Schedule VI Master Configuration
The Schedule VI Master Configuration report provides an elaborate picture of the Schedule
VI Heads to which Tally Groups have been mapped by Tally.ERP 9.
To view the Schedule VI Master Configuration report for Schedule-VI Balance Sheet,
Go to Gateway of Tally > Audit & Compliance > Financial Statements > Balance Sheet
•
Click on F9: Master Config or press Alt+F9
The Schedule VI Master Configuration report appears:
Groups that have been automatically classified under Schedule VI Heads by Tally.ERP 9 can
be reclassified by the user under different Schedule VI Heads.
See more on Schedule VI Rule Configuration
Button options in Schedule VI Master Configuration report
F1: Detailed
Click on F1: Detailed ore press Alt+F1 to view a detailed Schedule VI Master Configuration
report:
F4: Group
Click on F4: Group or press F4 to view the Schedule VI Master Configuration for a specific
Group
F5: Led-wise
Click on F5: Led-wise or press F5 to view the Schedule VI Master Configuration for every
Ledger
Ctrl+F9: Rename Heads
Click on Ctrl+F9: Rename Heads or press Ctrl+F9
The Configuration Schedule VI Heads report appears:
•
The report provides details of Schedule VI Heads and their names as displayed in the
Schedule-VI Balance Sheet
•
Click on F1: Condensed or press Alt+F1 to view a condensed version of the report
•
Click on R: Rename Head or press Alt+R to Rename Schedule VI Heads
•
Select a Schedule VI Head using Spacebar and click on Ctrl+F10: Restore Name or
press Ctrl+F10 to undo any changes made to it
•
Set the option Show Only Renamed Heads? To Yes to view only those Schedule VI
Heads for which Display Names have been changed
Ctrl+F10: Restore Def.
Click on Ctrl+F10: Restore Def. or press Ctrl+F10 to undo any reclassifications done to the
Tally Groups
Ctrl+B: Bifurcate Value
Click on Ctrl+B: Bifurcate Value or press Ctr+B to view the Bifurcate Value Classification
report:
To know more about Bifurcating Balances, see Schedule VI Rule Configuration
•
Click on F12: Configure or press F12 to change the view of Bifurcate Value
Classification report:
•
Appearance of Names: Set the Display Name Style for the report
•
Expand all levels in Detailed Format: Set this option to Yes to view a detailed
Bifurcate Value Classification Report
•
Show Closing Balance: Set this option to Yes to view the Closing Balances of the
Groups displayed
C: Multi Classify
Select multiple Groups using Spacebar and click on C: Multi Classify or press Alt+C to set
their Schedule VI Rule Configuration
F9: Inv Reports
Click on F9: Inv Reports or press F9 to navigate to the default Inventory Reports like
Godown Summary, Movement Analysis, Stock Summary etc.
F10: Acc Reports
Click on F10: Acc Reports or press F10 to navigate to the default Accounting Reports like
Balance Sheet, Cash Flow, Trial Balance etc.
F10: Audit Reports
Click on F10: Audit Reports or press Alt+F10 to navigate to the other Audit Reports within
Statutory Audit and Tax Audit
F12: Configure
Click on F12: Configure or press F12 to change the default view of the Schedule VI Master
Configuration report:
•
Sorting Method: Select the required sorting method -Alphabetical or Default, from the
list of Sorting Methods.
•
Expand all levels in Detailed Format: Set this option to Yes to view a detailed
Schedule VI Master Configuration Report
•
Show Closing Balance: Set this option to Yes to view the Closing Balances of the
Groups displayed.
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Option to Move Tally Groups/Ledgers from one Schedule VI Head To
another Schedule VI Head
Tally.ERP 9 provides users with the option to Move Tally Groups/Ledgers from one
Schedule VI Head To another Schedule VI Head.
Go to Gateway of Tally > Audit & Compliance > Financial Statements > Balance Sheet
•
Place the cursor on a Schedule VI Head and press Enter
The Note Summary report for the Schedule VI Head appears.
•
Click on F1: Detailed or press Alt+F1 for the detailed Note Summary
•
Place the cursor on the Group/Ledger that has to be Moved to a different Schedule VI
Head
•
Click on Ctrl+X: Move or press Ctrl+X
The Group/Ledger gets selected.
•
Move the cursor over to the Schedule VI Head under which the Group/Ledger needs
to be placed
•
Click on Ctrl+V: To or press Ctrl+V to move the Group/Ledger under the selected
Schedule VI Head
The selected Group/Ledger appears under the selected Schedule VI Head:
•
Click on Ctrl+Z: Undo or press Ctrl+Z to restore the Note Summary from the last
change made
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Inserting and Renaming Heads In Schedule-VI Balance Sheet
Tally.ERP 9 provides users with the option to rename and insert Heads in the Schedule-VI
Balance Sheet as per their business needs.
Renaming Heads
To rename Schedule VI Heads,
Go to Gateway of Tally > Audit & Compliance > Financial Statements > Balance Sheet
•
Place the cursor on the Schedule VI Head that has to be renamed.
•
Click on R: Rename Head or press Alt+R
The Change Display Name sub-screen appears:
•
Type in the name to be given to the chosen Schedule VI Head
•
Press Enter
•
Press Enter or Y to Accept (save) the change
The Schedule VI Head appears renamed in the Schedule-VI Balance Sheet:
Inserting Heads
Users can insert Heads at lowest level of the hierarchy of Schedule VI Heads.
For e.g.: User will not be able to insert head at Current Assets (Schedule VI Head) level, but
will be able to do it at Other Current Assets (Sub-head) level.
To insert a head in the Balance Sheet,
Go to Gateway of Tally > Audit & Compliance > Financial Statements > Balance Sheet
If, for instance, Interest Accrued on Investments has to be inserted under Other Current
Assets,
•
Place the cursor under the required Schedule VI sub-head (here, Other Current
Assets) and click on Ctrl+I: Insert Head or press Ctrl+I
•
The Create Schedule VI Head screen appears. Press Backspace to change the Head
under which the new one has to be inserted
A List of Heads appears:
•
Select the appropriate Head (here, Other Current Assets), and press Enter
•
Type in the Name of the new head and press Enter
•
Press Enter or Y to Accept (save) the new head
The newly inserted Head (Interest Accrued on Investments) appears classified under the
chosen Head (Other Current Assets)
To delete an inserted Head,
•
Place the cursor on the (inserted) head
•
Click on Ctrl+D: Delete Head or press Ctrl+D
•
Press Enter or Y to delete the head
Note: Default Schedule VI Heads cannot be deleted. Also, Inserted Heads to which Tally
Groups have been linked cannot be deleted.
