A G E N D A
MEETING - City Council City Council Chambers Tuesday, September 7, 2021
6:00 PM
Meeting Format
This meeting will be conducted via remote video and teleconference pursuant to 1 MRSA §403-B (2) (D) and section 6 of the Sanford City Council Rules of Procedure as amended and adopted August 3, 2021, reflecting recent recommendations of the U.S. CDC and adoption by the State of Maine CDC pertaining to the conduct of meetings indoors in the public space. Members of the public may join the meeting by phone by dialing 1 (929) 205-6099 using Meeting ID 868 9936 1700 and Password 580745, or via computer at https://us02web.zoom.us/j/86899361700?
pwd=QWpVV2ZsY0pVTDBHdFNSNGlmSkxxZz09 . Members of the public may also submit comments via the City of Sanford website at www.sanfordmaine.org under Email City
Departments/ City Council.
Pledge of Allegiance
The Pledge of Allegiance will be led by Councilor Stackpole.
Moment of Silence Roll Call
Minutes
21-429-01 Ordered, to approve the minutes from the regular City Council meeting held on Tuesday, August 17, 2021.
21-430-01 Ordered, to approve the minutes from the Executive Session of the City Council held on Tuesday, August 17, 2021.
Mayor’s Report/City Council Sub-Committee Reports City Manager's Report
Communications/Presentations
21-433-01 Recognition of City Clerk Sue Cote Public Participation
Public Hearings
The City Council will take public comment on the following:
21-427-01 A Public Hearing and presentation from the City's Consultants, Gorrill Palmer and Aceto Landscape Architects, on the 50% Progress Plans for the Reconstruction of River Street in 2022 (MaineDOT MPI).
21-423-01 A Public Hearing on a proposed Zone Change for Nasson Dormitories properties
21-434-01 Public Hearing on a proposed Ordinance Establishing a Moratorium on Mineral Extraction Lagooning and/or Creation of Ponds.
Consent Agenda Old Business New Business
21-422-01 Ordered, to accept the bid to allow the Police Department's purchase of three 2022 Police Interceptor Utility Cruisers as budgeted in the FY21/22 Vehicle Capital Improvement Plan.
21-432-01 Ordered, to approve the purchase of an Ambulance Replacement for the Fire Department for an amount at or below the amount budgeted in the CIP for the current fiscal year.
21-428-01 Ordered, to enter into a Municipal Partnership Initiative (MPI) agreement with the Maine Department of Transportation for the reconstruction of River Street in 2022 identified as MaineDOT WIN 24641.06.
21-407-01 First Read on a proposed Ordinance Establishing a Moratorium on Mineral Extraction Lagooning and/or Creation of Ponds.
21-424-01
First Read on proposed changes to the zoning of Maps/Lots R5-91, R5-94, and L15-8 from Single Family Residential to Urban with the condition that the range of commercial/industrial uses allowed on the two larger parcels are limited
21-425-01 Ordered, to set forth an Extended Emergency Ordinance amending Chapter 20 Disbursement of Warrants for 90 days, thereby amending Chapter 20 to delegate the City Manager to sign warrants on behalf of the City Council at any point where meetings are being held remotely pursuant to 1 MRSA §403-B (2) (D) and section 6 of the Sanford City Council Rules of Procedure as amended and adopted August 3, 2021, reflecting recent recommendations of the U.S. CDC and adoption by the State of Maine CDC pertaining to the conduct of meetings indoors in the public space.
Council Member Comments Future Agenda Items
Adjournment
Memo
Number:
To: City Council
From: Lorisa Ricketts, Administration Date: 2021-09-07 18:00:00
Subject: Ordered, to approve the minutes from the regular City Council meeting held on Tuesday, August 17, 2021.
RECOMMENDATION
Ordered, to approve the minutes from the regular City Council meeting held on Tuesday, August 17, 2021.
ATTACHMENTS
8-17-21 City Council Minutes.pdf
Page | 1 ,
The Sanford City Council met via remote video and teleconference available pursuant to 1 MRSA §403-B (2) (D) and the City Council Rules of Procedure Section 6-B on Tuesday, August 17, 2021. MAYOR: Anne-Marie Mastraccio; DEPUTY MAYOR: Maura A. Herlihy;
COUNCILORS: Councilor Robert G. Stackpole; Councilor Ayn M. Hanselmann;
Councilor John L. Tuttle, Jr., Councilor Jonathan L. Martell. CITY STAFF: City Manager Steven Buck; Executive Assistant Lorisa Ricketts; Community Development Director Ian Houseal; Facilities Director Alex Hammerle; Acting Deputy Police Chief Eric Small; Lead Codes Officer Jamie Cole; , Public Works Director Matt Hill; Deputy Fire Chief Bob Arnold;
HR Director Stacy Howes; Fire Chief Steve Benotti
Others Present via Zoom: Brian Ackley, Jeff Roblee, Zendell Bouchard, Dianne Connolly, Kris Hagan.
Meeting Format
Mayor Mastraccio called the meeting to order at 6:08 PM.
This meeting was conducted via remote video and teleconference pursuant to 1 MRSA
§403-B (2) (D) and section 6-B of the Sanford City Council Rules of Procedure as amended and adopted August 3, 2021
Pledge of Allegiance
The regular City Council session began with the Pledge of Allegiance led by Deputy Mayor Herlihy.
Moment of Silence
Roll Call:
Mayor Mastraccio performed the roll call of Councilors present: Councilor Martell, present;
Councilor Hanselmann, present; Councilor Tuttle, present; Councilor Stackpole, present;
Councilor Lanigan, absent with notice; Deputy Mayor Herlihy, present.
Minutes
Sanford City Council
City Council Meeting Minutes – August 17, 2021
21-415-01 Ordered, to approve the minutes from the regular City Council meeting held on Tuesday, August 3, 2021.
Councilor Stackpole moved to approve. Councilor Martell seconded.
Motion passed 4-0 by roll call vote with Councilors Hanselmann and Tuttle abstaining because they were absent at the August 3 meeting.
21-416-01 Ordered, to approve the minutes from the Executive Session of the City Council held on Tuesday, August 3, 2021.
Councilor Martell moved to approve. Councilor Stackpole seconded.
Motion passed 4-0 by roll call vote with Councilors Hanselmann and Tuttle abstaining because they were absent at the August 3 meeting.
Mayor’s Report/City Council Sub-Committee Reports
See attached.
Zoning Subcommittee met and discussed a proposed zone change for the former Nasson Dormitories to enable redevelopment and discussed putting a moratorium in place on lagooning for Mineral Extraction.
Solid Waste Subcommittee met and discussed a delay to the recycling tagging program until September or October due to difficulty by EcoMaine to find enough staff to run the program until the previous program finishes. There was also a review of Drumlin
Environmental Consultants’ work on the Rushton Street Landfill site.
City Manager's Report
No formal report this evening.
The Memorandum of Understanding with the IDC that changed the current membership of the Growth Council has been compiled into a new set of Bylaws. The most significant change was to the membership, now defined as the IDC and the City of Sanford. There will be an 11-member board of directors with two directors from the IDC and two from the City: the Mayor or designee and the City Manager. The City would also appoint a small business representative. The IDC would appoint a large business representative.
