVWKHPDWHULDOVRQWRWKH FDUULHUXQGHUGLUHFWLRQVIURPWKHFDUULHURUGULYHURIWKDWFDUULHU$Q\ORDGLQJRQWRWKH FDUULHU ZLOO EH XQGHUVWRRG WR EH XQGHU WKH H[FOXVLYH VXSHUYLVLRQ DQG FRQWURO RI WKH FDUULHU RU GULYHU RI WKDW FDUULHU FREEMAN ASSUMES NO RESPONSIBILITY FOR LOSS, DAMAGE, THEFT OR DISAPPEARANCE OF EXHIBITOR’S MATERIALS THAT ARISES OUT OF IMPROPERLY LOADED OR LABELED MATERIALS.
DESIGNATED CARRIERS )UHHPDQ VKDOO KDYH WKH DXWKRULW\ WR FKDQJH WKH ([KLELWRU GHVLJQDWHG FDUULHU LI WKDW FDUULHU GRHV QRW SLFN XS WKH VKLSPHQWV DW WKH DSSRLQWHGWLPH:KHUHQRGLVSRVLWLRQLVPDGHE\([KLELWRUPDWHULDOVPD\EHWDNHQ WRDZDUHKRXVHWRDZDLW ([KLELWRU¶VVKLSSLQJLQVWUXFWLRQVDQG ([KLELWRUDJUHHVWREH UHVSRQVLEOH IRU FKDUJHV UHODWLQJ WR VXFK UHURXWLQJ DQG KDQGOLQJ ,Q QR HYHQW VKDOO )UHHPDQEHUHVSRQVLEOHIRUDQ\ORVVUHVXOWLQJIURPVXFKUHURXWLQJGHVLJQDWLRQ FORCE MAJEURE.)UHHPDQ¶VSHUIRUPDQFHKHUHXQGHULVVXEMHFWWRDQG)UHHPDQ VKDOO QRW EH UHVSRQVLEOH IRU ORVV GHOD\ RU GDPDJH GXH WR VWULNH ORFNRXWV ZRUN VWRSSDJHV QDWXUDO HOHPHQWV YDQGDOLVP $FW RI *RG FLYLO GLVWXUEDQFHV SRZHU IDLOXUHV H[SORVLRQV DFWV RI WHUURULVP RU ZDU RU IRU DQ\ RWKHU FDXVH EH\RQG )UHHPDQ¶V UHDVRQDEOH FRQWURO QRU IRU RUGLQDU\ ZHDU DQG WHDU LQ WKH KDQGOLQJ RI PDWHULDOV
CLAIM(S) FOR LOSS ([KLELWRU DJUHHV WKDW DQ\ DQG DOO FODLPV IRU ORVV RU GDPDJHPXVWEHVXEPLWWHGWR)UHHPDQLPPHGLDWHO\DWWKHVKRZVLWHDQGLQDQ\FDVH QRW ODWHU WKDQthirty (30) business days DIWHU WKH FRQFOXVLRQ RI WKH VKRZ RU H[SRVLWLRQ )RU SXUSRVHV RI FODLP UHSRUWLQJ WKH ³FRQFOXVLRQ´ RI WKH VKRZ VKDOO EH FRQVWUXHG DV WKH WLPH ZKHQ ([KLELWRU¶V PDWHULDOV DUH GHOLYHUHG WR WKH FDUULHU IRU WUDQVSRUWDWLRQIURPWKHVKRZVLWHRUIURP)UHHPDQ¶VZDUHKRXVH$OOFODLPVUHSRUWHG DIWHU WKLUW\ GD\V ZLOO EH UHMHFWHG ,Q QR HYHQW VKDOO D VXLW RU DFWLRQ EH EURXJKW DJDLQVW)UHHPDQmore than two (2) yearsDIWHUWKHGDWHRIORVVRUGDPDJHRFFXUUHG DPAYMENT FOR SERVICES MAY NOT BE WITHHELD,QWKHHYHQWRIDQ\ GLVSXWH EHWZHHQ WKH ([KLELWRU DQG )UHHPDQ UHODWLYH WR DQ\ ORVV GDPDJH RU FODLP ([KLELWRU VKDOO QRW EH HQWLWOHG WR DQG VKDOO QRW ZLWKKROG SD\PHQW RU DQ\ SDUWLDOSD\PHQWGXH)UHHPDQIRULWVVHUYLFHVDVDQRIIVHWDJDLQVWWKHDPRXQWRI DQ\DOOHJHGORVVRUGDPDJH$Q\FODLPVDJDLQVW)UHHPDQVKDOOEHFRQVLGHUHGD VHSDUDWHWUDQVDFWLRQDQGVKDOOEHUHVROYHGRQWKHLURZQPHULWV
