Technical Bid

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Harchandrai House Harchandrai House

81, Maharshi Karve Road 81, Maharshi Karve Road Mumbai-400 002 Mumbai-400 002

Instrumentation Tender

No.: Tender/229718/Inst-1

September 2007

VOLUME

VOLUME –

– II

TECHNICAL BID

Mott MacDonald Mott MacDonald 44, Dr. R.G. Thadani Marg, 44, Dr. R.G. Thadani Marg, Worli, Worli, Mumbai – 400 018 Mumbai – 400 018 Tel.: Tel.: (91-22) (91-22) 3981 3981 01000100 Fax: 2495 0539 Fax: 2495 0539 Email: [email protected] Email: [email protected]

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Instrumentation Tender

No.: Tender/229718/Inst-1

Issue and Revision Record

Rev

Rev Date Date Originator Originator Checker Checker ApproverApprover DescriptionDescription

P

P1 1 1100--0088--22000077 PPP P ADADD D KKB B IIssssuueed d ffoor r AApppprroovvaall

0

0 0011--0099--22000077 PPP P AADDD D KKB B IIssssuueed d ffoor r BBiiddddiinngg

This document has been prepared for the titled project or named part thereof and should not be relied upon or used for any This document has been prepared for the titled project or named part thereof and should not be relied upon or used for any other project without an independent check being carried out as to its suitability and prior written authority of Mott other project without an independent check being carried out as to its suitability and prior written authority of Mott MacDonald being obtained.

MacDonald being obtained. Mott MacDonald accepts no Mott MacDonald accepts no responsibiresponsibility or liability for lity or liability for the consequence of the consequence of this documentthis document being used for a purpose other

being used for a purpose other than the purposes for which it was than the purposes for which it was commissioned. commissioned. Any person using or relying on Any person using or relying on thethe document for such other purpose agrees, and will by such use or reliance be taken to confirm his agreement to indemnify document for such other purpose agrees, and will by such use or reliance be taken to confirm his agreement to indemnify Mott MacDonald for all

Mott MacDonald for all loss or damage loss or damage resulting therefrom. resulting therefrom. Mott MacDonald accepts no Mott MacDonald accepts no responsibilresponsibility or liability for thisity or liability for this document to any party other than the person by whom it was commissioned.

document to any party other than the person by whom it was commissioned.

To the extent that this report is based on information supplied by other parties, Mott MacDonald accepts no liability for any To the extent that this report is based on information supplied by other parties, Mott MacDonald accepts no liability for any loss or damage suffered by the client, whether contractual or tortuous, stemming from any conclusions based on data loss or damage suffered by the client, whether contractual or tortuous, stemming from any conclusions based on data supplied by parties other than Mott MacDonald and used by Mott MacDonald in preparing this report.

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List of Contents

PagePage

Chapters and Appendices Chapters and Appendices

1

1 Letter Letter Inviting Inviting Tender Tender 11

1.1

1.1 Technical Technical Bid Bid 22

1.2

1.2 Price Price Bid Bid

1.3

1.3 Tender Tender Collection Collection and and Submission Submission 22

2

2 Instructions Instructions to to the the Tenderer Tenderer with with Definitions Definitions and and Formats Formats 44

2.1

2.1 Filling Filling of of tender tender documents documents 4 4 2.2

2.2 Special Special Notes Notes Regarding Regarding Submission Submission of of Tender Tender 4 4 2.3

2.3 Important Important Guidelines Guidelines to to Tenderer Tenderer 4 4 2.4

2.4 Information Information / / Documents Documents to to be be submitted submitted along along with with the the Tender Tender 55 2.5

2.5 Definitions Definitions

2.6

2.6 Formats Formats 88

2.7

2.7 Validity Validity of of Offer Offer 88

3

3 Conditions Conditions of of Contract Contract 1818

3.1

3.1 General General 1818

3.2

3.2 Information Information

3.2.1

3.2.1 Location Location of of Site Site 1818

3.2.2

3.2.2 Site Site Particulars Particulars 1818

3.3

3.3 Technical Technical Specification Specification 1919

3.4

3.4 Time Time for for Completion Completion 1919

3.5

3.5 Penalty Penalty for for Late Late Execution Execution of of Work Work 2020 3.6

3.6 Earnest Earnest Money Money Deposit Deposit 3.7

3.7 Non-Bifurcation Non-Bifurcation of of Tender Tender 3.8

3.8 Sufficiency Sufficiency of of Tender Tender 3.9

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3.16

3.16 Fabrication Fabrication of of Short Short Supports Supports 27 27 3.17

3.17 Terms Terms of of Payment Payment 27 27

3.17.1

3.17.1 Running Payment for Fabrication, installation, Testing, Running Payment for Fabrication, installation, Testing, Commissioning & other Commissioning & other related

related works. works. 2727

3.17.2

3.17.2 Running Running Payment Payment for for Supply Supply of of Items Items 2727 3.17.3

3.17.3 Final Final Payment Payment 2828

3.17.4

3.17.4 Security Security Deposit Deposit 2828

3.18

3.18 Schedule Schedule of of Rates Rates 3.19

3.19 Taxes Taxes 2929

3.20

3.20 Service Service Tax Tax & & VAT VAT etc. etc. 2929 3.21

3.21 Extra Extra Items Items

3.22

3.22 Additional Additional Requirements Requirements 3.22.1

3.22.1 Definition Definition of of ‘Market ‘Market Rate’ Rate’ 3030 3.22.2

3.22.2 Discrepancies Discrepancies & & Adjustment Adjustment of of Errors Errors 3030 3.22.3

3.22.3 Rates Rates for for Similar Similar Items Items 3030 3.22.4

3.22.4 Suspension Suspension of of Work Work 3030

3.22.5

3.22.5 Uncovering Uncovering & & Re-making Re-making Good Good 3131 3.22.6

3.22.6 Changes Changes in in Constitution Constitution 3131 3.22.7

3.22.7 Underpayment/Over Underpayment/Over payment payment 3131 3.22.8

3.22.8 Conflict Conflict in in Interpretation Interpretation of of Conditions Conditions 3131 3.22.9

3.22.9 Guarantee Guarantee 3232

3.23

3.23 Safety Safety & & Security Security 3.23.1

3.23.1 Personal Personal Protection Protection 3232

3.23.2

3.23.2 General General Safety Safety Rules Rules For For All All Contractors Contractors 3232 3.23.3

3.23.3 Welding Welding & & Gas Gas Cutting Cutting 3333 3.23.4

3.23.4 Tools Tools and and Equipments Equipments 3535

3.23.5

3.23.5 Structural Structural Erection Erection 3535

3.23.6

3.23.6 Rigging Rigging 3636

4

4 Scope Scope of of Enquiry Enquiry 3737

4.1

4.1 Scope Scope of of Work Work 4.2

4.2 Scope Scope of of Supply Supply and and Services Services (Refer (Refer Volume Volume – – II, II, Price Price Bid) Bid) 37 37 4.2.1

4.2.1 Material Material to to be be supplied supplied by by Owner Owner 3737 4.2.2

4.2.2 Material Material to to be be supplied supplied by by Contractor Contractor 3838 4.2.3

4.2.3 Utilities Utilities to to be be Supplied Supplied Free Free of of Cost Cost by by the the Owner Owner 3838 4.2.4

4.2.4 Tools, Tools, Tackles Tackles and and Consumable Consumable by by Contractor. Contractor. 3838

5

5 Technical Technical Specification Specification 3939

5.1

5.1 Standards Standards

5.2

5.2 Approved Approved Makes Makes for for Supply Supply of of Material Material by by Contractor Contractor 3939 5.3

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COMMISSIONING 41

5.4.1

5.4.1 Lying Lying & & Termination Termination of of Power, Power, Control Control and and Foundation Foundation Fieldbus Fieldbus (FF) (FF) Cables. Cables. 4141 5.4.2

