BOARD OF EDUCATION Downey Unified School District Brookshire Avenue Downey, California AGENDA #12

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AGENDA #12

REGULAR MEETING June 7, 2011

Tuesday, 5:00 p.m.

I. GENERAL BOARD FUNCTIONS

1. Call to Order by Mrs. Martha E. Sodetani, President of the Board of Education, at 5:00 p.m. on Tuesday, June 7, 2011, in the Grace E. Horney Board

Room of the Gallegos Administration Center, 11627 Brookshire Avenue, Downey, California.

2. Renewal of the Pledge of Allegiance to the Flag of the United States of America to be led by Mr. Donald E. LaPlante, Clerk of the Board of Education.

3. Invocation to be delivered by Ms. Nancy A. Swenson, Vice President of the Board of Education.

4. Roll Call Present Absent Martha E. Sodetani Nancy A. Swenson Donald E. LaPlante Tod M. Corrin William A. Gutierrez D. Mark Morris Barbara R. Samperi

Wendy L. Doty, Ed.D.

5. ADOPT Agenda #12 for the Regular Meeting of the Board of Education held on June 7, 2011.

6. APPROVE Official Minutes of the Regular Board of

Education meeting held May 10, 2011, as submitted or with the necessary corrections.

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I. GENERAL BOARD FUNCTIONS - continued

7. RECEIVE correspondence and refer it to the proper order of business or to the Superintendent for handling.

8. HEAR a presentation from Buck Weinfurter, Director of Maintenance, Operations and Transportation, honoring David Harris in the Area of Environment.

9. RECOGNIZE Jeff Orlinsky for receiving the California Teachers Association State WHO Award.

10. HEAR Oral Communications from Members of the Board of Education, Superintendent, and Administrators.

11. HEAR Public on items not appearing on the Agenda. II. CONSENT AGENDA

12. ACCEPT with gratitude and in accordance with Board Policy 6372 the following donations:

a. Donation of dictionaries, value determined by donor to be $2,940.00, to be used in the third grade classes throughout the District, from Downey Elks #2020; b. Cash donation of $400.00 from Alameda PTA to be

used for field trips at Alameda Elementary School from Alameda PTA;

c. Cash donation of $269.22 from Maria Gonzalez to be used in support of special education classrooms at Alameda Elementary School;

d. Performance for the Sussman Middle School Impact Club, value determined by donor to be $7,500.00, from Michael Jr. Entertainment, Inc.;

e. Donation of a chair to be used in the teacher’s lounge at Sussman Middle School, value determined by donor to be $75.00, from Gerard Milani;

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f. Donation of baked goods, value estimated by donor to be $26,966.00, from Porto’s Bakery; cash donation of $100.00 from Core Educational Services; cash donation of $581.49 from Price Elementary School; cash

donation of $600.00 from Kiwanis Club of Downey; cash donation of $600.00 from Downey Firemen’s Association; cash donation of $600.00 from Downey High Associated Student Body; cash donation of $600.00 from Warren High Associated Student Body; and a cash donation of $600.00 from the Downey Police Officer’s Association to be used in support of the TLC Family Resource Center.

13. RATIFY and/or APPROVE attendance and authorize 13 payment of actual and necessary expenses, including

registration fees, and AUTHORIZE payment of

expenses as described herein, as provided by BP and AR 7310, Convention and Conference Attendance. 14. RATIFY payments as submitted for services provided for

Special Education Placement #NPS200809-98 for the period of March 2009 through April 2009.

15. RATIFY payments as submitted for services provided for Special Education Placement #NPS200910-117 for the period of March 1, 2010 through June 30, 2010.

16. RATIFY payments as submitted for services provided for Special Education Placement #NPS200910-118 for the period of January 4, 2010 through June 30, 2010.

17. RATIFY payments as submitted for services provided for Special Education Placement #NPS200910-119 for the period of June 21, 2010 through June 30, 2010.

18. RATIFY payments as submitted for services provided for Special Education Placement #NPS201011-117 for the period of May 2, 2011 through June 30, 2011, not to exceed 36 days.

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II. CONSENT AGENDA - continued

19. RATIFY payments as submitted for services provided for Special Education Placement #NPS201011-118 for the period of April 26, 2011 through June 30, 2011.

20. RATIFY payments as submitted for services provided for Special Education Placement #NPS201011-119 for the period of July 1, 2010 through June 30, 2011, not to exceed 200 days.

21. RATIFY payments as submitted for services provided for Special Education Placement #NPS201011-120 for the period of July 1, 2010 through June 30, 2011, not to exceed 200 days.

22. RATIFY payments as submitted for services provided for Special Education Placement #NPS201011-121 for the period of July 1, 2010 through June 30, 2011, not to exceed 200 days.

