AGENDA ITEM November 17, 2015

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AGENDA ITEM

November 17, 2015

Subject: Pretreatment Program Update

Department: Administration

This ordinance will approve the attached agreement with Horner & Shifrin of St. Louis

Missouri, for engineering consultation services related to the City’s Pretreatment

Program Update. Cost of services under this agreement are not to exceed $17,000.

Details of the work are provided in the attached cover letter.

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BILL NO. 2015-060

ORDINANCE NO. 8079

A SPECIAL ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NEVADA,

MISSOURI, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH HORNER

& SHIFRIN, OF ST. LOUIS, MISSOURI FOR ENGINEERING SERVICES

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NEVADA, MISSOURI,

THAT:

Section 1.

The engineering services agreement attached hereto as Exhibit “A” and

incorporated herein by reference, between the City of Nevada and Horner & Shifrin, of

St. Louis, Missouri, is hereby approved.

Section 2.

The City Manager is hereby authorized and directed to execute the

attached agreement and documents relating to agreement. The City Clerk is hereby

authorized and directed to seal and attest the attached agreement.

Section 3.

This ordinance is in full force and effect after its passage.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Nevada,

Missouri, this 1

st

day of December, 2015.

________________________________

(seal)

Brian L. Leonard, Mayor

ATTEST:

__________________________________

Johnna Williams, Deputy City Clerk

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THE POWER HOUSE AT UNION STATION ● 401 S. 18th ST., STE. 400 ● SAINT LOUIS, MISSOURI 63103-2296 314-531-4321 ● FAX 314-531-6966 ● www.HornerShifrin.com

SAINT LOUIS, MO ● O’FALLON, IL ● POPLAR BLUFF, MO ● SPRINGFIELD, MO ● ROCHESTER, IL October 28, 2015 Mr. Randy Marti Director of Administration City of Nevada 110 South Ash Nevada, MO 64772

Re: Work Order No. 3 – Pretreatment Program Update

Dear Mr. Randy-

Please find attached the work order to provide professional services associated with updating the City of Nevada’s Pretreatment Program. The ordinance associated with the City’s Pretreatment Program is required to be updated to incorporate the more stringent requirements of the 2005 Federal Streamlining Rule (40 CFR 403 which was adopted by Missouri in 2012) and to confirm allowable headworks loading based on the City’s wastewater treatment process (which has been upgraded since the last time local limits were evaluated).

As reference a copy of the letter from Missouri DNR which requests that the ordinance be updated is included. I would recommend that this work be coordinated with the expiration and re-issue of your state operating permit for your wastewater treatment plant which expires in May of 2016. Note that the fee proposal does not include any analytical costs associated with this work. A separate proposal from Alliance will summarize the costs associated with the increased testing to evaluate the allowable loading to your wastewater treatment plant.

We appreciate the opportunity to continue to work with the City on your Pretreatment Program. Please contact us if you have any further questions concerning the scope for this project or any other services we can provide for your community.

Sincerely,

James E. McCleish, P.E. Kimberly A. Hoskins, P.E.

Vice President Project Engineer

Manager, Environmental Engineering

Enclosures

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City of Nevada Master Service Agreement Form MA100 (Rev. 5/9/2012) Page 1

ATTACHMENT A

STANDARD WORK ORDER FORM

WORK ORDER NO. 3 FOR DESIGN PROFESSIONAL AND LAND SURVEYING SERVICES CITY DEPARTMENT: Public Works .

PROJECT NAME: Pretreatment Program Update PROJECT NO. 1435803

This Work Order is made this __ _ day of _ , 2015, by and between City of Nevada,

Missouri, a home rule charter city of the State of Missouri, hereafter called City whose address is 110 S. Ash, Nevada, Missouri 64772 (City), and ______Horner & Shifrin, Inc.______, (Contractor) pursuant to the terms and conditions set forth in the Master Agreement for Contractors executed between the parties on the _12__ day of ___December_, 2014, (Agreement), which incorporate this Work Order and any Amendments to this Work Order by reference.

1. The Work Order number, Project Name and Project Number shall be referenced in each invoice submitted by Contractor to City under this Work Order.

2. Contractor shall perform the following Scope of Services under this Work Order including time of performance for this Work Order:

A. Contractor shall perform the Scope of Services listed on Attachment B

3. Unless sooner terminated as provided in the Master Agreement, this Work Order shall remain in force until the City closes out this capital improvement project. The City Manager is authorized to enter into an amendment to extend the term of the Work Order and time of performance for this Work Order. Contractor shall meet the following Schedule for the Services:

A. The work associated with this Work Order shall be completed within 270 calendar days unless an amendment is submitted and approved.

