II. PUBLIC COMMENT (7:09) III. OPEN SESSION

(1)

September 22, 2011• Notice of Regular Meeting of the Board of Directors

Agenda I. OPENING

A. Call to Order (7:00) B. Verse

C. Roll Call and Establishment of Quorum

II. PUBLIC COMMENT (7:05) This portion of the meeting is set aside for members of the audience to make comments or raise issues that are not specifically on the agenda or for those that are on the agenda. These presentations are limited to three (3) minutes per presentation and the total time allotted to non-agenda items will not exceed fifteen (15) minutes.

III. OPEN SESSION

A. Communications (7:20)

1. Board Member Questions, Comments, Clarifications of the Agenda 2. Approval of Minutes: 09.01.11, 09.12.11

3. Executive Director Report B. Financial Health (7:30)

1. Monthly Financials (action) C. Governance (7:40)

1. Sexual Harassment Policy (discussion) 2. Student Information System (action) 3. Dress Code (discussion)

4. Board Goals (action)

D. Report Items not covered in Packet: can include appreciations, reports from FOLOCS or ad-hoc committees

IV. CLOSED SESSION

A. Student Discipline (Education Code sections 35146 and 48918(c)) B. Conference with Labor Negotiator

1. Agency Designated Representative: Matthew Morgan, Executive Director 2. Employee Organization: Live Oak Teachers Association

V. OPEN SESSION

Public Report on action taken in closed session, if any

VI. ADJOURNMENT (9:30)

Please Note: Any writings or documents provided to a majority of Board Members regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available in the Live Oak Charter School main office. All writings will be made available in appropriate alternative formats upon request by a person with a

(2)

I. OPENING

A. Call to Order (7:08)

B. Verse

C. Roll Call and Establishment of Quorum

Present:

Cliff Schlueter (CS)

Tom Gallup (TG)

Metha Singleton (MS)

Bobbie Smith (BS)

Debbie Elam (DE)

Rachael Kaplan (RK)

Also present: Matthew Morgan (MM), Executive Director

II. PUBLIC COMMENT (7:09)

III. OPEN SESSION

A. Communications (7:12)

1. Board Member Questions, Comments, Clarifications of the Agenda



Unaudited actuals are not available – PCS should have them available on

9.2.11, a Special Meeting will need to be called

2. Approval of Minutes: 08.18.11



RK moved to approve the Regular Board Meeting minutes of 08.18.11 as

amended – all approved



MS moved to approve the Special Board Meeting minutes of 08.18.11

– all approved

B. Financial Health (7:20)

1. Enrollment Update (Report)

2. Unaudited Actuals (Action)



TG moved to table until 7:00 PM on 09.12.11 – all approved

C. Governance (7:35)

(3)

2. Sexual Harassment Policy (Discussion)

3. Dress Code (Discussion)

4. Student Information System (Discussion)

5. Homeschooling Program (Discussion)

6. Personnel and Hiring Update (Report)

7. Transition Team (Report)

8. Board Goals (Discussion)

9. Board Retreat (Discussion)

D. Report Items not covered in Packet

IV. Adjournment (9:45)

(4)

I. OPENING

A. Call to Order (7:05)

B. Verse

C. Roll Call and Establishment of Quorum

Present:

Cliff Schlueter (CS)

Tom Gallup (TG)

Metha Singleton (MS)

Bobbie Smith (BS)

Debbie Elam (DE)

Julie Yarnall (JY)

Rachel Kaplan (RK)

II. PUBLIC COMMENT (7:06)

No public comments.

III. OPEN SESSION

A. Financial Health (7:08)

Unaudited Actuals (action)

TG moved to adopt, all approved

B. Governance (7:40)

Student Information System (discussion)

VI. ADJOURNMENT (7:50)

(5)

FOR 2012 12

ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCE/REQ AVAILABLE BUDGET % USED ____________________________________________________________________________________________________________________________________

