2015 Referee Development Department Expense Policies – Revised January 15, 2015
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Referee Development Expense Claim Policies 2015
(Revised April 15th, 2015 for 2015 Fiscal Year) Expenses must be submitted within 45 days of the event.
NEW/UPDATED FOR 2015
• At this time, original receipts are still required for any claims. Please ensure your name and the event/clinic # is on the receipt.
• The receipt provided must be the actual itemized receipt. We cannot accept the signature or debit/credit receipt or bank/credit card statements.
• If you use a card (ie: Tim Hortons) please get a receipt for the actual purchase, not for the cost of the gift card.
• Instructor fees have increased.
• You must provide either a Social Insurance Number, or an invoice under a company name.
Claiming Expenses directly on RefCentre
Instructors
All Small Sided and Entry Level Clinic expenses and honorarium shall be claimed directly on RefCentre. When required, receipts can be submitted by mail.
To claim expenses click on “Expense Form” under “Instructor” tab in your RefCentre Account and follow the easy steps.
OPDL/League1 Ontario/OUA Games Match Officials
To submit a claim for Game Fees and Expenses, please follow these steps on RefCentre: 1. Log into your RefCentre with your email and password
2. Select "Payment" 3. Click on "Expenses"
4. Select the game for which you're claiming the game fee or expense. · If not eligible to claim expenses (mileage, hotels, food etc.), go to step 5.
· If claiming for more than one game for same league at the same location within a short period of time (e.g. League1 Game on Saturday and another game on Sunday), expenses such as mileage, meals,
accommodation shall be claimed on the first game only. 5. Click on "Submit" to send your claim.
Important:
Your game fees are calculated automatically by the system, however you still must 'activate the claim' by following the steps 1 to 5 above even if you’re not eligible for expenses or didn’t incur any expense. Otherwise the claim is not reviewed nor processed. Claims are reviewed by the Referee Department and sent to Finance for processing on a weekly basis.
2015 Referee Development Department Expense Policies – Revised January 15, 2015
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Claiming Expenses via Mail or email
All expense forms sent by mail or email shall use the “2015 OSA Expense Claim Form” available at http://www.ontariosoccer.net/Referee/PoliciesForms.aspx. Please ensure you follow the instructions and select the correct program you’re claiming and the correct expense category from the drop list.
Forms must be fully completed with:
• Information of the person claiming the expense, including social insurance number
• Date of the event
• Details of expense (location, game/course number)
• Account code (automatically populated by form)
• Amount claimed (automatically calculated by form)
• Receipts when required All forms must be signed and dated.
Failing to complete the form in its entirety can result on delay of payment.
Accreditation and Re-Accreditation Programs
Small Sided Game Soccer Referee Course – formerly MINI Course
Changes for 2015 include a 2 hour reduction in instruction time (from 8 hours to 6 hours), and an increase in the instructor honorarium.
Account Code #15010
• Honorarium per instructor increased to $210.00 for 6 hours of instruction.
• Mileage less than 100km round trip is included in honorarium and cannot be claimed.
o If over 100km (based on Google Maps most direct route) then the mileage over 100km can be claimed at $0.45 per km
o Every effort will be made to assign Instructors to courses near the address provided on RefCentre.
• Meal allowance is included in your honorarium unless overnight or extensive travel is required and pre-approved.
• Accommodations only with prior approval from OSA staff in writing. Receipt must be provided.
• Co-Instructor $100.00. Mileage claims same as above (none if less than 200km round trip) o Co–Instructor must be a CSA Accredited Instructor.
Entry Level Clinic (16 hours)
Changes for 2015 include an increase in the instructor honorarium for the 16 hours of required instruction. There will be an additional 9v9 instruction module which will be included in the 16 hours.
Account Code #150007
• Honorarium per instructor increased to $600.00 for 16 hours of instruction.
• Mileage less than 200km is included in honorarium and cannot be claimed.
o If over 200km (based on Google Maps most direct route) then the mileage over 200km can be claimed at $0.45 per km
2015 Referee Development Department Expense Policies – Revised January 15, 2015
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o Every effort will be made to assign Instructors to courses near the address provided onRefCentre.
• Meal allowance is included in your honorarium unless overnight or extensive travel is required and pre-approved.
• Accommodations only with prior approval from OSA staff in writing. Receipt must be provided.
• Co-Instructor $350.00. Mileage claims same as above (none if less than 200km round trip) o Co–Instructor must be a CSA Accredited Instructor.
