2010 Financial Plan Summary :52 PM

2010 Financial Plan Summary

Table of Contents

Page/Slide

3

Statements and Goals

4

Types of Services

5

2010 Financial Plan

6

Changes to Financial Plan

7

Requisition

8

Requisition & Assessment Change

9

Fire Protection

10

Solid Waste

11

Water & Sewer Systems

12

Long Term Debt

13

Payroll

Local Governments cannot have a deficit budget and must balance the budget.

Page 3

Regional District's operate with "functions" and cannot move funds from one

function to another.

2010 Financial Plan

Summary

Statements and Goals

One of the difficulties when preparing a Regional District budget is that the tax

rates vary for all municipal and electoral area participants as well as for the

individual service areas. This means that the theory of applying one tax rate or

one set percentage of increase is not something that can be achieved.

Another factor that effects the preparation of the budget and the tax rate is the

prior year surplus. For Regional Districts the surplus must be carried over to

the following year. This can drastically affect the tax rate from year to year - if

the surplus is up the tax rate is down and vice versa.

The Peace River Regional District is governed by the Local Government Act,

the Community Charter and various other Provincial Acts and Regulations.

Legislative and Administration

Regional Services

All taxpayers participate in these functions paying the same rate.

Sub-Regional Services

Local Services

Only the taxpayers participating in that specific service are taxed.

Page 4

Types of Services

All taxpayers participate in these functions paying the same rate with

the exception of Legislative Electoral where only the Electoral Areas

participate with all areas paying the same rate.

Partnerships

are

formed

between

electoral

areas

and/or

with

municipalities to establish a service area and only the taxpayers in

those service areas pay the taxes for that specific service.

EXPENDITURES REVENUE

3,755,493

$ Requisition / Parcel Tax $ 16,391,546

Fair Share & Gas Tax $ 32,106,471 Grants $ 5,298,554

11,311,178

$ Borrowing Proceeds $ 13,181,414

8,140,564

$ Transfer from Reserves $ 2,198,016

1,886,570

$ Prior Year Surplus $ 5,235,719

27,478,068

$ Other (incl. Fair Share) $ 42,373,095

84,678,344 $ $ 84,678,344 Page 5 Local Services

2010 Financial

Plan Summary

2010 FINANCIAL PLAN

Legislative & Administration

Regional Services Sub-Regional Services Water & Sewer Services

0 10,000,000 20,000,000 30,000,000 40,000,000

Financial Plan - Expenditures

-10,000,000 20,000,000 30,000,000 40,000,000 50,000,000

Financial Plan - Revenues

Requisition Is

Budget

%

Requisition

% % of Budget

Change Change

2010

$

84,678,344

14%

$

16,391,546

8%

19%

2009

$

74,351,991

16%

$

15,173,047

5%

20%

2008

$

63,941,476

14%

$

14,464,065

-5%

23%

2007

$

56,212,777

18%

$

15,186,302

6%

27%

2006

$

47,592,958

-27%

$

14,353,586

18%

30%

2005

$

65,602,887

$

12,129,329

18%

Functions contributing to the increase between the 2009 and 2010 Budgets

Chetwynd Recreation Complex $ 3,734,000

Fiscal Services - Fair Share & ISP Upgrade $ 1,930,000

Buick Creek Arena $ 1,318,000

North Peace Leisure Centre $ 859,000

Economic Development Commissions $ 70,000

Solid Waste $ 490,000

Harper Imperial Subdivision Sewer $ 1,398,000 9,799,000 $

Page 6

Changes to Financial Plan

Increase

2010

2009

(Decrease)

Chetwynd

$

873,724

$

902,329

$ (28,605) -3%

Dawson Creek

$

1,471,218

$

1,446,339

$ 24,879 2%

Fort St. John

$

1,899,092

$

1,690,358

$ 208,734 12%

Hudson's Hope

$

100,114

$

92,723

$ 7,391 8%

Pouce Coupe

$

55,175

$

53,025

$ 2,149 4%

Taylor

$

177,302

$

177,136

$ 166 0%

Tumbler Ridge

$

247,333

$

224,232

$ 23,100 10%

Area B

$

1,388,623

$

1,520,565

$ (131,941) -9%

Area C

$

452,780

$

436,377

$ 16,404 4%

Area D

$

498,648

$

439,913

$ 58,735 13%

Area E

$

527,261

$

530,292

$ (3,030) -1%

Local Services

$

8,700,273

$

7,659,758

$ 1,040,516 14%

16,391,546

$

$

15,173,047

$ 1,218,498 8%

2010

Financial

Plan

Summary

Requisiton

TOTAL

Page 7 18-03-101:57 PM Summary-Requisition

Requisition Change

Assessment Change

(Converted Assessment - Used for Budget Calculations)

