Real-time technologies and efficient collaboration. Alexandre Eisenchteter twitter TTI/VANGUARD PARIS 2011

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Real-time technologies and

efficient collaboration

Alexandre Eisenchteter

COO @af83 – twitter : @ineation

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Collaboration

occurs

when a

group

of autonomous stakeholders

of a

problem

domain

engage in an

interactive

process,

using shared rules, norms, and

structures

,

to

act

or decide on issues related to that

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What makes an

efficient

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energy

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Manage the energy!

Time Energy

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Energy zones

Energy

D e a d Z o n e

S u s t a i n a b l e Z o n e H i g h e n e r g y Z o n e

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Collaboration and energy zones

Time Energy

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Collaboration can fail caused by

weak energy management

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Collaboration w/o action

Time Energy

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Unsustainable collaboration

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Weak collaboration

Time Energy

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An efficient collaboration

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In real life

Physical Meetings

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Energy

is linked

with

interactions frequency

Energy = f(interaction)

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Interaction and collaboration

Time Interaction

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Interaction and collaboration

Interaction frequency

Interactions occur in a short period of time

Interactions occur at different times

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Synchronous VS asynchronous

Time Interaction frequency D e a d Z o n e A s y n c h r o n o u s i n t e r a c t i o n s S y n c h r o n o u s i n t e r a c t i o n s

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An efficient collaboration

Interaction frequency

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Rule # 1

An efficient collaboration is the

right mix of synchronous and

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Asynchronous collaboration tools

Postal mail

Fax

E-mail

File server

Groups

Wiki

Blogs

Forums

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Synchronous collaboration tools

File sharing

Desktop sharing

Instant massaging

Audio video chat

White-board

Co-authoring

Mind-mapping

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Synchronous collaboration tools

File sharing

Desktop sharing

Instant massaging

Audio video chat

White-board

Web meeting

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Mapping tools against synchronism

Highly synchronous S y n c h r o n i s m Asynchronous Postal mail Fax Blogs File server Wiki Q&A base Groups Forums E-mail File sharing Desktop sharing Instant massaging White-board Co-authoring Mind-mapping

Audio video chat Face to Face

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Using a tool outside the sweet spot

Highly synchronous S y n c h r o n i c i t y Asynchronous Postal mail Fax Blogs File server Wiki Q&A base Groups File sharing Desktop sharing Instant massaging White-board Co-authoring Mind-mapping

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Use the right tool at the right

time

==

Efficient distant collaboration

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Some collaboration process

• Planning

• Scheduling

• Tracking information

• Problem solving

• Document creation

• Data gathering

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Process and distant tools

Planning Scheduling Tracking Problem

solving Document creation Data gathering Data distribution

✓

✗

Fa ce to fa ce Sy nc h. t oo ls yn ch . t oo ls

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We need domain specific tools

that structure the distant

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Example : schedule a meeting

✓

✗

Doodle

✗

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Example : create a document

✓

✗

Etherpad

✗

Doodle

✗

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Rule # 2

An efficient collaboration use

domain or process specific tools

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U.C.Engine helps you to build

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U.C.Engine Open Source

components

Back-end components

–

A publish / subscribe server with persistence

The core is a publish/subscribe server with persistence written in Erlang. It exposes a RESTful HTTP API with JSON as its primary exchange format and can store the events in a database.

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U.C.Engine Open Source

components

Front-end components

–

Widgets

Widgets are the easy way to add front-end features and tools to U.C.Engine applications. ucewidget.js provides a factory method to create widget classes.

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<article class="ui-widget widget uce-widgetName uce-collapsed"> <header> <h1>Title widget</h1> </header> <section class="uce-zoomed">  <article> <aside> tool bar </aside> content view 1 </article>  <article> <aside> tool bar </aside> content view 2 </article> </section> <section class="uce-unzoomed">  <article> <aside> tool bar

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U.C.Engine make it easy to build such tools

Basic widget set

• Meeting facilitation • Conversation • File sharing Communication set • Videochat • VOIP • Desktop sharing

Efficient meeting set

• Agenda

Game storming set

• Post-it session • Brain writing • KJ analysis • Prioritization • Specific reports E-learning set

• Question & answer • Quizz Conference set Agile set • Backlog management • Task board • Specific reports

Business decision set

• Cause & effect matrix • Value mapping

• SWOT

• RACI matrix • Prioritization

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U.C.Engine “efficient meeting”

demonstration and test

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Collaboration template

Meeting Start

Meeting End Part I Part II Part III Part IV

Meeting management and communication tools

Tool 1

Part V

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U.C.Engine “brain-writing”

demonstration

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0 0

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0 5

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A great idea #1

This is a description of a great idea.

0 5

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0 5

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Another great idea #2

This is a description of another great idea by someone else in the team.

0 5

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Another great idea #2

This is a description of the same idea by someone in the team but extended with some more insights by the rest of the team.