5.4.2 Cable Cable Handling, Handling, Dressing Dressing 4343 5.4.3

5.4.3 Installation Installation of of Trays Trays 4343

5.4.8

5.4.8 General General Requirement Requirement 4848

6

6 Specification Specification for for Inspection Inspection and and Field Field Tests Tests of of Instrumentation Instrumentation Facilities Facilities 5252

6.1

6.1 Scope Scope

6.2

6.2 General General Requirements Requirements 5252

6.3

6.3 Test Test Procedures Procedures 5353

7

7 Safety Safety Rules Rules and and Regulations Regulations 5454

7.1

7.1 Objective Objective 54 54

7.2

7.2 Health Health Safety Safety Environment Environment at at Site Site 54 54 7.2.1

7.2.1 Safety Safety - - A A Line Line Function Function 5454 7.2.2

7.2.2 Safety Safety Training Training 5454

7.2.3

7.2.3 First First Aid Aid 5454

7.3

7.3 Responsibility Responsibility

7.3.1

7.3.1 Responsibility Responsibility of of the the Contractor Contractor 5555 7.4

7.4 House House Keeping Keeping 7.5

7.5 Personal Personal Protective Protective Equipment Equipment 7.5.1

7.5.1 Head Head Protection Protection 5757

7.5.2

7.5.2 Hand Hand Protection Protection 5757

7.5.3

7.5.3 Foot Foot Protection Protection 5757

7.5.4

7.5.4 Eye Eye Protection Protection 5757

7.6

7.6 Plant, Plant, Tools Tools and and Equipment Equipment 5858 7.7

7.7 Safety Safety In In Instrumentation Instrumentation 7.8

7.8 Safety Safety Working Working Practice Practice for for Mechanical Mechanical Job Job - - Fabrication Fabrication and and Welding Welding 6161 7.8.1

7.8.1 Gas Gas Cutting Cutting and and Welding Welding 6161 7.8.2

7.8.2 Electric Electric Arc Arc 6262

7.8.3

7.8.3 Standard Standard Practices Practices 6262

7.8.4

7.8.4 Working Working Platform Platform 6262

7.8.5

7.8.5 Ladders Ladders 6363

8

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1

1 Letter

Letter Inviting

Inviting Tender

Tender

Ref:

Ref: IMM/HOCL/TENDER/IIMM/HOCL/TENDER/INST. NST. - - 1 1 Date: Date: 07/09/200707/09/2007 To:

To:

Subject:

Subject: Scope of Scope of this tender this tender cover for:cover for:

•

• Design, Engineering, Manufacture, Test, FAT (Factory Acceptance Test), Supply &Design, Engineering, Manufacture, Test, FAT (Factory Acceptance Test), Supply &

Delivery at site, Installation, Testing, Commissioning and SAT (Site Acceptance Delivery at site, Installation, Testing, Commissioning and SAT (Site Acceptance Test) of DCS system.

Test) of DCS system.

•

• Design, Engineering, Manufacture, Test, FAT (Factory Acceptance Test), Supply &Design, Engineering, Manufacture, Test, FAT (Factory Acceptance Test), Supply &

Delivery at site, Installation, Testing, Commissioning and SAT (Site Acceptance Delivery at site, Installation, Testing, Commissioning and SAT (Site Acceptance Test)

Test) of of PLC PLC system.system.

•

• Manufacture, Test, Calibration, Inspection, Supply & Delivery at site, Installation,Manufacture, Test, Calibration, Inspection, Supply & Delivery at site, Installation,

Testing and Commissioning of field instruments. Testing and Commissioning of field instruments.

•

• Procurement, Test, Supply & Delivery at site and installation of hardwares in theProcurement, Test, Supply & Delivery at site and installation of hardwares in the

field like cables, Glands, Cable Trays (GI &MS), Tray Supports, Paints, FF junction field like cables, Glands, Cable Trays (GI &MS), Tray Supports, Paints, FF junction boxes, Air headers, Copper/SS tubes, impulse line connectors etc.

boxes, Air headers, Copper/SS tubes, impulse line connectors etc.

The scope also includes the replacement of existing control system, panels and furniture The scope also includes the replacement of existing control system, panels and furniture from control room, testing of existing control cables (digital signal cable), removing and from control room, testing of existing control cables (digital signal cable), removing and rerouting of the same, removing of existing analogue signal cable and laying of new rerouting of the same, removing of existing analogue signal cable and laying of new foundation field bus signal cable, testing of instruments, control junction boxes which foundation field bus signal cable, testing of instruments, control junction boxes which shall be reused from existing plant and Transporting the instruments, machinery to & fro shall be reused from existing plant and Transporting the instruments, machinery to & fro storage area within the job site. Please note that,

storage area within the job site. Please note that, “Removed & not to be reused”“Removed & not to be reused” material to be delivered in the HOCL’s central stores. (E.g. DCS Panles, unused cables, material to be delivered in the HOCL’s central stores. (E.g. DCS Panles, unused cables, Trays, etc.). The detailed quantum of work is given in the prise schedule.

Trays, etc.). The detailed quantum of work is given in the prise schedule.

The job is to be carried out for revival of Caustic Soda Manufacturing Plant at The job is to be carried out for revival of Caustic Soda Manufacturing Plant at

Rasayani-410207, District Raigad (Maharashtra) for Hindustan Organic Chemicals Ltd. 410207, District Raigad (Maharashtra) for Hindustan Organic Chemicals Ltd.

Dear Sirs, Dear Sirs,

We are pleased to invite you to submit your offer for the above-referred work. We are pleased to invite you to submit your offer for the above-referred work. The tender documents consist of the following:

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•

• Letter inviting Tender.Letter inviting Tender. •

• Instructions to Tenderer – with Definitions.Instructions to Tenderer – with Definitions. •

• Conditions of Contract.Conditions of Contract. •

• Scope of EnquiryScope of Enquiry •

• Technical SpecificationsTechnical Specifications •

• Specification for Inspection & Field Test of Inst. Facilities.Specification for Inspection & Field Test of Inst. Facilities. •

• Safety Rules and Regulations.Safety Rules and Regulations.

1.2

1.2 Price Price BidBid

•

• Pricing pre-ambles.Pricing pre-ambles. •

• Schedule of priceSchedule of price

The tender document comprises of two volumes shall be submitted as below: The tender document comprises of two volumes shall be submitted as below: Volume I – Technical Bid

Volume I – Technical Bid Volume II – Price Bid Volume II – Price Bid

The Technical Bid duly filled in with the information to be furnished along with the tender The Technical Bid duly filled in with the information to be furnished along with the tender drawings and an un-priced copy of Price Bid (price deleted) in a sealed envelope.

drawings and an un-priced copy of Price Bid (price deleted) in a sealed envelope. The Price Bid duly filled in with the rates offered in a sealed envelope.

The Price Bid duly filled in with the rates offered in a sealed envelope.

