SHEI
CONFERENCE
2015
#SHEI
CON
2015
Gain insight into the power of identifying and restoring
mito-chondrial and cell membrane function in your patients.
Sponsorship Opportunities
Opportunities for SHEICON2015 Annual Conference Commercial Supporters
Platinum - $5,500
(Limited to 11)
• Includes a 10x10 booth, 6-foot table, 2 chairs, and a wastebasket. • One conference recording. • Company logo on registration bag. • Company logo and web link on conference regis-tration site. • Opportunity to participate in drawing.* • Opportunity to have up to 2 promo sheets and 2 sample products in registration bag. • Opportunity to provide a digital catalog to be in-cluded on our USB - given out to all attendees. • Registration badges for two people – also doubles as breakfast and lunch tickets. • Opportunity to showcase your company for 5 minutes before dismissal for one of the exhibitor breaks.# • #Note: We will also need to review your statements and slides prior to acceptance – please provide educational information first and end with product advertisement. We have 11 slots available; please choose your desired slot on the application. How-ever, please know that it’s a first come, first serve basis. • Opportunity to host a table of 10 at one of the lunches for those interested in learning more about your products and services.* *Note: $500 of exhibitor proceeds goes towards our SHEI Scholarship Fund. Scholarships will provide edu-cation to those passionate about this area of medicine and who wouldn’t otherwise be able to afford to enroll in the courses. We have 12 slots available; please choose your desired time slot on the application. However, please know that it is a first come, first serve basis.Premier - $4,000
• Includes a 10x10 booth, 6-foot table, 2 chairs, and a wastebasket. • One conference recording. • Company logo on registration bag. • Company logo on conference registration site – no • Opportunity to have up to 2 promo sheets and 2 sample products in registration bag. • Company listed on USB - given out to all attend • Registration badges for two people – also doubles as breakfast and lunch tickets.Standard - $3,000
• Includes a 10x10 booth, 6-foot table, 2 chairs, and a wastebasket. • One conference recording. • Company logo on conference registration site. • Opportunity to participate in drawing. • Opportunity to have 1 promo sheet and 1 sample product in registration bag. • Company listed on USB along - given out to all attendies. • Registration badges for two people – also doubles as breakfast and lunch tickets. *The Drawing is another opportunity to encourage attendees to visit your booth. Attendees must leave their business card (1 per person) at participating booths to be eligible to win prizes. Drawings will be held daily before the exhibitor breaks. Please let us know on your application if you will be participating in the drawing and what gift (MINIMUM $150 value) you will be providing to potential winners. The drawing will take place before the exhibitor showcase.Conference Schedule
The exhibit areas will be open during breakfast, lunch, breaks and 30 minutes after the conference dismisses each day. Exhibitors are not expected to staff their booth during conference sessions. If there is room, exhibi-tors may stand in the back of the ballroom during sessions.
All sessions are in the Westminster Ballroom. Continental breakfast in the exhibitor hall and lunch served outside in the courtyard.
Thursday, October 15
Time
Topic
Speaker
7:00AM – 8:00AM 8:30AM – 9:00AM 9:00AM-10:00AM 10:00AM-11:00AM 11:00AM-11:30AM 11:30AM-12:30PM 12:30PM-2:00PM 2:00PM-3:30PM 3:30PM-4:00PM 4:00PM – 5:00PM Continental Breakfast Welcome/What to Expect Pathway Planner Pathway Planner Exhibitor Break Pathway Planner Lunch Online Forms and Patient Prep Exhibitor Break Patient Intake Dr. Ben Lynch Dr. Ben Lynch Dr. Ben Lynch Dr. Ben Lynch Dr. Ben Lynch Dr. Ben Lynch
Friday, October 16
Time
Topic
Speaker
7:00AM – 8:00AM 8:30AM – 9:00AM 9:00AM-10:00AM 10:00AM-11:00AM 11:00AM-11:30AM 11:30AM-12:30PM 12:30PM-2:00PM 2:00PM-3:30PM 3:30PM-4:00PM 4:00PM – 5:30PM Continental Breakfast Welcome/Introduce Neil Nathan/In Memoriam Rich van Konynenburg What’s New - Preventing Methylfolate Side Effects Exhibitor Break Cell Membranes Lunch Mitochondria Functions Exhibitor Break Mitochondria Dysfunctions Dr. Ben Lynch Dr. Neil Nathan Dr. Ben Lynch Dr. Ben Lynch Dr. Ben Lynch Dr. Ben Lynch Glutathione Depletion- Methylation Cycle Block Clinical Study
Saturday, October 17
Time
Topic
Speaker
