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Topic 7: Structures of Human Resources (SAP HR)

Topic 7: Structures of Human Resources (SAP HR)

Structures in Human Resources (SAP HR):

Structures in Human Resources (SAP HR):

1.Enterpris

1.Enterpris

e

e

Structure

Structure

2. Personnel

2. Personnel

Structure

Structure

3. Organization Structure

3. Organization Structure

Enterprise Structure

Enterprise Structure

1. Company code

1. Company code

2. Personnel area and Personnel subarea

2. Personnel area and Personnel subarea

Personnel Structure

Personnel Structure

1. Employee group & Employee subgroup

1. Employee group & Employee subgroup

2. payroll accounting area (Payroll Area)

2. payroll accounting area (Payroll Area)

Organization Structure

Organization Structure

1. Organizational units

1. Organizational units

2. Jobs

2. Jobs

3. Positions

3. Positions

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Topic 8 : Company Code (And 6000 Real-time

Topic 8 : Company Code (And 6000 Real-time screen shots)screen shots)

Company

Company - A company is a legal entity or a organization which is to carry - A company is a legal entity or a organization which is to carry out a business and under

out a business and under a company you have lot of a company you have lot of sub companies.sub companies. For Example:

For Example: Tata is a company Tata is a company

TCS,Tata Power,Tata Steel, is a company code under a company TATA TCS,Tata Power,Tata Steel, is a company code under a company TATA Under Company code you have business area associated with it

Under Company code you have business area associated with it where thewhere the business areas may be scattered in different parts

business areas may be scattered in different parts of the world where youof the world where you can have reporting done for different business area or you can also call it can have reporting done for different business area or you can also call it as Profit Centre.

as Profit Centre. Company Code

Company Code - A company is the Group of company and company code - A company is the Group of company and company code is the all the

is the all the companies for which u want separate books of companies for which u want separate books of accounts.accounts. Difference between Company and Company Code

Difference between Company and Company Code

Company is the smallest organizational unit for which individual financial Company is the smallest organizational unit for which individual financial statement can be drawn according to the relevant commercial law.

statement can be drawn according to the relevant commercial law.

Company code is the smallest organizational unit for which complete, Company code is the smallest organizational unit for which complete, self-contained set of accounts can be

contained set of accounts can be drawn up for external reportingdrawn up for external reporting purposes.

purposes.

Along with that technical difference is., Along with that technical difference is., COMPANY consists of 6 digit

COMPANY consists of 6 digit alphanumeric key & alphanumeric key & COMPANY CODE consists of 4 digit

COMPANY CODE consists of 4 digit  alphanumeric key. alphanumeric key.

For configuring SAP, generally 4 steps are

For configuring SAP, generally 4 steps are requiredrequired

1) Create company name and address 1) Create company name and address 2) Creation of company code

2) Creation of company code 3) Currency and country setting 3) Currency and country setting

4) Assign company code to company 4) Assign company code to company

This is the place where you type

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T-Code is the code takes you into other

T-Code is the code takes you into other screen.screen.

Example if your want to updates any table (Data) so you need to enter Example if your want to updates any table (Data) so you need to enter SM30, it will takes you to

SM30, it will takes you to the SM30 screen where you need to the SM30 screen where you need to enterenter TABLE CODE (Each table have one unique code,

TABLE CODE (Each table have one unique code, you can update/deleteyou can update/delete the data using the table code/name in SM30.

the data using the table code/name in SM30. That SM30 you should enter this place.

That SM30 you should enter this place.

SAP HR Consultants will do configuration in

SAP HR Consultants will do configuration in SPRO - Back-End configurationSPRO - Back-End configuration setup T-code.

setup T-code.

SPRO T-code will redirect you to Back-End Setup

SPRO T-code will redirect you to Back-End Setup screen where you canscreen where you can access to SAP

access to SAP Modules, like Payroll, Time Management, PersonalModules, like Payroll, Time Management, Personal Administrations

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Type:

Type:

SPRO

SPRO

After this new screen will display After this new screen will display

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This is the place where Configuration will takes place - Back

This is the place where Configuration will takes place - Back end

end

operations...

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his is the place where S

his is the place where SAP HR Structures will configure.AP HR Structures will configure.

1.