2010 Tax Requisition

2010 Converted Assessment

2009 Tax Requisition

2009 Converted Assessment

Increase

Increase

A few contributing factors to requisition change:

Increase to Economic Development Commissions

South Peace due to not requiring a requisition last year and

approx.

North Peace due to increased budget

Increase of Solid Waste Budget

approx.

Increase of NP Leisure Pool ($1M major capital project)

approx.

Total

Page 8

1,050,000

$

16,391,546

$

$

1,866,585,285

15,382,702

$

$

1,749,499,837

1,008,844

$

$

117,085,448

7% 7%

210,000

$

410,000

$

430,000

$

18-03-101:57 PM Summary-Req+Assess Change

2010 2010 2009 2009 2009

Budget Requisition Actual Call-outs Cost per Call

Rural Fire Departments

2410 Charlie Lake $ 518,756 $ 502,779 $ 426,604 58 $ 7,355

2414 Moberly Lake $ 131,899 $ 59,923 $ 393,650 20 $ 19,683 **

2416 Tomslake $ 93,555 $ 93,489 $ 68,888 21 $ 3,280

** Note: $341,027 was for trucks and a water recharge system funded by Fair Share. Deducting this from 2009 actual, the Cost per Call would be $2,630

2010

MUNICIPAL 2010 2009 2009

Fire Protection Areas Fire Dept. RURAL Total Rural

with Municipal Agreements Budget Requisition Call-outs Call-outs

2411 Chetwynd $ 268,181 $ 67,366 80 78

2412 Dawson Creek ** (86% of Function) $ 2,596,606 $ 250,687 408 11 2412 Pouce Coupe ** (14% of Function) $ 82,150 $ 40,809 24 13

2413 Fort St. John $ 3,834,992 $ 522,466 649 80

2415 Taylor $ 287,750 $ 135,717 109 30

Fire Departments with No Rural Fire Protection Areas - Number of Call-outs

Hudson's Hope 47 Tumbler Ridge 110 Arras 5 Page 9

2010 Financial

Plan Summary

Fire Protection

There are three rural fire departments that have service areas established to raise revenues.

There are fire protection areas on the fringe of five of the municipalities that have rural service areas. Agreements are in place and funds are raised within the service area outside the municipality to pay a percentage of the municipal fire budget.

** Note: Dawson Creek & Pouce Coupe are one service area with all taxpayers paying same rate.

Cost per Call-out (Calculated by the 2010 Budget

divided by the 2009 Call-outs)

3,352 $ 6,364 $ 3,423 $ 5,909 $ 2,640 $ 18-03-101:58 PM Summary-Fire

Solid Waste - Expenditures Solid Waste - Revenue

Administration/Operations (incl. debentures) 1,290,874 Tax Requisition - Electoral 2,484,450 Vehicles 72,300 Tax Requisition - Municipal 1,347,487 Supplies (computer/office/shop) 23,000 Grants 480,000 Transfer to Appropriated Surplus Reserves 343,811 Fees (includes Cash Short/Over) 2,226,060 Operations (includes Addtn'l Site Work) 352,750 Admin Fees from Other Functions 19,640 Contractors 2,515,900 Recovered Costs 49,000 Transport/Haul 1,110,500 Borrowing Proceeds 550,000 Recycling / Waste Reduction 1,554,100 Unappropriated Surplus 1,111,798 Spring/Fall Clean-up 150,000

Water Monitoring 91,200 Remediation / Closure 94,000 Capital 670,000

Total Expenditures 8,268,435 Total Revenue 8,268,435

Tax Rate $ 0.26 per $1,000 of taxable assessment - Improvements Only

Budget Tax Rate Tax % of Budget

2010 8,268,435 $ 0.26 46% 2009 7,678,586 $ 0.23 43% 2008 7,566,978 $ 0.22 40% 2007 5,661,362 $ 0.25 51% 2006 5,252,250 $ 0.26 49% 2005 4,570,951 $ 0.27 51% 2,875,992 2,557,460 2,347,801 3,831,937

Solid Waste

This 2010 budget includes the installation of a three manned transfer stations - Tomslake, Wonowon and Pink Mountain. These are the first of several that will be installed to replace the present un-manned sites throughout the

region as per the Solid Waste Management Plan that was adopted last year.