The other 5 seats will be filled by mutual agreement in accordance with the MOU.
Last Thursday, Governor Mills released a statement on new immunization requirements for health care workers. The rule included dental practices and emergency services.
Included in this would be our dispatch center. Given the number of dispatchers that have indicated they would not The State of Maine EMS board held a meeting today but
Page | 3 with 1,000 person capacity. The City Manager has reviewed with legal counsel what this means. The City Manager will report back after Monday’s meeting.
Communications/Presentations
None.
Public Participation
Dianne Connolly, resident of Springvale, stated that a couple of years ago the intersection of Bridge and Pleasant Streets was discussed and agreed to have a designated a right hand turn lane added. Making Merrill Street two way was also discussed and agreed.
Public Hearings
21-374-01 A Public Hearing to receive comments in favor or against the NE application submitted by Greenfellas Cultivation, for a marijuana grower/cultivator Adult use license at 9 Renaissance Way, Sanford, ME.
Public Hearing opened at 6:31 PM.
No public comments.
Public Hearing closed at 6:32 PM.
21-380-01 A Public Hearing to receive comments in favor or against the NEW application submitted by Garden Trove, for a Medical Marijuana Grower/Cultivator license at 81 Industrial Ave, Unit C, Room #3, Sanford, ME.
Public Hearing opened at 6:32 PM.
No public comments.
Public Hearing closed at 6:33 PM.
21-400-01 A Public Hearing to receive comments on the New Liquor license application with malt, spirituous and vinous privileges from Welcome Home Diner LLP, 6 Lebanon Street, Sanford, Maine.
Public Hearing opened at 6:33 PM.
Michael Grenier, owner of the Welcome Home Diner, spoke. The diner will have only limited alcohol served. He complimented the City staff on how helpful they have been through the process and thanked them for their help. The whole community has been great. He said he is trying to get the place back to what it was during its heyday.
Public Hearing closed at 6:35 PM.
Consent Agenda
21-375-01 Ordered, to approve the following license requests and to authorize the City Clerk to sign the licenses on behalf of the City Council:
1. NEW license application from Greenfellas Cultivation to operate as a Marijuana Grower/Cultivator Adult Use at 9 Renaissance Way, Sanford, ME.
2. NEW license application from Garden Trove to operate as a Medical Marijuana Grower/Cultivator at 81 Industrial Ave, Unit C, Room #3 Sanford, ME.
3. NEW liquor license from Welcome Home Diner LLP, 6 Lebanon Street, Sanford, ME.
Mayor Mastraccio sought questions or comments from the Council on the Consent Agenda items. Seeing none, the Consent Agenda was
approved.
Old Business
21-398-01 Ordered, to approve the minutes from the Executive Session held on Wednesday, July 21, 2021.
This item was tabled at the last meeting because there was not a quorum of Councilors at the meeting who had been present at the Executive Session Councilor Martell moved to approve. Deputy Mayor Herlihy seconded.
Motion passed 4-0 by roll call vote with Councilors Stackpole and Tuttle abstaining.
21-412-01 Confirm the Findings and Order adjudging 19 Mill Street to be a dangerous building and a nuisance pursuant to 17 M.R.S.A. §§ 2851-2859 at the hearing held on August 3, 2021, and authorize the City Manager to sign the Findings and Order for the City Council, and have the City Clerk record it in the Registry of Deeds, and advertise or serve it upon the owner and parties in interest as required by law.
Councilor Stackpole moved to confirm the Findings and Order. Councilor Martell seconded.
Update since the hearing: Director Houseal spoke with legal counsel for
Page | 5 Motion passed 6-0 by roll call vote.
21-394-01 Confirm the Findings and Order adjudging 6 Proulx Court to be a dangerous building and a nuisance pursuant to 17 M.R.S.A. §§ 2851-2859 at the
hearing held on August 3, 2021, and authorize the City Manager to sign the Findings and Order for the City Council, and have the City Clerk record it in the Registry of Deeds, and advertise or serve it upon the owner and parties in interest as required by law.
Councilor Stackpole moved to confirm the Findings and Order. Councilor Martell seconded.
Update since the hearing: Notice of hearing notice was received by mortgagee.
Motion passed 6-0 by roll call vote.
21-413-01 Confirm the Findings and Order adjudging 27 Wilson Street to be a
dangerous building and a nuisance pursuant to 17 M.R.S.A. §§ 2851-2859 at the hearing held on August 3, 2021, and authorize the City Manager to sign the Findings and Order for the City Council, and have the City Clerk record it in the Registry of Deeds, and advertise or serve it upon the owner and parties in interest as required by law.
Councilor Stackpole moved to confirm the Findings and Order. Councilor Martell seconded.
Update: Property maintenance company started boarding up windows the day after the hearing.
Motion passed 6-0 by roll call vote.
21-414-01 Confirm the Findings and Order adjudging 99 High Street to be a dangerous building and a nuisance pursuant to 17 M.R.S.A. §§ 2851-2859 at the
hearing held on August 3, 2021, and authorize the City Manager to sign the Findings and Order for the City Council, and have the City Clerk record it in the Registry of Deeds, and advertise or serve it upon the owner and parties in interest as required by law.
Councilor Stackpole moved to confirm the Findings and Order. Councilor Martell seconded.
Update: Mortgagee reached out inquiring about the condition of the property.
Motion passed 6-0 by roll call vote.
21-403-01 Reconsideration of amendments to the City Council Rules of Procedure related to COVID-19 protocols as approved at the August 3, 2021 City Council Meeting, pursuant to Section 25 of the City Council Rules of Procedure.
No motion to reconsider was made.
New Business
21-404-01 Ordered, to authorize closure of Stanley Road and redirect traffic to Morrison Road for one hour between 8:30 AM - 9:30 AM on Saturday, September 4, 2021 to accommodate the Randall's Run/Walk for the Gym 5K race.
Deputy Chief Small presented on this item.
Councilor Tuttle moved to approve. Councilor Stackpole seconded.
Motion passed 6-0 by roll call vote.
21-373-01 Ordered, to authorize the closure of School Street from Washington Street to Bodwell Street on August 26, 2021 from 6:00 PM to 8:30 PM with a rain date of August 30, 2021, to celebrate National Night Out in Central Park.
This section of School Street will be used for a staging area.
Deputy Chief Small presented on this item. There will be community partners, free food, a touch a truck with various vehicles, and a dunk-a- cop tank for a small fee. The Friends of Downtown was recognized for partnering with the Police Department on this event.
Councilor Tuttle moved to approve. Councilor Stackpole seconded.
Motion passed 6-0 by roll call vote.
21-393-01 Ordered, to authorize road closures for Sanford Bike Fest on September 25, 2021.
City Manager Buck presented on this item.
Councilor Stackpole moved to approve. Councilor Martell seconded.
Motion passed 6-0 by roll call vote.
21-371-01 Ordered, the enter into a contract with the Maine Department of
Transportation for a Federally Funded Locally Administered Project for the Downtown Trails Connector being the reconstruction of William Oscar
Page | 7 Public Works Director Matt Hill presented on this item. Gorrill Palmer will be having a public hearing on this item at the first meeting in September.
