Freedom of Information Request Reference No:
I note you seek access to the following information:
I am emailing to get the following information from you:
1. The number of people currently employed across the organisation? 2. Who supplies you printer/copier/scanners across organisation?
3. What make and model of printers/copiers/scanners do you have and how many of each across the organisation?
4. How many multifunctional devices, printers, copiers, scanners are there across the organization?
5. When is the contract for this hardware due to end?
6. What print management software’s do you use across the organisation? 7. What scanning software’s do you use across the organisation?
8. What PDF software’s do you use across the organisation?
9. How much do you spend on PDF software’s across the organisation? 10. What is the overall cost of the managed print service contract?
11. What document management software’s/systems do you use across the organisation?
12. What IT provider do you use within the organisation? 13. What IT consultants do you use across the organisation?
14. Also could you include the name, title, contact number, and email address for the people responsible for managing the print estate in the organisation?
DECISION
I have today decided to disclose the located information to you in full.
1. The number of people currently employed across the organisation? Please see table below:
Police Officer 30,946 Police Staff 13,616
PCSO 2,725 MSC 5,180
MPS Total 52,467
2. Who supplies you printer/copier/scanners across organisation? Our corporate printers are supplied by Canon.
3. What make and model of printers/copiers/scanners do you have and how many of each across the organisation?
The current number of machines is 2462
Model Amount LPF750 41 IR3225 601 2020i 418 5030i 712 6055 25 6750 665
4. How many multifunctional devices, printers, copiers, scanners are there across the organization?
There are 601 multifunctional devices across the organisation.
5. When is the contract for this hardware due to end?
The contract is now in the process of being extended a further year so it will run in total for 6 years ending in 2016.
6. What print management software's do you use across the organisation? 7. What scanning software's do you use across the organisation?
The Corporate Print Management Solution (CPMS) uses Canon's uniFLOW Secure Print and Netaphor Asset Management software. The scanning solution on the Multi Functioning Devices (MFD) is Canon's own.
8. What PDF software's do you use across the organisation?
9. How much do you spend on PDF software's across the organisation? We use Adobe Acrobat reader on all our corporate desktop and laptop computers. We also have doPDF (freeware) on all our corporate desktop and laptops for
conversion of files to PDF. Full Adobe Acrobat products are purchased and installed as required on selected machines, according to business need. The numbers of
installed licenses for the full products is shown below. There are no specific
maintenance charges for PDF software in the MPS, as all support and maintenance is incorporated within our outsourcing agreement.
Acrobat: 736
Acrobat Capture Personal Edition: 3 Acrobat Professional: 23
Acrobat Professional Upgrade: 8 Acrobat Upgrade: 123
10. What is the overall cost of the managed print service contract? The current value will be in the region of £27 million.
11. What document management software's/systems do you use across the organisation?
We use Documentum for document management software.
12. What IT provider do you use within the organisation?
The main IT provider is Capgemini but this is a standalone contract.
13. What IT consultants do you use across the organisation?
The MPS uses many consultancy specialists depending on the nature of the support required.
14. Also could you include the name, title, contact number, and email address for the people responsible for managing the print estate in the organisation? Please refer to the attached document
Directorate of Resources, Directorate of Information and Directorate of Human Resources
CONTRACT AWARD NOTICE
SECTION I: CONTRACTING AUTHORITY/ENTITY I.1) NAME, ADDRESS AND CONTACT POINT(S)
Metropolitan Police Authority
9th Floor Empress State Building Lillie Road Contact: Miss Harriet Harvey
Attn: Miss Harriet Harvey SW6 1TR LONDON Tel: +44 2071611535
Email: [email protected] Fax: +44 2071611403
Internet Address(es)
General address of the contracting authority/entity www.mpa.gov.uk
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law Public order and safety
The contracting authority is purchasing on behalf of other contracting authorities: NO
SECTION II: OBJECT OF THE CONTRACT
II.1.1) TITLE ATTRIBUTED TO THE CONTRACT
Corporate Print Management Solution (CPMS)
II.1.2) TYPE OF CONTRACT AND LOCATION
Services
Main site or location of works, place of delivery or performance London
NUTS Code: UKI
II.1.3) THE NOTICE INVOLVES
II.1.4) SHORT DESCRIPTION OF THE CONTRACT OR PURCHASE(S)
The procurement of a full print management solution for the Metropolitan Police Service. This will replace an existing agreement for multi-functional devices, which expires in October 2010.
The contract will provide:
- Management of the business change required to implement the new print solution.
- Management of the cultural change and user education in new ways of printing. - An overall solution which streamlines the print estate and maximises its efficiency, and which covers:
- A range of fit-for-purpose printing devices. - Maintenance and repair of devices. - Management of consumables. - Management of inventory and billing. - Delivery of identified benefits.
II.1.5) COMMON PROCUREMENT VOCABULARY (CPV)
Main Code 30120000 Additional Codes
II.1.6) CONTRACT COVERED BY THE GPA
YES
Lowest offer 23 000 000 and highest offer 31 000 000 GBP
SECTION IV: PROCEDURE
IV.1.1) TYPE OF PROCEDURE
Restricted
IV.2.1) AWARD CRITERIA
Technical (Statement of Requirements) Weighting 50% Commercial (Pricing and Service Credits) Weighting 50%
IV.2.2) AN ELECTRONIC AUCTION HAS BEEN USED
NO
IV.3.1) FILE REFERENCE NUMBER ATTRIBUTED BY THE CONTRACTING AUTHORITY
SS3/08/307
IV.3.2) PREVIOUS PUBLICATION(S) CONCERNING THE SAME CONTRACT PRIOR_INFORMATION_NOTICE
of 13.1.2009
CONTRACT_NOTICE
of 16.10.2009
SECTION V: AWARD OF CONTRACT
CONTRACT NO: SS3/08/307
LOT NUMBER: TITLE: Corporate Print Management Solution (CPMS)
V.1) DATE OF CONTRACT AWARD DECISION
18.8.2010
V.2) NUMBER OF OFFERS RECEIVED
6
V.3) NAME AND ADDRESS OF ECONOMIC OPERATOR
Canon (UK) Limited
Woodhatch Cockshot Hill Reigate Surrey RH2 8BF
UK
Tel: +44 1737220000 Fax: +44 1737220022 URL: www.canon.co.uk
V.4) INFORMATION ON VALUE OF CONTRACT Total final value of the contract
Lowest offer 23 000 000 and highest offer 31 000 000 GBP Excluding VAT
V.5) THE CONTRACT IS LIKELY TO BE SUB-CONTRACTED
No
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) CONTRACT RELATED TO A PROJECT FINANCED BY COMMUNITIY FUNDS
No
VI.2) ADDITIONAL INFORMATION
VI.3.1) BODY RESPONSIBLE FOR APPEAL PROCEDURES
Metropolitan Police Authority
9th Floor Empress State Building Lillie Road SW6 1TR LONDON
UK
VI.3.2) LODGING OF APPEALS
VI.3.3) INFORMATION ABOUT THE LODGING OF APPEALS MAY BE OBTAINED
Metropolitan Police Authority
9th Floor Empress State Building Lillie Road SW6 1TR LONDON
UK
VI.3.4) DATE OF DISPATCH OF THIS NOTICE