EMAXIMUM RECOVERY. ,I IRXQG OLDEOH IRU DQ\ ORVV )UHHPDQ¶V VROH DQG H[FOXVLYHMAXIMUM OLDELOLW\ IRU ORVV RU GDPDJH WR ([KLELWRUV PDWHULDOV DQG ([KLELWRU¶V VROH DQG H[FOXVLYH UHPHG\ LV OLPLWHG WR 86' SHU SRXQG SHU DUWLFOH ZLWK D PD[LPXP OLDELOLW\ RI86'SHU LWHPRU86'
FLIMITATION OF LIABILITY. ,112(9(176+$//)5((0$1%(/,$%/(72 7+( (;+,%,725 25 72 $1< 27+(5 3$57< )25 63(&,$/ &2//$7(5$/ (;(03/$5< ,1',5(&7 ,1&,'(17$/ 25 &216(48(17,$/ '$0$*(6 :+(7+(568&+'$0$*(62&&85(,7+(535,252568%6(48(1772 25 $5( $//(*(' $6 $ 5(68/7 2) 7257,286 &21'8&7 )$,/85( 2) 7+( (48,30(17 25 6(59,&(6 2) )5((0$1 25 %5($&+ 2) $1< 2) 7+( 3529,6,216 2) 7+,6 &2175$&7 5(*$5'/(66 2) 7+( )250 2) $&7,21 :+(7+(5 ,1 &2175$&7 25 ,1 7257 ,1&/8',1* 675,&7 /,$%,/,7< $1' 1(*/,*(1&((9(1,) )5((0$1+$6%((1$'9,6('25 +$6127,&(2)7+(3266,%,/,7<2)68&+'$0$*(668&+(;&/8'(' '$0$*(6 ,1&/8'( %87 $5( 127 /,0,7(' 72/267352),76 /2662) 86($1',17(55837,212)%86,1(662527+(5&216(48(17,$/25 ,1',5(&7(&2120,&/266(6
DECLARED VALUE'HFODUDWLRQVRI'HFODUHG9DOXHDUHEHWZHHQWKH ([KLELWRU DQG WKH VHOHFWHG &DUULHU 21/< DQG DUH LQ QR ZD\ DQ H[WHQVLRQ RI )UHHPDQV PD[LPXPOLDELOLW\VWDWHGKHUHLQ)UHHPDQZLOOXVHFRPPHUFLDOO\UHDVRQDEOHHIIRUWVWR WUDQVPLWWKH'HFODUHG9DOXHLQVWUXFWLRQVWRWKHVHOHFWHG&DUULHUKRZHYHU)5((0$1 :,//127%(/,$%/()25$1<&/$,0$5,6,1*)5207+(75$160,77$/2) 25 )$,/85( 72 75$160,7 '(&/$5(' 9$/8( ,16758&7,216 72 7+( &$55,(5 125 )25 )$,/85( 2) 7+( &$55,(5 72 83+2/'7+('(&/$5(' 9$/8(25$1<27+(57(502)&$55,$*(
JURISDICTION / VENUE.7+,6&2175$&76+$//%(&216758('81'(5 7+( /$:6 2) 7+( 67$7( 2) 7(;$6 :,7+287 *,9,1* ())(&7 72 ,76 &21)/,&72)/$:658/(6(;&/86,9(9(18()25$//',6387(6$5,6,1* 287 2) 25 5(/$7,1* 72 7+,6 &2175$&7 6+$// 5(6,'( ,1 $ &2857 2) &203(7(17-85,6',&,721,1'$//$6&2817<7(;$6