Funds for this project are programmed into the 5 year plan assuming the roadway CIP continues to be increased as expected.
Councilor Stackpole moved to approve. Councilor Hanselmann seconded.
Motion passed 5-1 by roll call vote with Councilor Martell opposed.
21-417-01 Ordered, to accept the resignation of Robert Thuet from the Airport Advisory Committee.
Councilor Tuttle moved to approve. Councilor Stackpole seconded.
Councilor Tuttle stated his thanks for Bob’s years of service to the community and his leadership on the Airport Advisory Committee.
Motion passed 6-0 by roll call vote.
21-277-01 Ordered, to approve the bid from Dick Landry Lawncare not to exceed
$250,000 for improvements to the midtown mall parking lot funded through the CDBG program.
Community Development Director Ian Houseal presented on this item.
Director Hill commented that it is nice to see a local contractor able to work on this project. Councilor Tuttle agreed that it is nice to see the job go to a local business.
Councilor Tuttle moved to approve. Councilor Martell seconded.
Motion passed 6-0 by roll call vote.
21-350-01 Ordered, to vote on whether to amend the 21-22 Municipal Budget to include the funding of 2 Firefighter/EMS Positions for nine months in the amount of $160,227.00 and to allow the City Manager to carry forward available resources within the 20-21 Fire Department budget to pay for these positions.
Councilor Stackpole moved to approve. Deputy Mayor Herlihy seconded.
Manager Buck presented on this item and on where the funds would be coming from without impacting this year’s tax bill. Fire Chief Benotti presented on this item regarding the needs of the department.
Deputy Mayor Herlihy asked whether this would be increasing the budget for the department by this amount in addition to bringing on two additional firefighters next year. Manager Buck explained that the departments put in for their needs each year, and he would expect that the department will
put in the request, and he will bring it forward for consideration as part of the budget. The program was created and intended to match the
community’s ability to pay.
It is anticipated that the positions will be able to be filled once advertised.
The audit presentation will likely happen in November; it will be important to how the budget process goes.
Councilor Stackpole withdrew his motion. Deputy Mayor Herlihy withdrew her second.
Councilor Tuttle made a motion to amend the 21-22 Municipal Budget to include the funding of 2 Firefighter/EMS Positions for nine months in the amount of $160,227.00 and to allow the City Manager to carry forward available fund balances resulting from operations within the 20-21 Fire Department Budget to fund for these two positions. Councilor Stackpole seconded.
Motion passed 6-0 by roll call vote.
21-418-01 Discussion on use of City Hall space.
Councilor Martell moved to discuss. Deputy Mayor Herlihy seconded.
Manager Buck presented on this item. He would like to move the volunteer firefighters out of the former Finance space on floor 2R and move the IS Department to that space. The Facilities Director has been tasked with determining cost and materials needed to adequately fit out the space.
Mayor Mastraccio asked if any of the Councilors had any objections to this plan; no objections were voiced.
Facilities Director Hammerle presented on the Chamber of Commerce space and the cost to the City for the Chamber to occupy the space
allotted to them in the Annex. The costs do not take into account trash and recycling pick-up or maintenance.
Mayor Mastraccio stated that she feels it is time to move the Growth Council to the front space in the Annex. Councilor Stackpole agreed and said the Chamber of Commerce is a private entity, not an arm of the City.
Councilor Hanselmann agreed that it makes sense to put the Growth Council in the front space. Mayor Mastraccio asked Manager Buck to come back to the City Council with a plan for the renovation of the Annex space. Manager Buck can have Director Hammerle put together a cost estimate as long as he understands the plan. One year would be a
reasonable notice and a time to develop plans and a cost estimate. Mayor
Page | 9 to the Chamber and get their input on how they would like to use that space so plans can be appropriately created.
It is anticipated that adequate funds are available to fit out the Communications Coordinator office space.
Council Member Comments
Councilor Martell: None.
Councilor Tuttle: Legislative cloture is coming at the end of the month; he asked if anyone on the Council wanted him to submit any items. He has been getting a number of calls from senior citizens regarding Atlantic Broadband requiring them to have internet service, not just cable. This is an area that should be examined to see whether it is in violation of their franchise agreement. His second grandson was born on June 23: Samuel Dean Shields, and he welcomed him.
Councilor Hanselmann: None.
Councilor Stackpole: Continued to encourage people to get their shots. He and his wife and their family have had their shots with no incidents.
Councilor Lanigan: None.
Deputy Mayor Herlihy: She knows of one person who got their third shot – someone who had an organ replaced.
Mayor Mastraccio: Until York County is in the Low category for transmission, the City Council will be meeting remotely.
Future Agenda Items
Councilor Martell: None.
Councilor Hanselmann: None.
Councilor Tuttle: Atlantic Broadband.
Councilor Stackpole: None.
Councilor Lanigan: Absent with notice.
Deputy Mayor Herlihy: None.
Mayor Mastraccio: None.
Adjournment
Mayor Mastraccio moved to adjourn regular meeting at 8:15 PM.
Respectfully submitted by Lorisa Ricketts, Executive Assistant.
Mayors Report and Subcommittee Reports 8/17/2021
Municipal Operations and Property
Met and received updates on various projects from Director of Public works, Matt Hill;
Additional paving has been accomplished beyond the roads already part of the Capital Improvement Plan, due to leftover funds; Whipple, Greenaway, Highland, Lucerne in Springvale and Oak Ridge and Stony Bridge in Sanford.
Westside Village project should commence late August and the staging area will be on Kimball Street by the playground. Most temporary easements have been granted by homeowners, while a few others are still in process.
The Berwick/Twombley Road intersection realignment, also part of the Westside Village project, is in the phase of negotiations with the property owner for purchase of a small piece of property to facilitate a safer and easier turn off Twombley to Berwick.
As part of the road reconstruction discussion, the subcommittee asked Director Hill to look at instituting weight limits on smaller roads to help prevent future damage and costly repairs.
Public Safety Subcommittee
The amendment to the Overnight parking ordinance was brought back for further
discussion. It was decided to continue to work on the language to reduce any unintended consequences and bring it back to the Committee for further review.
Police Chief Craig Andersen and Deputy Chief Eric Small reported on department changes and initiatives.
The Special response team assisted the Maine State police with an operation in
Shapleigh involving 28 people under the influence of opioids, resulting in the arrest of 7 individuals.
An arrest was made in July in a string of car burglaries. The chief credited the midnight shift of officers for this quick response.
In Community Policing initiative news, Detective Colleen Adams was introduced as the new Community Outreach Coordinator. She will be working with Sweetser clinician Carly Flagg, who was also introduced, as the departments new mental health response unit, and Officer Chris Brown will be the new Elder services Officer.
The department has received 23 applications from citizens interested in participating in the citizen advisory group and they look forward to getting that project underway.
The final item up for discussion was the need for a sign at the Main Street entrance of the police department. It will be similar to the sign on the Roberts Street side and will
hopefully help reduce the number of complaints from citizens unable to easily find the PD.
City/ School Leadership team monthly meeting took place last Thursday, August 12.