1100 CERTIFICATED SALARIES

542,402.00 0.00 542,402.00 48,334.09 0.00 494,067.91 8.9%

TOTAL EXPENSES

542,402.00 0.00 542,402.00 48,334.09 0.00 494,067.91

1130 TEACHERS' SALS EXTRA ASSIGNMNT

1,200.00 0.00 1,200.00 0.00 0.00 1,200.00 .0%

TOTAL EXPENSES

1,200.00 0.00 1,200.00 0.00 0.00 1,200.00

1148 TEACHER SUB-SCHL BUSINESS

12,700.00 0.00 12,700.00 790.00 0.00 11,910.00 6.2%

TOTAL EXPENSES

12,700.00 0.00 12,700.00 790.00 0.00 11,910.00

1300 CERT SUPRVSRS' & ADMINS' SAL

0.00 0.00 0.00 7,083.33 0.00 -7,083.33 100.0%

TOTAL EXPENSES

0.00 0.00 0.00 7,083.33 0.00 -7,083.33

2100 INSTRUCTIONAL AIDES' SALARIES

32,468.00 0.00 32,468.00 1,303.64 0.00 31,164.36 4.0%

TOTAL EXPENSES

32,468.00 0.00 32,468.00 1,303.64 0.00 31,164.36

2155 INSTR AIDES -EXT HIRE

17,316.00 0.00 17,316.00 2,319.00 0.00 14,997.00 13.4%

TOTAL EXPENSES

17,316.00 0.00 17,316.00 2,319.00 0.00 14,997.00

2300 CLASS SUPRVSRS' & ADMINS' SAL

152,000.00 0.00 152,000.00 7,083.33 0.00 144,916.67 4.7%

TOTAL EXPENSES

152,000.00 0.00 152,000.00 7,083.33 0.00 144,916.67

2310 CLASS MGMT-A/L PAYOFF

0.00 0.00 0.00 19,793.30 0.00 -19,793.30 100.0%

TOTAL EXPENSES

0.00 0.00 0.00 19,793.30 0.00 -19,793.30

2400 CLERICAL & OFFICE SALARIES

87,772.00 0.00 87,772.00 14,682.60 0.00 73,089.40 16.7%

TOTAL EXPENSES

87,772.00 0.00 87,772.00 14,682.60 0.00 73,089.40

2900 OTHER CLASSIFIED SALARIES

42,200.00 0.00 42,200.00 3,822.84 0.00 38,377.16 9.1%

TOTAL EXPENSES

42,200.00 0.00 42,200.00 3,822.84 0.00 38,377.16

2960 STUDENT WORKERS

1,080.00 0.00 1,080.00 865.00 0.00 215.00 80.1%

TOTAL EXPENSES

(6)

FOR 2012 12

2999 OTHER CLASS SALS OTHER MISC.

2999 OTHER CLASS SALS OTHER MISC.

144,025.00 0.00 144,025.00 4,494.50 0.00 139,530.50 3.1%

TOTAL EXPENSES

144,025.00 0.00 144,025.00 4,494.50 0.00 139,530.50

3101 BENEFITS - STRS / CERTIFICATED

41,217.00 0.00 41,217.00 4,824.80 0.00 36,392.20 11.7%

TOTAL EXPENSES

41,217.00 0.00 41,217.00 4,824.80 0.00 36,392.20

3102 BENEFITS - STRS / CLASSIFIED

11,138.00 0.00 11,138.00 5.36 0.00 11,132.64 .0%

TOTAL EXPENSES

11,138.00 0.00 11,138.00 5.36 0.00 11,132.64

3201 BENEFITS - PERS / CERTIFICATED

4,828.00 0.00 4,828.00 438.91 0.00 4,389.09 9.1%

TOTAL EXPENSES

4,828.00 0.00 4,828.00 438.91 0.00 4,389.09

3202 BENEFITS - PERS / CLASSIFIED

22,629.00 0.00 22,629.00 2,295.97 0.00 20,333.03 10.1%

TOTAL EXPENSES

22,629.00 0.00 22,629.00 2,295.97 0.00 20,333.03

3311 BENEFITS - OASDI/ CERTIFICATED

2,740.00 0.00 2,740.00 291.23 0.00 2,448.77 10.6%

TOTAL EXPENSES

2,740.00 0.00 2,740.00 291.23 0.00 2,448.77

3312 BENEFITS - OASDI/ CLASSIFIED

26,400.00 0.00 26,400.00 2,736.00 0.00 23,664.00 10.4%

TOTAL EXPENSES

26,400.00 0.00 26,400.00 2,736.00 0.00 23,664.00

3331 BENEFITS - MEDICARE / CERT.

7,885.00 0.00 7,885.00 886.75 0.00 6,998.25 11.2%

TOTAL EXPENSES

7,885.00 0.00 7,885.00 886.75 0.00 6,998.25

3332 BENEFITS - MEDICARE / CLASS.

6,916.00 0.00 6,916.00 640.82 0.00 6,275.18 9.3%

TOTAL EXPENSES

6,916.00 0.00 6,916.00 640.82 0.00 6,275.18

3401 H & W BENEFITS - CERTIFICATED

110,544.00 0.00 110,544.00 10,625.44 0.00 99,918.56 9.6%

TOTAL EXPENSES

110,544.00 0.00 110,544.00 10,625.44 0.00 99,918.56

3402 H & W BENEFITS - CLASSIFIED

63,683.00 0.00 63,683.00 4,775.28 0.00 58,907.72 7.5%

TOTAL EXPENSES

(7)