Futsal Entry Level Course -16 hours
Changes for 2015 include an increase in the instructor honorarium for the 16 hours of required instruction. Account Code #15040
• Honorarium per instructor increased to $600.00 for 16 hours of instruction.
• Mileage less than 200km is included in honorarium and cannot be claimed.
o If over 200km (based on Google Maps most direct route) then the mileage over 200km can be claimed at $0.45 per km
o Every effort will be made to assign Instructors to courses near the address provided on RefCentre.
• Meal allowance is included in your honorarium unless overnight or extensive travel is required and pre-approved.
• Accommodations only with prior approval from OSA staff in writing. Receipt must be provided. o Hotel receipt must be submitted along with Expense Claim Form
• Co-Instructor $350.00. Mileage claims same as above (none if less than 200km round trip) o Co–Instructor must be a CSA Accredited Instructor.
Futsal Refresher Course - 8 hours
Changes for 2015 include an increase in the instructor honorarium for the 8 hours of required instruction. Account Code #15050
• Honorarium per instructor increased to $285.00 (one instructor per course) for 8 hours of instruction.
• Mileage less than 100km round trip is included in honorarium and cannot be claimed.
o If over 100km (based on Google Maps most direct route) then the mileage over 100km can be claimed at $0.45 per km
• Every effort will be made to assign Instructors to courses near the address provided on RefCentre.
• Meal allowance is included in your honorarium unless overnight or extensive travel is required and pre-approved.
• Accommodations only with prior approval from OSA staff in writing. Receipt must be provided.
• Co-Instructor $175.00. Mileage claims same as above (none if less than 200km round trip) o Co–Instructor must be a CSA Accredited Instructor.
Instructor Accreditation Courses - 16 hours
Changes for 2015 include an increase in the instructor honorarium for the 16 hours of required instruction. Instructor Accreditation courses will be led by a National Level Instructor where available. Co-Instructor(s) must be Provincial level instructor.
Account Code #15070
• Honorarium per national lead instructor increased to $750.00 for 16 hours of instruction.
• Honorarium per provincial lead instructor (if assigned) increased to $600.00 for 16 hours of instruction.
2015 Referee Development Department Expense Policies – Revised January 15, 2015
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o If over 200km (based on Google Maps most direct route) then the mileage over 200km can beclaimed at $0.45 per km
• Every effort will be made to assign Instructors to courses near the address provided on RefCentre.
• Meal allowance is included in your honorarium unless overnight or extensive travel is required and pre-approved.
• Accommodations only with prior approval from OSA staff in writing. Receipt must be provided.
• Co-Instructor $350.00. Mileage claims same as above (none if less than 200km round trip) o Co–Instructor must be a CSA Accredited Instructor.
Instructor Re-Accreditation Courses - 8 hours
Changes for 2015 include an increase in the instructor honorarium for the 8 hours of required instruction.
Instructor Re-Accreditation courses will be led by a National Level Instructor (if available). Co-Instructor must be Provincial level instructor.
Account Code #15070
• Honorarium per lead National instructor increased to $350.00 for 8 hours of instruction.
• Honorarium per lead Provincial instructor (if assigned) increased to $285.00 for 8 hours of instruction.
• Mileage less than 100km round trip is included in honorarium and cannot be claimed.
o If over 100km (based on Google Maps most direct route) then the mileage over 100km can be claimed at $0.45 per km
o Every effort will be made to assign Instructors to courses near the address provided on RefCentre.
• Co-Instructor $175.00. Mileage claims same as above (none if less than 200km round trip) o Co–Instructor must be a CSA Accredited Instructor.
• Meal allowance is included in your honorarium unless overnight or extensive travel is required and pre-approved.
• Accommodations only with prior approval from OSA staff in writing. Receipt must be provided.
Assessor Accreditation Courses - 16 hours
Changes for 2015 include an increase in the instructor honorarium for the 16 hours of required instruction. Assessor Accreditation courses will be led by a National Level Instructor (where available) with Assessor status. Co-Instructor must be Provincial level instructor.
Districts will be hosting New Assessors Courses in 2015 and will be responsible for all instructor expenses – you will not be claiming them with The OSA.
Account Code #15080
• Honorarium per national lead instructor increased to $750.00 for 16 hours of instruction.
• Honorarium per provincial lead instructor (if assigned) increased to $600.00 for 16 hours of instruction.