INDEMNIFICATION ([KLELWRU DJUHHV WR LQGHPQLI\ DQG IRUHYHU KROG KDUPOHVV )UHHPDQDQGLWVHPSOR\HHVGLUHFWRUVRIILFHUVDQGDJHQWVIURPDQGDJDLQVWDQ\DQG DOO GHPDQGV FODLPV FDXVHV RI DFWLRQ ILQHV SHQDOWLHV GDPDJHV LQFOXGLQJ FRQVHTXHQWLDO OLDELOLWLHV MXGJPHQWV DQG H[SHQVHV LQFOXGLQJ EXW QRW OLPLWHG WR UHDVRQDEOH DWWRUQH\V¶ IHHV DQG LQYHVWLJDWLRQ FRVWV DULVLQJ RXW RU FRQWULEXWHG WR E\ ([KLELWRU¶V QHJOLJHQW VXSHUYLVLRQ RI DQ\ ODERU VHFXUHG WKURXJK )UHHPDQ ([KLELWRU¶V QHJOLJHQFHZLOOIXOPLVFRQGXFWRUGHOLEHUDWHDFWRUWKHQHJOLJHQFHZLOOIXOPLVFRQGXFW RU GHOLEHUDWH DFW RI ([KLELWRU¶V HPSOR\HHV DJHQWV UHSUHVHQWDWLYHV FXVWRPHUV LQYLWHHVDQGRUDQ\([KLELWRU$SSRLQWHG&RQWUDFWRUV($&DWWKHVKRZRUH[SRVLWLRQ WRZKLFKWKLV &RQWUDFWUHODWHVLQFOXGLQJEXWQRWOLPLWHGWRWKHPLVXVHLPSURSHUXVH XQDXWKRUL]HG DOWHUDWLRQ RU QHJOLJHQW KDQGOLQJ RI )UHHPDQ¶V HTXLSPHQW ([KLELWRU¶V YLRODWLRQRI)HGHUDO6WDWH&RXQW\RU/RFDORUGLQDQFHVDQGRU([KLELWRU¶VYLRODWLRQRI 6KRZ 5HJXODWLRQV DQGRU 5XOHV DV SXEOLVKHG DQG VHW IRUWK E\ )DFLOLW\ DQGRU 6KRZ 0DQDJHPHQW
LIEN ([KLELWRU JUDQWV )UHHPDQ D VHFXULW\ LQWHUHVW LQ DQG D OLHQ RQ DOO RI ([KLELWRU¶VJRRGVLQFOXGLQJZLWKRXWOLPLWDWLRQDOOHTXLSPHQWWKDWLVIURPWLPHWRWLPH LQWKHSRVVHVVLRQRI)UHHPDQDQGDOOWKHSURFHHGVWKHUHRILQFOXGLQJZLWKRXWOLPLWDWLRQ LQVXUDQFH SURFHHGV WKH ³&ROODWHUDO´ WR VHFXUH WKH SURPSW DQG IXOO SD\PHQW DQG SHUIRUPDQFH RI DOO ([KLELWRUV LQGHEWHGQHVV IRU PRQLHV SDLG E\ )UHHPDQ RQ LWV EHKDOI VHUYLFHV SHUIRUPHG PDWHULDOV DQGRU ODERU IURP WLPH WR WLPH SURYLGHG E\ )UHHPDQWRRUIRUWKHEHQHILWRI([KLELWRU³2EOLJDWLRQV´)UHHPDQVKDOOKDYHDOOWKH ULJKWVDQGUHPHGLHVRIDVHFXUHGSDUW\XQGHUWKH8QLIRUP&RPPHUFLDO&RGHDVPD\ EH DPHQGHG IURP WLPH WRWLPH³8&&´ DQGDQ\QRWLFHWKDW)UHHPDQLVUHTXLUHGWR JLYHXQGHUWKH8&&RIDWLPHDQGSODFHRIDSXEOLFVDOHRUWKHWLPHDIWHUZKLFKDQ\ SULYDWH VDOH RU RWKHU LQWHQGHG GLVSRVLWLRQ RI DQ\ &ROODWHUDO LV WR EH PDGH VKDOO EH GHHPHG WR FRQVWLWXWH UHDVRQDEOH QRWLFH LI VXFK QRWLFH LV PDLOHG E\ UHJLVWHUHG RU FHUWLILHGPDLODWOHDVWILYHGD\VSULRUWRVXFKDFWLRQ)UHHPDQPD\KROGDQGQRW GHOLYHUDQ\RIWKH&ROODWHUDOWR([KLELWRUIRUVRORQJDVWKHUHDUHDQ\2EOLJDWLRQVWKDW UHPDLQXQSDLGRUXQVDWLVILHG
