Welcome to
Sookasa
Welcome to Sookasa!
About Us
Like Safemonk, Sookasa provides Dropbox encryption to protect your information at the file level, so it’s safe both on the cloud and on all your devices.
With Sookasa, you can share encrypted folders and files natively
through Dropbox. With our proprietary File Delivery platform, you can also exchange files with those who don’t have Dropbox or Sookasa. We give you total control over who can access your files, so you can easily authorize collaborators or restrict access to specific files. With Sookasa, your files are always protected—even if you’ve lost a device or no longer wish to share your files with someone you previously autho-rized. You can prevent access from any device with a click of a button. What’s more, Sookasa allows you to centrally audit file access for all your encrypted files—even after they’ve been downloaded to devices or shared externally.
Sookasa complies with required HIPAA safeguards, and we’ve passed extensive third-party security and HIPAA audits to prove it. Sookasa also signs Business Associate Agreements with users of our compliance plan. Sookasa also enables PCI DSS, and FERPA compliant use of Dropbox.
1. Unshare any shared SafeMonk folders.
2. Decrypt your files in SafeMonk and uninstall the program.
3. Download Sookasa and start the application.
4. Move all your decrypted files and folders into the Sookasa folder
in Dropbox to re-encrypt them.
5. Share any folders that you unshared in step 1 by selecting “Share
securely with Sookasa” from the right-click menu.
How to move from SafeMonk to Sookasa
You can make the transition from SafeMonk to Sookasa in 5 easy steps:
In this guide, we’ll review these steps in detail
and get you oriented on Sookasa.
3. While the SafeMonk application is running, drag your SafeM-onk files and folders out of SafeMSafeM-onk to a location other than Dropbox (that way, they won’t be synced unencrypted to the cloud). For example, you can drag these files to your Desktop. 4. Quit SafeMonk and try opening some of your files to confirm that your files have been decrypted.
5. Log out and uninstall SafeMonk from your computer.
2. In “Shared folder options,” select “Unshare folder” to discon-tinue sharing with your collaborators.
Choose not to allow others to keep a copy of the folder. You’ll still have a copy of the folder in your Dropbox account.
1. Click “Share” next to the shared folder and select “Invite peo-ple to collaborate.”
How to decrypt SafeMonk files
We’re friends at SafeMonk and Sookasa, but our two encryption pro-grams can conflict with each other when both are installed on your device. So before you can transition to Sookasa, you’ll need to decrypt your SafeMonk files and uninstall SafeMonk.
To decrypt content inside SafeMonk:
Unshared Folders: Simply drag the folders out of the SafeMonk folder
to your Desktop while the SafeMonk app is running to decrypt the fold-er’s content. We recommend moving them to your Desktop so your files don’t sync unencrypted to the cloud. For step-by-step instructions for unshared folders, skip to step 3 below.
Shared folders: Before you decrypt, you’ll need to unshare these folders
on Dropbox. Select the option to not allow the collaborators to keep a copy of the files before decrypting the folder’s content.
Here’s how:
Setting up your Sookasa account
You can sign up for free on Sookasa’s website, https://www.sookasa.com As part of our partnership with SafeMonk, users of SafeMonk’s free plan will receive three free months of Sookasa’s premium Professional plan, which includes features that enable compliant use of Dropbox.
Create a Sookasa account
When you register for an account by entering your email and creating a pass-word.
Verify your account
Upon sign up, we will send you a verification email to verify your ac-count. When you receive it, please click on the button to verify your account.
Once you have taken this step, you will be able to use Sookasa to au-thorize other people to decrypt your files as well as share secure links to encrypted files.
Set up your Sookasa account From there, our setup wizard will guide you through creating your account.
You’ll need to select a plan, download the Sookasa applica-tion to your computer, and con-nect your Sookasa and Dropbox accounts.
How to select a plan:
- If you’re a single user, choose Pro
- If you have company team members who will be using Sookasa as well, choose Team.
How to use Sookasa
Launch Sookasa
Once you’ve created your account and installed the application, you’re ready to get started using Sookasa
When you launch the application for the first time, you will need to sign in with the credentials you created. If your app is locked, you can unlock it by entering your password.
On your computer, you will find the Sookasa app icon in the system tray (on Windows) and menu bar (on Mac).
Right-clicking on the app icon on Windows and left-clicking on Mac will show the context menu, which gives you the option to open your Sooka-sa folder, go to your SookaSooka-sa Dashboard at cloud.sookaSooka-sa.com, lock the app, and more.