• Mileage less than 200km is included in honorarium and cannot be claimed.
o If over 200km (based on Google Maps most direct route) then the mileage over 200km can be claimed at $0.45 per km
o Every effort will be made to assign Instructors to courses near the address provided on RefCentre.
• Meal allowance is included in your honorarium unless overnight or extensive travel is required and pre-approved.
• Accommodations only with prior approval from OSA staff in writing. Receipt must be provided.
• Co-Instructor $350.00. Mileage claims same as above (none if less than 200km round trip) o Co–Instructor must be a CSA Accredited Instructor.
2015 Referee Development Department Expense Policies – Revised January 15, 2015
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Assessor Re-Accreditation Courses - 8 hours
Changes for 2015 include an increase in the instructor honorarium for the 8 hours of required instruction.
Assessor Re-Accreditation courses will be led by a National Level Instructor with Assessor status. Co-Instructor must be Provincial level instructor.
Account Code #15080
• Honorarium per lead National instructor increased to $350.00 for 8 hours of instruction.
• Honorarium per lead Provincial instructor (if assigned) increased to $285.00 for 8 hours of instruction.
• Mileage less than 100km round trip is included in honorarium and cannot be claimed.
o If over 100km (based on Google Maps most direct route) then the mileage over 100km can be claimed at $0.45 per km
o Every effort will be made to assign Instructors to courses near the address provided on RefCentre.
• Co-Instructor $175.00. Mileage claims same as above (none if less than 200km round trip) o Co–Instructor must be a CSA Accredited Instructor.
• Meal allowance is included in your honorarium unless overnight or extensive travel is required and pre-approved.
• Accommodations only with prior approval from OSA staff in writing. Receipt must be provided.
OTHER PROGRAMS
Advanced Referee Training Program
Account Code #15090• Honorarium per day per ART Steering Group Member: National - $375.00, Provincial - $300.00 • Professional development opportunities – mileage only (.45 per km) and lunch provided
• $45.00/hour (national) or $35.00/hour (provincial) per faculty instructor for in-class or on-field (up to 2 hours), mileage at $0.45 per km.
• Meal allowance is included in honorarium unless overnight or extensive travel is required and pre-approved. • Coaching fee of $300.00 per participant coached per season (including honorarium and mileage).
Regional Upgrading Course - 16 hours
Changes for 2014 include an increase in the instructor honorarium for the 16 hours of required instruction. Account Code #15020
• Honorarium per lead instructor: National $750.00, Provincial $600.00 for the weekend (one lead instructor). • Mileage less than 200km (total for the weekend) is included in honorarium and cannot be claimed.
o If over 200km (based on Google Maps most direct route) then the mileage over 200km can be claimed at $0.45 per km
• Meal allowance is included in honorarium unless overnight or extensive travel is required and pre-approved • Accommodations only with prior approval from OSA staff in writing. Receipt must be provided.
• Co-Instructor $350.00. Mileage claims same as above (none if less than 200km round trip) o Co–Instructor must be a CSA Accredited Instructor.
• Honorarium per individual session – classroom or practical up to a maximum of 2 hours at $35.00/hour (to a maximum of $105.00 per day)
2015 Referee Development Department Expense Policies – Revised January 15, 2015
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OSA Provincial Upgrading Course - 16 hours
Changes for 2014 include an increase in the instructor honorarium for the 16 hours of required instruction. Course will be held in GTA in 2014.
Account Code #15030
• Honorarium per lead instructor: National $750.00, Provincial $600.00 for the weekend (one lead instructor). • Mileage less than 200km (total for the weekend) is included in honorarium and cannot be claimed.
o If over 200km (based on Google Maps most direct route) then the mileage over 200km can be claimed at $0.45 per km
• Meal allowance is included in honorarium unless overnight or extensive travel is required and pre-approved • Accommodations only with prior approval from OSA staff in writing. Receipt must be provided.
• Co-Instructor $350.00. Mileage claims same as above (none if less than 200km round trip) o Co–Instructor must be a CSA Accredited Instructor
• Honorarium per individual session – classroom or practical up to a maximum of 2 hours at $35.00/hour (to a maximum of $105.00 per day)
• Professional development instruction opportunities – mileage only
Assessment Program
Please note this document does not apply to district assigned assessments.
Assessments Assigned by OSA
Account Code #15340
• $90.00 includes 50km of travel. Travel after 50km is claimed at .45 per km.