1. Company CodeCompany Code

2.

2. Personnel AreaPersonnel Area

3.

3. Personnel Sub AreaPersonnel Sub Area

4.

4. Employee GroupEmployee Group

5.

5. Employee SubgroupEmployee Subgroup

Definition

Definition: Create the structures: Create the structures Assignment

Assignment: After creating structures you need to : After creating structures you need to integrate with whichintegrate with which other.

other.

Ex. Groups to Sub-groups Ex. Groups to Sub-groups

Ex. Personal Areas to Company Code Ex. Personal Areas to Company Code

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Here in

Here in Definition

Definition we can config the following Modules structures.

we can config the following Modules structures.

Financial Accounting, Controlling, Human Resource....

Financial Accounting, Controlling, Human Resource....

Before we start configuring HR Structures will must need company code. Before we start configuring HR Structures will must need company code. Creating Company code is FICO

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Financial Accounting contains: Financial Accounting contains:

o Create, we need to click this ****on. This applies all the SAP. o Create, we need to click this ****on. This applies all the SAP.

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Once you click you will redirect one TABLE where you

Once you click you will redirect one TABLE where you will see existingwill see existing entries.

entries.

Ex. 1000 with Company Name Ex. 1000 with Company Name

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If you want to create

If you want to create any new entries: Pressany new entries: Press

New Entries

New Entries

Enter Company Name with Address.

Enter Company Name with Address.

Example:

Example:

S No

S No Company Company Company Company TextText 1

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You also enter

You also enter

Language Key

Language Key, where you enter language like

, where you enter language like EN for English.

EN for English.

Currency

Currency, like USD for USA $, IN

, like USD for USA $, IN for India Rupees.

for India Rupees.

Once you done with your entries, Press:

(13)

Once you press SAVE icon system will ask a

Once you press SAVE icon system will ask a Transport Request (TR)Transport Request (TR) Transport Request will have all the data

Transport Request will have all the data which ever you save.which ever you save. This will use to TRANSFER from one

This will use to TRANSFER from one server to another server.server to another server. Ex. If your saved one

Ex. If your saved one table entry like Company Code In Developmenttable entry like Company Code In Development Server and after that you

Server and after that you can move the TR to can move the TR to Quality server.Quality server.

Transport Request (TR) contains the

Transport Request (TR) contains the TABLE INFORMATION.TABLE INFORMATION.

This is the existing Request number with Name of This is the existing Request number with Name of thethe Transport Request Name.

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Now we will see how to create

Now we will see how to create New Transport Request.New Transport Request.

Press: CREATE REQUEST

Press: CREATE REQUEST

This is the Screen will display. This is the Screen will display. Fill the Transport Request

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SAVE AND SEE YOUR NEW

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TABLE you updated is V_T800 and

TABLE you updated is V_T800 and followed by your request number andfollowed by your request number and text. Just say Yes (in the

text. Just say Yes (in the GREENGREEN icon) icon)

As you seen Company Name creation, now will see the company

As you seen Company Name creation, now will see the company

code creation.

code creation.

And the difference between the

And the difference between the Company Name and Company Code

Company Name and Company Code

also we learned.

also we learned.

Company Name will need to assign to Company Code and in HR

Company Name will need to assign to Company Code and in HR

module we only use Company code.

module we only use Company code.

And Company code is most

And Company code is most important because it contains important

important because it contains important

tables so always good if you copy from SAP country standard code.

tables so always good if you copy from SAP country standard code.

SAP Country Standards

SAP Country Standards

: SAP giving standards based on country

: SAP giving standards based on country

like for Company Code

like for Company Code "0001"

"0001" SAP A.G with currency.

 SAP A.G with currency.

Click :

Click : Edit, Copy, Delete, Check Company Code

Edit, Copy, Delete, Check Company Code

To copy one company Code to other.

To copy one company Code to other.

It will show one window, which contains two more lines (Basically called 2 It will show one window, which contains two more lines (Basically called 2 tables)

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1. Copy, Delete, Check company code 1. Copy, Delete, Check company code 2. Edit company code data

2. Edit company code data

ompany Code can be create in 2 ways ompany Code can be create in 2 ways

1. Coping from one code to

1. Coping from one code to other (Copy, Delete, Check company code)other (Copy, Delete, Check company code) 2. Creating new company code, using Ne entries (Edit company code 2. Creating new company code, using Ne entries (Edit company code data)

data)

Press first ****on. Press first ****on.

