Project Information System (PIS) IT based Construction & Project Management

Project Information System (PIS)

IT based Construction & Project Management

Christos D. Emmanouilidis, Civil Engineer, MSc. Andreas P. Vlachos, Mining Engineer NTUA

The Need

A supervising Agency that will exercise effective data harnessing and management of design,

construction, HSE and Quality Assurance activities. Independent Engineers’ consultants are operating

a complex Quality Based System that allows efficient monitoring, Quality Assurance throughout

Projects’ life cycle.

An Information Technology System that will keep track of all records, processes and

procedures conglomerating data from different engineering disciplines and all Project phases.

The Solution

A web based IT system that will facilitate collaboration and integration of raw data and turn into useful information. Data is produced by heterogeneous organizational structures and circulated according to

individual QMS processes. The IT system organizes and simplifies the puzzling environment of a typical

PPP Project whilst provides secure access to all users.

CONSTRUCTION J/V

INDEPENDENT ENGINEER

PROJECT OWNER

Our Proposal

The IT system should manage, centrally, all document based activities, integrate information with MS Project, Primavera and ERPs and deliver personalized on-demand reporting according to the specific role of each participant in the project.

Project.Trak™,

is a Construction and Project Collaboration Platform developed by Data Concept S.A. as the evolution of Eureka™, the document control and data management system operated by Jacobs Consulting, the Independent Engineer of the ESS & IWP Project (ATTIKI ODOS) and several ‘Athens 2004’ Projects.

System Architecture

The topology will involve a high availability Network Operating center (NOC) that will host Quali.Trak modules, store and secure project data and facilitate personalized user functionality. Information and access to the system is possible through a multi- channeling operation (Web Browsers, PDAs etc.)

Intranet

NOC Quali.Trak Collaboration Company Mail System Documents Authenticated Users Hosting User Certification

Internet

Multi

Projects/Companies

The System supports multi tasking and multi companies. Salfo can monitor each company and corresponded documentation as the general administrator of the System. The system can support multiple roles and multiple languages for each project.

Companies Criteria Projects

Single J/V Inshore Abroad According to the particularities of each Group Motorways Railways Harbours Building

Role Management

User authentication and profile management assures that each party has access to a specific set of information according their role in the Project through privileges granted by the System. All users are categorized to groups as follows:

Groups Criteria Privileges

Management Engineers Administration IT Co-ordination According to the particularities of each Group Reporting Supervising Data Entry Maintenance

Qualitrak Features

• Design Management • Materials Approval

• Construction Document Management • HSE

• Quality Control

• QMS Document Management

Project.Trak™ is a component based approach to Integrated Construction Management (ICM) that is totally customizable and adaptable to individual institutions and end user needs encompassing the whole enterprise concerned with satisfying the needs of managers. Project.Trak™ is a fully-integrated modular software platform that provides easy, tailored application solutions for today's project, construction, quality, health and safety and laboratory managers.

As a modular collaboration suite, Project.Trak™ covers all aspects of the construction industry providing the following modules:

Philosophy & Concept

Every information has a unique way of entering and being recorded into the system. Incoming protocol – registration office can be considered the One – Stop – Shop where all information retained by incoming objects (emails, letters, faxes etc.) are categorized (filling system – focus categories) and stored into the system.  Task Allocation  Category Descriptions  Outgoing Registration Filling System of IE Unique Identification #

Reviewing & time restrictions

Design Management

Project.Trak™ Design Management Module, tracks all incoming and outgoing issues and the

correspondent design review records produced by each discipline. The system records all time restrictions regarding the contractual reviewing periods and assures the precise encoding of each design ( ex. per office, per subject and issue). Due its web based approach, the system allows distant collaboration between parties (design offices, IE reviewers, PO etc.). DIS requirements can be actually implemented through checklists.

Issue i

TAS

Outgoing PO

DRN

A

B or C

Outgoing JV

Issue i + 1 or Letter

Incoming

Materials Approval

Project.Trak™ Materials Approval module administers all submissions regarding materials to be incorporated into the project from approved suppliers. TCC and SCC requirements can be actually implemented through checklists for every type of material.

Material 1

Material 2

...

Material n

Outgoing Outgoing

RSMI

+ Info

TAS

Incoming

Construction Document Management

Project.Trak™ Construction Document Management, makes construction data valuable by associating them with WBS Scheduling activities, Quality Assurance and Control Checklists. The system produces summary reports and correlates with the payment certificates issued by the contractors.