4. The Maximum Compensation to be paid to Contractor for the performance of the Services under this Work Order is $_17,000_ without a written amendment. Contractor shall be paid on the following basis:

A. For services performed, Owner shall pay Contractor the sum of the amounts determined as follows:

a. For time spent by personnel directly related to project performance, payment shall be at hourly rates indicated in the enclosed Exhibit “A”, "Consultant Hourly Billing Rates by

Employee Category". Such rates include employee compensation, overhead expense, and profit.

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City of Nevada Master Service Agreement Form MA100 (Rev. 5/9/2012) Page 2 b. For expenses incurred by Contractor, such as ENGINEER-authorized travel and subsistence (including airfare, food, lodging, automobile rental, commercial services, and other incidental expenses) payment shall be at the actual cost to CONSULTANT.

c. Statements from CONSULTANT to ENGINEER requesting payments as described above shall be handled in the manner prescribed in the enclosed Standard Terms and Conditions for this Agreement.

5. Contractor shall provide the following deliverables under this Work Order: A. Local Limit Summary and Calculations

B. Pretreatment Ordinance Revisions C. Enforcement Response Guide

6. Other terms and conditions of this Work Order are:

A. Provide project-specific liability insurance as required in Master Agreement.

B. Any subcontracting for services shall follow the Six Affirmative Steps to ensure that all minority business enterprises (MBE) and woman business enterprises (WBE) have the opportunity to compete for contracting opportunities.

7. Attachments to this Work Order:

Attachment B – Scope of Services (Scope of Services and Attachments) Attachment C – Current Rate Schedule (in effect until January 1, 2016) Attachment D – Reimbursable Expenses

CONTRACTOR CITY OF NEVADA, MISSOURI

_______________________________________ ____________________________________

Signature Signature

___ James E. McCleish ________________ ______________________________________

Name (Printed or Typed) Name (Printed or Typed)

____October 28, 2015 __________________ ______________________________________

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City of Nevada Master Service Agreement Form MA100 (Rev. 5/9/2012) Page 3

ATTACHMENT B

SCOPE OF SERVICES A. Update Ordinance

1. Comparison of Existing Ordinance to Model 2. Coordination with City and MDNR

3. Incorporate Local Limits (once calculated) 4. Finalize Ordinance for Approval/Submittal

B. Local Limit Evaluation

1. Data Collection - Coordinate Sampling Events

2. Data Analysis - Removal Rates and Background

3. Conventional Pollutant Evaluation 4. EPA Local Limit Spreadsheet

5. Local Limit Summary Report/DNR Submittal

C. Pretreatment Program Documents

1. Enforcement Response Guide 2. Industrial Wastewater Survey 3. Other Forms

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Labor Category Rate Labor Category Rate