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Schedule-VI Balance Sheet
Schedule-VI Balance Sheet provides the representation of company's financial position at any
point in time in the Schedule VI format of Companies Act. The Balance Sheet displays:
•
Equity and Liabilities comprising of Shareholders' Funds, Share Application money
pending allotment, Non-Current Liabilities, and Current Liabilities
•
Assets comprising of Non-Current Assets and Current Assets
To generate the Schedule-VI Balance Sheet,
Go to Gateway of Tally > Audit & Compliance > Financial Statements > Balance Sheet
•
The report displays the Schedule VI Heads with the respective balances. Default Tally
Accounting Groups are automatically linked to their respective Schedule VI Heads.
The Ledgers that are classified under these Accounting Groups, too, get linked to the
Schedule VI Heads. This is a broad classification provided by Tally.ERP 9. Users can
reclassify the Groups/Ledgers under other Schedule VI Heads, while keeping the
Balance Sheet intact.
•
Schedule VI Heads consisting of Groups/Ledgers that have not been categorised by
the user, will be displayed as Ungrouped and in red, to bring the same to attention.
•
Press Enter on the required Schedule-VI head/sub-head to view the respective Note
Summary report.
Exceptions in Schedule-VI Balance Sheet
In the Schedule-VI Balance Sheet all the possible exceptions will be displayed in red for
users’ attention.
•
Previous Year Ungrouped – Any Ledger/Group present only in Previous Year that
remain unclassified under Schedule VI Groups, will be shown under this Exception.
•
Balance in Branch / Division – Any Ledger grouped or created under Tally.ERP 9's
reserved group Branch and Division, will be shown under this Exception.
•
Balance in Suspense A/c – Any Ledger grouped or created under Tally.ERP 9's
reserved group Suspense A/c, will be shown under this Exception.
•
Difference In Opening Balance – Difference in Total of Assets side or Liability side
will be shown under this Exception.
•
Unadjusted Forex Gain or Loss – If there is any unadjusted Forex Gain or Loss from
the Forex Transactions it will be shown under this Exception.
•
Difference in Bifurcation - This exception occurs where Ledgers have been mapped to
Schedule VI Heads using the Bifurcate Balance option. If their opening balances have
been modified, or transactions have been passed using these ledgers, this exception
occurs, and is displayed as Difference in Bifurcated Balance
The user can regroup/reclassify these exceptions to the respective Schedule VI Groups using
the Move (Ctrl+X) and To (Ctrl+V) options or using Schedule VI Rule Configuration.
Button options in the Schedule-VI Balance Sheet
F1: Detailed
Click on F1: Detailed or press Alt+F1 to view the Balance Sheet in detailed form.
The detailed view for Schedule-VI Balance Sheet displays the default Tally Groups with
balances which are mapped under various Schedule VI Groups.
F2: Period
Click on F2: Period or press F2 to change the selected period for the Audit Year (Current
Year). If two separate companies are loaded or if the transactions of multiple years are
available in the same data, then the Period for the Previous Year is also changed accordingly.
F3: Hide Prev. Year
Press F3 or click on F3: Hide Prev. Year to display the Previous Year column while
displaying report. This will be available for use only when multiple years are available in the
same data.
Ctrl+O: Copy Classify
Click on Ctrl+O: Copy Classify or press Ctrl+O to copy the configurations of the
Schedule-VI Balance sheet from another Company on Tally.ERP 9.
Ctrl+F3: Compare Cmp
Click on Ctrl+F3: Compare Cmp or press Ctrl+F3 to load the Company having previous
years data.
Note: If the data for both the years is available in the same Company, loading of a second
Company is not required.
For the Company with two years data, system will check for the Vouchers passed on any Day
for the month March to determine the Audit Year.
Click on F8: Note No. or press F8 for Note Number Configuration.
F9: Master Config
Click on F9: Master Config. Or press Alt+F9 to view the Schedule VI Master Configuration
Ctrl+F10: Restore Def.
Click on Ctrl+F10: Restore Def. or press Ctrl+F10 to undo any manual Schedule VI
classification performed on the default Tally Groups/Ledgers.
A: Additional Info.
Place the cursor on a Schedule VI Head and click on A: Additional Info. or press Alt+A to go
to the respective Additional Details report
Ctrl+C: Classify Helper
Click on Ctrl+C: Classify Helper or press Ctrl+C for Current and Non-Current Classification
report.
F9: Inv Reports
Click on F9: Inv Reports or press F9 keys to navigate to the default Inventory Reports like
Godown Summary, Movement Analysis, Stock Summary etc.
F10: Acc Reports
Click on F10: Acc Reports or press F10 keys to navigate to the default Accounting Reports
like Balance Sheet, Cash Flow, Trial Balance etc.
F10: Audit Reports
Click on F10: Audit Reports or press Alt+F10 keys to navigate to the other Audit Reports
within Statutory Audit and Tax Audit.
F12: Configure
Click on F12: Configure or press F12 to change the default display for the Schedule-VI
Balance Sheet report.
Scale Factor for Values: Select the required Scale Factor from Crores, Hundreds, Lakhs,
Millions, Ten Lakhs, Ten Millions, Ten Thousands, Thousands or Default for displaying the
balances in the Schedule VI Balance Sheet.
Note: The Default Tally Group & Balances will be displayed only in the expanded mode.
Posted by financeworld at
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Every company registered under the Companies Act, 1956, is required to prepare its Balance
Sheet, Statement of Profit and Loss, and the notes thereto in accordance with Schedule VI of
the Act. Schedule VI has now been revised by the Ministry of Corporate Affairs (MCA) in
order to keep the disclosure requirements in concurrence with the objective of achieving a
fair and uniform presentation of financial information.
In Tally.ERP 9, the following are the Financial Statements that can be generated in the format
as per the Revised Schedule VI:
•
Balance Sheet
•
Profit & Loss A/c
To view the Financial Statements,
Go to Gateway of Tally > Audit & Compliance > Financial Statements
Posted by financeworld at
19:47
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Table Search Capability of Tally.ERP 9
Current Search Capability
The current Table Search capability in Tally.ERP 9, allows the user to highlight a particular
set of Names based on the search text entered in the field. The text is searched from the
beginning of the names in the list (This type of search is called “Starts with” search) and
search is applicable only to the first column of the table/list.