FOR 2012 12

3501 BENEFITS - SUI / CERTIFICATED

3501 BENEFITS - SUI / CERTIFICATED

3,915.00 0.00 3,915.00 984.12 0.00 2,930.88 25.1%

TOTAL EXPENSES

3,915.00 0.00 3,915.00 984.12 0.00 2,930.88

3502 BENEFITS - SUI / CLASSIFIED

3,426.00 0.00 3,426.00 367.55 0.00 3,058.45 10.7%

TOTAL EXPENSES

3,426.00 0.00 3,426.00 367.55 0.00 3,058.45

3601 BENEFITS - WCOMP/ CERTIFICATED

9,571.00 0.00 9,571.00 1,221.23 0.00 8,349.77 12.8%

TOTAL EXPENSES

9,571.00 0.00 9,571.00 1,221.23 0.00 8,349.77

3602 BENEFITS - WCOMP/ CLASSIFIED

8,374.00 0.00 8,374.00 890.15 0.00 7,483.85 10.6%

TOTAL EXPENSES

8,374.00 0.00 8,374.00 890.15 0.00 7,483.85

4110 TEXTBOOKS

2,000.00 0.00 2,000.00 101.92 0.00 1,898.08 5.1%

TOTAL EXPENSES

2,000.00 0.00 2,000.00 101.92 0.00 1,898.08

4210 BOOKS OTHER THAN TEXTBOOKS

2,763.00 0.00 2,763.00 0.00 0.00 2,763.00 .0%

TOTAL EXPENSES

2,763.00 0.00 2,763.00 0.00 0.00 2,763.00

4310 INSTRUCTIONAL MAT'LS&SUPPLIES

33,692.00 0.00 33,692.00 11,795.09 0.00 21,896.91 35.0%

TOTAL EXPENSES

33,692.00 0.00 33,692.00 11,795.09 0.00 21,896.91

4350 OFFICE SUPPLIES

7,826.00 0.00 7,826.00 1,564.75 0.00 6,261.25 20.0%

TOTAL EXPENSES

7,826.00 0.00 7,826.00 1,564.75 0.00 6,261.25

4353 DUPLICATING COSTS

3,549.00 0.00 3,549.00 0.00 0.00 3,549.00 .0%

TOTAL EXPENSES

3,549.00 0.00 3,549.00 0.00 0.00 3,549.00

4370 CUSTODIAL SUPPLIES

3,995.00 0.00 3,995.00 1,135.08 0.00 2,859.92 28.4%

TOTAL EXPENSES

3,995.00 0.00 3,995.00 1,135.08 0.00 2,859.92

4390 OTHER SUPPLIES

20,133.00 0.00 20,133.00 5,025.39 0.00 15,107.61 25.0%

TOTAL EXPENSES

(8)

FOR 2012 12

4400 INVENTORIABLE SUPPLIES

4400 INVENTORIABLE SUPPLIES

3,000.00 0.00 3,000.00 0.00 0.00 3,000.00 .0%

TOTAL EXPENSES

3,000.00 0.00 3,000.00 0.00 0.00 3,000.00

5200 TRAVEL & CONFERENCES

7,000.00 0.00 7,000.00 1,644.50 0.00 5,355.50 23.5%

TOTAL EXPENSES

7,000.00 0.00 7,000.00 1,644.50 0.00 5,355.50

5300 DUES & MEMBERSHIPS

750.00 0.00 750.00 1,000.00 0.00 -250.00 133.3%

TOTAL EXPENSES

750.00 0.00 750.00 1,000.00 0.00 -250.00

5450 OTHER INSURANCE

6,548.00 0.00 6,548.00 0.00 0.00 6,548.00 .0%

TOTAL EXPENSES

6,548.00 0.00 6,548.00 0.00 0.00 6,548.00

5520 ELECTRICITY

21,477.00 0.00 21,477.00 1,208.24 0.00 20,268.76 5.6%

TOTAL EXPENSES

21,477.00 0.00 21,477.00 1,208.24 0.00 20,268.76

5530 WATER

3,207.00 0.00 3,207.00 1,700.55 0.00 1,506.45 53.0%

TOTAL EXPENSES

3,207.00 0.00 3,207.00 1,700.55 0.00 1,506.45

5560 WASTE DISPOSAL

2,903.00 0.00 2,903.00 536.40 0.00 2,366.60 18.5%

TOTAL EXPENSES

2,903.00 0.00 2,903.00 536.40 0.00 2,366.60

5600 RENTALS AND LEASES

148,743.00 0.00 148,743.00 46,544.73 0.00 102,198.27 31.3%

TOTAL EXPENSES

148,743.00 0.00 148,743.00 46,544.73 0.00 102,198.27

5630 REPAIRS

29,850.00 0.00 29,850.00 14,459.21 0.00 15,390.79 48.4%

TOTAL EXPENSES

29,850.00 0.00 29,850.00 14,459.21 0.00 15,390.79

5632 COPIER REPAIRS & MAINTENANCE

3,774.00 0.00 3,774.00 0.00 0.00 3,774.00 .0%

TOTAL EXPENSES

3,774.00 0.00 3,774.00 0.00 0.00 3,774.00

5710 DIR COSTS FOR INTRPRG SERVICES

0.00 0.00 0.00 0.00 0.00 0.00 .0%

5800 OTHER SVCS & OPER EXPENDITURES

63,147.00 0.00 63,147.00 9,302.23 0.00 53,844.77 14.7%

TOTAL EXPENSES

(9)