7:00AM – 8:00AM 8:30AM – 9:00AM 9:00AM-10:30AM 10:30AM-11:00AM 11:00AM-11:30AM 11:30AM-12:30PM 12:30PM-2:00PM 2:00PM-3:30PM 3:30PM-4:00PM 4:00PM – 5:30PM Continental Breakfast Q and A Expert Panel Exhibitor Break Mitochondria - Identifying Dysfunction to Restoring Function Lunch Medication Effects on Genetics Exhibitor Break Vaccine Presentation Dr. Ben Lynch Dr. Neil Nathan Dr. Ben Lynch Dr. Neil Nathan Dr. Ben Lynch Suzy Cohen, RPh Dr. Kelly Brogan Sayer Ji Case Study #1
Sunday, October 18
Time
Topic
Speaker
7:00AM – 8:00AM 8:30AM – 9:30AM 9:30AM-10:30AM 10:30AM-11:00AM 11:00AM-11:30AM 11:30AM-12:30PM 12:30PM-2:00PM 2:00PM-3:00PM 3:00PM-4:00PM 4:00PM – 5:00PM Continental Breakfast Case Study #2 Case Study #3 Expert Panel Exhibitor Break Case Study #4 Lunch Case Study #5 Expert Panel Q and A for presenters / Closing Remarks Dr. Ben Lynch Dr. Eric Balcavage Dr. Ben Lynch Dr. Eric Balcavage Dr. Bernarda Zenker Dr. Paul Anderson Dr. Ben Lynch Dr. Bernarda Zenker Dr. Paul Anderson
Hotel Information
Hotel Reservations
Rooms will go fast, so make your reservations early! A block of rooms is being held for us until September 18, 2015 at Westin Westminster. After this date, reserva-tions will be accepted on a space and rate availability basis only. Be sure to ask for the SHEI Conference rate if making your reservations over the phone. We are fortunate to have obtained special low rates at the hotel starting at $115 per night for single occupan-cy and for double occupancy (plus tax). Call (303) 410-5000 or Reserve your room online!About the Hotel
The Westin in Westminster, CO is situated between Denver and Boulder with the breathtaking Rocky mountains as a backdrop. Each night you will get a good night’s sleep with Westin’s signature Heaven-ly Bed pillow top mattress and cozy comforter. The Westin Westminster is located in the Westminster promenade with a variety of shops and restaurants. Out of consideration for other attendees, please only reserve rooms for the number of nights needed. Thank you!
Application
Instructions: 1. Please fill out the application and keep a copy for your records. 2. Applications without payment information will not be processed. 3. Application is not a binding contract until approved by SHEI. 4. Email completed application to [email protected]. Applicants will receive a confirmation via email once their application has been received.Company Name
Contact Person
Mailing Address
City
State
Zip Code
Amex, Visa, Mastercard #
Billing Info.
Card Holder Name
Exp Date xx/xx Security Code
Billing Address
City
State
Zip Code
Phone
Website
Registration Name Badges (doubles as breakfast and lunch tickets)
1.
2.
3.
($150)
Sponsorship LevelsPlatinum - $5,500
Premier - $4,000
Standard - $3,000
Booth Preference1.
2.
Will you be participating in the drawing by providing a gift/prize (minimum $150 value)?
Yes
No
For platinum sponsorships, will you be participating in the exhibitor showcase?
Yes*
No
*If so, please choose from the following dates:
Thursday 11:00am exhibitor break
Thursday 12:30pm lunch break
Saturday 11:00am exhibitor break
Saturday 12:30pm lunch break
Thursday 3:30pm exhibitor break
Friday 11:00am exhibitor break
Saturday 3:30pm exhibitor break
Sunday 11:00am exhibitor break
Friday 12:30pm lunch break
Friday 3:30pm exhibitor break
Sunday 12:30pm lunch break
Sponsorships $
Extra Registration $
Total $
Please note that internet, electrical or A/V needs to be purchased through the Exhibitor Request Form provid-ed for Westin Westminster Hotel. (locatprovid-ed on the last page)
My signature indicates that I and the company listed on this application agree to comply with all of the poli-cies, rules, terms, and regulations contained in the Exhibitor Prospectus and contract, and all policies, rules, terms and regulations adopted after publication of the Exhibitor Prospectus, which we accept as part of the agreement. I further acknowledge that SHEI reserves the right to determine eligibility of all exhibitor applicants and in its absolute discretion, to reject this application for exhibitor space. This application shall not become a binding contract until signed by the exhibitor and accepted by SHEI. No refund will be paid if requested after July 1, 2015
Signature
Printed Name
Date
For official use only:
Date Received: ________________ Booth #_________________ By__________________________
Terms & Conditions