Example: Stock Item search in Sales Voucher
In the above case names are searched based on the text entered – N, in the Name of Item field
and search is applicable only to the first column (Name of Item) in the table. Even after the
relevant names are searched and highlighted, all the names (not required) are also displayed
in the list/Table.
Let’s take scenarios,
1. Where there are large numbers of names in the list/table and it is impossible for the user to
remember the starting characters of the names. He may remember only a part of the name
which he wants (required) to search.
2. After search, display only the relevant names based on the search text and not all the
names in the table/list.
The current search capability doesn’t support the above scenarios. To provide Quick and
flexible search, the table search capability in Tally.ERP 9 has been enhanced.
The latest enhancement to table search allows the user to search a text from any part of the
name which appears in the list. The table keeps on reducing and displaying only those names
which fulfill the search criteria. Now it is also possible to specify whether the search criteria
should be applicable only on first column or all columns of the table.
Enhanced search is based on the configuration settings. To configure table search, in
Advanced Configuration (Ctrl +Atl + F12 from Gateway of Tally) Or F12: Configuration >
General following Configuration options are provided
•
Use ‘Reducing List’ for Tables (‘Contains’ Search): To allow the user to search a text
from any part of the name that appears in the list. The table keeps on reducing and
displaying only those names which fulfill the search criteria.
•
Apply for all Columns: To specify the search criteria should be applicable on first
column or all columns of the table.
Advanced Configuration (Ctrl +Alt + F12 from Gateway of Tally) - Table Configuration
Screen appears as shown
By default, both the above options will be set to Yes. User can alter/change configuration
settings at any point of time.
Note: The option Apply for all columns is a sub- option and is displayed only when the
option Use ‘Reducing List’ for Tables is enabled.
Table Configurations can also be done form F12: Configuration > General
Let us now see the New Search Capability of Tally.ERP 9
The Name based search will display the information as shown below:
The search can also be performed in a List/Table containing multiple columns by providing
the the necessary search keyword. e.g. search for Quantity of Items.
The Quantity based search (in the second column) to select required item is as shown
Tally.ERP 9 displays all the stock items containing Numeric 4
Table Search
In Tally.ERP 9, Table Search means select (identify) a company, stock Item, Ledger, Group,
stock Group, Cost Centers etc. from the List.
For example:
1. Select a Company from List of Companies
2. Select a Ledger from List of Ledger Accounts in a Voucher
List of Ledger Accounts is called table (which contains names of Ledgers)
3. Select a Stock Item from List of Items in a Voucher
List of Items is called table (which contains names of Stock Item)
Similarly, where ever List is displayed to select any thing say ledger, valuation methods,
groups, units of Measurement, Tax Type, TDS nature of payment, Service Categories,
Voucher Types, Pay head Types etc. is called Table.
Posted by financeworld at
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Tuesday, 18 September 2012
Cheque Printing in Tally
The Cheque Printing option in the Banking menu allows the user to print all the pending,
already printed or the required cheques continuously from a single screen. It also allows to
update the cheque details of a transaction, i.e., the instrument no, instrument date, cheque
favouring, etc. The bank ledger needs to be enabled for cheque printing from ledger creation
or alteration mode.
Click the links given below for details.
Accessing Cheque Printing
Printing Cheques / Cheque Printing Reports
Configuring Cheque Printing
Accessing Cheque Printing
To access Cheque Printing screen,
•
Go to Gateway of Tally > Banking > Cheque Printing.
The Select Bank screen displaying the List of Bank appears as shown:
•
Select All or the required Bank account from the List of Bank.
•
Press Enter.
The
Cheque Printing
screen of the selected Bank is displayed as shown:
•
By default, this screen displays list of pending cheques of the current date’s month.
•
Press F6: Show All to display all the cheques.
Note: This button toggles between Show All / Hide Printed.
The cheque printing screen will prompt with a message Bank not configured for Cheque
Printing when the bank ledger not configured for cheque printing is selected, as shown:
The bank needs to be enabled for cheque printing from
ledger alteration
screen.
In the Cheque Printing screen of the ledgers configured for it,
•
Select the required row from the Cheque Printing list to open the voucher in alteration
mode.
•
F2: Period: Allows to change the period.
•
F4: Bank: Allows to select All / Other required Bank from the list.
•
F7: Edit Ch Details
: Allows to edit/update the Favouring Name, Instrument No and
Instrument Date columns, as shown:
•
Accept the screen to save the settings.
•
F12
: Range
: Allows to filter the Cheque printing screen. The user can filter the
transactions based on the Amount, Bank Date, Date, Favouring Name, Instrument
Date, Instrument No., Ledgers, Narration, Remarks and Transaction Type as shown:
Printing Cheques / Cheque Printing Reports
The user may print All or selected cheque from the Cheque Printing list.
Printing All Cheques
To Print All Cheque from the list,
•
Go to Gateway of Tally > Banking > Cheque Printing.
•
Select the required Bank account from List of Bank. To change the selection made,
press F4: Bank button to select another bank.
•
The Cheque Printing screen is displayed.
•
Click Print or Press Alt+P.
The
Report
screen appears. Set the option Print Cheque to Yes as shown:
Note: The option - Print Cheque appears only if a particular bank is selected for printing
cheques. On selecting All Items for displaying pending cheques of different banks in cheque
printing screen, this option will not appear.
•
Accept to Print all the cheques.
•
The
Cheque
Printing
proceeds and displays confirmation for each cheque with
Cheque Details, as shown:
•
Confirm to print cheque one by one before printing. Additionally the facility to
change the orientation and adjust the distance of top edge and left edge with flexibility
to avoid printing the date on cheque is provided.
Printer Selection
Press S: Select Printer button to select the printer and the paper size. Select the paper size as
A4.
Orientation
In the Sample Cheque Printing screen, press N: Orientation button (Alt+N) to select the
orientation. The orientations - Vertical and Horizontal gets listed.
On selecting Vertical - centre/left/right the cheque gets printed in vertically (oriented as
portrait). Using these options, the cheque can be printed by setting the orientation to:
•
Vertical Left: On inserting the paper in the printer tray, the cheque gets printed
vertically on the left hand side of the paper.
•
Vertical Centre: On inserting the paper in the printer tray, the cheque gets printed
vertically at the centre of the paper.
•
Vertical Right: On inserting the paper in the printer tray, the cheque gets printed
vertically on the right hand side of the paper.
