Hello Buying Club (BC) Members!
Below is a list of jobs that need to be filled, how many people are needed for each job, the type of job (online, phone, in person), the job description, and special skills that might be helpful for that particular job.
Note that some jobs areonline(internet) only, meaning you do ALL your work online whenever you want to. Some jobs require talking to people on the phone. Some jobs are in-person--you need to actually be someplace at a certain time each month, or meet someone face-to-face, etc. Some jobs are acombination of some or all and are indicated as such.
Also, some jobs requirecomputer access,printeraccess,phoneaccess, etc. Some jobs requireheavy lifting(or at least the potential for such), bending and stooping,etc. Some jobs require avehicle.
After you have viewed these job descriptions, please go to this link to see who has already signed up:
Please copy and paste this URL into your browser (sorry, it does not work if we make it a link) to see who has signed up for what so far.
http://spreadsheets.google.com/pub?key=p4IqXr-tiesQCaHxA9qxiTA And after that, go fill out this form in order to sign up for a job:
http://spreadsheets.google.com/viewform?key=p4IqXr-tiesQCaHxA9qxiTA
If you need any help, have problems, or have any questions, email Puma at dr.puma at gmail dot com.
A NOTE ABOUT ALTERNATES:
Although the alternate position does not have a fixed task, it is nonetheless an essential position. Alternates are necessary because a) we may have more members than jobs; and b) there may be times people are out of town or for other reasons cannot meet their job commitments for a particular month. Therefore, if when you are signing up, all the jobs are already taken OR if you would prefer to have shifting responsibilities and help out in a pinch instead of taking on a single, regular job, please sign up as an alternate. Alternates could turn out to be a VERY important way to help the BC run smoothly. The responsibilities of the alternates are described in detail below (it's the last job listed). Each alternate will be trained to handle 2-3 regular jobs in the event that the person who holds that particular job should become unavailable (we have structured it so that the alternates' jobs are grouped by skill/task type). Alternates will be contacted to determine what set of jobs they would like to be trained for (OR you can indicate this when you sign up). Please be advised that if you are signing up to be an alternate this means you could be contacted to help out at the last minute. Thanks!
Job Name People# of Needed Online, phone, In-person, all?
Description Special Skills
Buying Club
Ensure that all workers understand their job
responsibilities. Jump in when needed and delegate
responsibilities as necessary. & troubleshooting skills. Highly organized. Ability to see the whole picture. Volunteer Coordinator 2 Mostly online and phone
Make sure all BC jobs are always filled, keep track of who is doing which jobs, communicate with the people whose job it is to update the volunteer database, recruit people for unfilled jobs, working with Database God(dess) to keep track of who is working which jobs and who has worked how many days/hours Computer access. Phone. Database God(dess)(es) 2 Online and some phone
Create and maintain database of BC members, maintain email list of BC members, keep track of BC member status as founding members of the NO Food Coop, creating logins for members for online grocery-ordering system, synchronizing email list/member list/login list, working with Volunteer Coordinators to keep track of who is working which jobs and who has worked how many days/hours Computer access and database skills. Communication Coordinator 1-2 (alternate may fill in as needed) Mostly online, some phone
Coordinate, maintain, and send out emails to members about orders and any other
announcements. May have to coordinate with people doing some of the other jobs.
Computer access. Local Goods Development 2-3 to start Online, phone and in-person
Help develop relationships between the Buying Club and producers of local goods (produce, other food products), coordinate and maintain the purchasing of these local goods by BC members, including tracking of inventory. Will need to communicate with membership and people doing other BC jobs. Phone skills. Computer access. At least one person willing to use car, possibly to drive out of the city. Finance Coordinator 1 (alternate may Online and in-person
Pay for the BC's order each month (using our bank account), deposit any checks and cash into the bank (this will not be necessary once
Financial record-keeping skills.
occasionally do time-sensitive parts of this job. )
we move to having everyone pay online), reconcile all the $ at the end of the order, work with our QuickBooks accounting program (can be trained), in consultation with the NOFC Treasurer.