The City Manager, Deputy Mayor and I met with Superintendent Matt Nelson and SC Chair Don Jamison, who updated us on the plan for opening schools for 5 days/week of in person learning. The school committee approved the plan that includes indoor masking for all regardless of vaccination status. They will review this on an ongoing basis, but the ultimate goal is to keep our schools open and safe for all.
Coordination of City and School communications utilizing the new city communications director and WSSR TV was discussed as well as potential uses for Willard and Lafayette school and the return of Memorial Gym for the City’s use. No decisions have been made at this time.
Finally, Subcommittees will meet on a monthly basis going forward. If there is an urgent need for subcommittee input on a particular matter that just can’t wait, then the municipal operations subcommittee will be convened on an as needed basis. Subcommittees were never meant to take the place of full discussion by the City Council and they have come to take up an inordinate amount of staff time. Therefore, Subcommittees will be devoted to development and discussion of work product that is not ready to come to the full council.
Memo
Number:
To: City Council
From: Lorisa Ricketts, Administration Date: 2021-09-07 18:00:00
Subject: Ordered, to approve the minutes from the Executive Session of the City Council held on Tuesday, August 17, 2021.
RECOMMENDATION
Ordered, to approve the minutes from the Executive Session of the City Council held on Tuesday, August 17, 2021.
ATTACHMENTS
8-17-20 Executive Session Minutes.pdf
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EXECUTIVE SESSION – SANFORD CITY COUNCIL CITY MANAGER’S CONFERENCE ROOM
THIRD FLOOR – CITY HALL ANNEX
Tuesday, August 17, 2021 5:30 PM
Executive Session Minutes
Present: Mayor Mastraccio; Deputy Mayor Herlihy; Councilors Martell, Stackpole, and Tuttle; City Manager Buck; Executive Assistant Ricketts.
Absent with notice: Councilors Hanselmann and Lanigan.
This meeting was conducted via remote video and teleconference pursuant to 1 MRSA
§403-B (2) (D) and section 6-B of the Sanford City Council Rules of Procedure as amended and adopted August 3, 2021
Mayor Mastraccio opened the meeting at 5:30 PM.
Old Business
19-613-01 Ordered, to Enter into Executive Session to received attorney client privileged information on the City rights to the pending bankruptcy settlement with Purdue Pharmacies, pursuant to MRSA Title 1 §405 (6) (E).
Motion by Councilor Tuttle to enter into Executive Session. Seconded by Councilor Stackpole. The City Council voted 5-0 by roll call vote to enter into executive session at 5:10 PM.
Mayor Mastraccio declared the City Council out of executive session at 5:48 PM.
21-339-01 Ordered, to enter into Executive Session to discuss negotiated work product with AFSCME Public Works pursuant to M.R.S. Title 1, § 405 (6) (D).
Sanford City Council
Motion by Councilor Tuttle to enter into Executive Session. Seconded by Councilor Martell. The City Council voted 5-0 by roll call vote to enter into executive session at 5:49 PM.
Mayor Mastraccio declared the City Council out of executive session at 6:05 PM.
Adjourned Executive Session at 6:05 PM.
Memo
Number:
To: City Council
From: Lorisa Ricketts, Administration Date: 2021-09-07 18:00:00
Subject: Recognition of City Clerk Sue Cote
RECOMMENDATION
Recognition of City Clerk Sue Cote
ATTACHMENTS
Sue Cote 2021.pdf
Proclamation Honoring Susan H. Cote
September 7, 2021
WHEREAS, Susan H. Cote is a long-standing member of Sanford’s municipal staff and is unfailingly helpful, patient, and diligent in her duties and a wonderful resource for her colleagues and the residents of the City of Sanford and the Village of Springvale; and
WHEREAS, Sue has gone above and beyond the call of duty this past 18 months, helping to keep Sanford’s citizens safe while ensuring that they can continue to conduct their business during a pandemic; and
WHEREAS, Sue facilitated the swearing-in of our newest City Councilor and our new Mayor in the unprecedented setting of an on-line Zoom meeting, and researched the new regulations and made sure meticulous arrangements were in place to ensure the rules were correctly followed; and
WHEREAS, Sue coordinated and set up in-person absentee voting for the month leading up to the November 2020 election, something Sanford has never done before; and
WHEREAS, Sue helped source, order and install a secure election drop-box outside of City Hall; made sure all safety barriers and PPE were in place at polling places and safety guidance was followed; and made sure her election workers were superbly trained; and
WHEREAS, Sue’s informational videos for those wishing to vote by absentee ballot in the 2020 election ensured that the Citizens of Sanford were able to cast their ballots ahead of time and alleviated crowding at polling places on Election Day; and
WHEREAS, Sue and her team had to process ballots from an unprecedented 72% voter turnout, yet were still able to provide official election results in a very timely manner; and
WHEREAS, these extraordinary efforts were undertaken in addition to all of the regular duties of her office, and while helping to guide confused and concerned citizens through the process of on-line completion of forms and in-person navigation of safety procedures to be able to conduct their business; and
WHEREAS, all of this was done without any expectation of recognition or reward; and WHEREAS, Sue has been and continues to be an extraordinary asset to this community;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANFORD, MAINE, on behalf of the Citizens of Sanford-Springvale does hereby extend our appreciation to City Clerk Sue Cote in recognition of a job well done. Thank you!
For the City Council of the City of Sanford and Village of Springvale:
Anne-Marie Mastraccio, Mayor Maura A. Herlihy, Deputy Mayor
Lucas J. Lanigan Ayn M. Hanselmann
John L. Tuttle, Jr. Robert G. Stackpole
Jonathan L. Martell
Memo
Number:
To: City Council
From: Matthew Hill, Public Works Date: 2021-09-07 18:00:00
Subject:
A Public Hearing and presentation from the City's Consultants, Gorrill Palmer and Aceto Landscape Architects, on the 50% Progress Plans for the
Reconstruction of River Street in 2022 (MaineDOT MPI).
RECOMMENDATION
Gorrill Palmer has prepared a PowerPoint presentation
Aceto Landscape Architects will present renderings of the project
Background Information:
The City has applied for and received a $600,000 Municipal Partnership Initiative from MaineDOT for the reconstruction of River Street from High Street to Spartan Drive. This project represents roughly one-half of the larger Mousam Promenade project being a continuous 10-foot wide multi-modal path around Number One Pond, providing a direct connection to Downtown Sanford as envisioned on the Trails Master Plan Downtown Connector, and intended as a recreational facility where Sanford could host future events such as a 5k Road Race, food truck festival, fireworks shows, etc.
Sub-Committee or Board Recommendation:
This is being brought straight to Public Hearing at the City Council based on past approvals and direction from the City Manager.
Administrative or Departmental Review :
The Department of Public Works has been partnering with the following Departments and agencies for a successful design process: Planning/Planning Board, Parks &
Recreation/Trails, Community Development, Fire, Police, Emergency Response, Sanford Water District, Sanford Sewerage District, MaineDOT (Planning, Project Development, Highway Program, and Bridge Program), MaineDEP, and the Bicycle Coalition of Maine (BCM).
