City of Pitt Meadows
2015 Business Plan
Human Resources (HR), Information Technology (IT) AND
Communications
Staffing Complement
DIRECTOR OF HUMAN RESOURCES,
INFORMATION SERVICES
&
COMMUNICATIONS
Lorna Jones
Communications Assistant
Customer Service Clerk
HR Assistant (0.5)
Safety Program Coordinator (0.56)
Network Services Support Specialist
Business Applications Support
Analyst
IT Coordinator/Business Analyst
Dave Philp
2014 was quite a year
$21,076
$34,650
$35,000
$65,600
Earned Revenue -
Ticket Sales,
Merchandise Sales
Sponsorships
City of Pitt
Meadows
Federal Grant -
Heritage Canada
2014 Achievements – HR & Comm
•
Expanded communications reach
•
Occupational Health & Safety
CITY ADVERTISING
278 ADS = $40,000+
OVER 50%
2014 Achievements - IT
•
Corp IT Strategic Plan
•
Infrastructure Upgrades
•
Network security
Key Challenges for 2015
•
Redefining workforce
•
Legislated/mandated
requirements
Key Challenges for 2015
MPP CRA Federal and Provincial AuthoritiesPension Plan Provincial Website T4 Payroll Data CORP Banking External banks Direct Payroll Payroll Savings EFT’s Check Reconcilliation Expenses Payments
PlanITCapital Budget submission Printed Monthly Reports General Accounting Budgeting Inventory HR Management HR- Time Entry Job Costing ??? Purchasing PO’s PO Data
REPORTS To various depts
Property Tax Utility Billing Corp Card Corp BANK Vadim Reporting Xxxx Xxxx Application Hosted Application Major Process Report / Documents Process result; data flow Major data flow/interface External process
(red implies manual)
Business Licensing Cash Receipting
Payroll
Time Entry, Inventory , Equipment, WO’s
2013-10-30 V08
PMFRS – Time Entry for POC Fire
Problem Reporting Vadim SQL server 2008 v2 Payroll Payments Deposit Slip Inv entory
Pitt Meadows – Context Diagram
Accounts Payable Operational Budget Adjusted Asset Mgmt CityWide Annual Reports Journal Entries Accounts Receivable i B O L T
Time Sheet Form
Time Entry Annual Valuation Synch FDM (Surrey hosted; access via Citrix)
Fire Provincial Ambulance Dispatch F irs t R es ponders CSV Export PMFRS
POC Time Entry
Mobil CAD
Reports
To be automatic (future)
Ac c ount data s ent (future) BCAA
Property ownership / Title info
Lic ens e Adhoc / Inquiries GIS AutoCAD IVAULT ArcMap MapGuide F M E Signs / Pos ts Roads Infrastructure Property Zoning SQL (Sidewalks, etc.) Granicus Agenda Meeting Minutes iLegislate Council Library
Frasier Valley Regional Library
Parks and Recreation
Maple Ridge / Pitt Meadows Leisure Services Commission
City Records / Electronic
Archive Paper Archive
DM Records / Archive Search Print / Store Submit / Retrieve (all staff) Future iPad c apability GIS References Website City
Reports Adobe Creative Suite
Forms
EHOG
RCMP
District Regional Police
eHOG Permits / Inspections Building Reporter BPMS MapGuide
(public v ers ion)
G IS R e fe re n ce s LTSA
Tax assessment value
Meter readings and routes Current Manual Proc es s Utilities Auto Read (Sensus) Remote Control / Monitoring SCADA
Riv er Lev els (to MapGuide)
Property parc el data (MapGuide)
Riv er Lev els (SCADA) Parc el data(Vadim)
L A P P
FaceBook Twitter YouTube HootSuite
Core Business Systems
Pet Licensing Pumps Water/ Sewage Work Reques t Work Request CartèGraph Work Orders Planned/ Sched Work &
Work Fload Asset Management Vendors Call Director Public Works Ditching
BCOL Tax Certificates
3rdpar ty HR Management Hiring/Recruiting Empl Appraisal Pensions Benefits River Levels
Current State
Core Business System
Manual
processes
Major Initiatives for 2015 – HR & Communications
•
HR strategies
•
Expand outreach
Major Initiatives for 2015 – IT
•
Core business systems renewal
•
Broadcast camera system in
Chambers
•
Broadcast audio for Meadows Room
•
Desktop computer replacement
Proposed Operating Budget
Column1 2014 Approved Budget 2015 Proposed Budget Proposed for Changes 2015 2016 Proposed Budget 2017 Proposed Budget 2018 Proposed Budget 2019 Proposed Budget $ % Operating: Revenue Miscellaneous Revenue $ (500) $ (1,500) $ (1,000) -200.0% $ (1,500) $ (1,500) $ (1,500) $ (1,500) Total Revenue (500) (1,500) (1,000) -200.0% (1,500) (1,500) (1,500) (1,500) Expenditures HR/Customer Service 391,400 417,650 26,250 6.7% 426,950 435,950 444,850 451,850 HR/Professional Development 72,200 72,750 550 0.8% 72,750 72,750 72,750 72,750 Information Technology 513,900 503,900 (10,000) -1.9% 525,300 532,200 539,000 545,800 Communications & Advertising 34,100 33,000 (1,100) -3.2% 40,900 44,200 44,400 44,400 Total Expenditures 1,011,600 1,027,300 15,700 1.6% 1,065,900 1,085,100 1,101,000 1,114,800Net Operating Expenditures $ 1,011,100 $ 1,025,800 $ 14,700 1.5% $ 1,064,400 $ 1,083,600 $ 1,099,500 $ 1,113,300
HUMAN RESOURCES, INFORMATION TECHNOLOGY, & COMMUNICATIONS FINANCIAL
SUMMARY
Proposed Capital Budget
Category
2015
2016
2017
2018
2019
Total
Information Technology
527,200
701,500
537,900
101,200
53,500
1,921,300
TOTAL
527,200
701,500
537,900
101,200
53,500
1,921,300
$ 300,000
$ 77,000
$
45,000
$
30,000
PC replacement strategy
Broadcast camera system for Council Chambers
Broadcast audio system for Meadows Room
City of Pitt Meadows
DRAFT Capital Plan
2015 thru 2019
CATEGORY SUMMARY
The 2015 proposed capital budget for Information Technology is $527,200. Key 2015 highlights include:
Core business systems renewal- year 1 of 3
Decision Package
•
A. Business Analyst
•
$89,000
•
Ongoing Operating
“
The IT Strategic plan and the recommended renewal of the
Core Business Systems allows the City to remedy the current
pain points and issues that it currently experiences and
positions the city for the future. As the City grows, changes
in IT will have to occur at some point to reverse a loss of
efficiency.“*
Decision Package
•
B. Operational Support for
Special Events
•
$3,000