Έ ν τ υ π ο Κ α τ α σ κ ε υ ή ς Ε Κ Σ Κ Α Φ Ε Σ - Κ Α Θ Α Ι Ρ Ε Σ Ε ΙΣ Α / Α Κ Α Τ /Ε Κ Σ / 0 0 1 Γ ε ν ικ έ ς Ε κ σ κ α φ έ ς  Ε κ σ κ α φ ή Θ ε μ ε λ ίο υ  Π ε ρ ιγ ρ α φ ή Φ ά σ η ς Κ α θ α ίρ ε σ η κ τ ιρ ίο υ  Π ε ρ ιγ ρ α φ ή Έ ρ γ ο υ Κ Α Τ Α Σ Κ Ε Υ Η Κ Τ ΙΡ ΙΟ Υ “ J U M B O ” 5 0 0 0 μ2 Σ Τ Η Λ Α Ρ Ι Σ Α Ιδ ιο κ τ ή τ η ς J U M B O Α . Ε . P r o je c t M a n a g e r P R O T E C A .E . Θ έ σ η – Ε λ ε γ χ ό μ ε ν η Π ε ρ ιο χ ή Ο Τ 1 – Π έ δ ιλ α Σ 2 – Σ 3 – Σ 4 Κ ω δ ικ ό ς Χ ρ ο ν ικ ο ύ Π ρ ο γ ρ α μ μ α τ ισ μ ο ύ E X C A _ 0 1 Ε κ σ κ α π τ ικ ά 2 Κ α ιρ ό ς Β Ρ Ο Χ Ε Σ Α ρ ιθ μ ό ς Μ η χ α ν η μ ά τ ω ν Φ ο ρ τ η γ ά 4 Κ ω δ Δ ρ α σ τ η ρ ιό τ η τ α Υ π ε ύ θ υ ν ο ς / Υ π ο γ ρ α φ ή Η μ /ν ί α Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 1 Β Ρ Α Χ Ω Δ Ε Σ 1 /1 /2 0 0 2 Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 2 Γ Α ΙΩ Δ Ε Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 3 Η Μ ΙΒ Ρ Α Χ Ω Δ Ε Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 4 Υ Δ Ρ Ο Φ Ο Ρ ΙΑ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 5 Α Π Ο Κ Ο Μ Ι Δ Η Μ Π Α Ζ Ω Ν Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 6 Ε Λ Ε Γ Χ Ο Σ Υ Ψ Ο Μ Ε Τ Ρ Ω Ν Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 7 Σ Υ Μ Π Υ Κ Ν Ω Σ Η Σ Κ Α Φ Η Σ Ε Δ Ρ Α Σ Η Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 8 Μ Π Ε Τ Ο Κ Α Θ Α Ρ ΙΟ Τ Η Τ Α Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 9 Ε Ξ Α Σ Φ Α Λ Ι Σ Η Π Ρ Α Ν Ω Ν Ε Κ Σ Κ Α Φ Η Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .1 0 Ε ΙΔ ΙΚ Η Α Ν Τ ΙΣ Τ Η Ρ Ι Ξ Η Π α ρ α τ η ρ ή σ ε ις Η ε κ σ κ α φ ή τ η ς θ ε μ ε λ ίω σ η ς κ υ μ ά ν θ η κ ε μ ε τ α ξ ύ – 4 κ α ι – 4 . 5 μ έ τ ρ α μ έ χ ρ ι τ η ν ε μ φ ά ν ισ η β ρ α χ ώ δ ο υ ς υ π ο β ά θ ρ ο υ . Η μ ε ρ ο μ η ν ί α Έ ν α ρ ξ η ς Η μ ε ρ ο μ η ν ί α Π έ ρ α τ ο ς Τ ε λ ικ ό ς Έ λ ε γ χ ο ς Π ρ ο ϊσ τ ά μ ε ν ο ς Υ π ο γ ρ α φ ή Η μ ε ρ ο μ η ν ί α Έ ν τ υ π ο Κ α τ α σ κ ε υ ή ς Ε Κ Σ Κ Α Φ Ε Σ - Κ Α Θ Α Ι Ρ Ε Σ Ε ΙΣ Α / Α Κ Α Τ /Ε Κ Σ / 0 0 1 Γ ε ν ικ έ ς Ε κ σ κ α φ έ ς  Ε κ σ κ α φ ή Θ ε μ ε λ ίο υ  Π ε ρ ιγ ρ α φ ή Φ ά σ η ς Κ α θ α ίρ ε σ η κ τ ιρ ίο υ  Π ε ρ ιγ ρ α φ ή Έ ρ γ ο υ Κ Α Τ Α Σ Κ Ε Υ Η Κ Τ ΙΡ ΙΟ Υ “ J U M B O ” 5 0 0 0 μ2 Σ Τ Η Λ Α Ρ Ι Σ Α Ιδ ιο κ τ ή τ η ς J U M B O Α . Ε . P r o je c t M a n a g e r P R O T E C A .E . Θ έ σ η – Ε λ ε γ χ ό μ ε ν η Π ε ρ ιο χ ή Ο Τ 1 – Π έ δ ιλ α Σ 2 – Σ 3 – Σ 4 Κ ω δ ικ ό ς Χ ρ ο ν ικ ο ύ Π ρ ο γ ρ α μ μ α τ ισ μ ο ύ E X C A _ 0 1 Ε κ σ κ α π τ ικ ά 2 Κ α ιρ ό ς Β Ρ Ο Χ Ε Σ Α ρ ιθ μ ό ςΜ η χ α ν η μ ά τ ω ν Φ ο ρ τ η γ ά 4 Κ ω δ Δ ρ α σ τ η ρ ιό τ η τ α  Υ π ε ύ θ υ ν ο ς / Υ π ο γ ρ α φ ή Η μ /ν ί α Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 1 Β Ρ Α Χ Ω Δ Ε Σ 1 /1 /2 0 0 2 Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 2 Γ Α ΙΩ Δ Ε Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 3 Η Μ ΙΒ Ρ Α Χ Ω