FOR 2012 12

5817 SCOE DATA PROCESSING CHARGES

5817 SCOE DATA PROCESSING CHARGES

2,000.00 0.00 2,000.00 0.00 0.00 2,000.00 .0%

TOTAL EXPENSES

2,000.00 0.00 2,000.00 0.00 0.00 2,000.00

5821 AUDIT COSTS

7,081.00 0.00 7,081.00 2,110.00 0.00 4,971.00 29.8%

TOTAL EXPENSES

7,081.00 0.00 7,081.00 2,110.00 0.00 4,971.00

5823 LEGAL COSTS

6,060.00 0.00 6,060.00 234.00 0.00 5,826.00 3.9%

TOTAL EXPENSES

6,060.00 0.00 6,060.00 234.00 0.00 5,826.00

5825 ADVERTISEMENT (LEGAL, ETC.)

2,000.00 0.00 2,000.00 0.00 0.00 2,000.00 .0%

TOTAL EXPENSES

2,000.00 0.00 2,000.00 0.00 0.00 2,000.00

5830 PROFESSIONAL/CONSULTANT SRVCS

2,500.00 0.00 2,500.00 0.00 0.00 2,500.00 .0%

TOTAL EXPENSES

2,500.00 0.00 2,500.00 0.00 0.00 2,500.00

5860 OTHER EMPLOYMENT COSTS

1,500.00 0.00 1,500.00 600.00 0.00 900.00 40.0%

TOTAL EXPENSES

1,500.00 0.00 1,500.00 600.00 0.00 900.00

5862 FINGERPRINTING COSTS

520.00 0.00 520.00 297.00 0.00 223.00 57.1%

TOTAL EXPENSES

520.00 0.00 520.00 297.00 0.00 223.00

5911 TELEPHONE

5,500.00 0.00 5,500.00 932.63 0.00 4,567.37 17.0%

TOTAL EXPENSES

5,500.00 0.00 5,500.00 932.63 0.00 4,567.37

5912 CELLPHONE/PAGER

1,000.00 0.00 1,000.00 0.00 0.00 1,000.00 .0%

TOTAL EXPENSES

1,000.00 0.00 1,000.00 0.00 0.00 1,000.00

5940 INTERNET ACCESS CHARGES

1,500.00 0.00 1,500.00 399.54 0.00 1,100.46 26.6%

TOTAL EXPENSES

1,500.00 0.00 1,500.00 399.54 0.00 1,100.46

5950 POSTAGE

3,060.00 0.00 3,060.00 532.15 0.00 2,527.85 17.4%

TOTAL EXPENSES

(10)