WAIVER & RELEASE ([KLELWRU DV D PDWHULDO SDUW RI WKH FRQVLGHUDWLRQ WR )UHHPDQ IRU PDWHULDO KDQGOLQJ VHUYLFHV ZDLYHV DQG UHOHDVHV DOO FODLPV DJDLQVW )UHHPDQ ZLWK UHVSHFW WR DOO PDWWHUV IRU ZKLFK )UHHPDQ KDV GLVFODLPHG OLDELOLW\ SXUVXDQWWRWKHSURYLVLRQVRIWKLV&RQWUDFW
DRIVER LIABILITY WAIVER ,1 &216,'(5$7,21 2) )5((0$1 3(50,77,1* (175$1&( 72 7+( 35(0,6(6 <28 <285 (03/2<(5 7+( 2:1(5 2) 7+( 758&. $1'25 (48,30(17 7+$7 <28 $5( 23(5$7,1* 758&.2:1(5 $1' <28 $6 $*(17 2) <285 (03/2<(5 $1' 7+( 758&.2:1(5 +(5(%< $6680( $// 5,6. 2) ,1-85< 25 +$50 72 <2856(/)$1'27+(56$1''$0$*(72<2853523(57<$1'3523(57< %(/21*,1* 72 <285 (03/2<(5 25 27+(56 $5,6,1* )520 <285 $&7,9,7,(6 :+,/( %(,1* 3(50,77(' 72 (17(5 7+( 35(0,6(6 <28 $*5(( 72 (17(5 $7 <285 2:1 5,6. <28 +$9( )8// .12:/('*( 2) $1<5,6.,192/9(',17+,6$&7,9,7<<285(&2*1,=(7+(+$=$5'6$1' $5($:$5(2)$//7+(58/(6)256$)(23(5$7,21<285(03/2<(5 7+(758&.2:1(5$1'<28$*5((72,1'(01,)<$1'+2/'+$50/(66 )5((0$1 ,76 (03/2<((6 2)),&(56 ',5(&7256 $*(176 $66,*16 $)),/,$7(' &203$1,(6 $1' 5(/$7(' (17,7,(6 $*$,167 $1< $1' $// /,$%,/,7< $&7,216 &/$,06 $1' '$0$*(6 2) $1< .,1' :+$762(9(5 $5,6,1* )520 <285 $&7,9,7,(6 :+,/( %(,1* 3(50,77(' 72 (17(5 7+( 35(0,6( )UHHPDQ5(9
• WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUG
+)5((0$1
DEFINITIONS
)RU SXUSRVHV RI WKLV &RQWUDFW ´)5((0$1³ RU ³7KH )UHHPDQ &RPSDQLHV´ PHDQV )UHHPDQ 'HFRUDWLQJ 6HUYLFHV ,QF )UHHPDQ 'HFRUDWLQJ /WG )UHHPDQ
([KLELW$9:
TELAV Inc., Freeman Transportation, Hoffend Xposition, Stage Rigging, Inc., K
HUU\7HFKQLFDO6HUYLFHV7)&,QF)UHHPDQ(OHFWULFDO6HUYLFHV
DQGWKHLUUHVSHFWLYHHPSOR\HHVGLUHFWRUVRIILFHUVDJHQWVDVVLJQVDIILOLDWHGFRPSDQLHVDQGUHODWHGHQWLWLHVLQFOXGLQJEXWQRWOLPLWHGWRDQ\VXEFRQWUDFWRUV
)5((0$1PD\DSSRLQW7KHWHUP³(;+,%,725´PHDQVWKH([KLELWRULWVHPSOR\HHVDJHQWVUHSUHVHQWDWLYHVDQGDQ\([KLELWRU$SSRLQWHG&RQWUDFWRUV³($&´
PAYMENT TERMS
)XOOSD\PHQWLQFOXGLQJDQ\DSSOLFDEOHWD[LVGXHLQDGYDQFHRUDWVKRZVLWH$OOSD\PHQWVPXVWEHLQ86IXQGVDQGDOOFKHFNVPXVWEHGUDZQRQD86EDQN
