FLEXIBLE OFFICE SPACE

FLEXIBLE OFFICE SPACE

Clarendon Business Centres have been providing high quality yet affordable serviced office accommodation since 1998.

The Clarendon solution eliminates high start-up costs and keeps your running costs to a minimum. The monthly service fee includes all your basic operating costs; you pay only for the extra services you use and with our simple monthly billing, you will find it easy to budget and plan with total confidence that you have full control of your overheads.

Through this we have become aware that more and more business people are turning to serviced offices as the most cost effective and flexible way of operating business premises. At Clarendon you can expect that all of your office furniture, equipment, amenities and surroundings are of the highest standard to create a professional yet affordable office environment.

With its experienced team, Clarendon Business Centres will work with you to ensure that your office environment is managed whilst you take care of your business.

With short term, flexible Service Agreements, Clarendon offers the most practical and efficient solution to your office requirements.

Whether you are a new start up, planning an expansion or downsizing, need to accommodate special projects or need regional office space, the Clarendon solution can be tailored to suit your exact requirements and budget.

SERVICED OFFICES

Clarendon Business Centres provide many advantages over traditional office leases, most Notably the control you can exercise on your overheads. Each month you will be billed for exactly the services that you have used plus a fixed office fee.

Inclusive Monthly Fee – rent, rates, service charges, utilities, cleaning, buildings insurance,

furniture and reception staff, giving predictable monthly expenditure.

Reception & Support Services – your clients will be welcomed by our friendly, professional

reception team, who will assist, manage and deliver all your business requirements. Our on-site management teams ensure all facilities are maintained to the highest standards, leaving you free to concentrate solely on running your business. You will be free of the headaches associated with employing secretarial, maintenance and cleaning staff.

Flexibility – offices available from 1-10 workstations can be taken singly or in combination

to accommodate any requirement. You have the ability to up and down size your space, as dictated by your ever-changing business needs.

Instant Availability – an instant office in a prestigious area of town that is attractive,

professional, and equipped to handle all your business needs, complete with telephones and internet connectivity.

Business Support Services – convenient access to additional services and our modern

and comfortable conference facilities. You only pay for what you use.

Reduce your Start-up Costs – Our offices are fully furnished and equipped with the latest

IT and Telecoms infrastructure. Our Service Agreements are simple 2 page documents and you will not be liable for the typical fees and penalties associated with conventional leases.

FREQUENTLY ASKED QUESTIONS

Is there a minimum term?

We offer a minimum term of three months, although shorter term agreements are sometimes available.

How much do I need to pay before I can move in?

You will need to pay a deposit equivalent to one and a half times the price of the office, plus your first month’s office fees in advance.

How do we pay?

Each month your fixed service fees (office fees, handset and internet charges) are payable in advance with miscellaneous charges invoiced in arrears. Payment is due on the 1st of each month and is collected by Direct Debit.

What does my Licence Fee include?

Rent, business rates, service charges and buildings insurance

Fully furnished office(s) i.e. Desks, chairs, pedestal units, storage cabinets Utility charges such as heating, lighting, electricity and office maintenance Daily cleaning services

Reception services and telephone answering Category 5 structured data cabling throughout Secure 24/7 access

Lounge areas and communal kitchen with complimentary tea and coffee Business service area – access to general business equipment

Access to meeting room facilities and other business support services

Can somebody answer the phone when I am not there?

If you are unavailable to take your calls then your calls will automatically divert through to the Centre Team who will answer your calls in your Company name and can either put the call through to your mobile phone or take messages for you.

Can you provide Internet access?

Yes, we offer immediate connection to our internet service with no lead times or additional cabling required. The connection is fully managed, with DHCP or static IPs, mail relay, and wireless internet available.

Why is a serviced office a better solution for me?

As all the facility fees and expenditure normally associated with running an office are included in your standard monthly fee you will be able to budget effectively. Our Team are trained and experienced in dealing with all issues normally related to the effective running of an office, meaning that your time is free to focus on your business.

VIRTUAL OFFICES

Our range of Virtual Office services can be used in various ways:

a cost-effective way to create a professional image for new start-ups. The perception of your Company to your clients is that you have a professional, staffed office in a prestigious area of town…with none of the associated cost

to grow existing companies, providing a local presence across one or more of our locations. By using our Remote service you could open your “ Bournemouth Office “ immediately, expanding your business, client base and credibility instantly

a simple and effective way to expand or test the water in new markets

an overflow telephone answering service, ensure you never miss that vital call, whether you are busy on the phone or out of the office, your calls will always be answered reliably and professionally in your Company name

access to a complete range of business support services: All “ Virtual “ clients have access to our fully equipped conference rooms, fax, photocopying and other secretarial services, all on a pay as you use basis

our “”Virtual PA”” allows you to delegate some of your routine administration tasks, freeing up your time to focus on your business, i.e. typing and binding of presentations, data inputting, sending of standard letters and brochures. The service is offered on a pay as you use basis

For professionals on the move who need a flexible, productive working environment or a place to meet their clients, Clarendon day office hire offers you the use of an office on a day by day basis. These offices are equipped with telephone and broadband internet access

VIRTUAL OFFICE PRICE LIST

Mail Handling - use our prestigious address for your correspondence as a more professional

alternative to a home address or PO box, or for a cost-effective way of opening your “branch office”.