23. RATIFY payments as submitted for services provided for Special Education Placement #NPS201011-122 for the period of July 1, 2010 through June 30, 2011, not to exceed 200 days.

24. RATIFY Payment for Settlement Agreement; and APPROVE payment of $2,800.00.

25. ADOPT the new Board Policy 6440 and Administrative 25 Regulation 6440 as required by the Governmental

Accounting Standards Board (GASB).

26. APPROVE the designation of fund balances of Fund 11 - 26 Adult Education and Fund 14 - Deferred Maintenance as

Committed, in accordance with BP 6440 and AR 6440.

27. APPROVE Carl D. Perkins Career and Technical 27 Education 2011-12 Application for Funding.

28. APPROVE submission of SB70 Middle Grades Career 28 Technical Education and Career Pathways Grant

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29. APPROVE listed school personnel from Downey and 29 Warren High Schools as representatives to the San

Gabriel Valley League.

30. AUTHORIZE the Payroll Department to withhold sums 30 for the 2011-12 fiscal year, without charge, from pay

warrants for both certificated and classified personnel when directed to do so by the employee on a revocable form provided for that purpose in accordance with Education Code Section 45060.

31. APPROVE District memberships for the 2011-12 fiscal 31 year.

32. APPROVE Adult School memberships for the 2011-12 32 fiscal year.

33. RATIFY and/or APPROVE per Board Policy 6362 the 33 following purchase orders prepared by the Purchasing

Department:

GENERAL FUND - 01.0 TOTAL $1,056,406.70 ADULT SCHOOL FUND - 11.0 TOTAL $ 37,928.47 CAFETERIA FUND - 13.0 TOTAL $ 87,439.47 DEFERRED MAINTENANCE - 14.0 TOTAL $ 180,000.00

34. RATIFY Agreement with Cerritos College’s Teacher 34 TRAC program to pilot the use of electronic student

portfolios with a high school partner through the Teacher Preparation Pipeline Chancellor’s grant.

35. RATIFY Agreement with Pawar Transportation, LLC for 35 the 2010-11 fiscal year, effective February 1, 2011

through June 30, 2011.

36. RATIFY Student Teaching Fieldwork Agreement between 36 University of La Verne and Downey Unified School District

commencing March 22, 2011 and remaining in effect until terminated.

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II. CONSENT AGENDA - continued

37. RATIFY Teaching Credential Internship Program 37 contracts between University of La Verne and Downey

Unified School District commencing March 22, 2011 and remaining in effect until terminated.

38. RATIFY Swimming Pool Agreement between City of 38 Downey and Downey Unified School District, effective

June 4, 2011 through June 4, 2036.

39. RATIFY Memorandum of Understanding between the 39 Downey Unified School District and the Los Angeles

County Office of Education Beginning Teacher Programs-Added Authorization: Autism Spectrum Disorders,

effective October 14, 2010 through June 30, 2014.

40. APPROVE Amendment No. 1 to Contract with Los 40 Angeles County Office of Education to Reimburse

Administrative Costs Related to California Medical Assistance Program extending the Contract through June 30, 2014.

41. APPROVE the proposed amendment to the Legal 41 Service Agreement with The Law Offices of Eric Bathen,

effective July 1, 2011 through June 30, 2013.

42. APPROVE Agreement with California Detection Canines 42 for substance awareness and detection services,

effective September 7, 2011 through June 30, 2012.

43. APPROVE Agreement with ASPIRANET to provide a 43 counseling program to children and families referred

from the District, effective October 1, 2011 through June 30, 2012, to be charged to the following account numbers: 01.0-00000.0-11100-31200-5817-74566720

and 01.0-07157.0-11100-31200-5817-74500000. 44. APPROVE Contract for Network Services and Support 44

Educational Telecommunications and Technology with Los Angeles County Office of Education, effective July 1, 2011 through June 30, 2014.

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45. RATIFY agreement between Downey Adult School Career 45 and Education Center and Azusa Way Family Medical

Center to furnish practical experience to students enrolled in the Medical Assistant program.

46. RATIFY agreement between Downey Adult School Career 46 and Education Center and Clinica Medica San Miguel to

furnish practical experience to students enrolled in the Medical Assistant program.

47. RATIFY agreement between Downey Adult School Career 47 and Education Center and Victoria Medical Group to

furnish practical experience to students enrolled in the Medical Assistant program.

48. RATIFY agreement between Downey Adult School Career 48 and Education Center and Downey Care Center to furnish

practical experience to students enrolled in the Medical Billing and Coding program.