2UGHUVUHFHLYHGZLWKRXWDGYDQFHSD\PHQWRUDIWHUWKHGHDGOLQHGDWHZLOOLQFXUDGGLWLRQDO$IWHU'HDGOLQHFKDUJHVDVLQGLFDWHGRQHDFKRUGHUIRUP$OOPDWHULDOV
DQGHTXLSPHQWDUHRQDUHQWDOEDVLVIRUWKHGXUDWLRQRIWKHVKRZRUHYHQWDQGUHPDLQWKHSURSHUW\RI)5((0$1H[FHSWZKHUHVSHFLILFDOO\LGHQWLILHGDVDVDOH
$OOUHQWDOVLQFOXGHGHOLYHU\LQVWDOODWLRQDQGUHPRYDOIURP(;+,%,725¶6ERRWK,QFDVHRIFDQFHOODWLRQRIDQ\RUGHUVRUVHUYLFHVE\(;+,%,725DRQHKRXU³SHU
SHUVRQSHUKRXU´FKDUJHZLOOEHDSSOLHGIRUDOOODERURUGHUVWKDWDUHQRWFDQFHOHGLQZULWLQJDWOHDVWKRXUVSULRUWRWKHVFKHGXOHGVWDUWWLPH,I3UHVWLJH&DUSHW
&XVWRP&XW&DUSHW0RGXODU5HQWDO([KLELWVDQGDQ\RWKHUFXVWRPRUGHULWHPVRUVHUYLFHVKDYHDOUHDG\EHHQSURYLGHGDWWKHWLPHRIFDQFHOODWLRQIHHVZLOO
UHPDLQDWRIWKHRULJLQDOFKDUJH,IWKH6KRZRU(YHQWLVFDQFHOHGEHFDXVHRIUHDVRQVEH\RQG)5((0$1¶6FRQWURO(;+,%,725UHPDLQVUHVSRQVLEOHIRU
DOOFKDUJHVIRUVHUYLFHVDQGHTXLSPHQWSURYLGHGXSWRDQGLQFOXGLQJWKHGDWHRIFDQFHOODWLRQ)5((0$1ZLOOQRWLVVXHUHIXQGVWR(;+,%,725RIDQ\SD\PHQWV
PDGHEHIRUHWKHGDWHRIFDQFHOODWLRQ
,WLV(;+,%,725¶6UHVSRQVLELOLW\WRDGYLVHWKH)5((0$16HUYLFH&HQWHU5HSUHVHQWDWLYHRISUREOHPVZLWKDQ\RUGHUVDQG
WRFKHFNWKH(;+,%,725¶6LQYRLFHIRUDFFXUDF\SULRUWRWKHFORVHRIWKH6KRZRU(YHQW,I(;+,%,725LVH[HPSWIURPSD\PHQWRIVDOHVWD[)5((0$1UHTXLUHV
DQH[HPSWLRQFHUWLILFDWHIRUWKH6WDWHLQZKLFKWKHVHUYLFHVDUHWREHXVHG5HVDOHFHUWLILFDWHVDUHQRWYDOLGXQOHVV(;+,%,725LVUHELOOLQJWKHVHFKDUJHVWRLWV
FXVWRPHUV)RU,QWHUQDWLRQDO(;+,%,7256)5((0$1UHTXLUHVSUHSD\PHQWRIDGYDQFHRUGHUVDQGDQ\RUGHURUVHUYLFHVSODFHGDWVKRZVLWHPXVWEH
SDLGDWWKHVKRZ)RUDOORWKHUVVKRXOGWKHUHEHDQ\SUH
approved unpaid balance after the close of the show; terms will be net, due and payable in DALLAS,
7(;$6XSRQUHFHLSWRILQYRLFH(IIHFWLYHGD\VDIWHULQYRLFHGDWHDQ\XQSDLGEDODQFHZLOO EHDUD),1$1&(&+$5*(DWWKHOHVVHURIWKHPD[LPXPUDWH
DOORZHGE\DSSOLFDEOHODZRUSHUPRQWKZKLFKLVDQ$118$/3(5&(17$*(5$7(RIDQGIXWXUHRUGHUVZLOOEHRQDSUHSDLGEDVLVRQO\,IDQ\
ILQDQFH FKDUJH KHUHXQGHU H[FHHGV WKH PD[LPXP UDWH DOORZHG E\ DSSOLFDEOH ODZ WKH ILQDQFH FKDUJH VKDOO DXWRPDWLFDOO\ EH UHGXFHG WR WKH PD[LPXP UDWH
DOORZHGDQGDQ\H[FHVVILQDQFHFKDUJHUHFHLYHGE\)5((0$1VKDOOEHHLWKHUDSSOLHGWRUHGXFHWKHSULQFLSDOXQSDLGEDODQFHRUUHIXQGHGWRWKHSD\HU,ISDVW