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It will take you to

It will take you to new screen, that pressnew screen, that press COPYCOPY icon icon

Once you done by pressing COPY icon, system will start copying all Once you done by pressing COPY icon, system will start copying all tables...

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Now System will ask from which Company code you use as base

Now System will ask from which Company code you use as base

-FROM COMPANY CODE

FROM COMPANY CODE

YOU CAN USE THE SAP STANDARD ONE (0001 SAP A.G) o

YOU CAN USE THE SAP STANDARD ONE (0001 SAP A.G) or if you

r if you

already created one Company code for the same client and now you

already created one Company code for the same client and now you

wanted to add one more, so use that company code as base to

wanted to add one more, so use that company code as base to

creating new company code.

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NOW ENTER YOUR NEW COMPANY CODE IN "TO"

NOW ENTER YOUR NEW COMPANY CODE IN "TO"

Example

Example

S No

S No Company CodeCompany Code Company TextCompany Text 1

1 HACL HACL Hyderabad Hyderabad Agrichemicals Agrichemicals LtdLtd

And say OK/CONTINUE

And say OK/CONTINUE

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Note: This mean we are

Note: This mean we are creating new company code (ZCRP)

creating new company code (ZCRP)

using SAP Standard (0001)

using SAP Standard (0001)

Now the System will copy all the existing entries of Company code

Now the System will copy all the existing entries of Company code

0001 to new company code ZCRP

0001 to new company code ZCRP

Example

Example

G/L Accounts

G/L Accounts

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NOW YOU CAN SAVE IN THE

NOW YOU CAN SAVE IN THE SAME TRANSPORT REQUEST.

SAME TRANSPORT REQUEST.

Or you can save in new request (Press: Create Request) but

Or you can save in new request (Press: Create Request) but

if you are doing full project from start to end so

if you are doing full project from start to end so always use

always use

one request.

one request.

And Here the Results

And Here the Results

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Now we will see the second method of

Now we will see the second method of creating Company code.creating Company code. THIS IS NOTHING BUT DIRECT TABLE ENTRY USING

THIS IS NOTHING BUT DIRECT TABLE ENTRY USING NEWNEW ENTRIES

ENTRIES ICON. ICON.

Press: New Entries

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*** If your using f

*** If your using first method, by copying the company code from otherirst method, by copying the company code from other code, here you need to edit and

code, here you need to edit and modify you test.modify you test.

Enter and SAVE Enter and SAVE

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In the previous steps we created Company Name & Company Code

In the previous steps we created Company Name & Company Code

Now we need to assign both Company Name to Company Code

Now we need to assign both Company Name to Company Code

Example

Example

Company Name : TATA

Company Name : TATA

Company codes: 1001 (TCS), 1002 (VSNL), 1003 (TATA PROJECTS)

Company codes: 1001 (TCS), 1002 (VSNL), 1003 (TATA PROJECTS)

Assignment like.,

Assignment like.,

TATA - 1001

TATA - 1001

TATA - 1002

TATA - 1002

TATA - 1003

TATA - 1003

Company code comes under Financial Acc

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In that Assign Company Code to Company

In that Assign Company Code to Company

Press the icon

Press the icon

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Find out your company name using

Find out your company name using POSITION icon (Down side/

POSITION icon (Down side/

Shift+F7)

Shift+F7)

And find out your Company code s

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And ENTER & SAVE

And ENTER & SAVE

Thats it your Company Name, Company Code and Ass

Thats it your Company Name, Company Code and Assignment.

ignment.

Generally Company code and Company Name will config FICO consultants Generally Company code and Company Name will config FICO consultants (Finance)

(Finance)

But it is always good if

But it is always good if you know and must need to you know and must need to create for practicecreate for practice purpose.

purpose.

Without company code it is not possible to

Without company code it is not possible to move forward.move forward. Hope you all able to

Hope you all able to understand today's class.understand today's class.