FOR 2012 12

7141 OTH TUITN, EXCESS CSTS SCH DIS

7141 OTH TUITN, EXCESS CSTS SCH DIS

134,164.00 0.00 134,164.00 0.00 0.00 134,164.00 .0%

TOTAL EXPENSES

134,164.00 0.00 134,164.00 0.00 0.00 134,164.00

8015 CHARTER SCHOOL REVENUE LIMIT

-428,434.00 0.00 -428,434.00 0.00 0.00 -428,434.00 .0%

TOTAL REVENUES

-428,434.00 0.00 -428,434.00 0.00 0.00 -428,434.00

8096 CHARTER IN-LIEU TRANSFER

-793,750.00 0.00 -793,750.00 0.00 0.00 -793,750.00 .0%

TOTAL REVENUES

-793,750.00 0.00 -793,750.00 0.00 0.00 -793,750.00

8434 CLASS SIZE REDUCTION, K-3

-106,971.00 0.00 -106,971.00 0.00 0.00 -106,971.00 .0%

TOTAL REVENUES

-106,971.00 0.00 -106,971.00 0.00 0.00 -106,971.00

8560 STATE LOTTERY REVENUE

-32,838.00 0.00 -32,838.00 0.00 0.00 -32,838.00 .0%

TOTAL REVENUES

-32,838.00 0.00 -32,838.00 0.00 0.00 -32,838.00

8590 ALL OTHER STATE REVENUES

-232,882.00 0.00 -232,882.00 0.00 0.00 -232,882.00 .0%

TOTAL REVENUES

-232,882.00 0.00 -232,882.00 0.00 0.00 -232,882.00

8660 INTEREST

-10,940.00 0.00 -10,940.00 0.00 0.00 -10,940.00 .0%

TOTAL REVENUES

-10,940.00 0.00 -10,940.00 0.00 0.00 -10,940.00

8689 ALL OTHER FEES & CONTRACTS

-60,000.00 0.00 -60,000.00 0.00 0.00 -60,000.00 .0%

TOTAL REVENUES

-60,000.00 0.00 -60,000.00 0.00 0.00 -60,000.00

8699 ALL OTHER LOCAL REVENUES

-199,864.00 0.00 -199,864.00 0.00 0.00 -199,864.00 .0%

TOTAL REVENUES

-199,864.00 0.00 -199,864.00 0.00 0.00 -199,864.00

GRAND TOTAL

21,992.00 0.00 21,992.00 242,678.65 0.00 -220,686.65 1103.5%

(11)

REPORT OPTIONS

____________________________________________________________________________________________________________________________________

Field # Total Page Break

Sequence 1 11 Y N

Sequence 2 0 N N

Sequence 3 0 N N

Sequence 4 0 N N

Report title: 11-12 YTD BUDGET

Includes accounts exceeding 0% of budget.

Print totals only: Y Year/Period: 2012/12

Print Full or Short description: S Print MTD Version: N Print full GL account: N Incl inception to soy: N

Format type: 1 Roll projects to object: N

Double space: N Carry forward code: 1

Suppress zero bal accts: Y Include requisition amount: Y Print Revenues-Version headings: N Print revenue as credit: Y

Print revenue budgets as zero: N Include Fund Balance: N

Print journal detail: N From Yr/Per: 2011/ 1

To Yr/Per: 2011/ 2 Include budget entries: Y Incl encumb/liq entries: Y Sort by JE # or PO #: P Detail format option: 2

Include additional JE comments: Y Sort/Total Budget Rollup: N Print MY's in one year view: Y

(12)

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(15)

1 |

P a g e

[Title]

Sexual Harassment

Purpose of Policy

It is the policy of the Governing Board of the Sebastopol Independent Charter School (“School”)

to provide an environment free of sexual harassment. To accomplish this purpose, the policy is

designed to secure, at the earliest level possible, an appropriate resolution to an allegation of

sexual harassment. This policy is intended to supplement, and not replace, any applicable state or

federal laws and regulations. Complaints under these laws and regulations shall be processed

through the procedures established by the appropriate state and/or federal agencies. It is the

position of this Board that sexual harassment is unlawful and will not be tolerated. It is a

violation of this policy for any employee, agent, student, or party with which the School has a

cooperative agreement, to engage in sexual harassment.

Educational Environment

Within the educational environment, sexual harassment is prohibited between students, and

between employees or agents/non-employees (such as contract employees, service providers, or

volunteers) and students.

Work Environment

Within the work environment, sexual harassment is prohibited between supervisors and

employees, between employees, and between agents/non-employees (such as contract

employees, service providers, or volunteers) and employees.

Definition of Sexual Harassment

A. General Definitions

Sexual harassment occurs when unwelcome sexual advances, requests for sexual favors, and

other verbal or physical conduct of a sexual nature is:

1. Made either explicitly or implicitly a term or condition of an individual's educational

status or employment;

2. Used as a basis for educational or employment decisions affecting such individual;

3. Or has the purpose or effect of unreasonably interfering with an individual's educational

or work performance or creating an intimidating, hostile or offensive educational or

working environment.

4. Is used as the basis for any decision affecting the

i

ndividual regarding benefits and

services, honors, programs

,

or activities available at or through the educational

institution.

5. The deliberate or careless creation of an

a

tmosphere of sexual harassment or intimidation

,

or a hostile or offensi

v

e workin

g

environmen

t

.

(16)

2 |

P a g e

[Title]

B. Specific Examples

For the purpose of further clarification, sexual harassment includes but is not limited to:

1. Making unsolicited written, verbal, physical and/or visual contact with sexual overtones.

(Written examples include but are not limited to: suggestive or obscene letters, notes,

invitations. Verbal examples include, but are not limited to: derogatory comments,

innuendos, slurs, jokes, epithets. Physical examples include, but are not limited to:

assault, touching, impeding, or blocking movement. Visual examples include, but are not

limited to: leering, gestures, display of sexually suggestive objects or pictures, cartoons,

or posters.)

2. Continuing to express sexual interest after being informed that the interest is unwelcome.

(Reciprocal attraction between appropriate parties is not considered sexual harassment.)

3. Making reprisals, threats of reprisal, or implied threats of reprisal following a negative

response. For example,

within the work environment,

either implying or actually

withholding support for an appointment, promotion, or change of assignment; suggesting

a poor performance report will be prepared, or suggesting probation will be failed. For

example,

within the educational environment

either implying or actually withholding

grades earned or deserved; suggesting a poor performance evaluation will be prepared; or

suggesting a letter of recommendation will be denied.

a.