AP1 PROFESSIONAL 1 $225 SP1 VP STRUCTURAL ENGR $200

AT1 CLERICAL 1 $95 SP2 AVP STRUCTURAL ENGR $153

AT4 CLERICAL 3 $64 SP3 SR PM STRUCTURAL ENGR $146

AT6 CLERICAL 6 $42 SP5 SR PM STRUCTURAL ENGR $128

BP1 AVP BUILDING SERVICES $186 SP6 PM STRUCTURAL ENGR $108

BP3 SR PM BUILDING SERVICES $169 SP11 DESIGN ENGR STRUCTURAL ENGR $89

BP4 SR PM BUILDING SERVICES $145 SP13 ENGR STRUCTURAL ENGR $77

BP8 PM BUILDING SERVICES $120 ST1 PROF DESIGNER STRUCTURAL ENGR $89

BT1 PROF DESIGNER BUILDING SERVICES $116 ST4 CAD TECH STRUCTURAL ENGR $71

BT2 SR DESIGNER BUILDING SERVICES $86 SU2 PROFESSIONAL LAND SURVEYOR $105

BT3 DESIGNER BUILDING SERVICES $81 SU3 PROFESSIONAL LAND SURVEYOR $85

BT5 CAD TECH BUILDING SERVICES $68 SU4 SURVEY INSTRUMENT TECHNICIAN $75

CP1 DEPT MGR CONSTR ADMIN $111 TES2 ENV SCIENTIST TRANSPORTATION ENGR $136

CP3 PROJ ENGR CONSTR ADMIN $85 TP1 VP TRANSPORTATION ENGR $200

CP4 CONSTRUCTION OBSERVER $77 TP2 AVP TRANSPORTATION ENGR $174

EP1 VP ENVIRONMENTAL ENGR $200 TP3 ENGR MGR TRANSPORTATION ENGR $167

EP2 AVP ENVIRONMENTAL ENGR $169 TP5 SR PM TRANSPORTATION ENGR $141

EP4 SR PM ENVIRONMENTAL ENGR $153 TP6 PM TRANSPORTATION ENGR $116

EP6 PM ENVIRONMENTAL ENGR $135 TP7 PM TRANSPORTATION ENGR $107

EP7 PM ENVIRONMENTAL ENGR $127 TP8 SR PE TRANSPORTATION ENGR $104

EP9 PE ENVIRONMENTAL ENGR $116 TP9 PE TRANSPORTATION ENGR $94

EP10 PE ENVIRONMENTAL ENGR $104 TP11 DESIGN ENGR TRANSPORTATION ENGR $84

EP11 DESIGN ENGR ENVIRONMENTAL ENGR $81 TP12 DESIGN ENGR TRANSPORTATION ENGR $78

EP12 DESIGN ENGR ENVIRONMENTAL ENGR $72 TP13 ENGR TRANSPORTATION ENGR $72

EP13 ENGINEER ENVIRONMENTAL ENGR $68 TP14 ENGR TRANSPORTATION ENGR $66

ET1 PROF DESIGNER ENVIRONMENTAL ENGR $95 TT1 PROF DESIGNER TRANSPORTATION ENGR $108

ET3 DESIGNER ENVIRONMENTAL ENGR $71 TT2 SR DESIGNER TRANSPORTATION ENGR $79

ET4 CAD TECH ENVIRONMENTAL ENGR $58 TT3 DESIGNER TRANSPORTATION ENGR $66

ET5 CAD TECH ENVIRONMENTAL ENGR $55

ET6 CAD TECH ENVIRONMENTAL ENGR $47

GP1 ENGINEERING MANAGER $169

GP2 ASST MGR - GENERAL STAFF $95

GT4 COORDINATOR $58

IP1 AVP - GIS/IT/SURVEY $174

IP2 SENIOR GIS/IT PROFESSIONAL $96

IT3 GIS ANALYST $70

IT4 GIS ANALYST $65

IT5 GIS/IT Technician $65

Billing Rates

201507D-Rev1 Page 1 of 1

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PROJECT–RELATED DIRECT COSTS Subconsultant Fees

Delivery Service Charges Travel Expenses, including:

Rental Car, Parking, Tolls, Airfare, Lodging, Meals, etc. Aerial Photos / Maps

Photo Processing

Document Binders / Covers

Outsourced Architectural Renderings Outsourced Reproduction / Printing PROJECT–RELATED IN-HOUSE CHARGES

Global Positioning System (GPS) Survey Equipment/Trimble Total Station $ 25.00 hour

Bridge Inspection Small Tools $ 100.00 day

MH Inspection Camera $ 10.00 hour

Van Dorn Water Sample Bottle $ 50.00 day

Field Computer/Tablet $ 10.00 hour

Computer Use:

CADD/Engineering $ 17.00 hour

Vehicle Mileage Reimbursement:

Company- or Employee-Owned Vehicle Per IRS mile

Survey Costs:

Iron Rods $ 4.00 each

Iron Pipe $ 5.50 each

Reproduction: Monochrome

Copies (letter and legal) $ 0.10 each

Copies (11X17) $ 0.20 each

Transparency (letter) $ 0.75 each

Transparency (11X17) $ 1.50 each

Large Format (Bond) $ 0.65 s.f.

Large Format (Vellum) $ 1.00 s.f.

Large Format (Mylar) $ 3.50 s.f.

Color

Copies (letter and legal) $ 0.50 each

Copies (11X17) $ 1.00 each

Transparency (letter) $ 2.00 each

Transparency (11X17) $ 4.00 each

Large Format (Transparency) $ 3.00 s.f.

Large Format (Bond) $ 1.25 s.f.

Large Format (Photo Glossy) $ 3.25 s.f.

Large Format (Photo Glossy Adhesive Back) $ 3.25 s.f.

Note: An administrative fee multiplier may be applied to the above costs and charges, according to the specific payment terms of each individual contract.

HORNER & SHIFRIN, INC. REIMBURSABLE EXPENSES

Effective 1/1/2015 ATTACHMENT D

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