The Chair called the meeting to order and the opening exercises were observed. The agenda was approved as recommended by the Superintendent.

Hyde County Schools

Hyde County Board of Education 2/4/2014 4:00:00 PM Mattamuskeet Campus and Ocracoke

Campus Information Highway Room 20392 US 264, Swan Quarter, NC

School Street, Ocracoke, NC February Regular Board Meeting

Attendees - voting members

Thomas Whitaker Chair

David Tolson Vice Chair

Diantha Coley Board Member

Randy Etheridge Board Member

John Mullen Board Member

Attendees - other

Dr. Randolph H. Latimore, Superintendent

1.

The Chair called the meeting to order and the opening exercises were observed.

2.

The agenda was approved as recommended by the Superintendent. Motion made by: Randy Etheridge

Motion seconded by: Diantha Coley Voting

Unanimously Approved

3.

The minutes were approved as presented. Motion made by: Diantha Coley

Motion seconded by: Randy Etheridge Voting

Unanimously Approved

4.

There were no public comments.

5.

There were no school system comments.

6.

Mrs. Victoria Mallison, Director of Exceptional Children and Federal Programs introduced the P.B.I.S. presenters.

Mrs. Toni Gibbs, teacher at Mattamuskeet Early College High School presented the P.B.I.S. update on behalf of the Mattamuskeet Early College. She explained the system of rewarding good behavior. Mr. Brian Bradshaw, teacher at the Mattamuskeet Early College High School explained the ticket reward system. The students get to go on trips and have weekly tickets drawn for rewards.

Mr. Thomas Midgette, Dean of Students explained the fluctuation of discipline referrals and the cost of the P.B.I.S. program. There is a higher cost to reward grades 6-13 than the elementary students. There are fundraisers such as Box Tops and dances.

It was recommended to reach out to the Ministerial Council for Education for funding of incentives to students for improved behavior.

The Mattamuskeet Elementary School's P.B.I.S. team presented a video about their program. The video shared the student's and the staff's view of the program.

b. Instructional Update from Mattamuskeet Elementary School Teacher Representatives

Mrs. Paige Smith and Mrs. Samantha Parker who both teach at

Mattamuskeet Elementary School shared an instructional update, from the teacher's perspective, relevant to the Common Core and Read to Achieve initiative as mandated by the NC Legislature. Mrs. Parker explained the pathway to promotion for students. Mrs. Smith reviewed the Good Cause Exemptions that allow students to be promoted without actually passing the end of grade test for reading at grade 3. The Board was informed that the standards are the law, but are ever changing.

c. Fiscal Year 2013 Audit

Mr. Ken Chilcoat, Finance Officer introduced Mr. Tom Robinson, CPA. Mr. Robinson presented the audit findings for fiscal year 2013. A copy of the audit is attached.

d. Update on Building 800 Enhancements

Mr. Ben Cahoon presented an update on Mattamuskeet Early College Building 800. (See Attachment)

e. Criteria for Consideration in the Selection of the 25% of Eligible Teachers to be Offered a Four Year Contract

Dr. Latimore reviewed the suggested criteria for the selection process for the 25% of eligible teachers that may be offered a four year contract. The Board reviewed and discussed the suggested criteria. After discussion of the proposed criteria, a motion was made to approve the proposal as presented.

A copy is attached.

Motion made by: Diantha Coley Motion seconded by: Randy Etheridge Voting

Thomas Whitaker - Yes Diantha Coley - Yes Randy Etheridge - Yes John Mullen - No

f. Instructional Make Up Days Due to School Closings

Dr. Latimore presented information about making up the days that were missed due to inclement weather. The Board was informed that using the 1025 minimum hours of instruction as allowed under NC GS the 185 instructional day calendar and the length of the school day allows the LEA to not have to extend the school day, attend school on Saturdays, or use any of the days designated for spring break.

Attached is the email from Board Counsel as well as the recent school calendar legislation.

g. Un-used Basketball Poles and Goals at Mattamuskeet Campus

Dr. Latimore informed the Board that Mr. Scott Gibbs wanted to purchase one of the basketball goals and poles that belong to Mattamuskeet

Elementary School. By consensus of the Board Mr. Gibbs may purchase one of the goals and poles if there is an odd number. The funds collected will go to the Mattamuskeet PTO.

7.

a. Memorandum of Understanding Between Hyde County Board of Education and the Beaufort Hyde Martin Regional Library

Dr. Latimore presented a Memorandum of Understanding between Hyde County Schools and the BHM Library Board. After discussion, Dr. Latimore requested that no action be taken until more information can be gathered. b. Revisions to the Job Description for Exceptional Children's Teacher Assistant

Dr. Latimore presented the revised job description for an EC Teacher Assistant.

Upon recommendation from the Superintendent the Board approved the revised job description for EC Teacher Assistant.

Motion made by: Diantha Coley Motion seconded by: Randy Etheridge Voting

Unanimously Approved

c. Overnight Field Trip Hyde County Schools ESL Program-Annual Hispanic Educational Summit

Dr. Latimore presented a request for an overnight ESL field trip to Raleigh, NC for the annual Hispanic Educational Summit. Mattamuskeet and

Ocracoke students will participate.

Upon recommendation of the Superintendent the Board approved the overnight trip for the ESL students as presented.

Motion made by: Diantha Coley Motion seconded by: Randy Etheridge Voting

Unanimously Approved

8.

a. Next Board Meeting -March 4, 2014 - 4 PM Information Highway Room at the Ocracoke and Mattamuskeet Campuses

b. School Law Conference - February 13-14 - Raleigh

9.

Closed Session as provided under NC General Statute 143-318.11(a)(1), 143-318.11(a), and 115c-319.

Motion made by: Randy Etheridge Motion seconded by: Diantha Coley Voting

Unanimously Approved

10.

The consent agendas were approved as presented. The approved consent agendas are attached. Motion made by: Randy Etheridge

Motion seconded by: Diantha Coley Voting

Unanimously Approved

11.