Additionally for printing the cheque face up or face down with vertical orientation, the field -
Print From (for Vertical Only) gets displayed. Depending on the printer, the front or rear can
be selected.
•
Front: In printers which print face up select Front.
•
Rear: For printers which print face down place the paper in reverse order and select
Rear.
On selecting Horizontal the cheque gets printed horizontally (oriented as landscape).
Overall Adjustment
Using the configuration provided for overall adjustment:
•
The cheque dimensions pre-configured on selecting the cheque format can be adjusted
such that the overall dimensions get shifted by the required 'mm' from top and left
edge of cheque.
•
While printing the cheque, date field can be left blank if it is not required to be
printed.
From the Sample Cheque Printing screen, click on F12: Configure button and change/retain
the dimensions in 'mm' as per requirement.
•
Adjust Distance From Top Edge (in mm): To adjust the distance from top edge such
that the overall measurements defined in Cheque Dimensions screen get shifted as per
the 'mm' entered here.
•
Adjust Distance From Left Edge (in mm): To adjust the distance from left edge such
that the overall measurements defined in Cheque Dimensions screen get shifted as per
the 'mm' entered here.
•
Print Date: By default the date gets printed on the cheque. If the date is not to be
printed on the cheque set this field to No.
Accept the configuration and print the cheque. The adjustments done for overall adjustment
using F12: Configuration of cheque printing screen does not affect the settings of Cheque
Dimensions pre-configured for the selected cheque format.
The Printed Cheque displays as shown:
Printing Selected Cheques
To Print selected Cheques from the list,
•
Go to Gateway of Tally > Banking > Cheque Printing.
•
Select All or required Bank account from List of Bank.
•
The Cheque Printing screen is displayed.
•
Press spacebar to select the required row(s).
•
Click Print or Press Alt+P.
•
The Cheque Printing screen appears.
•
Accept to print the cheque(s).
Cheque Report Printing
To print the Cheque report,
•
Go to Gateway of Tally > Banking > Cheque Printing.
•
Select All or required Bank account from List of Bank.
•
The Cheque Printing screen is displayed.
•
Click Print or Press Alt+P.
•
Cheque Report Printing screen appears confirming to print.
•
Click No or Press N or Esc.
•
Print Cheque: This option appears on selecting a particular bank. Set it to No.
•
Include Printed Cheques also: Set this option to Yes to display the printed cheques
also in the report.
•
Show Forex Transactions only: Set this option to Yes in case you need only the forex
transactions to be displayed in the report.
Note: This option appears only in case Multi Currency feature is enabled for the company.
•
Show Payment Favouring: Set this option to Yes to display Favouring Name details in
the report.
•
Show Remarks also: Set this option to Yes to display the Remarks in the report.
On setting Print Cheque it to Yes, the options - Include Printed Cheques also, Show Payment
Favouring and Show Remarks also gets set to No automatically as the user has opted to print
cheque. If Print Cheque is set to No, a statement displaying all entries including details of
printed cheques can be generated with information about favouring name and remarks as
entered in the Bank Allocation sub-screen of payment voucher.
The Cheque Report Printing screen is displayed as shown:
•
Accept to Print.
Configuring Cheque Printing
The user may configure the Cheque Printing screen based on his requirement.
To configure,
•
Press F12: Configure, the Configuration screen is displayed as shown:
Confirm each Cheque before Print
By default this is set to Yes. The cheque printing will confirm for each cheque before
printing.
Include Printed Cheques also
By default, this option is set to No. Set it to Yes to display the Printed Cheques also
Note: This option is similar to the function key F6: Show All / Hide Printed.
Show Forex Transactions only
By default, this option is set to Yes. The cheque printing screen displays only the forex
transaction.
Note: This option appears only in case the company is enabled with multi currency feature.
Show Payment Favouring
By default, this option is set to Yes. The cheque printing screen displays the Favouring Name
column.
Note: The Favouring Name column displays only those names which are different from the
Party/Ledger account names.
Show Remarks also
By default, this option is set to No. Set it to Yes to display the Remarks also.
Appearance of Name
Select the required Display Name Style from the list to display in cheque printing screen.
Scale Factor for Values
Select the required Scale Factors from the list.
Sorting Method
Import Masters (how To import Data In Tally)
Import Formats
Tally.ERP 9 supports XML format to import data.
To Import Masters execute the following steps: Go to Gateway of Tally > Import of Data > Masters
1. In the Import of Masters screen:
2. Enter the required path and filename in the Import File Name (XML) field. If the file is located in the default folder, then you need to provide the filename only.
3. In the field Treatment of entries already existing select the required Behaviour 4. Combine Opening Balances: Select this option to import data of different branches
and consolidate the opening balances. You can also select this option when the opening balances of existing masters are Zero and need to be overwritten by the balances in the data being imported.
5. Ignore Duplicates Select this option to import new masters along with the existing masters in Tally ignoring the duplicates.
6. Modify with New Data Select this option to replace the existing balances with those existing in the data imported and also override the other options available in
Behaviour list.
2. Press Enter to Import Masters.
3. Double click on Tally.imp file located in the Tally.ERP folder to view the import log.
Import Vouchers
To import vouchers execute the following steps: Go to Gateway of Tally > Import of Data > Vouchers
4. In the Import of Vouchers screen, enter the required path and filename in the Import File Name (XML) field.
2. Press Enter to import the Vouchers
3. Double click on Tally.imp file located in the Tally.ERP 9 folder to view the import log.
Posted by financeworld at 19:28 No comments:
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In Tally.ERP 9 you can import data from earlier versions of Tally, Tally.ERP 9 and any third party application using the predefined format of XML.
To Import Data
• Go to Gateway of Tally > Import of Data • The Import of Data menu is displayed as shown.
To read more on the step by step procedure for importing masters, vouchers and synchronization click one of the corresponding links:
• Masters • Vouchers • Synchronization
Posted by financeworld at 19:23 No comments:
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Export Tally to Excel
Using the Export feature you can export Tally.ERP 9 data to Excel. Data exported to Excel can be e-mailed as an attachment, used to generate graphs for better presentation and further analysis.
Go to Gateway of Tally > Balance Sheet
1. In the Balance sheet screen click E : Export or press Alt+E .
2. Select the required language from the list of Languages displayed. 3. Select a format from the list of Formats displayed.
4. By default, the exported file will be stored in C:\Program Files\Tally.ERP 9 for Windows 7 and C:\Tally.ERP 9 for Windows XP operating systems
5. Press Enter to accept the default Output Filename or type the filename of your choice in order to save the file with a different name.