£35 + VAT per month £30 + VAT set-up fee £100 deposit

Mail Handling & Call Diversion - add a telephone diversion service to the mail handling

service for a complete professional image for your Company. Your dedicated local telephone number may be diverted to any number of your choice*, or to a personalised voicemail service accessible 24 hours a day.

£50 + VAT per month £30 + VAT set-up fee £200 deposit

Clarendon Remote - a Virtual Office package, allowing you to maintain a dependable and

professional business presence, wherever you are. Your dedicated telephone number will be answered in your Company name, and put through to you to any mobile or landline number* or messages taken and forwarded by email, SMS, phone or fax. Mail and faxes may be held for collection or forwarded.

£100 + VAT per month £30 + VAT set-up fee £200 deposit

Clarendon Remote Premier - the full Remote service, with 2 days boardroom or day office

use per month included. You will also have priority access to any other available office space on a “hot desk” basis. Meeting a client at “your office” will never again be an issue!

£150 + VAT per month £30 + VAT set-up fee £200 deposit

Clarendon Cover - the perfect solution for companies who prefer to remain in control of their

telephone calls but want to ensure that they don’t miss those all important calls when on the phone or out of the office. Your individual “divert” number will be answered in your Company name and a message taken to be forwarded to you in the method you determine. *

£59 + VAT per month £30 + VAT set-up fee £200 deposit

* Price includes 40 messages per month. Additional messages charged at £1 each. Diverted calls are charged at BT standard rates.

MEETING ROOMS

Clarendon Business Centres provides a professional environment for your meetings, interviews, presentations and training events. Our Business Centres offer high quality facilities at reasonable cost, in a business-focussed environment, to both our resident and non-resident clients.

We have a variety of rooms to suit your requirement, ranging from interview rooms to training rooms, all with free broadband or dial up internet access. Our on-site management team will be on hand to ensure everything runs smoothly on the day, from meeting and greeting your delegates, to providing refreshments, plus any business support services you may need during the course of your meeting.

Air-conditioned rooms

Audio-Visual equipment available

Refreshments available, including business breakfasts and buffet lunches Price includes: Flipchart/whiteboard; internet access; chilled, filtered water

Business Support Services available on site, such as faxing, photocopying, postage and courier service

Conference Room £20 per hour £60 half day £110 full day

£15 per hour £45 half day £75 full day Small meeting room/day office

(where available)

Rates quoted are per room. Resident clients are entitled to discounted rates Half day rate is available for bookings between 9am -1pm or 1pm – 5pm

Please note that the minimum booking time is half an hour and each booking will be confirmed with a reservation confirmation form and will include our terms and conditions including cancellation charges

SERVICES PRICE LIST

Virtual PA Services Self Service Photocopying Facsimile Service

Postage & Franking Courier Service

Binding (includes materials) SMS Text Message Laminating

Scanning

Refreshments

Pot of Tea or Coffee Plate of Biscuits Jug of Orange Juice Buffet Lunch

Telecommunications and Internet provision

Per Telephone Connection Charge (one off) Per Telephone Handset & Line Rental inc ddi Voice Mail

Analogue line rental

Internet Connection Setup fee (one off) Internet Connection fee per user Hub Storage

* This charge includes full support during internet setup

Please note that prices in bold are subject to price capping and can be advised at proposal stage.

Miscellaneous

Extra furniture Handyman

Use of Registered Office Address On-site parking spaces (where available)

Incoming Outgoing

£15.00 per hour £0.10 per page £0.15 per page From £0.25 per page Cost + 20% Cost + 20% From £2.50 £0.20 per message £1.00 £1.00 A4 Sheet A4 Sheet £5.00 per pot £2.00 £5.50

From £6.50 per head

£25 £35 per month Free of charge £20 per month £50 per user * £40 per month POA POA POA £20 per month £130-£150 per month

All prices listed above are exclusive of VAT VAT will be charged at 20%

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Bristol & West House

Post Office Road Bournemouth BH1 1BL Tel: 01202 313600 Fax: 01202 313601 Email: [email protected] Clarendon House 52 Cornmarket Street Oxford OX1 3HJ Tel: 01865 304000 Fax: 01865 304001 Email: [email protected] Belsyre Court 57 Woodstock Road Oxford OX2 6HJ Tel: 01865 292000 Fax: 01865 292001 Email: [email protected] Prama House 267 Banbury Road Summertown Oxford OX2 7HT Tel: 01865 339300 Fax: 01865 339301 Email: [email protected] Abbey House Grenville Place Bracknell Berkshire RG12 1BP Tel: 01344 667300 Fax: 01344 667301 Email: [email protected]

Sandford & Heritage Gate

East Point Business Park Cowley Oxford OX4 6LB Tel: 01865 910 100 Fax: 01865 910 101 Email: [email protected] Airfield House

Kingston Business Park Kingston Bagpuize Oxford OX13 5FD Tel: 01865 822 300 Fax: 01865 822 301 Email: [email protected] Kingfisher House 21 – 23 Elmfield Road

253 – 257 High Street North Poole BH15 1DW Tel: 01202 788700 Fax: 01202 788701 Email: [email protected] Chester House

81-83 Fulham High Street Fulham

SW6 3JA Tel: 0203542 1300 Fax: 0203542 1301