Here the IMP table to

Here the IMP table to create Company code and Name.create Company code and Name. Company Name: V_T880

Company Name: V_T880 Company Code: V_T001 Company Code: V_T001

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Topic 9: Personnel Area & Personnel Sub Area Topic 9: Personnel Area & Personnel Sub Area

A personnel area is a Personnel Administration specific unit and is

A personnel area is a Personnel Administration specific unit and is

the subunit of the company code. The individual personnel areas in

the subunit of the company code. The individual personnel areas in

a company code have four

a company code have four digit alphanumeric identifiers. The

digit alphanumeric identifiers. The

personnel areas within a client must be clear.

personnel areas within a client must be clear.

Example

Example

The following Personal Area's are

The following Personal Area's are under one company (Company

under one company (Company

Code)

Code)

S. No

S. No Personnel Area CodePersonnel Area Code Personnel Area TextPersonnel Area Text 1

1 CORP CORP Corporate Corporate Office, Office, HyderabadHyderabad 2

2 PLAT PLAT PlantPlant 3

3 ZON1 ZON1 Zone Zone - - DelhiDelhi 4

4 ZON2 ZON2 Zone Zone - - KolkataKolkata 5

5 ZON3 ZON3 Zone Zone - - MumbaiMumbai

For Simple like Breaches:

For Simple like Breaches: Pune, Hyderabad, Delhi, Chennai, Mumbai

Pune, Hyderabad, Delhi, Chennai, Mumbai

....are Personnel Areas of one Company (Company Code)

....are Personnel Areas of one Company (Company Code)

The personnel area has the following functions:

The personnel area has the following functions:

 The personnel area is used to generate default values for data entry, forThe personnel area is used to generate default values for data entry, for example, an employee’s payroll area.

example, an employee’s payroll area. 

 The personnel area is a selection criterion for reporting.The personnel area is a selection criterion for reporting. 

 The personnel area constitutes an authorization check unit.The personnel area constitutes an authorization check unit.

Here the Config takes place. Here the Config takes place.

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Human Resource Management: Contains 4 types Human Resource Management: Contains 4 types 1. Personal Areas 1. Personal Areas 2. Personal Sub-Area 2. Personal Sub-Area 3. Employee Groups 3. Employee Groups 4. Employee Sub-Groups 4. Employee Sub-Groups

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SPRO -> Enterprise Structure -> Definition -> Human Resource SPRO -> Enterprise Structure -> Definition -> Human Resource Management -> Personnel Areas

Management -> Personnel Areas Table: T500P

Table: T500P

Press on Personal Area

Press on Personal Area

: You will see two Steps

: You will see two Steps

1. Copy, Delete, Check Personnel Area

1. Copy, Delete, Check Personnel Area

2. Personnel Area

2. Personnel Area

This is also same as Company Code creation, you can copy from

This is also same as Company Code creation, you can copy from

standard one or you can copy from your existing Personnel area if

standard one or you can copy from your existing Personnel area if

you created before.

you created before.

Or you can create using New Entries Directly.

Or you can create using New Entries Directly.

Here we are going with second

Here we are going with second type, which is suggested one.type, which is suggested one. Means we are going to

(32)

Press Choose to enter Press Choose to enter

Now you able to see

Now you able to see the existing Personnel Areas in that tablethe existing Personnel Areas in that table Example

Example

1000 : AFL Detroit 1000 : AFL Detroit

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Go to New Entries, as we

(34)

Now we need to enter Personnel Area Code, Description and Address. Now we need to enter Personnel Area Code, Description and Address.

Here we enter 1001 as

Here we enter 1001 as Personnel Area Code with Corporate OfficePersonnel Area Code with Corporate Office as Description and Address

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One of the important in

One of the important in Personnel Area is Address where the samePersonnel Area is Address where the same Address will display in all the

Address will display in all the reports.reports. For example in India ESI

For example in India ESI monthly forms the address of the locationmonthly forms the address of the location (Personnel Area) will display.

(Personnel Area) will display. Press the ICON as show in the

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Here the Screen of address looks Here the Screen of address looks Enter as per the Blue

Enter as per the Blue print (The address details provided b client)print (The address details provided b client) Name, Address, Communications like Fax, Telephone number, Email.. Name, Address, Communications like Fax, Telephone number, Email..

(37)

And ENTER TO And ENTER TO SAVE.