6. Press Enter to accept the default Output Sheet Name. 7. To update the existing file select Yes in Update Existing File .
8. To format the contents of the file select Yes in Excel (Spreadsheet) formatting . 9. Select Yes for the Field with Colour , to retain the background colour in the exported
file.
9. Accept to export the Balance Sheet to an excel file.
The exported file is saved in the default Tally.ERP9 or the specified folder, you can use this file for further analysis.
Posted by financeworld at 19:19 No comments:
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Export Data from Masters in Tally.ERP 9
With the Export feature of Tally.ERP 9, you can export Tally.ERP 9 data using the available formats. The exported data can be used by other programs. To export the Masters from Tally.ERP 9 execute the following steps:
Go to Gateway of Tally > Display > List of Accounts 1. In the List of Accounts screen press E : Export.
2. Select the Language in which you want the data to be exported. 3. Select a format from the list of Formats available.
4. Press Enter to accept the default Output Filename. In case you want to save the file in another folder then type the desired path and filename.
5. Accept to export the Masters to a XML format file.
The exported file is saved in the default Tally.ERP9 folder or the specified folder. Posted by financeworld at 19:11 No comments:
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Export Formats Available In Tally.Erp9
The Export functionality available in Tally.ERP 9 allows the user to export data or report in any one of the standard available formats. Tally.ERP 9 allows the user to select the required format before exporting the data and based on the format selected the user needs to specify the resolution, page size and formatting.
Tally.ERP 9 also allows you to export the data in non-editable formats such as JPEG and PDF formats. The JPEG format has the with dual facility, where the user can store the file in printable format or as an image.
ASCII (Comma Delimited)
By selecting the ASCII (Comma Delimited) format, the user can export all the reports or data from Tally.ERP 9. The data exported is converted to plain text separated with commas and stored in a file with the extension .txt. This file format is widely used for emailing and used for importing data into another company using Tally.ERP 9
Excel Spreadsheet
The user can export data and reports generated in Tally.ERP 9 to Excel by selecting the Excel (Spreadsheet) format. The report or data is put in columns and the file is saved with the extension .xls. Tally.ERP 9 also gives the user an option to export data with formatting and background colour as it appears in Tally.ERP 9. The user can set the formatting and background colour in the Report Generation screen. The Excel file can be emailed as an attachment and also used to generate graphs for better presentation.
Tally.ERP 9 exports the data faster when Excel (Spreadsheet) Formatting is set to No
HTML (Web Publishing)
On selecting the HTML (Web Publishing) format, Tally.ERP 9 exports the data in HTML format retaining the colours and formatting. The file name has an extension .htm, It can be sent as an attachment and read using an internet browser. It is recommended to choose a higher resolution for better quality output.
JPEG (Image)
On selecting this format the specified report is exported as an image file which is stored with an extension .jpg in the specified folder. The image file generated is non-editable, platform independent and supports the highest level of compression. The user needs to specify the paper orientation and paper size, opting to store the report on a User defined or customised paper size, the user is required to specify the page width and height in millimeters. This image file can be mailed as an attachment to a recipient, viewed using an image viewer and printed.
PDF (Portable Document Format)
The report is converted to a portable data format document which is independent of the application software, hardware and operating system. This document can be viewed using the Adobe Acrobat Reader commonly known as the PDF Reader. On exporting the data using PDF format, the file is stored in the specified location and assigned the extension .pdf . While configuring the system to export data to PDF it is necessary for the user to specify the paper orientation and paper size. On opting to store the report with User defined or customised paper dimensions, the user is required to specify the page width and height in millimeters. This PDF file can be mailed as an attachment to the desired recipient and viewed using the Adobe Acrobat reader or PDF reader.
XML (data interchange)
Extensible Markup Language (XML) is an extension of HTML. Using XML, data can be imported by other systems. An XML file from Tally.ERP 9 has an XML envelope and formatted with XML tags to enable import into other systems. The destination system requires re-formatting of XSLT (XML Style Sheets) based on the inherent style used in Tally before importing the data. When two systems are running different versions of Tally, XML data can be directly imported using the import menu option, without re-formatting.
Note :Data stored in Tally 7.2 can be exported to Tally 9 or Tally.ERP 9. However data stored in Tally 9 or Tally.ERP cannot be exported to Tally 7.2.
The exported files an any of the selected format are stored in C:\Tally.ERP 9 for Windows XP
and C:\Program Files\ Tally.ERP9 for Windows 7 operating system. Posted by financeworld at 19:05 No comments:
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Checking Auto Backup Status
Auto Backup Status displays the list of companies whose data is backed up at a common location and the number of entries pending for backup from each company. This report also displays the path of backup and the number of companies off-line. On completing the auto backup the status is set to complete.
To access the Auto Backup Status report
• From Gateway of Tally > F3: Company Info > U : Auto Backup Status The Auto Backup Status screen appears
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Restoring Tally.ERP9 Back Up Data
Restore means return to the original, usable and functional condition. The Restore functionality allows you to restore the data backup taken earlier.
The existing Restore utility is enhanced with an additional capability to restore data backup of multiple companies taken using the Auto Backup feature. The backup of multiple companies is stored in a single file named TABK.900 in the user defined path provided while configuring auto backup.
While restoring the auto backup data, Tally.ERP 9 displays the backup version followed by the last update time. This allows the user to select and restore the latest backup.
The user must ensure the following points before restoring data backup:
1. Do not restore old or irrelevant data.
2. Do not restore data from a damaged media.
3. Do not restore data in the same folder as the existing data, since it may overwrite the existing data.
To restore the back-up taken on another media, execute the following steps:
Go to Gateway of Tally > Press Alt + F3 or click F3 : Cmp Info The Company Info menu appears
• Select Restore .
The Restore Companies on Disk screen appears, enter the following details
2. Source – is the folder or path where data backup file or auto backup files for multiple companies are stored. The path specified can be on the same storage device/external storage device or a storage device on the network.
Note: The last provided source and the destination paths are populated and displayed.
Restore
In the BackUp section
• Select the required company or companies from List of Companies displayed to restore the data or select All Items to restore data of all the companies available. Note: To restore Auto Backup of multiple companies, select End of List in Name of Companies under Backup .
6. Accept to continue restoring the data backup.
The Restoring Companies screen displays the status of data being restored.