Financial Impact or Review:
Funding for the design portion of this project has been programmed and approved from the 2021 Roadway Capital Improvement Plan. Funding for construction of this project is programmed to be Municipally budgeted by the 2022 Roadway Capital
Improvement Plan and matched through a Municipal Partnership Initiative by the Maine Department of Transportation.
ATTACHMENTS
Memo
Number:
To: City Council
From: Beth Della Valle, Planning Date: 2021-09-07 18:00:00
Subject: A Public Hearing on a proposed Zone Change for Nasson Dormitories properties
RECOMMENDATION
Conduct Public Hearing and First Reading on Zoning Map Amendment for Nasson Dormitories from Single Family Residential to Urban
Background Information:
The Planning Board held a public hearing and unanimously recommends the Lenox School, LLC’s request to amend the zoning for Tax Maps/Lots R5-91, R5-94, and L15-8 from Single Family Residential (SFR) to Urban (U), which are located approximately 1,000’ from the intersection of Main and Kirk Street, to allow for rehabilitation of the three former Nasson Dormitories into multifamily housing. The home on L15-8 is included in the amended zoning proposal, with the owners’, Roger and Debra Caron, approval, in order to provide a connection to the existing Urban Zone. See attached map and 08052021 Memo to City Manager for more complete review of Planning Board recommendation. One member of the public provided comments in support of the project; one member provided comments in opposition;
one member expressed concerns about an increase in the volume of traffic on Kirk Street without knowing what the plans are for proposed redevelopment. The Sanford Regional Economic Growth Council offered comments in support of the zone change as necessary to allow redevelopment of the dormitories to provide needed workforce housing. Both he and the Director of Planning & Development noted that the
applicant provided a well done analysis of compliance with the City’s Comprehensive Plan. The Site Plan Review Committee (SPRC) supported the zone change with the condition that limit the range of commercial/industrial uses allowed on the two larger properties. The SPRC also noted that issues, including access, traffic impacts, upgraded water and sewer facilities, and protection of wetlands and a stream on the property, will have to be addressed when a development application is proposed.
Legal Review Status:
N/A
Sub-Committee or Board Recommendation:
The Planning Board unanimously voted (5:0) to recommend that the City Council change the zoning of Maps/Lots R5-91, R5-94, and L15-8 from SFR to U with the
condition that the range of commercial/industrial uses allowed on the two larger parcels are limited. The applicant agreed to limit future commercial/industrial uses that are incompatible with the type and scale of nonresidential uses that go beyond typical neighborhood/accessory uses that would serve the development and nearby residential neighborhood. The Zoning Subcommittee reviewed and discussed the recommended Zoning Map Amendment at its August 10th meeting and unanimously recommended scheduling the Public Hearing and First Reading for the City Council's September 7th meeting.
Administrative or Departmental Review :
The Planning Department worked with the applicant and Planning Board for review of the application and submission to the City Council for its consideration.
Financial Impact or Review:
NA
ATTACHMENTS
PUBLIC HEARING NOTICE City Council 08112021.docx
08052021 Memo to City Manager - Nasson Dormitories Zone Change.doc Parcel Map.pdf
Andrea Lunser Public Comments.pdf
Public Hearing Submission Andrea Lunser.pdf
PUBLIC HEARING NOTICE
The Sanford City Council will hold a Public Hearing and receive written and oral comments at its
September 7, 2021 meeting at 6 pm to amend the Zoning Map for parcels R5-94, R5-91, and L15-8 from Single Family Residential to Urban on property owned by Lenox School, Inc., located approximately 1,000’ from the intersection of Main and Kirk Streets. The hearing may be held in person in Council Chambers at City Hall, 919 Main Street, Sanford, or via remote video and teleconference pursuant to 1 MRSA §403-B(2)(D) and Section 6 of the City Council Rules of Procedure as amended and adopted August 3, 2021, reflecting recent recommendations of the US CDC and adoption by Maine CDC
pertaining to conduct of meetings in indoor public space. Instructions for joining the meeting by remote methods will be posted September 3, 2021 at www.sanfordmaine.org/meetings. The meeting will be broadcast on cable channel 26 and online at https://townhallstreams.com/towns/sanfordme.
Comments may be submitted at www.sanfordmaine.orgunder Email City Departments/City Council.
Questions may be directed to the Planning Office 324-9150.
TO: Steve Buck, City Manager
FROM: Beth Della Valle, AICP, Director of Planning & Development DATE: August 5, 2021
SUBJECT: Proposed Rezoning from Single Family Residential (SFR) to Urban (U) Zone (Tax Maps/Lots R5-91, R5-94, L15-8)
Public Hearing and Recommendation:
At its August 4, 2021 meeting, the Planning Board held a public hearing on the Lenox School, LLC’s request to change zoning for Tax Maps/Lots R5-91, R5-94, and L15-8 from Single Family Residential (SFR) to Urban (U), which are located approximately 1,000’ from the intersection of Main and Kirk Street, to allow for rehabilitation of the three former Nasson Dormitories into multifamily housing. The home on L15-8 is included in the amended zoning proposal, with the owners’, Roger and Debra Caron, approval, in order to provide a connection to the existing Urban Zone. See attached map.
One member of the public provided comments in support of the project; one member provided
comments in opposition; one member expressed concerns about an increase in the volume of traffic on Kirk Street without knowing what the plans are for proposed redevevelopment.
The Sanford Regional Economic Growth Council offered comments in support of the zone change as necessary to allow redevelopment of the dormitories to provide needed workforce housing. Both he and the Director of Planning & Development noted that the applicant provided a well done analysis of compliance with the City’s Comprehensive Plan. The Site Plan Review Committee (SPRC) supported the zone change with the condition that limit the range of commercial/industrial uses allowed on the two larger properties. The SPRC also noted that issues, including access, traffic impacts, upgraded water and sewer facilities, and protection of wetlands and a stream on the property, will have to be addressed when a development application is proposed.
The Planning Board unanimously voted (5:0) to recommend that the City Council change the zoning of Maps/Lots R5-91, R5-94, and L15-8 from SFR to U with the condition that the range of
commercial/industrial uses allowed on the two larger parcels are limited. The applicant agreed to limit future commercial/industrial uses that are incompatible with the type and scale of nonresidential uses that go beyond typical neighborhood/accessory uses that would serve the development and nearby residential neighborhood.
Two notices for the Planning Board’s public hearing were posted in the newspaper and notices were sent to all affected property owners and abutters within 250’.
King St Joy St Rankin St
Cheney St Summer St
Kirk St
Grove St
Greenaw ay Ave
Whipple St R5-56
R5-91
R5-94 R5-70
R5-75 R5-55
M15-10 R5-70A
R5-71
R5-69A
R5-32 R5-77
M15-10B R5-69
M15-3
L14-3 R5-69B
M16-9 L14-5
Street Names Parcel Lines - Ortho
Data shown on this map is provided for planning and informational purposes only. The municipality and CAI Technologies are not responsible for any use for other purposes or misuse or misrepresentation of this map.
20 Summer St, Map R5 Lots 91, 94
Lenox School Inc.
April 9, 2021
³
0 2731 inch = 273 Feet546 820From: Please Do Not Click Reply
To: webplanning
Subject: Planning and Development (form) has been filled out on your site.