These envelopes will be superscripted with A-Technical Bid/B-Price Bid respectively and the These envelopes will be superscripted with A-Technical Bid/B-Price Bid respectively and the name of work viz.:

name of work viz.: “Tender/22971

“Tender/229718/Inst-1 fo8/Inst-1 for M/s. Hinr M/s. Hindustan Orgdustan Organic Chemicals Ltanic Chemicals Ltd. d. - - Due date: Due date: _______”_______” Both the envelopes i.e. A– Technical Bid and B- Price Bid should be enclosed in a third Both the envelopes i.e. A– Technical Bid and B- Price Bid should be enclosed in a third envelope.

envelope.

1.3

1.3 Tender Tender Collection Collection and and SubmissionSubmission

The Tender documents may be collected from HOCL, Mumbai office or Rasayani office by The Tender documents may be collected from HOCL, Mumbai office or Rasayani office by depositing D.D. for Rs.5,0

depositing D.D. for Rs.5,000/- payable to Hindustan Organic Chemicals Limited, 00/- payable to Hindustan Organic Chemicals Limited, at Mumbai.at Mumbai. The offer shall be submitted to M/s. Hindustan Organic Chemicals Ltd. office on or before The offer shall be submitted to M/s. Hindustan Organic Chemicals Ltd. office on or before 25/09/07

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Tender

Tender sales sales commences commences on on : : 10/09/200710/09/2007 Tender

Tender sales sales closes closes on on : : 24/09/200724/09/2007 Last

Last date date of of Tender Tender submission submission : : 25/09/2007 25/09/2007 up up to to 3 3 pm.pm. Tender

Tender opening opening on on : : 26/09/200726/09/2007

The tender document addressed to Hindustan Organic Chemicals Ltd. shall be accompanied with The tender document addressed to Hindustan Organic Chemicals Ltd. shall be accompanied with a crossed demand draft for Rs. 2,31,000/- as per clause no. 3.6 drawn on any Nationalised Bank a crossed demand draft for Rs. 2,31,000/- as per clause no. 3.6 drawn on any Nationalised Bank payable at Mumbai towards interest free Earnest Money Deposit (EMD). The Earnest Money payable at Mumbai towards interest free Earnest Money Deposit (EMD). The Earnest Money Deposit will be returned to the unsuccessful Tenderer along with a regret letter subject to the Deposit will be returned to the unsuccessful Tenderer along with a regret letter subject to the condition that all enclosures are returned. The Earnest Money Deposit, in case of successful condition that all enclosures are returned. The Earnest Money Deposit, in case of successful Tenderer shall be retained and adjusted against the retention amount and it shall not carry any Tenderer shall be retained and adjusted against the retention amount and it shall not carry any interest. The Earnest Money Deposit shall be forfeited in case the selected Tenderer does not interest. The Earnest Money Deposit shall be forfeited in case the selected Tenderer does not start the work within the time limit specified.

start the work within the time limit specified. The work is to be commenced within

The work is to be commenced within one week one week and shall be completed as per clause no. 3.4,and shall be completed as per clause no. 3.4, Time of Completion.

Time of Completion.

These works shall be executed as per the latest applicable standards and codes as well as the These works shall be executed as per the latest applicable standards and codes as well as the tender specifications and the conditions of contract.

tender specifications and the conditions of contract.

You are requested to scrutinise the Tender Documents and visit the site of work at your You are requested to scrutinise the Tender Documents and visit the site of work at your cost to study the conditions at site, prior to the submission of tender / Offer. A cost to study the conditions at site, prior to the submission of tender / Offer. A confirmation regarding site visit shall be submitted along with Technical Bid.

confirmation regarding site visit shall be submitted along with Technical Bid.

The deciding Authority / Company do not bind themselves to accept the lowest or any tender or The deciding Authority / Company do not bind themselves to accept the lowest or any tender or to give any reason thereof. The company reserves the right to release work order in part/full to give any reason thereof. The company reserves the right to release work order in part/full within validity.

within validity.

For any information / clarifications, the Tenderer can contact HOCL at the below address: For any information / clarifications, the Tenderer can contact HOCL at the below address: Hindustan Organic Chemicals Ltd. (HOCL)

Hindustan Organic Chemicals Ltd. (HOCL) at Rasayaniat Rasayani Attn.:

Attn.: Mr. Mr. S. S. B. B. Bhide Bhide / / Mr. Mr. C.M. C.M. DeshpandeDeshpande Chief

Chief Engineer Engineer – – Mechanical Mechanical D.G.M. D.G.M. - - InstrumentInstrumentationation Tel.

Tel. : : 02192-250041-45 02192-250041-45 (Extn. (Extn. 2613) 2613) (Extn. (Extn. 2503)2503) Direct

Direct Phone Phone No. No. : : 02192-250916 02192-250916 250912250912 E-mail :

E-mail : [email protected]@hoclindia.com [email protected]@vsnl.net Thanking you,

Thanking you, Yours Sincerely, Yours Sincerely, For and on behalf of

For and on behalf of M/s. Hindustan Organic Chemicals Ltd.M/s. Hindustan Organic Chemicals Ltd.

S B Bhide S B Bhide

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2

2 Instructions

Instructions to

to the

the Tenderer

Tenderer with

with Definitions

Definitions and

and Formats

Formats

2.1

2.1 Filling of Filling of tender tender documentsdocuments

1.

1. The Tenderer shall quoThe Tenderer shall quote the unit rates fote the unit rates for all items in r all items in the tender schedule. the tender schedule. AllAll the rates given in the tender schedule shall be expressed in figures.

the rates given in the tender schedule shall be expressed in figures. 2.

2. If all the unit rates are not quoted, the tender may be treated as invalid and mayIf all the unit rates are not quoted, the tender may be treated as invalid and may be liable for rejection.

be liable for rejection. 3.

3. All entries in All entries in the tender dothe tender documents shall cuments shall be in be in ink / ink / typed. typed. All corrections sAll corrections shallhall be attested

be attested by full by full signature of signature of the Tenderer. the Tenderer. Corrections wherever Corrections wherever necessary,necessary, shall be made by scoring out the figures by drawing a line across them and shall be made by scoring out the figures by drawing a line across them and attesting with the signature.

attesting with the signature. Corrections shall not Corrections shall not be erased or overwritten.be erased or overwritten. 4.

4. Every page of the tender documents shall be signed by the tenderer at the end of Every page of the tender documents shall be signed by the tenderer at the end of last entry thereon.

last entry thereon. All drawings All drawings attached with the tendattached with the tender shall be er shall be signed withsigned with date and returned by the Tenderer along with the Tender Documents at the time date and returned by the Tenderer along with the Tender Documents at the time of submission.

of submission. 5.

5. Tenderer must understand that they are strictly required to conform to theTenderer must understand that they are strictly required to conform to the conditions of

conditions of this contract as this contract as contained in contained in each of its each of its clauses. clauses. The plea oThe plea of f “custom prevails” shall not be admitted on any account as an excuse on the “custom prevails” shall not be admitted on any account as an excuse on the Tenderer’s part for infringement of any of the conditions.

Tenderer’s part for infringement of any of the conditions.

2.2

2.2 Special Notes Special Notes Regarding Regarding Submission Submission of of Tender Tender

Tender Envelope/s has to be sealed with red lac (wax) and submitted super Tender Envelope/s has to be sealed with red lac (wax) and submitted super scribed with Tender No., Due Date and Time.

scribed with Tender No., Due Date and Time. i)

i) The above instructions shall be read in conjunction with:The above instructions shall be read in conjunction with: a)

a) Letter Letter Inviting Inviting Tender Tender b)

b) Instructions Instructions to to the the Tenderer Tenderer – – with with definitions definitions of of the the terms terms used.used. c)

c) Conditions Conditions of of ContractContract ii)

ii) Tenderer who are unable to quote, are required to submit letter of regret showingTenderer who are unable to quote, are required to submit letter of regret showing reason for not quoting or return covering letter attached to this tender, stating as reason for not quoting or return covering letter attached to this tender, stating as “Regretted” duly signed with

“Regretted” duly signed with stamp and dated. stamp and dated. Please note that failure to do Please note that failure to do soso may lead to deletion of your firm’s name from our list of tenderer.