By applying for exhibit space, the exhibitor agrees to adhere to all conditions and regulations set forth in this prospectus. Seeking Health Educational Institute, otherwise known as SHEI, requests the full cooperation of each exhibitor. Eligibility SHEI reserves the right to determine the eligibility of an exhibitor. Exhibitors may be rejected, if in the sole judgment of SHEI, the exhibitor or exhibit or proposed exhibit shall in any way be deemed unsuitable. If an exhibitor is ejected for violation of these rules, or for any other stated reasons, then SHEI is not liable for refunds, rentals, or other exhibit expenses. Booth Rental Exhibit space will be rented for usage October 15-18 2015. Booth to include, one 6’ table, two chairs and one wastebasket. No space will be assigned or reserved without full payment. All space will be re-served on a first-come, first-serve basis until all space is sold. Electrical, audio/visual and internet provisions are added costs, available for purchase through The Westin Westminster (please see Exhibitor Request Form).Cancellations and Reductions If a company wishes to cancel its space after submitting a signed contract
and payment, it must do so in writing. A full refund (less an administrative fee of $250.00) will be made for cancellations prior to Wednesday, July 1, 2015, after this date, there will be no refunds. Exhibitor no shows and any exhibit space not staffed during the exhibition will be treated as cancellations. There will be no re-funds for these cancellations. SHEI may cancel this contract, upon reasonable cause, or upon the occurrence of events beyond its control, which makes performance impossible or useless, upon written notice to the exhibitor by an authorized agent, employee, or officer of SHEI. SHEI reserves the right to alter, reduce or re-distribute allocated space upon reasonable cause, or upon the occurrence of events beyond its control, which render previous space allocation impossible or useless, upon written notice to the exhibitor by an authorized employee of SHEI. In the event of such cancellation or reduction, SHEI agrees to negotiate in good faith to-ward refund, reduction, or alternate application of the sums paid by the exhibitor as rental fees.
Subletting Booth Space Exhibitors may not assign or sublet to others all or part of the space allotted and
may not display goods or services other than those manufactured, distributed or sold by the exhibiting com-pany.
Booth Staffing and Exhibitor Badges Qualified representatives of the exhibiting company must be present
at all times during exhibit hours and wear the exhibitor badges provided.
Booth Display Regulations Exhibits are to be a maximum height of 8’, and the display must not interfere
with the light or space of other exhibitors and must be in keeping with the general exhibit plan, preserving the open booth appearance. No part of any exhibit, including signs, can be posted, nailed, or otherwise affixed to walls, doors, or any other structures in any way that might cause defacement. Booth decorations are to be
Sponsored Functions Social and hospitality functions conducted by the exhibitor must be in a manner that is consistent with the professional and educational nature of SHEI. All planned functions must be approved by SHEI in writing. Non-exhibiting companies are prohibited from hosting hospitality functions, market research or focus groups during the SHEI Conference without the expressed written approval of SHEI. Security Exhibitors should keep all valuables with them at all times. SHEI and The Westin Westminster Hotel are not responsible for any personal or company property while exhibiting at the 2015 SHEI Conference. Insurance Each exhibitor acknowledges that neither SHEI nor The Westin Westminster Hotel maintains insur-ance covering the exhibitor’s property. It is the sole responsibility of the exhibitor to secure insurance against the loss of or damage to property. Indemnity The exhibitor agrees to indemnify and hold SHEI, its employees, representatives and contractors and The Westin Westminster Hotel and their respective employees, representatives, and contractors, harm-less from any loss, liability, costs or damages arising from actual or threatened claims that may at any time be incurred, suffered, sustained by or imposed upon by SHEI and /or The Westin Westminster Hotel or their respective employees, representatives and contractors by reason of exhibitor’s activities pursuant to the approved exhibit space application and contract. This indemnification and hold harmless agreement includes but is not limited to any and all claims, damages, losses or expenses attributable to personal or bodily injury sickness, disease or death, or injury to or destruction of tangible property, including the loss of such property. Damage to Facility Exhibitors must surrender space occupied/rented in the same condition as at the time of occupation. Exhibitors will be responsible for any damage done to the facilities and for any and all claims and demands on account of any injury, death or damage done to property occurring in or upon exhibitor’s booth space or due to the actions of the exhibitor, their staff or representatives. No nails, tacks or screws may be driven into the floor, wall or woodwork of the building.