GXHLQYRLFHVRULQYRLFHEDODQFHVDUHSODFHGZLWKDFROOHFWLRQDJHQF\RUDWWRUQH\IRUFROOHFWLRQRUVXLW(;+,%,725DJUHHVWRSD\DOOOHJDODQGFROOHFWLRQFRVWV
7+(6(3$<0(177(506$1'&21',7,2166+$//%(*29(51('%<$1'&216758(',1$&&25'$1&(:,7+7+(/$:62)7+(67$7(2)
7(;$6,QWKHHYHQWRIDQ\GLVSXWHEHWZHHQWKH(;+,%,725DQG)5((0$1UHODWLYHWRDQ\ORVVGDPDJHRUFODLPVXFK(;+,%,725VKDOOQRWEHHQWLWOHGWR
DQGVKDOOQRWZLWKKROGSD\PHQWRUDQ\SDUWLDOSD\PHQWGXHWR)5((0$1IRULWVVHUYLFHVDVDQRIIVHWDJDLQVWWKHDPRXQWRIDQ\DOOHJHGORVVRUGDPDJH$Q\
FODLPV DJDLQVW )5((0$1 VKDOO EH FRQVLGHUHG D VHSDUDWH WUDQVDFWLRQ DQG VKDOO EH UHVROYHG RQ LWV RZQ PHULWV )5((0$1 UHVHUYHV WKH ULJKW WR FKDUJH
(;+,%,725 IRU WKH GLIIHUHQFH EHWZHHQ WKH (;+,%,725¶6 HVWLPDWH RI FKDUJHV DQG WKH DFWXDO FKDUJHV LQFXUUHG E\ (;+,%,725 RU IRU DQ\ FKDUJHV WKDW
)5((0$1 PD\ EH REOLJDWHG WR SD\ RQ EHKDOI RI (;+,%,725 LQFOXGLQJ ZLWKRXW OLPLWDWLRQ DQ\ VKLSSLQJ FKDUJHV ,I (;+,%,725 SURYLGHV D FUHGLW FDUG IRU
SD\PHQWDQGFKDUJHVDUHUHMHFWHGE\WKH(;+,%,725¶6FUHGLWFDUGFRPSDQ\IRUDQ\UHDVRQ)5((0$1KHUHE\SURYLGHVQRWLFHWKDWLWUHVHUYHVWKHULJKWDQG
(;+,%,725 DXWKRUL]HV )5((0$1 WR FRQWLQXH WR DWWHPSW WR VHFXUH SD\PHQW WKURXJK WKDW FUHGLW FDUG IRU DV ORQJ DV XQSDLG EDODQFHV UHPDLQ RQ WKH
(;+,%,725¶6DFFRXQW
ELECTRICAL
&ODLPV ZLOO QRW EH FRQVLGHUHG RU DGMXVWPHQWV PDGH XQOHVV ILOHG LQ ZULWLQJ E\ ([KLELWRU SULRU WR WKH FORVH RI WKH HYHQW )UHHPDQ LV QRW UHVSRQVLEOH IRU DQ\
GDPDJHRUORVVFDXVHGE\WKHORVVRISRZHUEH\RQGLWVFRQWURODQG([KLELWRUDJUHHVWRKROG)UHHPDQLWVRIILFHUVGLUHFWRUVHPSOR\HHVDQGDJHQWVKDUPOHVV
from such power loss. IN NO EVENT SHALL FREEMAN BE LIABLE FOR ANY INDIRECT OR CONSEQUENTIAL DAMAGES (INCLUDING WITHOUT
/,0,7$7,21 /267 352),76 (9(1 ,) $'9,6(' 2) 7+( 3266,%,/,7< 2) 68&+ '$0$*(6 :+(7+(5 81'(5 7+(25< 2) &2175$&7 7257
,1&/8',1* 1(*/,*(1&( 352'8&76 /,$%,/,7< 25 27+(5:,6( ([KLELWRU VKDOO LQGHPQLI\ DQG KROG KDUPOHVV )UHHPDQ LWV RIILFHUV GLUHFWRUV
HPSOR\HHVDQGDJHQWVIURPDQGDJDLQVWDQ\DQGDOOFODLPVOLDELOLWLHVGDPDJHVILQHVSHQDOWLHVRUFRVWVRIZKDWVRHYHUQDWXUHLQFOXGLQJUHDVRQDEOHDWWRUQH\V¶