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b.

b. Documents indicated in this tender are to be submitted in the technical bid only.Documents indicated in this tender are to be submitted in the technical bid only. Any additional documents, if required to be submitted by the tenderer, shall be Any additional documents, if required to be submitted by the tenderer, shall be submitted along with the technical bid only.

submitted along with the technical bid only. c.

c. It must be clearly understood that the contract is an ITEM RATE contractIt must be clearly understood that the contract is an ITEM RATE contract & quantity indicated a

& quantity indicated are only tentative re only tentative in nature. in nature. These are likely to vaThese are likely to vary ±ry ± 25%.

25%. d.

d. The The prices prices shall shall be be quoted quoted for for all all items items and and shall shall be be firm. firm. The The amount amount shallshall include all machinery, labour, materials, all temporary works, supervision, every include all machinery, labour, materials, all temporary works, supervision, every incidental and contingent cost and charges whatsoever required to complete the incidental and contingent cost and charges whatsoever required to complete the item of work in all respects conforming to related specifications, drawings etc. item of work in all respects conforming to related specifications, drawings etc. e.

e. The The tenderer tenderer shall shall be be deemed deemed to to have have been been allowed allowed in in his his rates rates and and prices prices for for thethe provision, maintenance and final removal of all temporary works of whatsoever provision, maintenance and final removal of all temporary works of whatsoever nature. No specific item of any or particular temporary shed/work will be nature. No specific item of any or particular temporary shed/work will be measured and paid separately.

measured and paid separately. f.

f. It It may may be be carefully carefully noted noted that that the the price price bid bid shall shall be be submitted submitted in in separateseparate envelope and shall not be incorporated / submitted with any documents/counter envelope and shall not be incorporated / submitted with any documents/counter condition(s) etc.

condition(s) etc. g.

g. An An unpriced unpriced copy copy of of Price Price Bid Bid (Price (Price deleted) deleted) shall shall be be enclosed enclosed along along withwith Technical Bid,

Technical Bid, clearly indicating clearly indicating the Tax the Tax structure. structure. Any Any difference in difference in taxtax structure mentioned in Price Bid and Unpriced Bid may lead to disqualification of structure mentioned in Price Bid and Unpriced Bid may lead to disqualification of the bid.

the bid.

2.4

2.4 Information / Information / Documents Documents to to be be submitted submitted along along with with the the Tender Tender

Tenderer shall submit following information/documents along with ‘Technical Bid’: Tenderer shall submit following information/documents along with ‘Technical Bid’: a)

a) Details of works done in the last 3 years and certificate of completion fromDetails of works done in the last 3 years and certificate of completion from Clients.

Clients. b)

b) Details of present commitments giving contract values, details of work, details of Details of present commitments giving contract values, details of work, details of commitment of work, percentage completion and scheduled date of completion. commitment of work, percentage completion and scheduled date of completion. c)

c) List of equipment to be deployed for this work List of equipment to be deployed for this work d)

d) Details of site organisation proposed to be set up by the tenderer for the work Details of site organisation proposed to be set up by the tenderer for the work including bio-data of the proposed Site-in-Charge and the key personnel.

including bio-data of the proposed Site-in-Charge and the key personnel. e)

e) Power of Attorney in the name of person who has signed the documents.Power of Attorney in the name of person who has signed the documents. f)

f) Latest bank solvency certificate for a minimum amount of Rs. 4.62 Latest bank solvency certificate for a minimum amount of Rs. 4.62 crores.crores. g)

g) Copy of Income Tax Return for last 3 years.Copy of Income Tax Return for last 3 years. h)

h) Company’s Organisational Chart.Company’s Organisational Chart. i)

i) Execution Plan and Bar Chart Schedule indicating the mobilisation period.Execution Plan and Bar Chart Schedule indicating the mobilisation period. j)

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2.5 Definitions 2.5 Definitions

The following expressions hereunder and elsewhere in the contract documents used shall The following expressions hereunder and elsewhere in the contract documents used shall be deemed to have the following meanings hereunder respectively assigned to them, be deemed to have the following meanings hereunder respectively assigned to them,

namely: namely:

1)

1) The “Owner” shall mean M/s. Hindustan Organic Chemicals Ltd. HarchandraiThe “Owner” shall mean M/s. Hindustan Organic Chemicals Ltd. Harchandrai House, 81, Maharshi Karve Road, Mumbai – 400 002 and shall include its House, 81, Maharshi Karve Road, Mumbai – 400 002 and shall include its successors & assignees. Wherever words or phrases like “prior approval of the successors & assignees. Wherever words or phrases like “prior approval of the Owner” or “prior written consent of the Owner” appear, it shall mean prior Owner” or “prior written consent of the Owner” appear, it shall mean prior approval/consent of The Project Manager / The Head, Projects & Technology of approval/consent of The Project Manager / The Head, Projects & Technology of the Owner in writing.

the Owner in writing. ii)

ii) The The “Engineer-in-Charge” “Engineer-in-Charge” shall shall mean mean Mott Mott MacDonald, MacDonald, Mumbai, Mumbai, who who shall shall onon behalf of the Owner perform all the functions connected with engineering work. behalf of the Owner perform all the functions connected with engineering work. iii)

iii) The “Contractor” shall mean the tenderer selected by the Owner for theThe “Contractor” shall mean the tenderer selected by the Owner for the performance of the work and shall include the successors and permitted assigns performance of the work and shall include the successors and permitted assigns

of the Contractor. of the Contractor. iv)

iv) The “Project” shall mean Revamping of Caustic Soda Manufacturing Plant of The “Project” shall mean Revamping of Caustic Soda Manufacturing Plant of M/s. Hindustan Organic Chemicals Ltd. At Rasayani-410 207, District Raigad M/s. Hindustan Organic Chemicals Ltd. At Rasayani-410 207, District Raigad (Maharashtra).

(Maharashtra). The Project The Project Manager shall Manager shall mean the mean the officer nominated officer nominated by theby the Owner to coordinate / supervise all the activities connected with the Owner to coordinate / supervise all the activities connected with the implementation

implementation of of project project on on their their behalf. behalf. The The Project Project may may at at his his discretiondiscretion depute Owner’s officers to coordinate/

depute Owner’s officers to coordinate/ supervise the work of Engineer-in-charge /supervise the work of Engineer-in-charge / Contractor at site.