Compliance with Laws and Local Ordinances License and permits required by local statue, ordinance or
regulation (if any) are to be obtained and paid for by the exhibitor. Each exhibitor will be individually responsi-ble for compliance with local health, fire and safety ordinances and regulations including compliance with all applicable provisions of the Americans with Disabilities Act within its booth and exhibit space including but not limited to wheelchair access provisions. Exhibit Set-up Booths must be set-up and ready to go by 7:00 AM (MT) Thursday, October 15, 2015. Any booths not claimed by 7:00 AM (MT) on Thursday, October 15, 2015, may be assigned to another exhibitor unless SHEI has been made aware of extenuating circumstances. There will be no refund to the original ex-hibitor. Exhibit set-up must take place during scheduled times. All electrical, audio/visual, and internet needs must be purchased by August 3, 2015 through The Westin Westminster Hotel. Exhibit Take-down Exhibits must remain open until 2:00 PM on Sunday, October 18, 2015. All exhibits must be removed and packed and labeled for shipment by 6:00 PM on Sunday, October 18, 2015. If exhibits are not removed by this time, The Westin Westminster Hotel and SHEI has the right to remove exhibits and charge the expense to the exhibitor. All garbage, waste, packing materials in exhibitor’s space must be dis- posed of properly in approved receptacles or The Westin Westminster Hotel and SHEI have the right to re-move and charge the expense to the exhibitor. SHEI have the right to remove exhibits and charge the expense to the exhibitor. All garbage, waste, packing materials in exhibitor’s space must be disposed of properly in approved receptacles or The Westin Westmin-ster Hotel and SHEI have the right to remove and charge the expense to the exhibitor. Violations Exhibitors or their representatives who fail to abide by the rules and regulations or conditions of
Key Dates
Deadlines
Monday, June 1, 2015: Deadline to submit logo for website and USB.
Wednesday, July 1, 2015: Deadline for exhibitor cancellations, after this date, there will be no refunds. Saturday, August 1, 2015: Deadline to submit digital catalog for USB (Platinum or Premier Sponsors are
eligible)
Tuesday, September 1,
2015: Deadline to submit product info/statements/slides for review for 5 minute ex-hibitor showcase(Platinum Sponsors are eligible). September, 18, 2015: Cut-off date for special room block rate at The Westin Westminster. Exhibitors are re-sponsible for contacting the hotel directly to make reservations and rooms in the block are limited. October, 14, 2015: Please provide promo material and products (if any) for registration bags as well as gift/ prize for drawing at exhibitor registration from 7:00pm-8:00pm.
Convention Schedule
Event
Day
Time
EXHIBITOR CHECK-IN: SET-UP BOOTHS: EXHIBITOR HOURS: Wednesday, October 14th Wednesday, October 14th Thursday, Oct 15th – Saturday, Oct 17th 7pm-9pm 7am-8:30am 11am-11:30am 7pm-8pm 12:30pm-2pm 3:30pm-4pm 5pm-6pm
Contact Information
Shipping Information: Ship all booth/boxes prepaid to the hotel. On the label please include Vendor
Contact, Date of Arrival and Name of Event.
Location: The Westin Westminster, 10600 Westminster Blvd, Westminster, CO 80020
For exhibitor services such as electrical, internet, A/V or shipments, please contact:
The Westin Westminster Catering and Conferences Services Office
Phone 303.410.5022 Email [email protected].
For other exhibitor or conference questions, please email [email protected].
Quantity Event Total
Other Electrical requirements: Call 303-410-5000 and ask for Engineering
Quantity Event Total 1-3 Users
Quantity Event Total 0 to 4.99 Pounds
Name of Group, Date of Group and On-Site Group or Vendor Contact c/o The Westin Westminster
10600 Westminster Boulevard Westminster, CO 80020
Box(es) _____ of _____ (Multiple boxes MUST be numbered) 5 to 19.99 Pounds
20 to 49.99 Pounds Over 50 Pounds CRATES/PALLETS
575.00/day 52" LCD Monitor on Rolling Stand (will display video and computer)
$15.00 $75.00
INBOUND PACKAGE HANDLING FEE + INSTRUCTIONS
$25.00
(If packages are completely prepared for outbound, there will not be a charge) Laptop Computer (pricing subject to specifications and software)
Computer Monitor: 24" 215.00/day
If storage exceeds 3 days, a $25 per item per day storage fee will be added.
*Please Specify Size: ________________ Weight:______________
ADDRESS INCOMING BOXES AS FOLLOWS:
Audio Visual questions: Call PSAV 303-410-5018
120 Volt 20 Amp Power Drop (power drop to booth and power strip) $70.00
$45/day + $65 hook up
TELECOM
Dedicated Phone Line (Does not include hotel's published telephone rates for outgoing calls)
EXHIBITOR INFORMATION: (Please Print)
AV Subtotal + 24% service charge + 8.45% tax = AV Total
$10.00 Rate $5.00 ELECTRICAL DVD Player Rate $170/day + $70 install $175.00/day $90.00/day $65.00 Rate
AUDIO VISUAL EQUIPMENT (Provided by PSAV)
120 Volt Standard Power Drop (power drop to booth and power strip)
Wireless Internet Access (1-3 users)
Wired Internet Connection (pricing subject to network specifications)
Conference Dates: Telephone Number: Fax Number: Conference Name:
Exhibitor Company Name: On-Site Contact: BANNER HANGING E-mail Address: City/State/Zip Code: Address: 225.00/day