Date: Monday, August 2, 2021 5:19:23 PM
***EXTERNAL***
This e-mail originated from outside of the City of Sanford E-mail System. Do Not click links or open attachments unless you recognize the sender address and know the content is safe.
Your Site has received new information through a form.
Form: Planning and Development Site URL: www.sanfordmaine.org --- Full Name: Andrea Lunser
Phone: (207)324-1940
Email: Rockandmat@hotmail.com
Comment or Question: I have only just received the letter on changing zoning on R-594 and R5-91 from Single family residence to Urban this in this PM mail and am responding immediately to my disapproval. I will be leaving tommorrow for a trip and will not be back to respond so quickly in person by August 3, 2021 at 9 a.m. This property I believe is in the immediate view of my backyard and urban zoning would change the Traffic , the pleasant residential feel and attraction of of our neighborhood and the interruption of natural wetlands and wildlife.
I have lived here 30 plus years and was here when college was open a few years. The college was not an issue. I strongly feel the zoning change would be a detriment for the Sanford Springvale as there are many better choices for Urban development locations that would not disturb community and residential neighborhoods
Thank you . Andrea Lunser
How would you like to be contacted?:
Email me
Do Not Click Reply - This e-mail has been generated from a super form.
Public Hearing Submission – Not in Favor of Zone Change Andrea Lunser
---Original Message---
From: ANDREA LUNSER [mailto:rockandmat@hotmail.com]
Sent: Thursday, August 26, 2021 8:06 AM
To: Beth Della Valle <bdellavalle@sanfordmaine.org>
Cc: ANDREA LUNSER <rockandmat@hotmail.com>
Subject: Zoning change and abutting property Good Morning,
I am addressing this issue to Elizabeth Della Valle, AICP as per my visit August 25, 2021 in your office you stated you will be sure the second step board will get this information since I cannot attend by Zoom or in person.
I am strongly against the zoning change of the old Nasson college dorms proposed by the city of Sanford with Springvale requested by John Barth/ Lennox School. This property is directly behind my home at 16 King Street , Springvale which was purchased when the abutting property was a college. There was no problem with college and was told by E. Della Valle recently that single family residence zoning allows for school or single valley residence. This neighborhood is a very quiet and pleasant area with the sanford trail railroad bed close by , wooded area with water runoff, a stream and various nature life. The overall appreciation environment and small neighborhood feel is the most benefit to the community.
Springvale has a strong history and I have concerns that this will be lost .The zone change to urban would make a destructive change .
The zoning change will make big impact on the traffic flow and amount of traffic on all surrounding streets therefore creating hazards and noise directly affecting all families in the community.
This zone change as stated would allow for larger development that will effect many other community members beside myself with environmental damage, water runoff damage, noise and safety pollution , and remove the pleasant small community and historical attraction .
When my home was purchased- I remember advice given to us - “remember that you are purchasing a way of life”. This zone change will be a negative to Springvale.
Thank you for your attention,
Andrea Lunser 16 King Street
Springvale, ME 04083
Sent from my iPhone
Memo
Number:
To: City Council
From: Lorisa Ricketts, Planning Date: 2021-09-07 18:00:00
Subject: Public Hearing on a proposed Ordinance Establishing a Moratorium on Mineral Extraction Lagooning and/or Creation of Ponds.
RECOMMENDATION
Conduct Public Hearing on Ordinance Establishing a Moratorium on Mineral Extraction Lagooning and/or Creation of Ponds.
Background Information:
The existing Zoning Ordinance provides almost no guidance or standards to guide review of lagooning and no guidance about the creation of ponds by digging below the seasonal high water table. The moratorium will provide time for staff to work with the Mineral Extraction Task Force to prepare amended ordinance language to guide review of applications for lagooning and/or creation of ponds by digging below the seasonal water table as part of Mineral Extraction operations.
Legal Review Status:
Complete
Sub-Committee or Board Recommendation:
The Zoning Subcommittee reviewed and discussed the Draft Moratorium language at its August 10th meeting and unanimously recommended that a Public Hearing be held at the City Council's September 7th meeting.
Administrative or Departmental Review :
The Planning Director has worked with the City Attorney and City Manager to prepare the draft ordinance.
Financial Impact or Review:
NA
CITY OF SANFORD
ORDINANCE ESTABLISHING A MORATORIUM
ON MINERAL EXTRACTION LAGOONING AND/OR CREATION OF PONDS
WHEREAS the Sanford City Council (the “City”) makes the following findings:
(1) Mineral extraction is a permitted use requiring Planning Board approval in certain zoning districts in the City as shown in the Table of Land Uses under the City’s Zoning Ordinance; and
(2) The development of lagoons and lagooning activities and/or the creation of ponds by digging below the seasonal high water table that are undertaken as part of mineral extraction within the City raise legitimate and substantial questions about the impact of such activity in the City, including
questions as to compatibility with existing land uses and developments, potential adverse health and safety effects on the community, and potential erosion, sedimentation, or impairment of water quality or fish and aquatic life; and
(3) The creation of a pond by digging below the seasonal high water table in the past caused contamination of a public drinking water supply resulting in the need to invest $3.4 million to identify and develop a replacement source of water; and
(4) As a result of the foregoing issues, the development of lagoons and lagooning activities and/or the creation of ponds by digging below the seasonal high water table undertaken as part of mineral extraction have potentially serious implications for the health, safety and welfare of the City and its residents; and
(5) The City currently has inadequate regulations governing lagoons and lagooning activities and/or the creation of ponds by digging below the seasonal high water table, and the existing ordinances are insufficient to prevent the potential of serious public harm that could result from the
unregulated development of lagoons and/or the creation of ponds by digging below the seasonal high water table; and
(6) An overburdening of public facilities and natural resources is a reasonably foreseeable result of lagoons and lagooning activities and/or the creation of ponds by digging below the seasonal high water table located in the City as part of mineral extraction; and
(7) The City needs a reasonable amount of time to study the land use and public health and safety considerations of lagoons and lagooning activities and/or the creation of ponds by digging below the seasonal high water table and to develop reasonable regulations governing their location and development; and
(8) During the period of this Moratorium, the City will work on developing appropriate land use regulations concerning lagoons and lagooning activities and/or the creation of ponds by digging below the seasonal high water table as part of mineral extraction uses; and
Section 1. Moratorium. The City does hereby declare a moratorium on the development of lagoons and lagooning activity and/or the creation of ponds by digging below the seasonal high water table associated with mineral extraction use, and the location, operation or permitting and approval of any and all proposed lagoons and lagooning activity and/or the creation of ponds by digging below the seasonal high water table associated with mineral extraction use within the municipality.
No person or organization shall develop any lagoon and lagooning activity and/or the creation of ponds by digging below the seasonal high water table associated with mineral extraction use within the City on or after the effective date of this Ordinance. During the time this moratorium ordinance is in effect, no officer, official, employee, office, administrative board or agency of the City shall accept, process, approve, deny, or in any other way act upon any application for a license, building permit, or any other type of land use approval or permit related to the development of a lagoon or lagooning activities and/or the creation of ponds by digging below the seasonal high water table associated with mineral extraction use.