Within the work environment,

engaging in implicit or explicit coercive sexual

behavior which is used to control, influence, or affect the career, salary, and/or

work environment of another employee.

b.

Within the educational environment,

engaging in implicit or explicit coercive

sexual behavior which is used to control, influence, or affect the educational

opportunities, grades, and/or learning environment of a student. For example,

offering favors of educational or employment benefits, such as grades or

promotions, favorable performance evaluations, favorable assignments, favorable

duties or shifts, recommendations, reclassification, etc. in exchange for sexual

favors.

4. Any expression of sexual interest between adults and students, regardless of

reciprocity is

considered inappropriate and shall be subject to discipline under

applicable state law.

Complaint and Reporting Procedure

Any student, employee, or agent who believes he or she has been sexually harassed by an

employee, agent, or student of the School, should promptly report the facts of the incident(s) and

the name of the individual involved to an adult staff member with whom they feel comfortable,

and that person shall report the incident to the School Director. If the alleged harasser is the

School Director, the person can report the incident to any Board member. A written report of the

alleged incident will be developed by the School Director or by a Board member. A copy of the

report, along with a copy of this policy, shall be mailed to the parent of the student who initiated

the complaint.

(17)

3 |

P a g e

[Title]

of sexual harassment within three (3) school days is a violation of this policy. Students who feel

aggrieved because of unwelcome conduct that may constitute sexual harassment are not required

to inform the person engaging in such conduct that the conduct is unwanted, offensive and must

stop, but are encouraged to do so. An aggrieved individual is not required to complain to his or

her instructor if that instructor is the individual who is harassing the student. Any individuals

making a report may bring an advocate to assist them.

Filing Complaints With State and Federal Agencies

Aggrieved parties may wish to file complaints with other appropriate state and federal agencies,

including:

U.S. Office for Civil Rights

50 United Nations Plaza, Room 239

San Francisco, CA 94102

(415) 556-7000

The State Fair Employment and Housing Commission

30 Van Ness Avenue

San Francisco, CA 94102

(415) 557-2005.

Confidentiality

An allegation of sexual harassment and the results of the investigation shall be kept confidential

to the extent reasonably possible under the investigative process. Witnesses and those

interviewed shall be informed of the confidential nature of the issues and the investigation, and

shall be informed that it will be a violation of this policy to disclose the allegation or the nature

of the investigation to others and shall be subject to disciplinary action as defined in this policy.

Retaliation is Prohibited

The initiation of an allegation of sexual harassment, will not cause any reflection on the

individual reporting the incident or witnesses nor will it affect such persons’ future business

dealings with the School, his or her employment, compensation or work assignments, or, in the

case of students, grades, class section or other matters pertaining to his or her status as a student

of any School programs. It shall be a violation of this policy to engage in such retaliation. An

allegation of retaliation shall be considered as a separate incident, shall be investigated, and shall

be subject to disciplinary action.

Time Limits

Allegations of sexual harassment shall be reported as soon as reasonably possible after the

conduct in question has taken place.

Disciplinary Action

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4 |

P a g e

[Title]

law. Agents of the School who violate this policy may be subject to penalties and sanctions as

may be available to the School, including termination of business relationships and contracts or

the privilege of volunteering on campus.

Appeal Procedures

Either the complaining party or the accused may appeal the findings of an investigation to the

Governing Board of the School. Appeals shall be made in writing within fifteen (15) business

days from the date of a finding.

Training

To implement this policy the School will provide appropriate training programs for staff;

teachers will be instructed to discuss the topic in a pedagogically and age-appropriate way with

their students.

Notification

There will be adequate notification of the policy to include permanent posters in public areas,

offices, and hallways. The policy will be published in the

Employee Handbook

and described in

the

Parent

Handbook

. Copies will also be available upon request in the School office.

Administrative Regulation

The School Director shall adopt, and from time to time may revise, further procedures as may be

necessary to implement this policy and provide for a means of enforcing this policy. Such further

procedures may include the following: posting and other means of distributing the policy; a

process under which complaints will be handled, formally or informally, an explanation of

possible civil proceedings and potential legal consequences of sexual harassment. The School

Director will initiate training and education programs to enable all persons, and in particular,

supervisors, to better understand the problem of sexual harassment. In addition, the School

Director shall designate appropriate employees to enforce or administer this policy within the

School and shall provide for appropriate training for employees on an annual basis.

Special Assistance

It is expected that questions may arise concerning the interpretation of the prohibition against

sexual harassment, the methods and procedures to be following in the investigation of

complaints, and the appropriateness of specific solutions in disposition of complaints. For

assistance in these matters, individuals may contact the School Director.