Find your Sookasa folder within Dropbox
Similar to SafeMonk, Sookasa creates a special folder (called Sookasa) in your Dropbox account after you have installed our application.
It looks just like any other folder, but anything you place in it is automat-ically encrypted and secure. When you open the Sookasa folder from the app icon, you’ll be taken to the Sookasa folder that is nestled inside Dropbox.
Start encrypting
You can secure your files by dragging or dropping them into the Sooka-sa folder. As soon as they land in this folder, the SookaSooka-sa app will en-crypt them.
Sookasa Dashboard
Sookasa’s centralized, web-based Dashboard can be used to view your account details, set up or alter collaborating details, and browse your files. You can access your Dashboard at cloud.sookasa.com. If you’re a team admin, you can also use this dashboard to get a holistic view of your team’s accounts, including timeout preferences, devices, and exter-nal sharing partners.
Browse tab: Only users on Sookasa’s paid Professional Compliance Plan, which is being extended to SafeMonk users, have access to the Browse tab.
Browse is only activated for users who connect their Dropbox and Sookasa accounts. From Browse, you can decrypt files or choose en-crypted files you’d like to share with anyone.
Account tab: From here, you can get a view of the Plan you’re on as well as alter or add billing infor-mation. Navigate to the Dropbox Account section of this tab to designate the Dropbox account that should be linked to your Sookasa account. You
can use the Account Profile section of this tab if you need to change the name and email associated with your Sookasa account. The Admin (Owner) of a team account is the only person who can change the set-tings under the Preferences tab.
People tab: You’ll land on the People tab when you log in to cloud. sookasa.com. This tab is provided to help you manage collaborators who are authorized to view your encrypted files. From this tab, you can view your Team
To grant authorization to some-one, head over to the People tab of your Sookasa Dashboard at cloud.sookasa.com.
Step 1: Select “Add People” and type in the email(s) of the per-son(s) you want to authorize.
Step 2: We’ll ask whether the person(s) you added in Step 2 will be a team member or not.
Adding someone to your team makes you the admin of a team, and you will be centrally billed for team members’ account subscriptions.
Alternatively, you can authorize someone to share only, which means you’ll just share selected folders with them. You will not be in charge of their subscription fee or have centralized account management.
Select “Yes, start team” to add the person as a team member, or choose “No, secure sharing only” to simply authorize them to view shared en-crypted content.
Step 3: Now that you’ve grant-ed permission, we’ll ask if you’d like to go ahead and share a folder on Dropbox now or later.
Step 4: If you selected “Yes, I want to share now” in step 3, you can choose from a list of encrypted folders to share or create a new folder
Collaborating with other users
Shared encrypted folders
Sookasa manages permissions to the content it encrypts, but Dropbox manages storage, sharing, and syncing. That means that in addition to sharing folders on Dropbox, you also need to authorize these people on Sookasa to grant them access to your encrypted folders.
Securely receive files from non-users To securely receive files from people who don't have Sookasa or Dropbox, send them your unique upload URL, which you can find on the File Delivery tab of your Sookasa Dashboard at cloud.sookasa. com. When they click the link, they’ll see the upload portal, which is shown at right. When someone sends a file to you
through File Delivery, Sookasa will en-crypt the file and securely deliver it to you in your File Delivery folder within your Sookasa folder. We will notify you via email when you have received a new file.
Collaborate with non-users of Sookasa
Securely send encrypted files to non-users It’s easy to securely
send encrypted files to people who don't have Sookasa or Dropbox. Simply right-click on any file within your Sookasa folder in Finder (Mac) or
Win-dows Explorer (WinWin-dows), and select “Share Securely via Sookasa.” You can also share encrypted files with non-Sookasa users from the Browse tab of your Sookasa Dashboard.
For Admins: Set your team preferences
If you are the Admin (Owner) of an account, you can navigate to the Account tab on your Sookasa Dashboard at cloud.sookasa.com to set preferences for your whole team.
If you have any questions about setting up your account or navigating Sookasa, we’re happy to help. Our live support hours are 10 a.m. to 5 p.m. PST from Monday through Friday, and we respond to emails as quickly as possible.
Dedicated SafeMonk email: [email protected] SafeMonk phone line: +1 650.389.2439
You can set preferences for:
- How much time elapses before team devices automatically lock
- When the dashboard should automatically sign users off after periods of inactivity
- How long devices can remain offline and still access encrypt-ed files with cachencrypt-ed keys
