HM2016 Detailed Chronological Schedule with Interwoven Production Deadlines
Date Milestone
2015
Aug. All Tech Sections meet at SOM meeting to review and discuss revisions to standards for the next edition. Sept. 8 Group 1 SOM and Tech Section ballot items, including attachment files, submitted to Secretary. Sept. 15 All Tech Section minutes submitted for upload to the SOM website.
Group 1 SOM, concurrent, and reconfirmation ballots open.
Group 1 Tech Chairs provide new-standard files to AASHTO Pubs for formatting and initial editorial pass. Oct. 8 Group 2 SOM and Tech Section ballot items, including attachment files, submitted to Secretary.
Oct. 15 Group 1 SOM, concurrent, and reconfirmation ballots close. Group 2 SOM, concurrent, and reconfirmation ballots open.
Group 2 Tech Chairs provide new-standard files to AASHTO Pubs for formatting and initial editorial pass. Nov.
(various dates)
Group 1 Tech Chairs hold mid-year calls and address negative ballot comments.
One week after calls if not sooner, Group 1 Tech Chairs finish any revisions to the Word documents, upload to the Materials Library, and release their sections for production.
AASHTO/production team begins Group 1 editorial phase.
Nov. 8 Group 3 SOM and Tech Section ballot items, including attachment files, submitted to Secretary. Nov. 15 Group 2 SOM, concurrent, and reconfirmation ballots close.
Group 3 SOM, concurrent, and reconfirmation ballots open.
Group 3 Tech Chairs provide new-standard files to AASHTO Pubs for formatting and initial editorial pass. Dec. 1 Group 1 editorial phase done and sections submitted to Tech Chairs for review.
AASHTO/production team begins Group 2 editorial phase for expedited Tech Sections (TBA). Dec. 22 Group 1 tech review done and query responses returned to AASHTO.
Dec. 31 Group 3 SOM, concurrent, and reconfirmation ballots close. 2016
Jan.
(various dates)
Group 2 Tech Chairs hold mid-year calls and address negative ballot comments.
One week after calls if not sooner, Group 2 Tech Chairs finish any revisions to the Word documents, upload to the Materials Library, and release their sections for production.
Date Milestone
Jan. 6 Group 1 tech review edits made and layout finished. Group 1 PDFing begins.
Jan. 20 Group 1 PDFs of individual downloadable standards with change bars done.
Group 1 web production begins. TBD milestone dates: Deployment on staging server. AASHTO web review complete.
Feb.
(various dates)
Group 3 Tech Chairs hold mid-year calls and address negative ballot comments.
One week after calls if not sooner, Group 3 Tech Chairs finish any revisions to the Word documents, upload to the Materials Library, and release their sections for production.
AASHTO/production team begins Group 3 editorial phase.
Feb. 5 Group 2 editorial phase done and sections submitted to Tech Chairs for review. Feb. 17 Group 1 final files with changes accepted uploaded to library.
Group 1 Tech Section ballot prep for HM2017 begins.
Feb. 26 Group 2 tech review done and query responses returned to AASHTO. Mar. 10 Group 2 tech review edits made and layout finished.
Group 2 PDFing begins.
Mar. 23 Group 2PDFs of individual downloadable standards with change bars done.
Group 2 web production begins. TBD milestone dates: Deployment on staging server. AASHTO web review complete.
April 12 Group 3 editorial phase done and sections submitted to Tech Chairs for review. Apr. 13 Group 1 web production complete. HM2016 Group 1 goes live.
Apr. 20 Group 2 final files with changes accepted uploaded to library. Group 2 Tech Section ballot prep for HM2017 begins.
May 3 Group 3 tech review done and query responses returned to AASHTO. May 17 Group 3 tech review edits made and layout finished.
Group 3PDFing begins.
May 31 Group 3 PDFs of individual downloadable standards with change bars done.
Group 3 web production begins. TBD milestone dates: Deployment on staging server. AASHTO web review complete.
Date Milestone
June 28 HM2016 library archived. HM2017 library uploaded, including Group 1, Group 2, and Group 3 final files with changes accepted.
Group 3 Tech Section ballot prep for HM2017 begins.