Restore Auto Backup
On entering the Destination and Source , the Restore Companies on Disk appears as shown
In the Auto Backup section
• Select the required company or companies from List of Companies displayed. The List of Auto Backup Versions appears as shown
• Select the required Version of backup
Similarly, select the required companies from the List of Companies displayed and select the required backup Version from the List of Auto Backup Versions .
• Select End of List to complete the selection of companies Or
• Select All Items to restore the latest backup versions of all the available companies • Accept to restore the auto backup of selected or all companies
Tally Erp.9 Back up of data
Back up of data can be carried out by executing the following steps: Go to Gateway of Tally > Press F3: Company Info or Press Alt+F3
1. Select Backup
2. In the Backup Companies on Disk screen, by default the cursor is at Name of Company , press Backspace to change the Source or the Destination .
3. Source – it is the source folder that contains data for which backup has to be taken, by default it is the Data folder of Tally.ERP 9
4. Destination – it is a folder or an external device (pen drive/Portable Hard Disk etc.,) connected to the same or another computer where the data backup has to be stored. 3. Select the companies whose backup has to be taken from the List of Companies
displayed, then select End of List to complete the selection or select All Item to backup all the companies available in the respective data folder.
4. Accept to continue taking the backup
5. The Backing up Companies screen appears displaying the name of the company being backed up and the percentage completed.
The backup file TBK900.001 is stored in the specified folder.
Note : While taking a backup, if the List of Companies contains one or more TallyVaulted companies, then Tally.ERP 9 allows the user to select a single TallyVaulted company at a time.
Posted by financeworld at 18:51 No comments:
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Tuesday, 5 July 2011
Tally Shortcut Key's
Function Key Combination
Windows Functionality Availability
F1 To select a company At all masters menu screen
F1 To select the Accounts Button At the Accounting Voucher creation and alteration screen
F1 (ALT+F1) To select the Inventory Button At the Inventory/Payroll Voucher creation and alteration screen
F1 (CTRL + F1) To select Payroll Vouchers to alter At the Accounting/Inventory voucher creation or alteration screen.
F2 To change the current date
To select company inventory features
At almost all screens in TALLY At the F11: Features screen
F3 To select the company
To select Company Statutory & Taxation features
At almost all screens in TALLY At F11: Features screen
F4 To select the Contra voucher At Accounting / Inventory Voucher creation and alteration screen
F5 To select the Payment voucher At Accounting / Inventory Voucher creation and alteration screen
F6 To select the Receipt voucher At Accounting / Inventory Voucher creation and alteration screen
F7 To select the Journal voucher At Accounting / Inventory Voucher creation and alteration screen
F8 To select the Sales voucher At Accounting / Inventory Voucher creation and alteration screen
F8
(CTRL+F8) To select the Credit Note voucher At Accounting / Inventory Voucher creation and alteration screen
F9 To select the Purchase voucher At Accounting / Inventory Voucher creation and alteration screen
F9 (CTRL+F9) To select the Debit Note voucher At Accounting / Inventory Voucher creation and alteration screen
F10 To select the Reversing Journal voucher
At Accounting / Inventory Voucher creation and alteration screen
F10 (Ctrl + F10) To select the Memorandum voucher At Accounting / Inventory Voucher creation and alteration screen
F11 To select the Functions and Features screen
At almost all screens in TALLY F12 To select the Configure screen At almost all screens in TALLY
Special Key Combination
Windows Functionality Availability
ALT + 2 To Duplicate a voucher At List of Vouchers – creates a voucher similar to the one where you positioned the cursor and used this key combination
ALT + A To Add a voucher
To Alter the column in columnar report
At List of Vouchers – adds a voucher after the one where you positioned the cursor and used this key combination.
Alters the column in all the reports which can be viewed in columnar format
ALT + C To create a master at a voucher screen (if it has not been already assigned a different function, as in reports like Balance Sheet, where it adds a new column to the report)
To access Auto Value Calculator in the amount field during voucher entry
At voucher entry and alteration screens, at a field where you have to select a master from a list. If the necessary account has not been created already, use this key combination to create the master without quitting from the voucher screen.
At all voucher entry screens in the Amount field
ALT + D To delete a voucher To delete a master
To delete a column in any columnar report
(if it has not been already assigned a different function, as explained
At Voucher and Master (Single) alteration screens. Masters can be deleted subject to conditions, as explained in the manual. All the reports screen which can be viewed in columnar format
above)
ALT + E To export the report in ASCII, HTML OR XML format
At all reports screens in TALLY ALT + I To insert a voucher
To toggle between Item and Accounting invoice
At List of Vouchers – inserts a voucher before the one where you positioned the cursor and used this key combination. At creation of sales and purchase invoice ALT + L To select the Language
Configuration
At almost all screens in TALLY. ALT + K To select the Keyboard
Configuration
At almost all screens in TALLY. ALT + O To upload the report at your website At all reports screens in TALLY ALT + L To select language for Tally
Interface At almost all screens of TALLY ALT + M To Email the report At all reports screens in TALLY ALT + N To view the report in automatic
columns
At all the reports where columns can be added
ALT + P To print the report At all reports screens in TALLY ALT + R To remove a line in a report At all reports screens in TALLY ALT + S To bring back a line you removed
using ALT + R
At all reports screens in TALLY ALT + U To retrieve the last line which is
deleted using Alt + R
At all reports screens in Tally ALT+ V From Invoice screen to bring Stock
Journal screen At Invoice screen Press Alt + V to select the Stock Journal. Quantity Field ALT + W To view the Tally Web browser. At all reports screens in TALLY
ALT + X To cancel a voucher in Day Book/List of Vouchers
At all voucher screens in TALLY ALT + R To Register Tally At almost all screens in TALLY. CTRL + A To accept a form – wherever you
use this key combination, that screen or report gets accepted as it is.
At almost all screens in TALLY, except where a specific detail has to be given before accepting.
CTRL + B To select the Budget At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + ALT + B
To check the Company Statutory details
CTRL + C To select the Cost Centre
To select the Cost Category
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen
CTRL+ E To select the Currencies At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + G To select the Group At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + I To select the Stock Items At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen
Ctrl + Alt + I To import statutory masters At all menu screens
CTRL + L To select the Ledger
To mark a Voucher as Optional
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
At the creation and alteration of Vouchers CTRL + O To select the Godowns At Stock Group/ Stock Categories/ Stock
Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen
CTRL + Q To abandon a form – wherever you use this key combination, it quits that screen without making any changes to it.