SAVE.

YOU WILL COME BACK ONCE YOU SAVE AND

YOU WILL COME BACK ONCE YOU SAVE AND FINALLY SAVE YOURFINALLY SAVE YOUR PERSONNEL AREA TABLE.

(38)

Personnel sub areas are a subdivision of the personnel area.

Personnel sub areas are a subdivision of the personnel area.

Personnel Sub area is defined by a four-character, alphanumeric

Personnel Sub area is defined by a four-character, alphanumeric

code. The respective country-specific control features are stored

code. The respective country-specific control features are stored

here.

here.

Example

Example

If your Company Locations/Breaches are called Personnel Areas so

If your Company Locations/Breaches are called Personnel Areas so

the Departments of each breach called Personnel Sub-areas.

the Departments of each breach called Personnel Sub-areas.

Personnel Area: Pune

Personnel Area: Pune

Personnel Sub-Area: HR, IT, ADMN, SAP, Sales....

Personnel Sub-Area: HR, IT, ADMN, SAP, Sales....

Personnel Personnel Area Code Area Code Personnel Personnel Area Text Area Text Personnel Personnel Sub-Area Sub-Area Code Code Personnel Personnel Sub-Area Text Area Text CORP

CORP CorporateCorporate Office Office

HR01

HR01 Human ResourceHuman Resource FN01 Finance FN01 Finance MK01 Marketing MK01 Marketing PU01 Purchase PU01 Purchase PLAT

PLAT PlantPlant

PD02 Production PD02 Production MF02 Manufacturing MF02 Manufacturing ST02 Stores ST02 Stores QA02

QA02 Q Q & & AA

MM02 Maintainace MM02 Maintainace

ZON1

ZON1 Zone 1Zone 1

MK03 Marketing MK03 Marketing FN03 Finance FN03 Finance ST03 Stores ST03 Stores ZON2

ZON2 Zone 2Zone 2

MK04 Marketing MK04 Marketing FN04 Finance FN04 Finance ST04 Stores ST04 Stores ZON3

ZON3 Zone 3Zone 3

MK05 Marketing MK05 Marketing FN05 Finance FN05 Finance ST05 Stores ST05 Stores

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The main organizational functions of the personnel subarea

The main organizational functions of the personnel subarea are asare as

follows:-1. To specify the country grouping. Master data

1. To specify the country grouping. Master data entry and the setting upentry and the setting up and processing of wage types and pay scale groups in payroll depend on and processing of wage types and pay scale groups in payroll depend on the country grouping. The grouping must be unique within a

the country grouping. The grouping must be unique within a companycompany code.

code.

2. To assign a

2. To assign a legal person which differentiates between companies inlegal person which differentiates between companies in legal terms.

legal terms.

3. To set groupings for Time Management so

3. To set groupings for Time Management so that work schedules andthat work schedules and substitution, absence and leave types can be

substitution, absence and leave types can be set up for individualset up for individual personnel subareas.

personnel subareas.

4. To generate a default pay scale type and area for an emplyee's basic 4. To generate a default pay scale type and area for an emplyee's basic pay.

pay.

5. To define a

5. To define a public holiday calendar.public holiday calendar.

6. To define subarea-specific wage types for

6. To define subarea-specific wage types for each personnel area.each personnel area. ALL THESE WE WILL SEE IN

ALL THESE WE WILL SEE IN THE NEXT TOPICSTHE NEXT TOPICS

PRESS on Personnel Area will get one

PRESS on Personnel Area will get one screen contains two steps, same asscreen contains two steps, same as Personnel area.

Personnel area.

You can copy or create new one. You can copy or create new one. Here we are going to

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(41)

Press CHOOSE

Press CHOOSE

Now you will see one new step here

Now you will see one new step here

this is not like new empty screen and entering new entries.

this is not like new empty screen and entering new entries.

Why like that think once again....

Why like that think once again....

Here as per our example....

Here as per our example....