Δ Ε Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 4 Υ Δ Ρ Ο Φ Ο Ρ ΙΑ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 5 Α Π Ο Κ Ο Μ Ι Δ Η Μ Π Α Ζ Ω Ν Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 6 Ε Λ Ε Γ Χ Ο Σ Υ Ψ Ο Μ Ε Τ Ρ Ω Ν Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 7 Σ Υ Μ Π Υ Κ Ν Ω Σ Η Σ Κ Α Φ Η Σ Ε Δ Ρ Α Σ Η Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 8 Μ Π Ε Τ Ο Κ Α Θ Α Ρ ΙΟ Τ Η Τ Α Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 9 Ε Ξ Α Σ Φ Α Λ Ι Σ Η Π Ρ Α Ν Ω Ν Ε Κ Σ Κ Α Φ Η Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .1 0 Ε ΙΔ ΙΚ Η Α Ν Τ ΙΣ Τ Η Ρ Ι Ξ Η Π α ρ α τ η ρ ή σ ε ις Η ε κ σ κ α φ ή τ η ς θ ε μ ε λ ίω σ η ς κ υ μ ά ν θ η κ ε μ ε τ α ξ ύ – 4 κ α ι – 4 . 5 μ έ τ ρ α μ έ χ ρ ι τ η ν ε μ φ ά ν ισ η β ρ α χ ώ δ ο υ ς υ π ο β ά θ ρ ο υ . Η μ ε ρ ο μ η ν ί α Έ ν α ρ ξ η ς Η μ ε ρ ο μ η ν ί α Π έ ρ α τ ο ς Τ ε λ ικ ό ς Έ λ ε γ χ ο ς Π ρ ο ϊσ τ ά μ ε ν ο ς Υ π ο γ ρ α φ ή Η μ ε ρ ο μ η ν ί α Έ ν τ υ π ο Κ α τ α σ κ ε υ ή ς Ε Κ Σ Κ Α Φ Ε Σ - Κ Α Θ Α Ι Ρ Ε Σ Ε ΙΣ Α / Α Κ Α Τ /Ε Κ Σ / 0 0 1 Γ ε ν ικ έ ς Ε κ σ κ α φ έ ς  Ε κ σ κ α φ ή Θ ε μ ε λ ίο υ  Π ε ρ ιγ ρ α φ ή Φ ά σ η ς Κ α θ α ίρ ε σ η κ τ ιρ ίο υ  Π ε ρ ιγ ρ α φ ή Έ ρ γ ο υ Κ Α Τ Α Σ Κ Ε Υ Η Κ Τ ΙΡ ΙΟ Υ “ J U M B O ” 5 0 0 0 μ2 Σ Τ Η Λ Α Ρ Ι Σ Α Ιδ ιο κ τ ή τ η ς J U M B O Α . Ε . P r o je c t M a n a g e r P R O T E C A .E . Θ έ σ η – Ε λ ε γ χ ό μ ε ν η Π ε ρ ιο χ ή Ο Τ 1 – Π έ δ ιλ α Σ 2 – Σ 3 – Σ 4 Κ ω δ ικ ό ς Χ ρ ο ν ικ ο ύ Π ρ ο γ ρ α μ μ α τ ισ μ ο ύ E X C A _ 0 1 Ε κ σ κ α π τ ικ ά 2 Κ α ιρ ό ς Β Ρ Ο Χ Ε Σ Α ρ ιθ μ ό ς Μ η χ α ν η μ ά τ ω ν Φ ο ρ τ η γ ά 4 Κ ω δ Δ ρ α σ τ η ρ ιό τ η τ α Υ π ε ύ θ υ ν ο ς / Υ π ο γ ρ α φ ή Η μ /ν ί α Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 1 Β Ρ Α Χ Ω Δ Ε Σ 1 /1 /2 0 0 2 Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 2 Γ Α ΙΩ Δ Ε Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 3 Η Μ ΙΒ Ρ Α Χ Ω Δ Ε Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 4 Υ Δ Ρ Ο Φ Ο Ρ ΙΑ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 5 Α Π Ο Κ Ο Μ Ι Δ Η Μ Π Α Ζ Ω Ν Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 6 Ε Λ Ε Γ Χ Ο Σ Υ Ψ Ο Μ Ε Τ Ρ Ω Ν Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 7 Σ Υ Μ Π Υ Κ Ν Ω Σ Η Σ Κ Α Φ Η Σ Ε Δ Ρ Α Σ Η Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 8 Μ Π Ε Τ Ο Κ Α Θ Α Ρ ΙΟ Τ Η Τ Α Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .0 9 Ε Ξ Α Σ Φ Α Λ Ι Σ Η Π Ρ Α Ν Ω Ν Ε Κ Σ Κ Α Φ Η Σ Η Λ . Χ Α Τ Ζ Η Λ ΙΑ Σ .1 0 Ε ΙΔ ΙΚ Η Α Ν Τ ΙΣ Τ Η Ρ Ι Ξ Η Π α ρ α τ η ρ ή σ ε ις Η ε κ σ κ α φ ή τ η ς θ ε μ ε λ ίω σ η ς κ υ μ ά ν θ η κ ε μ ε τ α ξ ύ – 4 κ α ι – 4 . 5 μ έ τ ρ α μ έ χ ρ ι τ η ν ε μ φ ά ν ισ η β ρ α χ ώ δ ο υ ς υ π ο β ά θ ρ ο υ . Η μ ε ρ ο μ η ν ί α Έ ν α ρ ξ η ς Η μ ε ρ ο μ η ν ί α Π έ ρ α τ ο ς Τ ε λ ικ ό ς Έ λ ε γ χ ο ς Π ρ ο ϊσ τ ά μ ε ν ο ς Υ π ο γ ρ α φ ή Η μ ε ρ ο μ η ν ί α