At almost all screens in TALLY.
CTRL + R To repeat narration in the same voucher type
At creation/alteration of voucher screen CTRL + Alt +
R
Rewrite data for a Company From Gateway of Tally screen CTRL + S Allows you to alter Stock Item
master
At Stock Voucher Report and Godown Voucher Report
CTRL + U To select the Units At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen
CTRL + V To select the Voucher Types At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and
To toggle between Invoice and Voucher
alteration screen
At creation of Sales/Purchase Voucher screen
Special Function Key Combination
Windows Functionality Availability
ALT + F1 To close a company To view detailed report
To explode a line into its details To select Inventory vouchers to alter
At all menu screens
At almost all report screens At almost all screens in TALLY
At the Inventory/ Payroll voucher creation or alteration screen.
ALT + F2 To change the period At almost all screens in TALLY ALT + F3 To select the company info menu
To create/alter/shut a Company
ALT + F4 To select the Purchase Order Voucher Type
At Accounting / Inventory Voucher creation and alteration screens
ALT + F5 To select the Sales Order Voucher Type
To view monthly and quarterly report
At Accounting / Inventory Voucher creation and alteration screens
At almost all report screens in TALLY ALT + F6 To select the Rejection Out Voucher
Type
To change the Sales Order Voucher Type
At Accounting / Inventory Voucher creation and alteration screens
ALT + F7 To select the Stock Journal Voucher Type
To accept all the Audit lists
At Accounting / Inventory Voucher creation and alteration screens
At TallyAudit Listing screen ALT + F8 To select the Delivery Note Voucher
Type
To view the Columnar report
At Accounting / Inventory Voucher creation and alteration screens
At Ledger Voucher screen ALT + F9 To select the Receipt Note Voucher
Type
At Accounting / Inventory Voucher creation and alteration screens
ALT + F10 To select the Physical Stock Voucher Type
At Accounting / Inventory Voucher creation and alteration screens
ALT + F12 To filter the information based on monetary value
At almost all report screens Ctrl + F1 To select payroll vouchers for
alteration
At the Accounting/Inventory Voucher creation or alteration screen
CTRL + ALT + F12
Advanced Config At Gateway of Tally
Key Combination used for navigation
Windows Functionality Availability
PgUp Display previous voucher during voucher entry/alter
At voucher entry and alteration screens
PgDn Display next voucher during voucher entry/alter
ENTER To accept anything you type into a field.
To accept a voucher or master To get a report with further details of an item in a report.
You have to use this key at most areas in TALLY
At the receivables report – press Enter at a pending bill to get transactions relating to this bill (e.g., original sale bill, receipts and payments against this bill, etc)
ESC To remove what you typed into a field
To come out of a screen
To indicate you do not want to accept a voucher or master.
At almost all screens in TALLY.
SHIFT +
ENTER
Collapse next level details At Voucher Register screen and Trial Balance report
SHIFT +
ENTER
To explode a line into its details In almost all Reports:
At a Group/Stock Group/Cost Category/Godown/Stock Category – displays Sub Groups and Ledgers/Stock Items/Cost Centres/Secondary Godowns/Secondary Stock Categories At a Voucher – displays its entries and narration
At a Stock Item- displays its godowns and batch details
At Voucher Register screen – displays the next level details
At Trial Balance report - displays the next level details
CTRL +
ENTER
To alter a master while making an entry or viewing a report
At voucher entry and alteration screens At all reports
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Saturday, 18 June 2011
Basic Accounting
Accounting: It is an art of recording, classifying and summarizing in significant manner and in terms of money, transactions and events which are of financial character and interpreting the results thereof.
Business transaction: A business transaction is “The movement of money and money’s
worth form one person to another”. Or exchange of values between two parties is also known as “Business Transaction”.
Purchase: A purchase means goods purchased by a businessman from suppliers.
Sales: Sales is goods sold by a businessman to his customers.
Purchase Return or Rejection in or Outward Invoice: Purchase return means the
return of the full or a part of goods purchased by the businessman to his suppliers.
Sales Return or Rejection out or Inward Invoice: Sales return means the return of the full
or a part of the goods sold by the customer to the businessman.
Assets: Assets are the things and properties possessed by a businessman not for resale
but for the use in the business.
Liabilities: All the amounts payable by a business concern to outsiders are called
liabilities.
Capital: Capital is the amount invested for starting a business by a person.
Debtors: Debtor is the person who owes amounts to the businessman.
Debit: The receiving aspect of a transaction is called debit or Dr.
Credit: The giving aspect of a transaction is called credit or Cr.
Drawings: Drawings are the amounts withdrawn (taken back) by the businessman from
his business for his personal, private and domestic purpose. Drawings may be made in the form cash, goods and assets of the business.
Receipts: It is a document issued by the receiver of cash to the giver of cash
acknowledging the cash received voucher.
Account: Account is a summarized record of all the transactions relating to every
person, every thing or property and every type of service.
Ledger: The book of final entry where accounts lie.
Journal entries: A daily record of transaction.
Trail Balance: It is a statement of all the ledger account balances prepared at the
end of particular period to verify the accuracy of the entries made in books of accounts.
Profit: Excess of credit side over debit side.
Profit and loss account: It is prepared to ascertain actual profit or loss of the business.
Balance Sheet: To ascertain the financial position of the business. It is a statement of
assets and liabilities.
Personal account: Personal accounts are the accounts of persons, firms, concerns and institutions which the businessmen deal.
Principles: Debit the receiver
Real Account: These are the accounts of things, materials, assets & properties. It has physical existence which can be seen & touch.
Ex. Cash, Sale, Purchase, Furniture, Investment etc.
Principles: Debit what comes in
Credit what goes out
Nominal account: Nominal account is the account of services received (expenses and
Losses) and services given (income and gain) Ex. Salary, Rent, Wages, Stationery etc.
Principles: Debit all expense/losses
Credit all income/ gains
Tally 7.2
Tally is a complete business solution for any kind of Business Enterprise. It is a full fledged accounting software.
Procedure for creating company in Tally
Double click on Tally icon on desktop. Alt+F3 Company info -Create company.
Accounts Only: To maintain only the financial accounts of the company. Inventory (stock)
management is not involved in it.
Account with Inventory: This is the default option, which allows maintaining both the
Select Company: We can choose the company which is already created. Shortcut key - F1.
Shut Company: It is used to close the company which is opened. Shortcut key -
Alt+F1.
