End-of-Term Student Opinion survey (SETE) FAQs
When do evaluations open?
Meeting pattern dates determine when evaluations will open. The dates are set automatically based on the chart below.
Class Length Open Date 7 or less days Meeting start date
Less than 33 days 11 days before the meeting end date 33 days and more 25 days before the meeting end date
When do evaluations close?
The evaluation will be closed to student submissions 4 days before the meeting end date. This applies to all classes and all terms.
When are evaluations released?
The results of the evaluation will be released to instructors by CoursEval the day grades are posted for the class.
Are all students eligible to complete an evaluation?
All students can complete an evaluation, regardless of class size. Instructors are unable to view which students have completed the evaluation before the release date if less than 5 students respond.
How are students informed about evaluations?
An initial email is sent to students when the evaluation opens. A follow-up email, reminding students to complete the evaluation, is sent every 5 days after the initial email until the
evaluation closes. Follow-up emails are no longer sent once the student completes the evaluation.
What is the template for the initial email students receive?
TO: «FIRSTNAME» «LASTNAME» RE: NAU Course Evaluation
Your feedback regarding courses is very important to Northern Arizona University. Your comments make a difference in the planning and presentation of our curriculum. The Dean,
Department Chairs and instructors review the composite results to help them plan for change and improvement.
We value your opinion.
We collect the data by having you fill out the evaluations at your earliest convenience. The evaluation forms are online at <a
href="https://nau.edu/course_evals">https://nau.edu/course_evals</a>, a confidential evaluation site. You will use your NAU login and password. We ask that you evaluate all courses as soon as you can. See the chart below for the close date.
Thank you for your participation in the end-of-term student opinion survey. Listed below are the course surveys for you to complete.
«PARTICIPANT_INCOMPLETE_EVALS»
If you have any questions, please e-mail the Student Technology Center, [email protected] or call 928/523-9294, or 888/520-7215 (toll-free). STC's hours are available here: <a
href="http://nau.edu/its/learn/stchours/">http://nau.edu/its/learn/stchours/</a>. Sincerely,
Office of the Provost
How are instructors informed about evaluations?
Instructors receive an email that the evaluation is opened.What is the template for the final email instructors receive to inform them the
Evaluation has opened?
TO: «FIRSTNAME» «LASTNAME» RE: NAU Course Evaluation
The end-of-term student opinion surveys are available. We encourage you to mention the importance of these evaluations to your students. The surveys will close soon, so time is running out.
To help you best determine how to encourage participation, a list of your courses and the number of students who have responded appears below.
At any stage in this process, if you have any technical questions please feel free to contact the e-Learning Center Faculty Help Desk at 928-523-5554 or 866-802-5256, or email at
[email protected]. If you have any questions about the design of the survey, how dates were determined, etc., please see the NAU Provost’s web page at <a href="
http://nau.edu/Provost/Provost/CourseEval/a>. Sincerely,
Office of the Provost
What is the template for the email instructors receive to inform them the
Evaluation has been released?
Dear «SALUTATION» «LASTNAME»,
We are pleased to announce the availability of your end-of-term student opinion survey results. Please click https://nau.edu/course_evals and use your NAU login and password to access your evaluation results.
Students evaluated the following: «ASSESSEE_EVALUATIONS»
If you have any technical questions please feel free to contact the e-Learning Center Faculty Help Desk at 928-523-5554 or 866-802-5256, or email at [email protected]. If you have any questions about the design of the survey, how dates were determined, etc., please see the NAU Provost’s web page at <a href="http://nau.edu/Provost/Provost/CourseEval/</a>
Sincerely,
Office of the Provost
Where can evaluations from prior terms be viewed?
https://acadtools.ucc.nau.edu/EvalReports - View prior evaluations completed in the Legacy system prior to fall 2013 and fall 2014
http://nau.edu/Provost/Smarter-Services/ - View evaluations, fall 2013 and spring 2014 https://nau.edu/course_evals winter 2014 forward
INSTRUCTIONS FOR SAVING REPORTS AS PDF FILES
ON A MAC Using Firefox:
From the report page in the Legacy system, select File -> Print…
Select PDF at the bottom of the drop down.
ON A MAC Using Chrome:
Click Change Select Print PDF
On a PC Using Chrome:
Click Change Select Print PDF
Where are instructions located for creating separate evaluations that meet the
specific needs of a class and will be requested of students in addition to the
standard SETE evaluation?
http://www.nau.edu/its/services/selectsurvey/
What is the business process for Mapping Evaluations?
Evaluation Mapping is completed in PeopleSoft. Once LOUIE is accessed, navigate to Curriculum Management > Schedule of Classes > Maintain Schedule of Classes. Enter the term, subject and catalog number and click on search.
Go to the Meetings tab.
The meeting pattern states the instructor(s), the instructor role, print option, access and
evaluation checkbox. If the class has multiple meeting patterns, the evaluation checkboxes must be identical for each meeting pattern.
All primary instructors are automatically mapped to receive an end of term evaluation. If the primary instructor should not be evaluated (i.e. a primary instructor for an independent study class), then uncheck the Eval box to opt out. By default, secondary instructors (SI) and teaching assistants (TA) are not checked to be evaluated. If a SI or TA should receive an end of term evaluation, check the Eval box at the end of the row where the instructor and role are present. That’s it – you are done!
What report can be accessed to review instructors that are not checked to be
evaluated?
The Schedule of Classes report in Enterprise Reporting should be reviewed to verify which instructors are or are not checked to be evaluated. The navigation is My Favorites < Public Folders < LOUIE-Student Reports < Course and Class Information < Schedule of Classes. Select the term, subject, and campus and run the report. The instructor, instructor role, and Eval checkbox are shown for each class. Mapping should occur during the class build. If it isn’t
completed by that time then it must be completed prior to the start of the class or start of the term, whichever occurs first.