Current Legal references barring sexual harassment in education:

Title VII of the Civil Rights Act – 42 CUS Section 2000-e-2(a)(1)

California Fair Employment & Housing Act – Government Code Section 12940

Title IX of the Education Amendments of 1972 29 USC Section 1681 et. seq.

California Education Code, Section 200 et seq.

(19)

1 |

P a g e

[Title]

Sexual Harassment

Purpose

It is the purpose of this Administrative Regulation to implement the Sebastopol Independent

Charter School’s Sexual Harassment Policy. The regulation is designed to outline the procedures

that are to be followed to maintain the Board of Education’s commitment to providing an

educational and work environment free from sexual harassment as defined by board policy.

Reporting Procedure

Any student, employee, or agent of the school (including a school volunteer) who believes he or

she has been sexually harassed by an employee, agent, or student of the School, should promptly

report the facts of the alleged incident(s) and the name the individual involved to any staff

member with whom they feel comfortable, and that person shall report the incident to the School

Director or if the School Director is the alleged harasser, to any Charter School Board member.

The employee or board member who has knowledge of an incident of sexual harassment is

required to report to the School Director or Board Chair within three (3) business days.

1. Complaints Brought by Students

If an aggrieved student is unable or unwilling to communicate directly with the person

whose conduct is offensive, or if direct communication has been unavailing, the

aggrieved student may file a complaint with the School Director.

2. Complaints Brought by Employees and Other Individuals

If an aggrieved employee or other individual is unable or unwilling to communicate

directly with the person whose conduct is offensive or if direct communication has been

unavailing, the aggrieved employee or other individual may file a complaint with the

School Director and/or a Charter School Board Member

3. Responsibilities of Employees

Employees, serving in supervisorial, certificated, or managerial positions, who receive

complaints or observe harassing conduct shall inform the School Director or School

Board member.

The person who has been harassed (complainant) may, at any time during the process, bring an

advocate to support them in meeting with the School Director or other investigator. The

Complainant will be informed of the reporting process by the school director or other

investigator, outlining specifically the informal or formal procedure. If requested by the

complainant, the informal process may be followed if:

1. The accused agrees to the process

2. The use of an informal process is not considered by the investigator to be inappropriate

given the nature of the complaint

3. The use of an informal process does not deviate from other legal regulations

Upon conclusion of the investigation, the School Director or investigator will make a

confidential report to the school board. In addition, both the complainant and the alleged

harasser will be given letters summarizing the findings from the investigation.

Confidentiality

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2 |

P a g e

[Title]

Anyone violating confidentiality by disclosing the nature of the allegation or the investigation to

others shall be subject to disciplinary action.

Retaliation

The initiation of an allegation of sexual harassment by a student will not adversely affect grades,

class section or other matters pertaining to his or her status in any School program. Likewise,

the initiation of an allegation of sexual harassment by an employee will not adversely affect

employment status in any way. The School Director or designee will inform all parties that

retaliation is illegal and that an allegation of retaliation, following a report of sexual harassment

shall be considered as a separate incident, shall be investigated, and shall be subject to

disciplinary action.

Time Limits

Allegations of sexual harassment shall be reported as soon as reasonably possible after the

conduct in question has taken place. Students, employees, or agents of the school wishing to

report allegations to additional agencies, such as the U.S. Office for Civil Rights, should know

that this agency follows a 180 day time limit for reporting alleged incidents of sexual

harassment.

Informal Process

Upon receipt of a complaint either verbally or in writing, the complaining party will be advised

of their right to explore resolution of the matter by way of an informal mediation process. If the

complaining party wishes to use the informal process, the School Director in conjunction with

the Board of Directors shall set up a process. If the complaining party or accused is not satisfied

with the process or conclusion, the investigation procedure shall be initiated.

If the complaining party does not wish to participate in the informal process, the investigation

procedure will be initiated.

Investigation Procedure

All complaints shall be investigated if not resolved by way of the informal process.

All investigations of allegations of sexual harassment shall be handled promptly, in a serious,

sensitive, and confidential manner. Although the student, employee, or agent who believes

he/she has been sexually harassed is not required to confront the person who is engaging in the

unwelcome and unsolicited sexual conduct, the investigator should determine if the student,

employee, or agent has informed the person engaging in the behavior that the behavior is

offensive and must stop.

1. The investigator shall, as soon as reasonably possible after the incident has been

reported,

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3 |

P a g e

[Title]

2. The investigator shall inform all parties, including the person making the allegation,

witnesses, and the accused, of their rights, including the fact that the person making the

allegation and witnesses will not be retaliated against and the confidential nature of the

allegation and investigation. The person accused shall not receive a copy of the complaint

but shall be informed of the allegations. The name of the complaining party shall remain

confidential to the extent possible. The accused will be given a copy of Board Policy.