Section 2. Pending Proceedings. Notwithstanding 1 M.R.S.A. § 302 or any other law to the contrary, this Ordinance shall govern any proposed lagoon or lagooning activity and/or the creation of ponds by digging below the seasonal high water table associated with mineral extraction for which an application for a building permit, certificate of occupancy, site plan or any other required approval has been
submitted to the City, whether or not a pending proceeding, prior to the enactment of this Ordinance.
Section 3. Conflicts/Savings Clause. Any provisions of the City’s ordinances that are inconsistent or conflicting with the provisions of this Ordinance are hereby repealed to the extent applicable for the duration of this moratorium. If any section or provision of this Ordinance is declared by any court of competent jurisdiction to be invalid, such a declaration shall not invalidate any other section or provision.
Section 5. Enforcement and Violations. This Ordinance shall be enforced by the City of Sanford Code Enforcement Officer. Any person who violates this Ordinance shall be subject to civil penalties and other remedies as provided in 30-A M.R.S.§ 4452 including, but not limited to, fines and penalties, injunctive relief, and its reasonable attorney’s fees and costs in prosecuting any such violations.
Each day of any continuing violation shall constitute a separate violation of this Ordinance.
Section 6. Effective Date. This Ordinance shall become effective immediately upon its adoption and shall remain in full force and effect for a period of 180 days thereafter, unless extended pursuant to law or until a new and revised set of regulations is adopted by the City, whichever shall first occur.
PUBLIC HEARING NOTICE
The Sanford City Council will hold a Public Hearing and receive written and oral comments at its
September 7, 2021 meeting at 6 pm to Establish a Moratorium on Mineral Extraction Lagooning and/or Creation of Ponds. The hearing may be held in person in Council Chambers at City Hall, 919 Main Street, Sanford, or via remote video and teleconference pursuant to 1 MRSA §403-B(2)(D) and Section 6 of the City Council Rules of Procedure as amended and adopted August 3, 2021, reflecting recent
recommendations of the US CDC and adoption by Maine CDC pertaining to conduct of meetings in indoor public space. Instructions for joining the meeting by remote methods will be posted September 3, 2021 atwww.sanfordmaine.org/meetings. The meeting will be broadcast on cable channel 26 and online at https://townhallstreams.com/towns/sanfordme. Comments may be submitted at
www.sanfordmaine.orgunder Email City Departments/City Council. Questions may be directed to the Planning Office 324-9150.
Memo
Number:
To: City Council
From: Craig Andersen, Police Date: 2021-09-07 18:00:00 Subject:
Ordered, to accept the bid to allow the Police Department's purchase of three 2022 Police Interceptor Utility Cruisers as budgeted in the FY21/22 Vehicle Capital Improvement Plan.
RECOMMENDATION
Accept the Bid in the amount of $73,006.00 from Casco Bay Ford as the lowest bidder.
Background Information:
Continuing the Police Cruiser Replacement Rotation Plan the FY 21/22 CIP allows for the purchase of three new police cruisers and the dismissal of three old police cruisers from the fleet. The Sanford High School Vocational Technical Center purchased one old police cruiser to be utilized in their law enforcement program in the amount of $12,000. This money was placed in the Police Department's Vehicle CIP. Adhering to the City's Purchasing Policy, formal competitive bids were sought pursuant to specifications outlined in the bid notification. This invitation to bid was distributed to 8 different Ford dealerships as well as advertised in the Sanford Springvale News, posted to the Maine Municipal Association web and the City of Sanford's web page. Each bid submission was required to identify the purchase cost of the three new police cruisers utilizing no trade-in cruisers and a cost utilizing the trade-in value of two cruisers. Bids were received from Key Ford in York and Casco Bay Ford in Yarmouth. The lowest bid was received from Casco Bay Ford in the amount of $73,006.00 (three cruiser cost of $99,006 subtracting $26,000 of trade-in cruiser value = $73,006.00). Key Ford's bid was $78,097.00 (three cruiser cost of
$99,597 subtracting $21,500 of trade-in cruiser value = $78,097.00). A net result of three new police cruisers to be purchased and the dismissal of three old police cruisers.
Legal Review Status:
N/A
Sub-Committee or Board Recommendation:
N/A
Administrative or Departmental Review :
The funds for this purchase are derived from the Council approved and adopted
Fiscal Year 2021/22 operating budget for the Police Department.
Financial Impact or Review:
Funds allocated for this expenditure originate from the Police Department's FY 21/22 Vehicle CIP. The total Vehicle CIP budget balance is $154,280. The complete cost of the three cruiser purchase ($73,006.00) will be drawn from the FY 21/22 Vehicle CIP.
ATTACHMENTS
Ford SUV Bid Notification 2021.doc
VEHICLE BID EMAIL MAILING LIST 1.doc Bid Opening List.doc
Casco Bay Bid.pdf Key Ford Bid.pdf
Page 1 of 2
_____________Sanford Police Department____________
NOTICE
Accepting Bids
2020/21 Ford Police Interceptor Utility (3 Units)
The Sanford Police Department, Maine is accepting sealed bids for THREE new 2021/22 Ford Police Interceptor Utility vehicles. Bids will be accepted in a sealed envelope, clearly marked Ford SUV BID, by the Chief of Police in the form of mail or in-hand at,
Sanford Police Department Chief Craig L. Andersen
935 Main Street Sanford, ME 04073
1. Bids will be accepted until 4:00 pm on Friday August 13th, 2021. Bid awards will be made pursuant to the City of Sanford’s Purchasing Policy and announced at a subsequent City Council Meeting.
BID- THREE (3) Ford Interceptor Utility AAWD (K8A), in Agate Black (UM), with 3.7 V6 (99B), Cloth Bucket Seats and Vinyl Rear Bench in Black (96), Equipment Group (500A), Heated Mirrors (549), Cargo Dome Light (17T), Police Engine Idle (47A), Reverse Sensing System (76R), Courtesy Disable (43D), Driver’s LED Spotlight (51R),
***Keyed alike 1284X (59B). **See Specifications below for further details**.
2. All bids will include TWO values:
a. The cost of the desired vehicles with NO trade-in vehicles.
b. The cost of the desired vehicles with the following trade-in vehicles.
Vehicle 1: 2018 Ford Police Interceptor Utility, VIN 1FM5K8AR0JGC96783 3.7L V6 Engine / 6-Speed Automatic transmission, Equipment Group 500A. This vehicle is painted black decaled with white wrap. As of 08/02/21 this vehicle has 75,187 miles and will be used daily until replaced.
Vehicle 2: 2018 Ford Police Interceptor Utility, VIN 1FM5K8ARXJGA15668 V6 Engine / 6- Speed Automatic transmission, Equipment Group 500A. This vehicle is painted black decaled with white wrap. As of 08/02/21 this vehicle has approximately 68,609 miles and will be used daily until replaced.
Screening of the trade-in vehicles can occur by appointment. Pictures are available upon request.
Contact Chief Andersen, preferably by email at: clandersen @sanfordmaine.org or by phone at 324-9170 ext 201
3. All bids shall include the proposed price of the new vehicles and any associated fees with the final sale.
4. All Vehicles will be delivered to the Sanford Police Department and all
transaction/transfer paperwork associated with the purchase of these vehicles will be completed in Sanford with the Finance Director.