Personnel Personnel Area Code Area Code Personnel Personnel Area Text Area Text Personnel Personnel Sub-Area Sub-Area Code Code Personnel Personnel Sub-Area Text Area Text CORP

CORP CorporateCorporate Office Office

HR01

HR01 Human ResourceHuman Resource FN01 Finance FN01 Finance MK01 Marketing MK01 Marketing PU01 Purchase PU01 Purchase PLAT

PLAT PlantPlant

PD02 Production PD02 Production MF02 Manufacturing MF02 Manufacturing ST02 Stores ST02 Stores QA02

QA02 Q Q & & AA

MM02 Maintainace MM02 Maintainace

Personnel sub-areas are coming under Personnel area's

Personnel sub-areas are coming under Personnel area's

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Mean before entering Personnel sub-areas we have to choose under

Mean before entering Personnel sub-areas we have to choose under

which personnel Area we are going enter.

which personnel Area we are going enter.

Right.

Right.

 HOPE YOU GOT IT.

 HOPE YOU GOT IT.

SO ONCE YOU CHOOSE : CREATE PERSONNEL SUB-AREAS

SO ONCE YOU CHOOSE : CREATE PERSONNEL SUB-AREAS

IT WILL ASK UNDER WHICH PERSONNEL AREA YOU ARE ENTERING

IT WILL ASK UNDER WHICH PERSONNEL AREA YOU ARE ENTERING

SUB-AREAS

(43)

Here we are creating Personnel Sub-areas under Personnel

Here we are creating Personnel Sub-areas under Personnel

Area

Area 1001

1001

Enter Once you enter right Personnel Area

Enter Once you enter right Personnel Area

Here Personnel Area 1001 - Corporate Office

Here Personnel Area 1001 - Corporate Office

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Go to New Entries to Create Sub-areas

Go to New Entries to Create Sub-areas

Now enter Personnel Sub-areas under Personnel Area 1001

Now enter Personnel Sub-areas under Personnel Area 1001

Personnel Sub-area Code (2 digit) with Text

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And

And SAVE

SAVE

Like same other Personnel Sub-areas

Like same other Personnel Sub-areas under different

under different

Personnel Area.

Personnel Area.

Personnel Personnel Area Code Area Code Personnel Personnel Area Text Area Text Personnel Personnel Sub-Area Sub-Area Code Code Personnel Personnel Sub-Area Text Area Text CORP

CORP CorporateCorporate Office Office

HR01

HR01 Human ResourceHuman Resource FN01 Finance FN01 Finance MK01 Marketing MK01 Marketing PU01 Purchase PU01 Purchase PLAT

PLAT PlantPlant

PD02 Production PD02 Production MF02 Manufacturing MF02 Manufacturing ST02 Stores ST02 Stores QA02

QA02 Q Q & & AA

MM02 Maintainace MM02 Maintainace

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ZON1

ZON1 Zone 1Zone 1

MK03 Marketing MK03 Marketing FN03 Finance FN03 Finance ST03 Stores ST03 Stores ZON2

ZON2 Zone 2Zone 2

MK04 Marketing MK04 Marketing FN04 Finance FN04 Finance ST04 Stores ST04 Stores ZON3

ZON3 Zone 3Zone 3

MK05 Marketing MK05 Marketing FN05 Finance FN05 Finance ST05 Stores ST05 Stores

Like

Like

Now Assign your Locations to

Now Assign your Locations to your Companyyour Company Example

Example

Company TATA have locations in Pune, Hyderabad and Mumbai Company TATA have locations in Pune, Hyderabad and Mumbai

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As we created Locations (Personnel Areas) now assign to your Company As we created Locations (Personnel Areas) now assign to your Company (Company Code)

(Company Code)

Go to Human Resource Management

Go to Human Resource Management

Go to Assignment of Personnel Area to Company Code

Go to Assignment of Personnel Area to Company Code

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Now you will bale to see all the Personnel Area

Now you will bale to see all the Personnel Area

FIND YOUR Personnel Area using POSITION

FIND YOUR Personnel Area using POSITION ICON

ICON

Example 1001 is your Personnel Area and in the same line see

Example 1001 is your Personnel Area and in the same line see

Company code is

Company code is black

black which mean you have to fill your company

 which mean you have to fill your company

code.

(49)

Select your company code using

Select your company code using F4 (Drop down list)F4 (Drop down list) - one new window - one new window will come with all existing company codes.

will come with all existing company codes.