Requisition 3,315,322 3,002,130 Page 10 18-03-101:59 PM Summary-Solid Waste

The Peace River Regional District operates one water system and six rural sewer systems.**

2010 Budget Number

Fort St. John Airport Subdivision Water

$

136,409

57

Fort St. John Airport Subdivision Sewer

$

42,100

57

parcel tax & user fees

Charlie Lake Sewer

$

236,806

380

user fees & some paying parcel tax

Chilton Sewer

$

27,195

35

parcel tax only - no user fees

Friesen Sewer

$

9,829

13

paying parcel tax & user fees

Kelly Lake Sewer

$

22,871

20

paying parcel tax

Rolla Sewer

$

13,860

67

paying parcel tax

Page 11

2010 Financial Plan

Summary

Water & Sewer Systems

** In 2009 a 2/3 infrastructure grant was approved for the construciton of the Harper/Imperial Subdivision Sewer System. The construction will start this spring.

The second sewer system being considered is in Area C - Grandhaven area. Unfortunately this project did not get an approved grant so other avenues will need exploring for this sewer system.

Included with water and sewer functions is the Rolla Dyke that has 6 properties participating.

parcel tax & user fees

(includes $100K grant)

2009 Year End Principal Interest Total Balance

Municipal Long Term Debt

Dawson Creek 1,549,826 1,703,687 3,253,513 25,298,400 Fort St. John 1,050,002 1,787,995 2,837,997 34,536,346 Hudson's Hope 4,072 4,755 8,827 67,163 Tumbler Ridge 114,206 112,053 226,259 2,286,804 Taylor 160,367 208,400 368,767 2,144,926 2,878,474 3,816,890 6,695,364 64,333,639

Regional District Long Term Debt

Solid Waste 54,437 86,630 141,067 1,460,605

*** North Peace Airport Terminal 127,019 240,450 367,469 3,498,141 South Peace Multiplex 570,890 833,000 1,403,890 14,575,737 North Peace Cultural Centre 27,381 76,956 104,337 257,611 Charlie Lake Sewer 11,341 22,875 34,216 81,945 Chilton Sewer 7,950 5,370 13,320 35,267

799,017

1,265,281 2,064,298 19,909,306

***

Approved Debentures funds to be received 2010 & 2011: Chetwynd Recreation Complex 7,138,000

Buick Arena 2,315,000

Harper Imperial Subdivision Sewer 700,000 Page 12

The debt payments are collected from the North Peace Airport Society - NOT taxpayers.

Long Term Debt

2010 Scheduled Payments

Total

Total

2010

2009

Increase

Administration / Finance

$

1,126,984

1,091,781

3%

Management of Development

$

267,183

307,432

-13%

Removed Senior Planner

Development Services

$

328,316

317,609

3%

Building Inspection

$

114,255

111,767

2%

Solid Waste

$

599,279

569,482

5%

Full Year of SW Manager

Community Services

$

172,821

168,467

3%

2,608,839

$

$

2,566,538

2%

All functions have annual adjustments: 2010 is an increase of 2.7% (CUPE contract) and decrease of 0.6% (Exempt Staff re CPI). Note that some of these wage totals are split between other functions to reflect working for multi-functions

Staffing consists of:

15 Full-time CUPE 4 Part-time CUPE

11 Full-time Exempt Employees

All department budgets includes an allowance to payout any overtime and vacation not taken by year end. Administration includes amounts for temporary/casual staff.

Development Services includes 6 months for an IT Co-op Student.

Solid Waste includes 4 months for a temporary labourer. Page 13

2010 Financial

Plan Summary

Payroll Budget

(wages and benefits)