3. The investigator shall, conduct an investigation to determine if the allegation of sexual

harassment is supported. The investigation finding shall be filed within twenty (20)

business days from the date the allegation was reported to the investigator. A summary of

the findings shall be mailed to the complainant or their parent(s) if the complainant is a

minor, and the person accused. A report of the findings will also be given to the school

board in closed session following conclusion of the investigation.

4. When the School Director determines that sexual harassment has occurred, and

disciplinary action is necessary, he/she will determine what course action is appropriate.

Depending upon whether the harasser is a student, staff member, or agent of the School,

appropriate disciplinary action will be taken.

5. Any report of assault and/or physical battery that is gender based or sexual in nature

shall be reported to the police for investigation.

Disciplinary Action

Students, employees, or agents of the school who are found to have engaged in sexual

harassment may be subject to discipline up to and including expulsion or dismissal. Such

disciplinary action shall be in accordance with board policy and state law. Suspension,

recommendations for expulsion, or dismissal from employment must follow applicable law. Staff

members who are found to have engaged in sexual harassment of students will be subject to

discipline up to and including dismissal. Such disciplinary action shall be determined by the

School Administration in accordance with applicable policies, and/or laws Agents of the School

who are found to have engaged in sexual harassment of students will be subject to penalties and

sanctions as may be available to the School, including termination of business relationships and

contracts. An agent who is a school volunteer who engages in such conduct may lose the

privilege to volunteer at the school in the future.

In identifying appropriate disciplinary action, note that repeated incidents following intervention,

intensity of the behavior, and multiple victims will yield more severe penalties. Disciplinary

actions may include oral warnings, written warnings, mandatory training, counseling,

suspension, transfer, demotion, or termination of employees, and expulsion for students.

Appeal Procedures

All decisions made under this procedure, may be appealed by the aggrieved person to the

Governing Board.

(22)

4 |

P a g e

[Title]

decision, the appeal, and any response to the appeal, to determine whether the alleged

offender has engaged in sexual harassment and whether the decision contains an

appropriate disposition of the matter.

2. The Governing Board in its discretion may, request additional information and the

personal appearance of any and all parties and witnesses.

3. The Governing Board shall issue a written decision within forty-five (45) days of the

written appeal.

(23)

Dress Philosophy

The Sebastopol Charter School is dedicated to offering the most that an education can give. The scope

of this education does not stop with the “Three R’s,” but extends into consideration of the physical and

cultural environment of the School. The desire for individuality in clothing is strong in modern culture

and seeps down to the youngest ages due to the effectiveness of advertising. Yet within the Waldorf

approach, the unfolding of the child’s individuality is best marked in the student’s work and relations

with his classmates. It is our humanness that needs development, not our responsiveness to

advertising, slogans, sports allegiances, etc. Clothing fads, competitiveness, precocious behavior, and

self-absorption can contribute to unnecessary conflict between students, between students and

teachers, and between children and parents, undermining a productive learning atmosphere.

The School asks that clothing remain simple and functional. Class teachers and school staff reserve the

right to ascertain when clothing or appearance is unacceptable (regardless of whether the attire

conforms to the “letter of the law.”) Anything that might become a distraction to learning should be

avoided. Class teachers may have additional guidelines for their classes. Disregard for any of these

standards may result in the parents being contacted to bring other clothes to school. Repeated

offenses may result in disciplinary action, including suspension. Please use these guidelines for all

school activities.

1. Comfort and Practicality: Movement is a part of every school day. The student’s clothing should be

loose enough for running, bending, jumping, etc. Shoes need to be comfortable, secure, and able to

take the wear and tear of running games. Toes and heels should be covered.

2. Sufficient Warmth: Children are unable to learn well if they are cold and their circulation is poor. Our

foggy mornings necessitate layers of clothes that can be peeled off as the children warm up. Coats are

necessary during cold weather and legs must be covered. Layers of fleece or wool are good fabrics for

keeping children warm. Boots and Rain coats for rainy days.

3. Neatness: Care in all things is valued by our school. Neatness of dress and hair, cleanliness of hands,

face and nails are all considered important.

4. Color Sensitivity: The Waldorf curriculum develops sensitivity to colors through the environment as

well as the arts. The classroom colors are chosen to create a subtle, healing environment for the

children. The teachers are conscious about the colors they wear in front of the children day after day.

Students should avoid all-black clothing.

5. Age appropriate styles: Society’s array of hairstyles, makeup, jewelry and fashion clothes fascinates

many boys and girls. Excessive attention to “style” encourages self-consciousness that is more

appropriate for age 14 and up. We wish to keep the elementary school child free of excessive

self-consciousness, focusing instead on learning about the world around them.

Please label everything your child wears or brings to school: footwear, lunch baskets, backpacks,

(24)