IHHVDULVLQJRXWRIRULQDQ\ZD\FRQQHFWHGZLWK([KLELWRU¶VDFWLRQVRURPLVVLRQVXQGHUWKLV$JUHHPHQW
LABOR UNDER THE SUPERVISION OF EXHIBITOR
RESPONSIBILITIES:
(;+,%,725 VKDOO EH UHVSRQVLEOH IRU WKH SHUIRUPDQFH RI ODERU SURYLGHG XQGHU WKLV RSWLRQ ,W LV WKH UHVSRQVLELOLW\ RI (;+,%,725 WR VXSHUYLVH ODERU VHFXUHG
through FREEMAN in a reasonable manner as to prevent bodily injury and/or property damage and als
RWRGLUHFWWKHPWRZRUNLQDPDQQHUWKDWLVLQFRPSOLDQFH
with FREEMAN’S Safe Work Rules and/or Federal, State, County and Local
ordinances, rules and/or regulations, including but not limited to Show or Facility
Management rules and/or regulations. It is
WKHUHVSRQVLELOLW\RI(;+,%,725WRFKHFNLQZLWKWKH6HUYLFH'HVNWRSLFNXSODERUDQGWRUHWXUQWRWKH6HUYLFH'HVN
WRUHOHDVHODERUZKHQWKHZRUNLVFRPSOHWHG
INDEMNIFICATION:
(;+,%,725 DJUHHV WR LQGHPQLI\ KROG KDUPOHVV DQG GHIHQG )5((0$1 IURP DQG DJDLQVW DQ\ DQG DOO GHPDQGV FODLPV FDXVHV RI DFWLRQ ILQHV SHQDOWLHV
GDPDJHVOLDELOLWLHVMXGJPHQWVDQGH[SHQVHVLQFOXGLQJEXWQRWOLPLWHGWRUHDVRQDEOHDWWRUQH\V¶IHHVDQGLQYHVWLJDWLRQFRVWVIRUERGLO\LQMXU\LQFOXGLQJDQ\
LQMXU\WR)5((0$1HPSO
oyees, and/or property damage arising out of work performed
E\ODERUSURYLGHGE\)5((0$1EXWVXSHUYLVHGE\(;+,%,725)XUWKHU
WKH(;+,%,725¶6LQGHPQLILFDWLRQRI)5((0$1LQFOXGHVDQ\DQGDOOYLRODWLRQVRI)HGHUDO6WDWH&RXQW\RU/RFDORUGLQDQFHV6KRZ5
egulations and/or Rules"
as published and/or set forth by
Facility or Show Management, and/or directing labor provided by FREEMAN to work in a manner that violates any of the above
UXOHVUHJXODWLRQV
and/or
RUGLQDQFHV
IMPORTANT
3/($6(5()(572)5((0$1¶60$7(5,$/+$1'/,1*7(506 &21',7,216$6,75(/$7(6720$7(5,$/+$1'/,1*6(59,&(6
$1'727+(
"SERVICE REQUEST & SHIPPING INSTRUCTIONS CONTRACT" AS IT RELATES TO TRANSPORTATION SERVICES.
&2175$&77(506'(3(1'21
7+(1$785(2)6(59,&(66(&85('%<(;+,%,7257+528*+)5((0$17(506 &21',7,2160$<9$5<)25($&+7<3(2)6(59,&(
25'(5('7+528*+)5((0$1
transportation
E X H I B I T
•
•
•
•
q u e s t i o n s ?