Select YOUR COMPANY CODE

Select YOUR COMPANY CODE, Example, Example ZCRPZCRP is your company code,is your company code, which your assigned to 1001 personnel area.

(50)

And same way assign Country grouping, like for

And same way assign Country grouping, like for India 40India 40 using F4 using F4

ENTER & SAVE, same way all

ENTER & SAVE, same way all your personnel areas to respective companyyour personnel areas to respective company code (if your have only one

code (if your have only one company code assign all your personnel areascompany code assign all your personnel areas to same company code.

to same company code.

SAVE

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Topic 10: Employee Groups &

Topic 10: Employee Groups & Sub-groupsSub-groups

 An organizational unit for which personnel provisions can be specified.  An organizational unit for which personnel provisions can be specified.

Example Example

Employee groups: Employee groups:

 Active employeesActive employees 

 Employees who have left the companyEmployees who have left the company 

 Company pensionersCompany pensioners

Employee subgroups within the "active employee" group: Employee subgroups within the "active employee" group:

 Industrial workersIndustrial workers 

 Commercial employeesCommercial employees 

 Technical employeesTechnical employees

More info: More info:

Employee Group

Employee Group - The employee group subdivides employees into

- The employee group subdivides employees into

various categories

various categories

Example

Example

1. External

1. External

2. Active

2. Active

3. Pensioner

3. Pensioner

Employee Subgroup

Employee Subgroup - Employees are differentiated further

 - Employees are differentiated further

within the employee group. Active employees are differentiated

within the employee group. Active employees are differentiated

according to their status - trainee, hourly wage or

according to their status - trainee, hourly wage or

salariedemployee etc.

salariedemployee etc.

The employee subgroup grouping for the

The employee subgroup grouping for the Personnel Calculation Rule

Personnel Calculation Rule

allows you to define different payroll procedures for

allows you to define different payroll procedures for

different employee subgroups, for e.g. you can specify whether

different employee subgroups, for e.g. you can specify whether

anemployee pay should be accounted on

anemployee pay should be accounted on an hourly or monthly

an hourly or monthly

basis.

basis.

Navigation for config :

Navigation for config :

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IMG -> Enterprise Structure -> Definition -> Human

IMG -> Enterprise Structure -> Definition -> Human

Resources Management

Resources Management

-> Employee Groups

-> Employee Groups

-> Employee Subgroups

-> Employee Subgroups

Example for Employee Group

Example for Employee Group

S S No No Employee Group Employee Group Code Code

Employee Group Text Employee Group Text

1

1 T T Top Top ManagementManagement 2 2 M M ManagerManager 3 3 E E ExecutiveExecutive 4 4 O O OfficerOfficer 5 5 S S StaffStaff 6 6 C C TraineesTrainees

Example for Employee Sub-Group

Example for Employee Sub-Group

EmployeeGroup EmployeeGroup Code Code EmployeeGroup EmployeeGroup Code Code EmployeeSub-Group Code Group Code Employee Employee Sub-Group Code Group Code T

T Top Top ManagementManagement T1 T1 Managing Managing DirectorDirector T2

T2 General General ManagerManager

M

M   ManagersManagers

M1 Manager

M1 Manager–– Operation Operation M2 Manager

M2 Manager –– Commercial Commercial M3

M3 Dy. Dy. ManagerManager M4

M4 Asst.Manager Asst.Manager --Operations Operations M5

M5 Asst. Asst. Manager Manager --Commercial Commercial

E

E   ExecutiveExecutive

E1 Sr.Excutives E1 Sr.Excutives E2 Executives

E2 Executives –– General. General. E3 Supervisor E3 Supervisor E4 Operators E4 Operators E5 Chemist E5 Chemist S S   StaffStaff S1 Fitters S1 Fitters S3 Cashier S3 Cashier S4 Clerk S4 Clerk F

F Trainees Trainees F1 F1 TraineesTrainees

Assignment is must as you seen above example. Assignment is must as you seen above example.