49. RATIFY agreement between Downey Adult School Career 49 and Education Center and Para Latino Medical Center to

furnish practical experience to students enrolled in the Medical Billing and Coding program.

50. RATIFY agreement between Downey Adult School Career 50 and Education Center and Park Anaheim Healthcare

Center to furnish practical experience to students enrolled in the Vocational Nursing program.

51. AUTHORIZE the advertisement for bids for Bid #10/11-04, 51 Dry and Refrigerated Foods, to be charged to the Food

Services Fund.

52. AUTHORIZE the advertisement for bids for Bid #10/11-05, 52 Food Service Paper Products, to be charged to the Food

Services Fund.

53. APPROVE the renewal of Bid #08/09-03, Purchase of 53 Frozen Food for the Food Services Department, with ASR

Food Distributors, Inc., Commerce, to be charged to the Food Services Fund.

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II. CONSENT AGENDA - continued

54. APPROVE the renewal of Bid #08/09-16, Purchase of 54 Snack Foods for the Food Services Department, with

A&R Wholesale Distributors, Inc., Anaheim, to be charged to the Food Services Fund.

55. APPROVE the renewal of Bid #09/10-05, Purchase of Milk 55 and Dairy Products for the Food Services Department,

with Driftwood Dairy, El Monte, with deliveries to be made to the elementary schools only, to be charged to the Food Services Fund.

56. AWARD Bid #09/10-05 for the purchase of Milk and Dairy 56 Products for the Food Services Department to Clearbrook

Farms, Inc., Downey, for delivery to middle schools and high schools only, for the period of September 1, 2011 through August 31, 2012, to be charged to the Food Services Fund.

57. AWARD Request for Proposal #2010/2011-01 for 57 Beverage and Snack Vending Machines and Products to

Action Service Management, Downey, with commission rates of 20% for years 1-2, and 25% for years 3-5, and total consideration of $24,600.00 for year 1, and

$4,570.00 for years 2-5, for the period of July 1, 2011 through June 30, 2014, with options to renew in years 4 and 5, with commissions to be issued to school sites ASB Fund and Food Services Fund.

58. APPROVE Change Order #1 to Purchase Order #124282 58 for Speech Language Therapy Services as needed by the

Special Education Department, with Expressions Speech-Language Therapy Services, Garden Grove, in the

increased amount of $3,200.00, to be charged to the General Fund.

59. APPROVE Change Order #1 to Purchase Order #125192 59 for Medi-Cal Eligibility Services as needed by the Special

Education Department, with Paradigm Healthcare Services, San Francisco, in the increased amount of $55,000.00, to be charged to the General Fund.

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60. ACCEPT as complete projects related to Trade Electrical 60 Work, Bid #09/10-02, with Spike Electric, Anaheim, in the

amount of $118,803.04, to be charged to the General Fund and/or Deferred Maintenance Fund, and;

AUTHORIZE the filing of the Notice of Completion with the County Recorder with the 10% retention payments released no sooner than 35 consecutive calendar days following the recording date.

61. APPROVE the adjustment of the 2010-11 General Fund 61 unrestricted budget to reflect a decrease to the fund

balance in the amount of $406.00.

62. APPROVE the adjustment of the 2010-11 General Fund 62 restricted budget to reflect a decrease to the fund balance

in the amount of $400.00.

63. APPROVE the adjustment of the 2010-11 Self Insurance 63 Dental Fund unrestricted budget to reflect a decrease to

the fund balance in the amount of $350,000.00.

64. APPROVE the adjustment of the 2010-11 Self Insurance 64 Fund unrestricted budget to reflect a decrease to the fund

balance in the amount of $224,745.00.

65. APPROVE the declaration and sale of District surplus 65 property and abate the income to the General Fund,

Account #01.0-00000.0-00000-00000-8631-0000000.

66. RATIFY and/or APPROVE routine Personnel items until 66 subsequent action is taken by the Board of Education.

67. RATIFY the abolishment of one Senior Instructional 67 Assistant position at Downey High School, effective

May 9, 2011.

68. APPROVE the abolishment of one vacant Student 68 Information Systems Operator position and the

establishment of one Intermediate Clerical Assistant position, effective June 8, 2011.

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II. CONSENT AGENDA - continued

69. APPROVE the abolishment of one Senior Instructional 69 Assistant – S/MH position at Old River Elementary

School, effective July 1, 2011.

70. APPROVE the abolishment of one Instructional Assistant- 70 Computer Applications position at Downey Adult School,

effective July 1, 2011.

71. RATIFY the establishment of one new limited-term position 71 with duties corresponding to the current classification of

Senior Instructional Assistant, to be assigned to Lewis Elementary School, three and one-half hours per day, effective April 1, 2011 through June 23, 2011.

