Responsibilities
DeKalb County Eastern C.S.D. Enrollment 6 Townships Riverdale Elementary 1999 Remodeled 319 114 Square Miles Butler Elementary 2005 New 421 394,158 Square Feet Under Roof Eastside 2005 Remodeled 761
Personnel Budget
Administration 6 General Fund $9,774,137
Teachers 84 Debt Service $3,073,679
Non-certified 55 Transportation $1,442,116
Custodian 17 Bus Purchase $198,484
Cooks 17 Capital Projects $2,883,863
Bus 15
--- Northeast Indiana Special Education Cooperative
12 School Districts 641 Students
Multiple & Severe Autistic
Ortho Dual Sensory
ED Full Time Visual Impaired
Severe and Profound Hearing Impaired
Traumatic Brain Injury Early Intervention
Personnel Budget
Administration 6 Billed to districts $5,915,902
Teachers 68 Federal Support $5,524,829
Noncertified 18
Bus Drivers 18
Related Services 12
--- IMPACT Institute (Adult Education)
15 School Districts 447 Students
Adult English as Second Language Out of School Youth
Work Indiana Adult Vocational
Jail Education Adult Basic Education
Personnel Budget
Teachers 19 Adult Education $758,946
IMPACT Institute (Vocational Cooperative) 13 School Districts
648 Students
Auto Body Automotive
CAD Drafting Construction Trades
Cosmetology Criminal Justice
Culinary Arts Primary Health Care
Medial Assisting Welding
HVAC Precisions Machining
Marine Mechanics Personnel Budget Administration 2 Vocational $3,107,690 Teachers 23 Noncertified 8 --- Northeast Indiana School Insurance Consortium
7 School Districts
1038 Covered Employees 2520 Covered Members
Personnel Funding
Non-certified (full-time) 1 Annual Billing $15,081,119
Non-certified (part-time) 2 Reserves $ 6,984,569
---
Transportation & Bus Maintenance (fleet service & repair for:)
DeKalb Eastern Buses 24
258,304 miles driven annually
Special Ed. Cooperative Buses 20 523,853 miles driven annually
Hamilton School Corporation Buses 12 Garrett School Corporation (Warranty Work) 12
Headstart 2
Fleet vehicles 15
SUMMARY
STUDENT POPULATION
Dekalb County Eastern ADM
=
1453
Special Education Low Incident
=
641
Vocational Adult Education
=
447
Impact Institute
=
648
Total
3189
BUDGET OVERSIGHT
DeKalb County Eastern
=
$17,372,279
Special Education Cooperative
=
$11,440,731
Impact Institute
=
$ 3,866,636
Insurance Consortium
=
$22,065,688
Total
$54,745,334
EMPLOYEES
DeKalb County Eastern
=
193
Special Education Cooperative
=
122
IMPACT Institute Adult Education =
33
IMPACT Institute
=
34
Insurance Consortium
= 1
Total
383
Other facts
Buildings Butler Elementary 105,000 Sq. ft. Riverdale Elementary 45,868 Sq. ft. Eastside Junior/Senior High School 214,067 Sq. ft.Old Gym 12,000 Sq. ft.
Sports Complex 10,500 Sq. ft.
Maintenance & Bus Service Building 11,500 Sq. ft.
Administration Office 4,500 Sq. ft. Total Facilities 403,804 Sq. ft. Facilities Value $76,921,000 Acreage 226 Acres Cafeteria Breakfast served 36,720 Lunches served 203,229
LEA DUTIES AND RESPONSIBILITIES FOR THE NORTHEAST INDIANA SPECIAL
EDUCATION COOPERATIVE (NEISEC)
Services Provided
Accounting for $11,440,731+ budget:
a. compliance with State Board of Accounts
b. compliance with Federal Accounting procedures c. maintaining 12 separate Co-op funds
d. deposit & tracking of special or one time Grants Issuing of Contracts:
a. 74 certified contracts b. 48 non-certified contracts Duties:
Chairperson of the NEISEC Board of Directors Co-op Director reports to LEA Superintendent
LEA Superintendent acts as sounding board for Co-op Director
LEA Superintendent is final arbitrator of policy & organizational issues Issuing of all Temporary Contracts
Issuing of all Interim Contracts
Maintain fringe benefit packages for eleven (11) school districts
Maintain eleven (11) distinct fringe benefit policies for Co-op employees Dues deduction for Co-op employees
Processing all absentee & sick leave requests Issuing payroll checks
Issuing all vendor checks Reconcile bank statements Processing substitute payroll
Complying with Direct Deposit requests Issuing and tracking all purchase orders Review all professional leave requests
Implement and maintain all 403(b) deductions Implement and maintain all Section 125 deductions COBRA notifications
Preparing Semi-annual billings, collecting & credit accounts Preparation for Audits
Investing of funds Tracking of Investments
Credit of earned interest into Co-op Funds
Responding to information request from member districts Technology Coordination
Develop bid specs and budget requirements for bus purchases Provides administrative service in bidding and vendor selection Co-op computerized software upgrade for administrative functions Purchase and maintain health insurance coverage for employees
Discipline and Termination heard by LEA Board Complaints filed against Co-op are assigned to LEA Liability associated with Co-op employees born by LEA Co-op teachers on LEA's seniority list
Workman compensation claims charged against LEA Temporary loans recorded as debt to LEA
State Audits
a. Late payments by member districts noted as LEA audit exception NEISEC Fee for Service to CFO $8,000.00
LEA DUTIES AND RESPONSIBILITIES FOR IMPACT Institute ADULT
EDUCATION
Services Provided
Accounting for $758,046+ budget:
a. compliance with State Board of Accounts
b. compliance with Federal Accounting procedures c. deposit & tracking of special or one time Grants Issuing of Contracts:
a. 19 certified contracts b. 14 non-certified contracts Duties:
Co-op Director reports to LEA Superintendent
LEA Superintendent acts as sounding board for Co-op Director
LEA Superintendent is final arbitrator of policy & organizational issues Issuing of all Temporary Contracts
Issuing of all Interim Contracts Dues deduction for Co-op employees
Processing all absentee & sick leave requests Issuing payroll checks
Issuing all vendor checks Reconcile bank statements Processing substitute payroll
Complying with Direct Deposit requests Issuing and tracking all purchase orders Review all professional leave requests
Implement and maintain all 403(b) deductions Implement and maintain all Section 125 deductions COBRA notifications
Preparing Semi-annual billings, collecting & credit accounts Preparation for Audits
Investing of funds Tracking of Investments
Credit of earned interest into Co-op Funds
Responding to information request from member districts Technology Coordination
Develop bid specs and budget requirements for bus purchases Provides administrative service in bidding and vendor selection Co-op computerized software upgrade for administrative functions Purchase and maintain health insurance coverage for employees
Services Provided
Accounting for $3,866,636+ budget:
a. compliance with State Board of Accounts
b. compliance with Federal Accounting procedures c. deposit & tracking of special or one time Grants Issuing of Contracts:
a. 2 administrators b. 23 certified contracts c. 8 non-certified contracts Duties:
Chairperson of the IMPACT Board of Directors Oversee the early college programs
Provide Dual Credit opportunities to IMAPCT students
Supports the regional campus efforts of IPFW, Ivy Tech, and Vincennes Co-op Director reports to LEA Superintendent
LEA Superintendent acts as sounding board for Co-op Director
LEA Superintendent is final arbitrator of policy & organizational issues Issuing of all Temporary Contracts
Issuing of all Interim Contracts Dues deduction for Co-op employees
Processing all absentee & sick leave requests Issuing payroll checks
Issuing all vendor checks Reconcile bank statements Processing substitute payroll
Complying with Direct Deposit requests Issuing and tracking all purchase orders Review all professional leave requests
Implement and maintain all 403(b) deductions Implement and maintain all Section 125 deductions COBRA notifications
Preparing Semi-annual billings, collecting & credit accounts Preparation for Audits
Investing of funds Tracking of Investments
Credit of earned interest into Co-op Funds
Responding to information request from member districts Technology integration
Provides administrative service in bidding and vendor selection Computerized software integration for administrative functions Purchase and maintain health insurance coverage for employees
a. Intercede on behalf of members to resolve claims
Risks Assumed by LEA
Discipline and Termination heard by LEA Board Complaints filed against Co-op are assigned to LEA Liability associated with Co-op employees born by LEA Co-op teachers on LEA's seniority list
Workman compensation claims charged against LEA Temporary loans recorded as debt to LEA
State Audits
a. Late payments by member districts noted as LEA audit exception FCAVC Fee for Service to CFO $5000.00
LEA DUTIES AND RESPONSIBILITIES FOR THE NORTHEST INDIANA SCHOOL
INSURANCE CONSORTIUM (NEISIC)
Services Provided
Accounting for $22,065,688 budget:
a) Health insurance for six (7) school districts b) Health insurance for NEISEC
c) Health insurance for IMPACT Institute d) Life insurance for five (5) school districts e) Life insurance for NEISEC
f) Life insurance for IMPACT Institute
g) Long-Term disability insurance for five (5) school districts h) Long-Term disability insurance for NEISEC
i) Long-Term disability insurance for IMPACT Institute j) Coverage is for 1038 members
k) Coverage is also for 2520 dependents Issuing of contracts:
a) One full-time non-certified Duties:
Financial officer for the NEISIC HIPAA Compliance Officer Enrolling all members Auditing claims Auditing membership
Maintains the organization’s By-laws
Maintains eligibility guidelines for all member districts Annual notices to members
Prepare and maintain all plan documents Issue all vendor checks
COBRA notifications
Preparing monthly financial reports for the members Preparing for and conducting annual CPA reviews
Permanent member of the NEISIC financial advisory committee Claims investigation and resolution
Coordinate wellness programs for the six districts Investigate and institute best practices
Coordinate Wellness Clinic for six (6) districts Support Wellness Onsite Clinic for one (1) district
Risks Assumed by LEA
Federal sanctions for failure to meet COBRA requirements Federal sanctions for failure to meet HIPAA standards Personal liability for failure to maintain HIPAA compliance
State takeover of health program if best practices are not maintained NEISIC Fee for Service to CFO $27,084