(53)

Navigation for config :

Navigation for config :

IMG -> Enterprise Structure -> Definition -> Human

IMG -> Enterprise Structure -> Definition -> Human

Resources Management

Resources Management

-> Employee Groups

-> Employee Groups

-> Employee Subgroups

-> Employee Subgroups

Press Execute

Press Execute

Now you able to see all existing entries, you can use

Now you able to see all existing entries, you can use the same and

the same and

if you need more can add using

(54)

Like A : Active Employees

Like A : Active Employees

Enter and SAVE

Enter and SAVE

EEGrp

EEGrp NameName

of employeegrp of employeegrp 1

1 Active Active employeeemployee 2 Retiree/pensioner 2 Retiree/pensioner 3

3 Early Early retireeretiree 4 Interns 4 Interns

(55)

5 Terminated 5 Terminated 6

6 Inactive Inactive employeeemployee 7 Temp/Seasonal 7 Temp/Seasonal 8 Ex-patriate 8 Ex-patriate 9

9 External External employeeemployee A Trainee A Trainee C Contractor C Contractor F Full-time F Full-time Permanent Permanent I

I Intern Intern TransfereeTransferee P Part-time P Part-time Permanent Permanent T Temp T Temp X

X Intern Intern AssigneeAssignee

Now we will create Employee Sub-groups

Now we will create Employee Sub-groups

Press Execute

Press Execute on Employee Sub-groups

on Employee Sub-groups

You will get one new screen with two options

You will get one new screen with two options

(56)

Select on Second option to Create Employee Sub-group

Select on Second option to Create Employee Sub-group

Once you Press Choose, you will able to see all

Once you Press Choose, you will able to see all

existing Employee Sub-groups.

(57)

Press New Entries

Press New Entries to create New employee Groups

 to create New employee Groups

Here an example Here an example

Do the practice with

(58)

Now we have to Assign Employee Group to Employee Sub-groups

Now we have to Assign Employee Group to Employee Sub-groups

Press Execute

Press Execute

Here the Employee groups and Employee Sub-groups

Here the Employee groups and Employee Sub-groups

Go to

Go to NEW ENTRIES

NEW ENTRIES

 to assign your employees groups

 to assign your employees groups

and employees sub-groups

(59)

Just enter, Like

Just enter, Like A

A &

 & S1

S1

Very important Very important

(60)

A

A and and S1S1 both may have  both may have other country also which you implementing.other country also which you implementing. So the Assignment is takes at

So the Assignment is takes at ALLOWEDALLOWED

Just TICK which country these

Just TICK which country these Employees comes under. LikeEmployees comes under. Like USAUSA

Same for

(61)

The same may also with other country like

The same may also with other country like 04 Spain04 Spain if that TICK meanif that TICK mean the same

the same A and S2 belongs to both USA & SPAINA and S2 belongs to both USA & SPAIN

Here the total assignment

Here the total assignment

(62)

Personnel Structure

Personnel Structure

The Personnel Structure represents an employee’s position in a

The Personnel Structure represents an employee’s position in a

company from the individual employee’s view and

company from the individual employee’s view and contains

contains the

 the

employee group and employee subgroup. The employeegroup is the

employee group and employee subgroup. The employeegroup is the

primary subdivision of personnel and allows

primary subdivision of personnel and allows groupings that are

groupings that are

required for Payroll, Benefits, and Time processing. The

required for Payroll, Benefits, and Time processing. The

employee group an employee is assigned to generally is based on

employee group an employee is assigned to generally is based on

the nature of their employment. The SAP Best Practices for

the nature of their employment. The SAP Best Practices for

HCM USA employee structure has been designed to support

HCM USA employee structure has been designed to support

internal, retired and external persons. Internal persons

internal, retired and external persons. Internal persons are defined

are defined

within the employee

within the employee groups ‘Employee’ and ‘Other’.

groups ‘Employee’ and ‘Other’. The

 The

employee subgroups are a subdivision of the employee group and

employee subgroups are a subdivision of the employee group and

are used to further define the employee.

are used to further define the employee.

The SAP Best Practices for HCM USA does not use all of the

The SAP Best Practices for HCM USA does not use all of the

standard Employee Groups delivered by SAP.

standard Employee Groups delivered by SAP.

The following delivered employee groups and subgroups are

The following delivered employee groups and subgroups are

assumed to be the most commonly used.

assumed to be the most commonly used.

he client can add, copy or delete employee groups and subgroups to

he client can add, copy or delete employee groups and subgroups to

meet their requirements.

References

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