Materials Book Ballot and Production Schedule for HM2016: First Year of Rolling Ballot and Production
with Mid‐Year Call and Final Ballot Delivery Schedule Updated as of 11/3/2015
Table 1—Ballot Schedule Prod. Group TSGroups Tech Sections Total
Ballot Files to Sec. Ballot Opena Ballot Closea Mid‐Year Calls (TS Chair Addresses Most Negatives in Adv.)b, c, d All Negatives Addressed & Final Ballot to Pubsb, e 1 3, 5 3a, 3b, 3c 5a, 5b, 5c AMRL 7 9/8/15 9/15/15 10/15/15 3a: 11/5 3b: 11/10 3c: 11/9 5a: no call (will resolve neg. offline) 5c: 11/12 5b: 11/13 3a: 11/12 3b: 11/13 3c: 11/16 5a & 5c: 11/19 5b: 11/20 2 4 4a, 4b, 4c, 4d, 4e, 4f, 4g, 4h 8 10/8/15 10/15/15 11/15/15 4a: 1/26 4b: 1/27 4c: 1/28 4d: 1/15 4e: 1/19 4f/g: 1/20 4h: 1/21 4a: 2/2 4b: 2/3 4c: 2/4 4d: 1/22 4e: 1/26 4f/4g: 1/15f 4h: 1/28 3 1, 2 1a, 1b, 1c 2a, 2b, 2c, 2d 7 11/8/15 11/15/15 12/31/15 1a: 2/2 1b: 2/10 1c: 2/4 2a: 2/16 2b: 2/17 2c: 2/11 2d: 2/19 1a: 2/9 1b: 2/10 1c: 2/11 2a: 2/23 2b: 2/24 2c: 2/25 2d: 2/26 a Ballots include reconfirmations as well. SOM Secretary is responsible for columns in green: opening and closing ballots, and distributing ballot results to tech section Chairs. b Tech Section Chair is responsible for columns shown in blue: addressing ballot negatives and final resolution of negatives. c TRB annual meeting is Jan. 10–14, 2016. No calls scheduled over that period except possibly the afternoon of 1/14, depending on 4c members’ availability. d Mid‐Atlantic Quality Assurance Workshop is scheduled Feb 9–11, 2016. No calls scheduled over that period. e Final balloted standards, ready for publication, should be checked into/uploaded to the Library and AASHTO staff should be emailed (Associate Program Manager for Materials, Publications Project Team) by the deadline date. Standards being uploaded should match the library file names and Word version to preserve the file version history. f No SOM ballot; Tech Section Chair has agreed to release section for production as soon as their group’s ballot closes.
Table 2—Production Schedule Prod. Group TS Groups Tech Sections Total Tech Sections All Negs. Addressed/ Final Ballot to Pubsa Editorial Doneb, c Tech Review Donea, d Tech Edits & Layout Doneb, c PDF, QC, & Change Bars Doneb, c New Library Avail. Web Prod. & QC Done 1 3, 5 3a, 3b, 3c 5a, 5b, 5c AMRL 7 See Table 1, last column 12/1/15 12/22/15 1/6/16 1/20/16 2/17/16 4/13/16 2 4 4a, 4b, 4c, 4d, 4e, 4f, 4g, 4h 8 See Table 1, last column 2/5/16 2/26/16 3/10/16 3/23/16 4/20/16 6/15/16 3 1, 2 1a, 1b, 1c 2a, 2b, 2c, 2d 7 See Table 1, last column 4/12/16 5/3/16 5/17/16 5/31/16 6/28/16 8/23/16 a Tech section Chair is responsible for columns shown in blue: addressing ballot negatives, final resolution of negatives, and tech review. b AASHTO publications production team is responsible for the columns shown in gold: editorial; tech edits from query responses, and final layout clean‐up; and production and QC of individual standard PDF and manual application of change bars. c Two technical publications team members are dedicated full‐time to the project during the editorial and tech edits/layout phases and additional staff (four or five team members total) during the PDF/QC/change bar phase. d Three weeks are allotted for tech review. The tech sign‐off step has been eliminated. e Contractor is responsible for columns shown in purple: creating the new library and conversion of all content to web‐based format. AASHTO publications production team is responsible for QC of these tasks.