Generally everything to do with money. Computer access. Order Coordinator 1-2 (alternate may fill in as needed) Online
Open and close each month's order, keep track of who has pre-paid for their groceries and delete the orders of those who have not paid by the deadline, order any BC surplus. Generally deals with the actual online grocery ordering each month, may have to
communicate with folks doing other jobs. Computer access. Order Troubleshooter 1 (alternate may occasionally do time-sensitive parts of this job) Online, phone, maybe some in-person
Communicate with Order
Coordinator and Divvy and Pickup Coordinators to find out about any problems with an order, solve these problems as they come up: groceries delivered that we did not purchase; BC members who did not pick up their groceries; items that we paid for that were not delivered, etc. Must
communicate online or by phone with the grocery distributor's office to solve problems. Will probably need to communicate a bit with the Finance Coordinator.
Phone skills. Computer access. Ability to think on your feet! Meeting the Truck 2-4 Mostly in-person, some email and phone
Meet the truck once a month (probably a weekday during the day), should have a pickup truck or other larger vehicle available, should be able to carry heavy boxes of groceries. After you meet the truck you take the groceries to the BC storeroom. MUST be reliable.
Vehicle and flexible
schedule (must be able to meet the truck when it gets here). Likely some heavy lifting. Divvy Coordinator 1-2 (alternate may fill in as needed) Online, in-person, possible phone
Communicate with Volunteer Coordinators to make sure each month's divvy will be staffed, print out all invoices and
inventory lists for each divvy, go to each divvy and supervise the divvy itself. Will also probably need to communicate with the
Computer with printer (and paper). Interpersonal skills. Good
Grocery Pickup Coordinators. Needs access to a printer, having MS Explorer on a PC is best for printing invoices from the
distributor's website. Coordinate and communicate with Divvy Workers. Alternate is for when the Divvy Coordinator is out of town. Divvys are on weeknights, usually 2-3 hours in the evening.
organizational skills and willingness to delegate.
Divvy Workers 4-6 person
In-Staff the divvy each month, must COMMIT to staying until all the groceries are divvied each month, divvy happens on a weeknight, usually 2-3 hours beginning around 6 or 6:30 p.m. 4-5 people may not be necessary each month but if we have 4-5 volunteers, you can rotate months. Must be
reliable. Likely some heavy lifting. Lots of bending and stooping. Grocery Pickup Coordinator 1-2 (alternate may fill in as needed) In-person and online/ phone
One weeknight per month, staff the evening when BC members come to pick up their groceries. Usually 1.5 to 2 hours starting at 7 p.m. or so. Keep track of people who do not show up to pick up their groceries, and give no-shows' info and names to the Order Troubleshooter.
Communicate with Divvy Coordinator and Order
Troubleshooter as needed about any problems such as groceries that did not show up. Oversee the Grocery Pickup Workers,
communicate with Volunteer Coordinator to make sure the pickup is always staffed. Must be reliable.
Organizational skills and ability to delegate. Cell phone and phone skills. Ability to think-on-your feet.
Grocery Pickup
Workers 2-3 person
In-One weeknight per month, staff the evening when BC members come to pick up their groceries. Usually 1.5 to 2 hours starting at 7 p.m. or so. Help people find their groceries, make sure they have everything, helping them with any problems.
Evening availability. Efficient and reliable. Inventory Coordinator 1-2 In-person, online, phone
Keep track of any general BC grocery stock we have, due to food we order to fill people's cases, mistaken items sent by
Organized, problem solving skills.
distributor, etc. Communicate with BC members to sell our stock. Will need to communicate and coordinate with several other workers: Divvy, Finance,
Communication Coordinators, etc. It is up to you how to deal with selling our inventory, but that is what you are in charge of! Create and maintain.
Phone and computer.
Post-divvy
maintenance 2 person
In-Clean up the store-room after each divvy (trash, dust, sweep, mop), make sure we have enough supplies for the next divvy
(markers, plastic bags), communicate with Finance Coordinator to order more supplies as needed. Neat streak. Alternates 4 Depends upon position to be filled for that month
Alternates are our pinch hitters who will fill in as needed based upon who is out of town or cannot work their shift on any given month. Should be flexible and able to fill in in a variety of positions as needed. Alternate One will be on call for Divvy/ Grocery Pick-up Coordinators. Alternate Two will be on call for Order/ Communication
Coordinators. Alternate Three will be on call for Troubleshooter/ Finance. Alternate Four will be on call for Buying Club Coordinators. Other tasks as requested or needed. Flexibility, ability to jump in and do what's needed. Computer access is probably helpful. Good people and organizational skills will be helpful.