Contractor at site. v)

v) The “Job Site” shall mean Caustic Soda Manufacturing Plant of M/s. HindustanThe “Job Site” shall mean Caustic Soda Manufacturing Plant of M/s. Hindustan Organic Chemicals Ltd. At Rasayani-410 207, District Raigad (Maharashtra) or Organic Chemicals Ltd. At Rasayani-410 207, District Raigad (Maharashtra) or any site at which the work is to be performed by the Contractor.

any site at which the work is to be performed by the Contractor. vi)

vi) The The “Work” and “Work” and “Scope of “Scope of Work” shall mWork” shall mean the totality oean the totality of the work f the work byby expression or implication envisaged in the contract and shall include all material / expression or implication envisaged in the contract and shall include all material / equipment and labour required for or relative or incidental to or in connection equipment and labour required for or relative or incidental to or in connection with the commencement, performance or completion of any work and/or for with the commencement, performance or completion of any work and/or for incorporation in the works.

incorporation in the works. vii)

vii) The “Contract” shall mean the totality of the agreements between the parties asThe “Contract” shall mean the totality of the agreements between the parties as derived from the Contract Document.

derived from the Contract Document. viii)

viii) The “Specification(s)” shall mean the various specifications as set out and formThe “Specification(s)” shall mean the various specifications as set out and form part of the tender documents and as referred to and derived from the contract and part of the tender documents and as referred to and derived from the contract and any order(s) or instruction(s) there under. In the absence of any specifications as any order(s) or instruction(s) there under. In the absence of any specifications as

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and prints forming part of the tender documents and any details of working and prints forming part of the tender documents and any details of working drawings,

drawings, amendments amendments and/or and/or modifications modifications thereof thereof approved approved in in writing writing byby the Engineer-in-Charge to the Contractor for the purpose and shall include any the Engineer-in-Charge to the Contractor for the purpose and shall include any other drawings or plans in connection with the work as may from time to time be other drawings or plans in connection with the work as may from time to time be furnished by or approved in writing by the Engineer-in-Charge in connection furnished by or approved in writing by the Engineer-in-Charge in connection with the work.

with the work. xi)

xi) “Final Test Certificate” shall mean the Final Test Certificate as issued by the“Final Test Certificate” shall mean the Final Test Certificate as issued by the Engineer-in-Charge and accepted by the Owner.

Engineer-in-Charge and accepted by the Owner. xii)

xii) “Completion Certificate” shall mean the completion certificate issued by the“Completion Certificate” shall mean the completion certificate issued by the Engineer-in-Charge within the provisions of contract and accepted by the Owner. Engineer-in-Charge within the provisions of contract and accepted by the Owner. xiii)

xiii) “Final Certificate” shall mean the final certificate issued by the Engineer-in-“Final Certificate” shall mean the final certificate issued by the Engineer-in-Charge within the provisions of Contract.

Charge within the provisions of Contract. xiv)

xiv) “Acceptance of Tender” shall mean the acceptance of tender issued by the Owner “Acceptance of Tender” shall mean the acceptance of tender issued by the Owner to the Contractor.

to the Contractor. xv)

xv) The “Total Contract Value” shall mean up to calculation of the entireThe “Total Contract Value” shall mean up to calculation of the entire remuneration due to the contractor in terms of the contract, on successful remuneration due to the contractor in terms of the contract, on successful completion of the wo

completion of the works. rks. As specified in acceptance of As specified in acceptance of Tender and on Tender and on successfulsuccessful completion of the works and shall mean the totality of such remuneration.

completion of the works and shall mean the totality of such remuneration. xvi)

xvi) “Progress Schedule” shall mean the time schedule of progress of work and shall“Progress Schedule” shall mean the time schedule of progress of work and shall in the event of separate job sites and/or groups of job sites or separate work, in the event of separate job sites and/or groups of job sites or separate work, and/or groups of work, include ea

and/or groups of work, include each of such progress schedules.ch of such progress schedules. xvii)

xvii) “Running Account Bill” shall mean a Bill for the payment of “On Account”“Running Account Bill” shall mean a Bill for the payment of “On Account” moneys to the Contractor.

moneys to the Contractor. xviii)

xviii) “Security Deposit” shall mean the Security Deposits as specified in the contract“Security Deposit” shall mean the Security Deposits as specified in the contract and associated clauses there under.

and associated clauses there under. xix)

xix) “Schedule of Rates” shall mean the Schedule of Rates annexed to the Acceptance“Schedule of Rates” shall mean the Schedule of Rates annexed to the Acceptance of Tender and shall include any remuneration payable to the Contractor for any of Tender and shall include any remuneration payable to the Contractor for any work, determined in accordance with the conditions herein.

work, determined in accordance with the conditions herein. xx)

xx) “Tender Documents” shall mean the Tender Documents specified in the General“Tender Documents” shall mean the Tender Documents specified in the General Instructions to Tenderer.

Instructions to Tenderer. xxi)

xxi) “Defect Liability Period” shall mean the defect liability period as specified in the“Defect Liability Period” shall mean the defect liability period as specified in the Contract.

Contract. xxii)

xxii) The “Sub-contractor” means any person or firm of company (other than theThe “Sub-contractor” means any person or firm of company (other than the Contractor) to whom any part of the work has been entrusted by the Contractor, Contractor) to whom any part of the work has been entrusted by the Contractor, with the written consent of the Owner.

with the written consent of the Owner. xxiii)

xxiii) The “Permanent Work” means and includes works, which will be incorporated,The “Permanent Work” means and includes works, which will be incorporated, and form a part of the work to be handed over to the Owner by the Contractor on and form a part of the work to be handed over to the Owner by the Contractor on completion of the Contract.

completion of the Contract. xxiv)

xxiv) The “Construction Equipment” means all appliances and equipment of The “Construction Equipment” means all appliances and equipment of whatsoever nature for the use in or for the execution, completion and operation whatsoever nature for the use in or for the execution, completion and operation and maintenance of work unless intended to form part of the permanent work. and maintenance of work unless intended to form part of the permanent work.

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variation in the works. variation in the works. xxvi)

xxvi) All headings of the Clauses in these Conditions of Contract or otherwise in anyAll headings of the Clauses in these Conditions of Contract or otherwise in any contract document are intended solely for the purpose of giving a broad contract document are intended solely for the purpose of giving a broad indication of the content of the Clause and not as a summary of the contents indication of the content of the Clause and not as a summary of the contents thereof.

thereof. xxvii)

xxvii) “Approved” means approval by the Engineer-in-Charge a“Approved” means approval by the Engineer-in-Charge and Owner.nd Owner. xxviii)

xxviii) “Notice in Writing” means a notice in written, typed, printed characters, sent“Notice in Writing” means a notice in written, typed, printed characters, sent (unless delivered personally) by registered post to the last known private or (unless delivered personally) by registered post to the last known private or business address or registered office of the addressee and shall be deemed to have business address or registered office of the addressee and shall be deemed to have been received when in the ordinary course of post, it would have reached the been received when in the ordinary course of post, it would have reached the

addressee. addressee. xxix)

xxix) “Act of Insolvency” means an act of insolvency as defined by the Presidency“Act of Insolvency” means an act of insolvency as defined by the Presidency Towns Insolvency Act, or the Provincial Towns Insolvency Act or any statutory Towns Insolvency Act, or the Provincial Towns Insolvency Act or any statutory modification or re-enactment thereof for the time being in force.

modification or re-enactment thereof for the time being in force. xxx)

xxx) “Variation” means amendment, alterations, additions, omission and/or “Variation” means amendment, alterations, additions, omission and/or substitution.

substitution. xxxi)

xxxi) “Risks” “Risks” means Fmeans Force Measure orce Measure Conditions Conditions and and shall mean shall mean all risks all risks due to due to fire,fire, riots, war, invasion, act of foreign enemies, hostilities, civil war, rebellion, riots, war, invasion, act of foreign enemies, hostilities, civil war, rebellion, revolution, damage from aircraft, acts of Nature, such as earthquake, lightning, revolution, damage from aircraft, acts of Nature, such as earthquake, lightning, floods, and other acts over which the Contractor has no control.

floods, and other acts over which the Contractor has no control.