• Meal allowance is included in honorarium unless overnight or extensive travel is required and pre-approved
•
Accommodations only with prior approval from OSA staff in writing. Receipt must be provided.Mentor Assessments
Account Code #15340$50.00 per mentored full game assessment, plus mileage of .45 per km.
• Meal allowance is included in honorarium unless overnight or extensive travel is required and pre-approved • Accommodations only with prior approval from OSA staff in writing. Receipt must be provided.
• Mentor report must be completed and filed with OSA prior to expense being approved.
Assessor Evaluators
Account Code #15340
$20.00 per written evaluation if submitted within timeframe requested.
Assessors @ Futsal Cup
Account Code #15340• Honorarium $50.00 per assessment to a maximum of $200 per day. • Travel at $0.45 per km.
• Carpooling is mandatory. Failing to comply will result in partial or non-coverage of the expense.
• Meal allowance is included in honorarium unless overnight or extensive travel is required and pre-approved • Accommodations only with prior approval from OSA staff in writing. Receipt must be provided.
2015 Referee Development Department Expense Policies – Revised January 15, 2015
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OSA Special Education Programming and In Service Training
These expenses relate to special education days prior to an event. For example: training day prior to All Star Competition; Ontario Summer Games; Ontario Cup Finals and CSA events.
Account Code based on program
• Honorarium per lead instructor: National $350.00, Provincial $285.00 per day (one lead instructor per day) • Honorarium for session instruction: National $45/hour, Provincial $35.00/hour
• Professional development instruction opportunities – mileage only • Mileage at $0.45 per km
• Meal allowance is included in honorarium unless overnight or extensive travel is required and pre-approved • Accommodation may be provided if traveling over 200km one way to a location with prior written approval from the
OSA
• Carpooling is mandatory. Failing to comply will result in partial or non-coverage of the expense.
Other Non-Accreditation Instruction ie: Coaches Pre-B and B Licence; guest instruction
Account Code based on program• National $45/hour, Provincial $35.00/hour. Must be signed off by host prior to submitting for expenses. • Instructors will expense OSA and OSA will invoice host, unless otherwise arranged.
• Mileage at $0.45 per km
• Meal allowance is included in honorarium unless overnight or extensive travel is required and pre-approved Accommodation may be provided if traveling over 200km one way to a location with prior written approval from the OSA
Instructor Evaluators on site (including written report)
Account Code #7100-15060• $20 an hour – must evaluate between 2 and 4 hours. • Mileage at $0.45 per km
• Meal allowance is included in honorarium unless overnight or extensive travel is required and pre-approved
Online Education Preparation and Facilitation
Account Code #7100-15070
• $75.00 per session facilitated with prior approval from OSA
Provincial Appointments
The OSA reserves the right to refuse mileage and/or game fee payments, as listed below, if a game official does not arrive at the time required by the competition.
League1 Ontario
Trav el All ow an ce
The travel allowances apply to one vehicle per team of officials. All officials should travel together unless other arrangements are pre-sanctioned by The Ontario Soccer Association or the Director of Officials.
Eligible travel allowances will be assessed as follows:
• The distance between the address posted on E2E, of the game official, and the match location. o Google Maps will be the information tool used to determine the distance
• The first 100 kilometers are not eligible
• The rate after the first 100 km is .45 per kilometer.
Referee
$110.00
AR’s
$60.00
2015 Referee Development Department Expense Policies – Revised January 15, 2015
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• Overnight accommodation ONLY with prior approval from The Ontario Soccer Association. Each case will behandled on an individual basis.
OUA Games
Account Code #7100-15320
Subject to change after May 15, 2015
• Game officials traveling to OUA games will receive mileage reimbursement of $0.41 per km • Game fees:
• $75.00 Referee
• $45.00 Assistant Referee and Fourth Officials
• Any game official traveling over 250kms round trip, or back to back games, shall be entitled to meal allowance with (receipts must be provided).
• $10.00 – Breakfast • $12.00 – Lunch • $20.00 – Dinner
• Alcohol CANNOT be expensed
• If travelling under 250 KM round trip, your meal allowance is included in honorarium
• Accommodation may be provided if traveling over 200km one way to a location with prior written approval from the OSA
• Carpooling is mandatory. Failing to comply will result in partial or non-coverage of the expense.
Ontario Cup Games
Account Code #7100-15370
• Game officials assigned to Ontario Cup Semi Final or Final games will receive mileage reimbursement of $0.45 per km. For all other games there will be no mileage reimbursement.