Alter: It is used to make alterations in the company creation like name, date, maintain etc.
Quit: Exits from Tally. 1. Click on quit button.
2. Esc, Esc, Esc and enter. 3. Ctrl+Q
Short cut keys
Alt+F3 Company information menu
Enter To accept information typed into a field. To accept a voucher or master.
To get a report with further details of an item in a report.
Esc
To remove what has been typed into a field. To exit a screen.
To indicate you do not want to accept a voucher or master.
Ctrl+A To accept a form wherever you use the key combination the screen or report will be accepted as it is on this screen.
Ctrl+Q It quits the screen without making any changed to it.
Alt+C To create a master at a voucher screen.
When working within an amount field presses Alt+C to act as a calculator.
Alt+D To delete a voucher. To delete a master.
Ctrl+Enter To alter a master while making an entry or viewing report.
F2
Date
Alt+F2 Change period
Alt+F1 To see detail
F11 Features company
F12 Configuration options are applicable to all the companies in a data directory.
Ctrl+N Calculator screen.
Ctrl+V Voucher mode (Cr. Dr)
Invoice mode (name of item, rate, quantity, and amount)
Gateway of tally-Accounts info-Group
Bank account Bank Account
Bank Od account Branch/division Capital account Cash in hand Current asset Current liability
Deposit Direct expenses Direct income Indirect expense
Fixed asset Investment Loans and advance Loan (liability) Miscellaneous expenses Provisions
Retained earning Reserves and surplus Purchase account Sales account
Secured loan Stock in hand
Sundry debtor’s Sundry creditors Suspense Unsecured account
Meaning:
Current asset:
It is converted into cash with in a year. Ex. Bills receivable
Direct expenses:
These are the expenses which are directly related to manufacturing of goods. Ex. Wages, factory rent, heating, lighting etc
Indirect expense:
These are the expenses which are indirectly related to manufacturing of goods. Ex. Salary, rent, stationery, advertisement, printing
Depreciation: Decrease the value of the asset.
Sundry debtors: The person who is the receiver or customer
Expenses Outstanding or Unpaid expenses or Expenses due:
Expenditure incurred during current year but the amount on which is not yet paid. (Added to the expenditure on the debit side and entered on the liability side.)
Income received in advance or Income received but not earned
Income received during the current year but not earned or a part of which relates to
the next year. (Deducted form the concerned income on the credit side and entered on the liability side)
Prepaid advance or Expenses or Prepaid expenses
Expenditure paid during current year but not incurred or a part of which relates to the
next year is called expenditure prepaid. (Deducted form the concerned expenditure on the debit side and entered on the assets side)
Income outstanding or income earned but not received or Income accrued
Income outstanding means income earned during the current year but the amount on
which is not yet received (added to the concerned income on the credit side and entered on the asset side)
Gateway of Tally-Accounts info-ledger-create
Ledger Group
Opening stock Stock in hand
Purchase Purchase account
Purchase return Purchase account
Fright charges Direct expenses
Carriage inwards or Purchases Direct expenses
Cartage and coolie Direct expenses
Octroi Direct expenses
Manufacturing wages Direct expenses
Coal, gas, water Direct expenses
Oil and fuel D
irect expenses Factory rent, insurance, electricity, lighting and heating Direct expenses
Sales Sales account
Salary Indirect expenses
Postage and telegrams Indirect expenses
Telephone charges Indirect expenses
Rent paid Indirect expenses
Rates and taxes Indirect expenses
Insurance Indirect expenses
Audit fees Indirect expenses
Interest on bank loan Indirect expenses
Interest on loans paid Indirect expenses
Bank charges Indirect expenses
Legal charges Indirect expenses
General expenses Indirect expenses
Sundry expenses Indirect expenses
Discount allowed Indirect expenses
Carriage outwards or sales Indirect expenses
Traveling expenses Indirect expenses
Advertisement Indirect expenses
Bad debts Indirect expenses
Repair renewals Indirect expenses
Motor expenses Indirect expenses
Depreciation on assets Indirect expenses
Interest on investment received Indirect income Interest on deposit received Indirect income Interest on loans received Indirect income
Commission received Indirect income
Discount received Indirect income
Rent received Indirect income
Dividend received Indirect income
Bad debts recovered Indirect income
Profit by sale of assets Indirect income
Sundry income Indirect income
Loan from others Loan Liabilities
Bank loan Loan Liabilities
Bank overdraft Bank OD
Bills payable Current Liabilities
Sundry creditors Sundry creditors
Mortgage loans Secured loans
Expense outstanding Current Liabilities
Income received in advance Current Liabilities
Other liabilities Current Liabilities
Capital Capital account
Drawings Capital account
Cash in hand Cash in hand
Cash at bank Bank account
Fixed deposit at bank Deposit
Investments Investments
Bills receivable Current asset
Sundry debtors Sundry debtors
Closing stock Stock in hand
Stock of stationery Current asset
Loose tools Fixed asset
Fixtures and fittings Fixed asset
Furniture Fixed asset
Motor vehicles Fixed asset
Plant and machinery Fixed asset
Land and building Fixed asset
Leasehold property Fixed asset
Patents Fixed asset
Goodwill Fixed asset
Prepaid expenses Current asset
Trading account : Buying and selling of goods.
Dr.
Receiving aspect Giving aspect Cr.
Direct expenses Amount Direct Income Amount
To Opening stock xxx By Sales xxx
To Purchases xxx By (-)Sales
return xxx
To (-)purchase return xxx By Closing stock xxx
To Freight charges xxx
To Cartage and coolie xxx
To Lorry hire xxx
To Manufacturing expenses xxx
To Wages xxx
To Factory rent, fuel power xxx
To Gross profit (transfer to profit and loss
account) xxx
To Profit and loss account: Actual profit and loss of the business
Indirect expenses or payments
Amount Indirect income or receipts Amount
To Salary xxx By Gross profit xxx
To Postage and Telegram xxx By Interest on investment
received xxx
To Telephone charges xxx By Interest on deposit received xxx
To Rent paid xxx By Interest on loans received xxx
To Rate and taxes xxx By Discount received xxx
To Insurance paid xxx By Discount received xxx
To Interest on bank loan xxx By Rent received xxx
To Bank charges xxx By Bad debts received xxx
To Printing and stationery xxx By Net loss xxx
To Discount allowed xxx
To Advertisement
To Carriage outward (sales) To Depreciation on assets To General expenses To Traveling
To Bad debts To Net profit