2.6 Formats 2.6 Formats

Following formats shall be used for giving details while submitting the documents Following formats shall be used for giving details while submitting the documents along with Technical bid:

along with Technical bid: i)

i) List of Technical Staff List of Technical Staff ii)

ii) Details of Plant and Equipment immediately available with the Bidder for use onDetails of Plant and Equipment immediately available with the Bidder for use on this work.

this work. iii)

iii) Experience QuestionnaireExperience Questionnaire iv)

iv) Details of Present Commitments by the Tenderer Details of Present Commitments by the Tenderer v)

v) Time ScheduleTime Schedule vi)

vi) Site Visit Confirmation ReportSite Visit Confirmation Report vii)

vii) Particulars of EMDParticulars of EMD viii)

viii) Solvency CertificateSolvency Certificate ix)

ix) Performa of Bank Guarantee for Defect Liability PeriodPerforma of Bank Guarantee for Defect Liability Period It is mandatory to fill up all the documents, as

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Format – 1

List of Technical Staff List of Technical Staff

Sr. Sr. No. No.

Name

Name & & Designation Designation Age Age QualificationQualification No. Yrs.No. Yrs. Experience Experience Nature of work Nature of work Experience Experience

We agree that the staff mentioned herein above will be deputed full time on the project. We agree that the staff mentioned herein above will be deputed full time on the project.

Company

Company Stamp Stamp / / Seal Seal Signature by Signature by Tenderer Tenderer

Note:

Note: The The Tenderer Tenderer has has to to enclose enclose an an organization organization chart chart indicating indicating the the proposed proposed site site team team toto execute the job.

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Format – 2

Details of Plant and Equipmen

Details of Plant and Equipment immediately available with the t immediately available with the TendererTenderer for use on this work

for use on this work Sr. Sr. No. No. Description of Description of Machinery in Hand Machinery in Hand

Description of Machinery the

Description of Machinery the tenderertenderer proposes to purchase for this work proposes to purchase for this work

Company

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Format – 3

Experience Questionnaire Experience Questionnaire

The Tenderer has completed the following major similar construction projects: The Tenderer has completed the following major similar construction projects:

Owner’s name & Owner’s name &

name of place name of place where project where project has been has been executed executed Brief Brief description description of the nature of the nature of job done of job done Value of Value of the work the work Duration Duration of the of the work work Year of Year of completi completi on on

Whether the work Whether the work has been done in has been done in partnership or partnership or independently independently (1) (1) (2) (2) (3) (3) (4) (4) (5) (5) (6)(6) Company

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Format – 4

Details of Present Commitments of

Details of Present Commitments of the Tendererthe Tenderer

Full particulars Full particulars of the works of the works under execution under execution Value of Value of contract contract Date of Date of commence commence ment of ment of contract contract Completion Completion time as stated time as stated in tender in tender (months) (months) % % Complet Complet ed as on ed as on date date Date & Date & complete complete postal postal address address of client of client Remarks Remarks (1) (1) (2) (2) (3) (3) (4) (4) (5) (5) (6) (6) (7)(7) Company

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Format – 5

Time Schedule Time Schedule

Name

Name of of Work Work Time Time of of Completion

Completion

•

• Design, Engineering, Manufacture, Test, FAT (Factory AcceptanceDesign, Engineering, Manufacture, Test, FAT (Factory Acceptance

Test), Supply & Delivery at site, Installation, Testing, Commissioning Test), Supply & Delivery at site, Installation, Testing, Commissioning and SAT (Site Acceptance Test) of DCS system.

and SAT (Site Acceptance Test) of DCS system.

•

• Design, Engineering, Manufacture, Test, FAT (Factory AcceptanceDesign, Engineering, Manufacture, Test, FAT (Factory Acceptance

Test), Supply & Delivery at site, Installation, Testing, Commissioning Test), Supply & Delivery at site, Installation, Testing, Commissioning and SAT (Site Acceptance Test) of PLC system.

and SAT (Site Acceptance Test) of PLC system.

•

• Manufacture, Test, Calibration, Inspection, Supply & Delivery at site,Manufacture, Test, Calibration, Inspection, Supply & Delivery at site,

Installation, Testing and Commissioning of field

Installation, Testing and Commissioning of field instruments.instruments.

•

• Procurement, Test, Supply & Delivery at site and installation of Procurement, Test, Supply & Delivery at site and installation of

hardwares in the field like cables, Glands, Cable Trays (GI &MS), Tray hardwares in the field like cables, Glands, Cable Trays (GI &MS), Tray Supports, Paints, FF junction boxes, Air headers, Copper/SS tubes, Supports, Paints, FF junction boxes, Air headers, Copper/SS tubes, impulse line connectors etc.

impulse line connectors etc.

The scope also includes the replacement of existing control system, panels The scope also includes the replacement of existing control system, panels and furniture from control room, testing of existing control cables (digital and furniture from control room, testing of existing control cables (digital signal cable), removing and rerouting of the same, removing of existing signal cable), removing and rerouting of the same, removing of existing analogue signal cable and laying of new foundation field bus signal cable, analogue signal cable and laying of new foundation field bus signal cable, testing of instruments, control junction boxes which shall be reused from testing of instruments, control junction boxes which shall be reused from existing plant and Transporting the instruments, machinery to & fro storage existing plant and Transporting the instruments, machinery to & fro storage area within the job site. Please note that, “Removed & not to be reused” area within the job site. Please note that, “Removed & not to be reused” material to be delivered in the HOCL’s central stores. (E.g. DCS Panles, material to be delivered in the HOCL’s central stores. (E.g. DCS Panles, unused cables, Trays, Etc.). The detailed quantum of work is given in the unused cables, Trays, Etc.). The detailed quantum of work is given in the prise schedule. prise schedule. 14 weeks 14 weeks Notes: Notes: 1)

1) The time indicated above is for completing all the work in all respects as per the Tender The time indicated above is for completing all the work in all respects as per the Tender specifications and instructions of the Engineer in-Charge.

specifications and instructions of the Engineer in-Charge.

2)

2) The tenderer may indicate if the time schedule mentioned above can be improved uponThe tenderer may indicate if the time schedule mentioned above can be improved upon by him.

by him.

3)

3) The time shall be reckoned from the date of award of contract or the date of letter of The time shall be reckoned from the date of award of contract or the date of letter of intent / work order whichever is issued earlier.

intent / work order whichever is issued earlier.

Company

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Format – 6

Site Visit Confirmation Report Site Visit Confirmation Report

This is to certify that we have visited the job site and have understood the scope of work with This is to certify that we have visited the job site and have understood the scope of work with respect to job site and this tender requirement.

respect to job site and this tender requirement.

We have also familiarised with the site conditions and location of storage areas for scraped and We have also familiarised with the site conditions and location of storage areas for scraped and usable material.

usable material.

Company

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Format – 7

Particulars of EMD Particulars of EMD (Draft to be enclosed) (Draft to be enclosed) EMD: Rs.

EMD: Rs. ________ ________ (Rupees only)(Rupees only) EMD paid vide:

EMD paid vide:

Demand

Demand Draft Draft No. No. : : ………

Date Date : : ……… Bank Bank : : ……… Amount Amount : : Rs. Rs. : : ……….………. Notes:

Notes: 1) 1) Demand Demand Draft Draft shall shall be be enclosed enclosed in in original original inside inside the the tender tender cover cover along along withwith Tender document.

Tender document. 2)

2) The tender shall be rejected if the EMD is not furnished along with the Tender The tender shall be rejected if the EMD is not furnished along with the Tender document.

document.