• Any game official traveling over 200kms one way shall be entitled to meal allowance (receipts must be provided). • $10.00 – Breakfast
• $12.00 – Lunch • $20.00 – Dinner
• Alcohol CANNOT be expensed
• If travelling under 250 KM round trip, your meal allowance is included in honorarium
• Accommodation may be provided if traveling over 200km one way to a location, and game times require such (with prior written approval from the OSA)
• Carpooling is mandatory and will be strictly enforced. Failing to comply will result in partial or non-coverage of the expense.
Fees for 2014
4th official only in Semi Finals and Finals
U13 $40.00 $25.00 $25.00
U14 to U16 $55.00 $40.00 $40.00
U17 & U18/Masters and Classics $65.00 $40.00 $40.00
U21, Mens and Womens $70.00 $45.00 $45.00
Ontario Indoor Cup & Ontario Futsal Cup
Account Code #7100-15370Expenses will be covered in accordance with Ontario Indoor Cup Competitions Rules and Ontario Futsal Cup Competitions Rules.
Fees for 2014
Ontario Indoor Cup – Game fees - $30.00 per game (one referee per game) Ontario Futsal Cup – Game fees - $30.00 per game (two referees per game)
2015 Referee Development Department Expense Policies – Revised January 15, 2015
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Ontario Summer Games
Not applicable in 2015
SAAC
Referees only paid game fees, which are listed below. There may be additional mileage allowance for Finals. Suggested for 2015
Junior Boys (U14) $45 / $35 / $35
Intermediate Boys (U15) $50 / $35 / $35 Senior Boys (U16 and U17) $55 / $35 / $35
Under 20 $60 / $40 / $40
7v7 $30 middle only
9v9 $35 / $25 / $25
OPDL
Fees for 2014
Age Referee Asst. Referee
U13 $45.00 $30.00
U14 $50.00 $35.00
• Mileage over 50km round trip (based on Google Maps most direct route) can be claimed at $0.25 per km OPDL Mentors/Scouts
• $45.00 per game
• Mileage over 50km round trip (based on Google Maps most direct route) can be claimed at $0.45 per km • Must complete the Mentor report on RefCentre within 1 week.
Fitness Test Program
Account Code #7100-15330FIFA HI-TEST
• If supervising a HI Test with 15 or less participants claim $75.00 • If supervising a HI Test with over 15 participants:
o Claim an additional $50.00 from 16 to 30 participants, o Claim an additional $50.00 from 31 and up
• Assistant Supervisors are required if over 15 participants only- $50.00 for up to 30 participants, additional $50 if over 30 participants
• Mileage at .45 per km
•
Carpooling is mandatory. Failing to comply will result in partial or non-coverage of the expense. District Fitness Tests• $75.00 per district test supervised
• OSA will pay for maximum number of tests per district per season based on referee numbers • Mileage at .45 per km
• Supervisor is responsible for recruiting additional assistants and volunteers, or if out of home district, contacting DRC for assistance.
2015 Referee Development Department Expense Policies – Revised January 15, 2015
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Assignors – Provincial Apppointments
Account Code #7100-15370
• Honorarium - $5.00 per game scheduled
• No other expenses paid, all covered under scheduling fee
OSA Referee Development Committees and Sub-Committees
Referee Development Committee
Account Code #7100-15300
• Travel at $0.45 per km for each committee member – or air flight • Taxi to and from airport – if required, or car rental if less • Meal allowance as per OSA policy. Receipts must be provided.
• Accommodations only with prior approval from OSA. Receipt must be provided.
District Referee Coordinators (Workshop)
Account Code #7100-15300
• Accommodations provided based on single occupancy by OSA • Meals - Lunch and breaks provided at workshop
• Travel to and from event – District Responsibility • Other meals – individual or District Responsibility
Technical Advisory Group
Account Code #7100-15300
• Travel at $0.45 per km for each committee member – or air flight • Taxi to and from airport – if required or car rental if less
• Meal allowance as per OSA policy. Receipts must be provided.
• Accommodations only with prior approval from OSA. Receipt must be provided.
General OSA Expense Policies
• $10.00 – Breakfast• $12.00 – Lunch • $20.00 – Dinner
• Alcohol CANNOT be expensed
• Receipts MUST be provided for reimbursement*
Travel Expenses
• No 407 ETR travel reimbursement without prior approval from Manager, Referee Development
• Traveling by air, bus or rail fare, cost economy (must be booked by OSA Staff unless otherwise approved by Manager of Referee Development)