5. The City of Sanford is a tax exempt government entity.
6. All bids shall be based upon the price available to the City of Sanford to make a purchase of three specifically equipped 2021/22 Ford Police Interceptor Utility vehicles outlined in the specifications herein.
7. The City of Sanford does not accept any bid as a contract to purchase or as a promise to purchase the specified vehicle(s) in this advertised process.
8. Bids for alternative vehicles will not be accepted.
SPECIFICATIONS
2021/2022 FORD POLICE INTERCEPTOR UTILITY (Ford Order Code K8A) 3.7L V6 Ti-VCT FFV AWD (Ford Order Code 99B)
Black Exterior (Agate Black – Ford Order Code UM)
Interior Package Charcoal Black Cloth Front / Vinyl Rear – (Ford Order Code 96) Standard Wheel Package – 5-spoke painted w/ center caps
Keyed-Alike 1284X – (Ford Order 59B)
License Plate Bracket Front – (Ford Order Code 153) Dark Car Package – (Ford Order Code 43D)
Police Idle Feature – (Ford Order Code 47A) Reverse Sensing System – (Ford Order Code 76R) Dome Lamp in Cargo – (Ford Order Code 17T) Driver’s Only LED Spotlight – (Ford Order Code 51R) Mirrors Heated – (Ford Order Code 549)
***Desire Rearview camera to be displayed in center stack (Standard) NOT option 87R in Rearview mirror.
SANFORD POLICE DEPARTMENT 2020 VEHICLE BID MAILING LIST Key Ford, Inc.
PO Box 37, US Route 1 York, ME 03909
(207) 363-2483
rberry@keyauto.com
Bill Dube
40 Dover Point Road Dover, NH 03820 (833) 805-5542
mmetzdorf@billdube.com
Casco Bay Ford
1213 U.S 1
Yarmouth, ME 04096 Sales: (207) 846-5577
joecook@cascobayford.com
Rowe Ford 91 Main Street
Westbrook, ME 04092 (833) 821-4041
rgoodwin@roweford.com
Portsmouth Ford
400 Spaulding Turnpike, Route 16 Portsmouth, NH 03801
Sales: (844) 215-0444
bleahy@portford.com
Prime Ford
857 Portland Road Saco, ME 04072 (833) 712-8014
ksaid@driveprime.com
Stonham Motor Company 211 Main St
Stonham, Ma 207-844-0993
stevec@stonehamford.com
Arundel Ford 1561 Portland Rd Arundel Maine 800-889-7171
kbarry@arundelford.com
Bid posted to MMA Web Site 8/02/21
Bid Posted to City of Sanford Web Site 8/02/21
CITY OF SANFORD BIDS RECEIVED
DEPARTMENT: Police Department DATE OPENED: 08/13/2021
BID FOR: (3) 20222 Ford Police Interceptor Utility AWD
COMPANY ADDRESS BID AMOUNT
EXCEPTIONS
____________________________________________________________________________________________________
1. Casco Bay Ford 1213 US Rt. 1 Yarmouth Maine 04096 $73,006
2. Key Ford of York 422 US Rt. 1 PO Box 37 York Maine 03909 $78,097
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Memo
Number:
To: City Council
From: Steven Benotti, Fire Date: 2021-09-07 18:00:00 Subject:
Ordered, to approve the purchase of an Ambulance Replacement for the Fire Department for an amount at or below the amount budgeted in the CIP for the current fiscal year.
RECOMMENDATION
Approve the purchase of a 2021/22 Ford F-550 4X4, Braun Chief XL Ambulance from Autotronics of Frenchville ME. with Stryker Powerload system and new defibrillator.
Background Information:
August 24, 2021 Mayor Mastraccio City Council Members During our regular
budgetary process for this current fiscal year a request was included, and funded, for a new replacement ambulance that would replace our current 3rd unit which is now 9 years old. This unit has over 260,675 miles of usage associated with it. Our request was for a 5 year lease purchase through the HGAC-Buy program which we have used extensively in the last few years in that the product is publicly bid for pricing and the city yields the best apparatus for the city, at the best price available. Our request was for $316,604.00 in total which included a new defibrillator and Power Load system for the truck. This purchase will be paid for over the course of the next 5 years with an approximate payment of $68,448.00 each year. This figure was based on the original proposal, but due to automotive chip shortages on truck chassis’ we have had difficulty in getting a new ambulance ordered that would be here within the year. Therefore we opted to work with multiple manufacturers to find an ambulance that was already built or near completion that was available for sale. Autotronics from Frenchville Maine has offered a vehicle to us which meets our specifications and is within and/or below our original budget. Therefore I ask that the council approve this purchase so that our ambulance fleet stays current and we are able to respond to the emergencies within our jurisdiction effectively. We expect the total price to be less than the original amount because of trade values for both the old ambulance and defibrillator which have value to be yielded in this transaction. Respectfully, Steve Benotti Fire Chief
Legal Review Status:
Financial Impact or Review:
Within the CIP allotted amount for this fiscal year.
ATTACHMENTS
2021 Ambulance cut sheet DOCUMENTS.pdf
Memo
Number:
To: City Council
From: Matthew Hill, Public Works Date: 2021-09-07 18:00:00
Subject:
Ordered, to enter into a Municipal Partnership Initiative (MPI) agreement with the Maine Department of Transportation for the reconstruction of River Street in 2022 identified as MaineDOT WIN 24641.06.
RECOMMENDATION
The Department of Public Works' Engineering Division recommends acceptance of the agreement as proposed by MaineDOT.
Background Information:
The Department of Public Works solicited this MPI agreement with MaineDOT on May 11, 2020, the project was included in the MaineDOT 3-Year Work Plan in January of 2021, and a formal agreement was forwarded to the City of Sanford on August 15, 2021. The reconstruction of River Street is one-half of the proposed Mousam Promenade (10-foot wide continuous multi-modal path around Number One Pond) facility which is part of the Sanford Trails Master Plan Downtown Connector.
The project is being designed by the City's Engineering and Landscape Architect Consultants who will also present a Public Hearing tonight on this project.
Sub-Committee or Board Recommendation:
This is being brought directly to the City Council as directed by the City Manager.
Administrative or Departmental Review :
The Department of Public Works has been partnering with the following Departments and agencies for a successful design process: Planning/Planning Board, Parks &
Recreation/Trails, Community Development, Fire, Police, Emergency Response, Sanford Water District, Sanford Sewerage District, MaineDOT (Planning, Project Development, Highway Program, and Bridge Program), MaineDEP, and the Bicycle Coalition of Maine (BCM).
Financial Impact or Review:
Funding for the design portion of this project has been programmed and approved from the 2021 Roadway Capital Improvement Plan. Funding for construction of this project is programmed to be Municipally budgeted by the 2022 Roadway Capital Improvement Plan and matched through a Municipal Partnership Initiative by the Maine Department of Transportation.
ATTACHMENTS
20210815_MaineDOT MPI Agreement for River Street Sanford 24641-06.pdf