Company

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Format – 8

Solvency Certificate Solvency Certificate

(Certificate copy to be enclosed) (Certificate copy to be enclosed)

1

1 Solvency Solvency Certificate Certificate obtained obtained fromfrom [ Name of Bank ] [ Name of Bank ] ………. ………. 2 2 Amount Amount Rs. Rs. ……… 3

3 Date Date of of Certificate Certificate ……….……….

Company

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Format – 9

Proforma of Bank Guarantee for Defect Liability

Proforma of Bank Guarantee for Defect Liability PeriodPeriod

To, To,

The Hindustan Organic Chemicals Ltd. The Hindustan Organic Chemicals Ltd. P.O. Rasayani, P.O. Rasayani, District. Raigad, District. Raigad, Maharashtra State. Maharashtra State.

WHEREAS you have placed an Order No……….. Dated WHEREAS you have placed an Order No……….. Dated ……… for the supply of ……….………..on M/s. ……… for the supply of ……….………..on M/s. ………..……….. a company incorporated in India under the Companies ………..……….. a company incorporated in India under the Companies Act, 1956 and having its Registered Office at ………. Act, 1956 and having its Registered Office at ………. Hereinafter referred to as the SUPPLIER and WHEREAS the SUPPLIER has accepted the said Order Hereinafter referred to as the SUPPLIER and WHEREAS the SUPPLIER has accepted the said Order and WHEREAS you require the SUPPLIER to furnish the bank guarantee from a Nationalised Bank for and WHEREAS you require the SUPPLIER to furnish the bank guarantee from a Nationalised Bank for ………of the said order against defective materials/equipments and workmanship for a ………of the said order against defective materials/equipments and workmanship for a period of ………….. months from the date of…………..or ………. Months from the date of period of ………….. months from the date of…………..or ………. Months from the date of

commissioning whichever is earlier and WHEREAS the SUPPLIER has approached us to furnish such commissioning whichever is earlier and WHEREAS the SUPPLIER has approached us to furnish such bank guarantee which, we………. Have agreed to do at the request of the SUPPLIER and is bank guarantee which, we………. Have agreed to do at the request of the SUPPLIER and is consideration of premises, Now in consideration of your having placed the said order and of the premises consideration of premises, Now in consideration of your having placed the said order and of the premises we do hereby guarantee that the material/equipment supplied by the SUPPLIER to you shall STRICTLY we do hereby guarantee that the material/equipment supplied by the SUPPLIER to you shall STRICTLY CONFORM TO THE specifications mentioned in your Purchase Order………. Dated………….. placed CONFORM TO THE specifications mentioned in your Purchase Order………. Dated………….. placed by you and

by you and which has been which has been accepted by the accepted by the SUPPLIER. SUPPLIER. We further agree We further agree to pay you to pay you on demand anon demand andd without demur a sum of Rs……… or such portion thereof not exceeding Rs………… as you may without demur a sum of Rs……… or such portion thereof not exceeding Rs………… as you may demand if the said materials/ equipment do not conform to the specifications as aforesaid and/or fail to demand if the said materials/ equipment do not conform to the specifications as aforesaid and/or fail to satisfy the guarantee given in the said order.

satisfy the guarantee given in the said order.

You will be at liberty to make and effect any changes in the said order without our consent provided such You will be at liberty to make and effect any changes in the said order without our consent provided such changes do not have the effect of increasing our burden, or liability under this agreement and if they do changes do not have the effect of increasing our burden, or liability under this agreement and if they do have such effect, our prior consent shall be obtained.

have such effect, our prior consent shall be obtained.

Your rights

Your rights to recover thto recover the said sum e said sum of of Rs………(Rupees………..)Rs………(Rupees………..) from us in the manner aforesaid will not be affected or suspended by reasons of the fact that any dispute from us in the manner aforesaid will not be affected or suspended by reasons of the fact that any dispute or disputes have been raised by the SUPPLIER and / or that any dispute/s are pending before any office, or disputes have been raised by the SUPPLIER and / or that any dispute/s are pending before any office, tribunal or court.

tribunal or court.

The guarantee herein contained shall not be affected by the liquidation or winding up, dissolution, The guarantee herein contained shall not be affected by the liquidation or winding up, dissolution, changes of constitution or insolvency of the SUPPLIER but shall in all respects and for all purposes be changes of constitution or insolvency of the SUPPLIER but shall in all respects and for all purposes be binding and operative until payment of all money due to you in respect of such liability or liabilities. binding and operative until payment of all money due to you in respect of such liability or liabilities. (Notwithstanding anything stated above, our liability under this guarantee shall expire (Notwithstanding anything stated above, our liability under this guarantee shall expire on………Unless demand or a claim under this guarantee is made on us within 90 days on………Unless demand or a claim under this guarantee is made on us within 90 days from that date, i.e. ……… (mention date) all the rights of the Company under the said guarantee from that date, i.e. ……… (mention date) all the rights of the Company under the said guarantee shall be forfeited and we shall be relieved and discharged from all liabilities hereunder.

shall be forfeited and we shall be relieved and discharged from all liabilities hereunder.

(Signature of the Guarantor) (Signature of the Guarantor)

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3

Conditions of Contract

3.1 General 3.1 General

Conditions

Conditions of Coof Contract shall ntract shall be read be read in conin conjunction junction with the with the Letter Inviting Letter Inviting Tender,Tender, Instructions to the Tenderer, Job Specifications, Drawings and other documents forming Instructions to the Tenderer, Job Specifications, Drawings and other documents forming part of this Contract wherever the context so requires.

part of this Contract wherever the context so requires.

Notwithstanding the sub-division of the documents into these separate sections and Notwithstanding the sub-division of the documents into these separate sections and volumes every part of each shall be deemed to be supplementary to and complementary volumes every part of each shall be deemed to be supplementary to and complementary of every other part and shall be read with and into the context in so far as it may be of every other part and shall be read with and into the context in so far as it may be practicable to do so.

practicable to do so.

Wherever it is mentioned in the Specifications that the Contractor shall perform certain Wherever it is mentioned in the Specifications that the Contractor shall perform certain works

works or or provide provide certain certain facilities, facilities, it it is is understood understood that that the the Contractor Contractor shall shall do do so so atat his cost, being deemed to be part of the relevant item in the Schedule of Rates whether his cost, being deemed to be part of the relevant item in the Schedule of Rates whether expressly stated or not.

expressly stated or not.

The materials, design and workmanship shall satisfy the relevant standards, the The materials, design and workmanship shall satisfy the relevant standards, the specifications contained herein

specifications contained herein and codes and codes referred to. referred to. Where the spWhere the specifications stipulateecifications stipulate requirements in addition to those contained in the standard codes and specifications, requirements in addition to those contained in the standard codes and specifications, these additional requirements shall also be satisfied. In the absence of any these additional requirements shall also be satisfied. In the absence of any standard/specification/code of practice or detailed specifications covering any part of standard/specification/code of practice or detailed specifications covering any part of work covered, in this tender the instruction/directions of Engineer-in-Charge will be work covered, in this tender the instruction/directions of Engineer-in-Charge will be binding on the Contractor.

binding on the Contractor.

3.2 Information 3.2 Information 3.2.1

3.2.1 Location Location of of SiteSite

The project site is Hindustan Organic Chemicals Ltd. at Rasayani - 410 207, District The project site is Hindustan Organic Chemicals Ltd. at Rasayani - 410 207, District Raigad (Maharashtra).

Raigad (Maharashtra).