72. RATIFY the extension of one limited-term position with 72 duties corresponding to the current classification of Senior

Instructional Assistant-Behaviorally Challenged, assigned to Price Elementary School, three hours per day, effective February 2, 2011 through May 5, 2011.

73. RATIFY the extension of one limited-term position with 73 duties corresponding to the current classification of Senior

Instructional Assistant-Behaviorally Challenged, assigned to Price Elementary School, three hours per day, effective April 2, 2011 through April 26, 2011.

74. APPROVE the establishment of one new position with 74 duties corresponding to the current classification of Senior

Instructional Assistant, to be assigned to Sussman Middle School, five and one-half hours per day, effective

September 8, 2011.

75. RATIFY the change in hours for one position with duties 75 corresponding to the current classification of Senior

Instructional Assistant-Behaviorally Challenged, assigned to Imperial Elementary School, from six and one-half hours to six hours per day, effective April 7, 2011.

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76. RATIFY the change in hours for one position with duties 76 corresponding to the current classification of Senior

Instructional Assistant-Severely/Multiply Handicapped, assigned to Downey High School, from eight hours to seven hours per day, effective April 7, 2011.

77. APPROVE the change in months for two positions with 77 duties corresponding to the current classification of Child

Care Assistant, assigned to Downey Adult School, from eleven months to ten months, effective July 1, 2011.

78. APPROVE the change in months for one position with 78 duties corresponding to the current classification of

Instructional Assistant-Bilingual, assigned to Downey Adult School, from eleven months to ten months, effective July 1, 2011.

79. APPROVE the change in months for one position with 79 duties corresponding to the current classification of

Security Assistant, assigned to Downey Adult School, from eleven months to ten months, effective July 1, 2011.

80. APPROVE the changes to the duties of Speech-Language 80 Pathology Assistant as shown in the attached statement,

effective June 8, 2011.

81. APPROVE the changes to the duties of Student 81 Information Systems Manager as shown in the attached

statement, effective June 8, 2011. III. GENERAL ADMINISTRATIVE SERVICES

82. ADOPT Resolution No. 201011-13, Temporary Interfund 82 Cash Transfers for 2011-12.

83. ADOPT Resolution No. 201011-14, Annual Delegation of 83 Administrative Authority to Process Routine Budget

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III. GENERAL ADMINISTRATIVE SERVICES - continued

84. ADOPT Resolution No. 201011-15, Authorizing Federal 84 Revenues for Child Nutrition to be Expended Initially on

Classified Salaries and Benefits Subject to PERS. IV. SPECIAL ADMINISTRATIVE SERVICES

Instruction

85. APPROVE the waiver application of Article IX, Section M, 85 of the Master Agreement with Downey Education

Association (DEA) for East and West Middle Schools.

86. REVIEW proposed changes to Board Policy and 86 Administrative Regulation 2380, Eligibility for

Extra-curricular Activities. Business

87. DECLARE a Public Hearing at 5:00 p.m. on the receipt and use of certain funds identified as Tier III Categorical Funds in accordance with Education Code Section 42605(c)(2).

a. Open the Hearing b. Close the Hearing

88. APPROVE the use of available funds as follows after having conducted a Public Hearing on the receipt and use of certain Tier III Categorical Funds in accordance with Education Code Section 42605(c)(2):

a. $7,601,376 to fund on-going categorical programs b. $8,109,704 to offset the cost of 115 full-time equivalent

certificated and classified positions to avoid further staffing cuts.

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Student Cases

89. TAKE appropriate action on Student Case No. 201011-56.* 90. TAKE appropriate action on Student Case No. 201011-84.* 91. TAKE appropriate action on Student Case No. 201011-85.* 92. TAKE appropriate action on Student Case No. 201011-86.* 93. TAKE appropriate action on Student Case No. 201011-87.* * Individual expulsion cases may require the Board of Education

to move to Closed Session pursuant to California Education Code 48918 (c).

V. ITEMS FOR FUTURE AGENDA

VI. The next meeting of the Board of Education will be a Regular Meeting to be held on Tuesday, June 28, 2011, at 8:30 a.m. in the Grace E. Horney Board Room of the Gallegos

Administration Center, 11627 Brookshire Avenue, Downey, California.

VII. CLOSED SESSION: to discuss: 1. Student Cases

2. Potential Litigation 3. Negotiations

VIII. ADJOURN the Regular Meeting of the Board of Education at the specified hour with the consent of the members.

NOTE: The Superintendent’s recommendation for action on each agenda item is indicated by the word appearing in CAPS.

Any writings or documents that are public records and are provided to a majority of the governing board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 11627 Brookshire Avenue, Downey, California during normal business hours.

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