There are many transportation carriers to choose from, but Freeman has more than 85 years of experience in the events
industry. No one understands exhibit transportation better than Freeman. Allow us to make the shipping process easy for you.
Between our cost effective solutions, superior customer service and all inclusive pricing, you will find Freeman Exhibit
Transportation to be reputable, reliable and convenient. Our transportation experts have the ability to quickly respond to
changes when necessary and are available to assist you with all of your show requirements.
As the official service contractor, Freeman partners with you and with decision makers at show site – making it easier
for you to transport your exhibit to any location.
Some of the benefits of working with Freeman Exhibit Transportation include:
For more information regarding our services, rates, shipment deadlines, documentation requirements, ordering and
the terms and conditions of our service offerings, please visit www.freemanco.com
Continental U.S. Exhibitors: Contact our exhibit transportation experts at 800.995.3579 or via email at
exhibit.transportation@freemanco.com
International Exhibitors: Contact our exhibit transportation experts at +1.817.607.5183 or via email at
international.freight@freemanco.com
Guaranteed all inclusive pricing with no additional fees for pickups and deliveries, including weekend and night service.
One convenient invoice with all your Freeman show services.
On site transportation experts are available before, during and after the show.
TIPS FOR EASY ORDERING
For fast, easy ordering, go to www.freemanco.com/store
EXHIBIT TRANSPORTATION
For Assistance, please call applicable number listed above to speak with one of our experts.
• Credit card information must be on file prior to pick up, as
charges will be included on your show services invoice.
International Exhibitors remember - Shipments originating
from countries other than the U.S. must be cleared through
customs. Please call for additional information:
(800) 995-3579 Toll Free US & Canada
(817) 607-5100 Local & International
•
SHIPPING INFORMATION
Items to be shipped
Number of Pieces
Est. Weight
Crates (wooden)
Cartons (cardboard)
Cases/Trunks (fiber) (color ___________ )
Skids/Pallets
Other ( ______________________ )
Carpet (color ______________________ )
Total
Size of largest piece: (H)
(W)
(L)
NOTE: Shipments will be weighed and measured prior to delivery.
PICK UP INFORMATION
Requested Pick Up Date:
SHIPPER NAME
SHIPPER ADDRESS
OUTBOUND SHIPPING
I would like to schedule outbound Freeman Exhibit
Transportation. Please provide me with a Material Handling
Agreement at show site for my shipping instructions and
signature. So we may print your Outbound Material Handling
Agreement and labels, please complete the following
information
if different from pick up address:
Ship to address:
(City)
(State)
(Zip)
Number of Labels :
FAX THIS COMPLETED FORM TO:
A TRANSPORTATION SPECIALIST
WILL CALL YOU TO CONFIRM
RECEIPT OF ORDER AND
FINALIZE DETAILS.
SHOW # _____________
(281098)
TYPE OF SERVICE
Next Day Air: Delivery next business day by 5:00 PM
Second Day Air: Delivery second business day by 5:00 PM
3-5 Day Service: Delivery within 3 - 5 business days
Air Transportation charges are billed by Dimensional or
Actual Weight, whichever is greater.
Standard Ground: Dependent on distance
Expedited Ground: Tailored to specific requirements
(469) 621-5810
(800) 995-3579
Toll Free US & Canada
(817) 607-5100 Local & International
International Trademark Association 137th Annual Meeting / MAY 2-6, 2015
NAME OF SHOW:
X
BOOTH SIZE:
BOOTH #:
COMPLETE THE FOLLOWING ITEMS
ON THIS FORM:
DESTINATION
I will be shipping to the
WAREHOUSE
FREEMAN / Exhibiting Company Name / Booth #
International Trademark Association 137th Annual
Meeting
C/O: FREEMAN
6060 NANCY RIDGE DR, STE C
SAN DIEGO, CA 92121
MUST BE DELIVERED BY APRIL 24, 2015
I will be shipping to
SHOW SITE
FREEMAN / Exhibiting Company Name / Booth #
International Trademark Association 137th Annual
Meeting
C/O: FREEMAN
SAN DIEGO CONVENTION CENTER
111 W HARBOR DR
SAN DIEGO, CA 92101
CANNOT BE DELIVERED BEFORE MAY 01, 2015