3.2.2

3.2.2 Site Site ParticularsParticulars

The intending tenderer shall be deemed to have visited the site and familiarised The intending tenderer shall be deemed to have visited the site and familiarised

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Technical specification enclosed with

Technical specification enclosed with this document this document should be should be studied carefully. studied carefully. For For any information / clarifications vendor can visit with prior appointment Engineer any information / clarifications vendor can visit with prior appointment Engineer in-Charge’s Office at Worli, Mumbai or Owners Site at Rasayani or office at Mumbai on Charge’s Office at Worli, Mumbai or Owners Site at Rasayani or office at Mumbai on all working days from Monday to Friday between 9 A.M. and 4 P.M. in order to form all working days from Monday to Friday between 9 A.M. and 4 P.M. in order to form an idea about the nature and extent of works involved.

an idea about the nature and extent of works involved.

3.4

3.4 Time for CompletionTime for Completion

This is being a contract for dismantling, supply and erection activities, Contractor may This is being a contract for dismantling, supply and erection activities, Contractor may be required to demobilize the site after completion of dismantling work to complete be required to demobilize the site after completion of dismantling work to complete civil activities to be carried by other Contractor. If contractor prefers not to demobilize civil activities to be carried by other Contractor. If contractor prefers not to demobilize the site, it may do so without any commercial obligation to HOCL.

the site, it may do so without any commercial obligation to HOCL.

After completion of civil activities, HOCL shall instruct the Contractor in writing to After completion of civil activities, HOCL shall instruct the Contractor in writing to remobilise the site. Contractor shall remobilise the site within seven days from the date remobilise the site. Contractor shall remobilise the site within seven days from the date of instruction.

of instruction.

For execution purpose, total activities are divided into two groups as under: For execution purpose, total activities are divided into two groups as under: (1)

(1) Dismantling Dismantling existing existing panels, panels, DCS DCS and and PLC PLC system, system, furniture from furniture from control control room,room, removing analog and digital signal cables and junction boxes, air headers, removing analog and digital signal cables and junction boxes, air headers, indicating field instruments, transmitters and control valves etc. as required.

indicating field instruments, transmitters and control valves etc. as required. (2)

(2) Supply, Supply, installation, testing installation, testing and and commissioning, commissioning, SAT SAT of nof new DCS ew DCS and PLCand PLC system, supply and installation of furniture in control room, laying of existing system, supply and installation of furniture in control room, laying of existing control cable and new foundation fieldbus cable. Supply, installation, testing and control cable and new foundation fieldbus cable. Supply, installation, testing and commissioning of field instruments, FF junction boxes and air headers. Testing commissioning of field instruments, FF junction boxes and air headers. Testing and installation of existing

and installation of existing control junction boxes, instruments.control junction boxes, instruments.

Time for completion for all the works shall be Fourteen weeks from the date of Time for completion for all the works shall be Fourteen weeks from the date of purchase order / L. O. I.

purchase order / L. O. I.

The work shall be executed strictly as per the Time Schedule. The period of construction The work shall be executed strictly as per the Time Schedule. The period of construction given includes the time required for mobilisation, fabrication, erection, inspection, given includes the time required for mobilisation, fabrication, erection, inspection, testing, rectification, if any, re-inspection and completion in all respects to the entire testing, rectification, if any, re-inspection and completion in all respects to the entire satisfaction on the Engineer in-Charge / OWNER.

satisfaction on the Engineer in-Charge / OWNER. The

The time for time for completion is completion is a time a time for overall for overall completion of completion of all works. all works. The whThe whole work ole work may be awarded to single tenderer, hence the contractor shall plan and make schedule may be awarded to single tenderer, hence the contractor shall plan and make schedule accordingly so

accordingly so that all the that all the works can works can be completed be completed within stipulated time within stipulated time limit and limit and willwill constantly keep the Engineer-in-Charge / OWNER aware of the work schedule.

constantly keep the Engineer-in-Charge / OWNER aware of the work schedule.

Monthly and weekly programs of work will be drawn up by the Contractor in Monthly and weekly programs of work will be drawn up by the Contractor in consultation with the

consultation with the Engineer in-Charge. Engineer in-Charge. The Contractor shall The Contractor shall scrupulously adhere scrupulously adhere toto these

these schedules schedules by by deploying deploying adequate adequate personnel personnel and and construction construction tools tools and and tackles. tackles. InIn all

all matters concerning matters concerning the extent of the extent of targets set targets set out for out for the weekly the weekly and monand monthly programsthly programs and degree of achievements, the decision of Engineer-in-Charge shall be final and and degree of achievements, the decision of Engineer-in-Charge shall be final and

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within the aforesaid time for completion. within the aforesaid time for completion.

In addition to the provisions of clauses of the Conditions of Contract and the associated In addition to the provisions of clauses of the Conditions of Contract and the associated clauses there under, the Contractor shall be prepared to execute the works in two shifts clauses there under, the Contractor shall be prepared to execute the works in two shifts and on Sund

and on Sundays, and holidays, ays, and holidays, if so directed by the if so directed by the Engineer-in-Charge. Engineer-in-Charge. No claim for No claim for any compensation or extra payment whatsoever on this account will be entertained.

any compensation or extra payment whatsoever on this account will be entertained.

The Contractor shall give every day category-wise labour and equipment report along The Contractor shall give every day category-wise labour and equipment report along with progress of work done, on previous day in

with progress of work done, on previous day in the Performa prescribed by tthe Performa prescribed by the Engineer-he Engineer-in-Charge.

in-Charge.

3.5

3.5 Penalty Penalty for for Late Late Execution Execution of of WorkWork

The entire job shall be completed within stipulated period, failing which penalty shall be The entire job shall be completed within stipulated period, failing which penalty shall be levied @ 0.5% per week for every week of delay or part of thereof over the stipulated levied @ 0.5% per week for every week of delay or part of thereof over the stipulated period for balance activities, subject to maximum of 5% of contract value.

period for balance activities, subject to maximum of 5% of contract value.

3.6

3.6 Earnest Money DepositEarnest Money Deposit

The Contractor shall deposit the Earnest Money Deposit of

The Contractor shall deposit the Earnest Money Deposit of Rs. 2,31,000/- (Rupees TwoRs. 2,31,000/- (Rupees Two lacs Thirty one thousand only)

lacs Thirty one thousand only) in the form of Demand Draft payable to M/s.in the form of Demand Draft payable to M/s. Hindustan Organic Chemicals Ltd., Mumbai.

Hindustan Organic Chemicals Ltd., Mumbai.

3.7

3.7 Non-Bifurcation of Tender Non-Bifurcation of Tender

The Tenderer are required to quote

The Tenderer are required to quote for the complete tender. for the complete tender. Bifurcation within a sectionBifurcation within a section of tender is

of tender is not permitted. not permitted. Tenders not Tenders not in conformity in conformity with with this requirement are this requirement are liable toliable to be rejected.

be rejected.

3.8

3.8 Sufficiency of Tender Sufficiency of Tender

The Contractor shall be deemed to have satisfied himself before tendering as to the The Contractor shall be deemed to have satisfied himself before tendering as to the correctness and sufficiency in the Schedule of Rates, which shall cover all obligations correctness and sufficiency in the Schedule of Rates, which shall cover all obligations under the contract and all matters and things necessary for proper completion of the under the contract and all matters and things necessary for proper completion of the works.

works.

3.9

3.9 Employment Employment of of Local Local Labour Labour

The contractor shall put their sincere effort to extent possible to employ local labour, The contractor shall put their sincere effort to extent possible to employ local labour,