Health – Safety & Environment

Project.Trak™ HSE module that has been developed in association with Management Force SA, and incorporates a prototype methodology (-2 /+2) for assessing risk factors involved in any type of

construction. The system has pre-installed all legal documentation and dynamic evaluation forms so that the HSE Auditor can use for any specific type of works.

Quality Control

This Project.Trak™ module refers to a set of laboratory test forms regarding the quality control of soils, aggregates, concrete and asphalt. The module can be used either by the JVs quality control laboratory or by IEs staff in order to inspect and verify materials test results. QC and Construction Document

Management modules data can be related in order to verify that all adequate tests for a project item have been carried out successfully by the Contractor.

• Sieve Analysis • Sand Equivalent • Marshall test • Concrete compression test • Concrete production statistical analysis • Falling weight deflectometer • Pump integrator

• Asphalt Texture Depth • Shear testing

• Skid resistance test • Pull out tests

• Asphalt – Concrete mix design approval tests.

QMS Document Management

Project.Trak™ QMS Document Management System is a module that has been developed in order to assist the management and the imposition of the QMS procedures and documents. This tool is mainly administered by the Quality Manager in order to assign procedures to roles and staff and to distribute new updated versions of the QMS. Inspection by the external auditors is facilitated with reports deriving

Summarizing

Project.Trak™ was developed using a framework that combined dynamic programming techniques and the engineering management knowledge gained during the analysis and development of interdependent

subset of components that were interoperating for individual enterprises such as materials testing

laboratories, ISO consultants and organizations, international project and construction management firms, designers and contractors.

Data Concept’s aim is to provide computing capabilities that are highly integrated with the work that is done in a normal business setting and to provide these capabilities without imposing unacceptable

cognitive load on the Project Management and other system developers. Thus, these capabilities are based on the way in which is already done, tracking changes in the nature of that work as it occurs, and not redefining the nature of the work itself.