Topic 7: Structures of Human Resources (SAP HR)
Topic 7: Structures of Human Resources (SAP HR)
Structures in Human Resources (SAP HR):
Structures in Human Resources (SAP HR):
1.Enterpris
1.Enterpris
e
e
Structure
Structure
2. Personnel
2. Personnel
Structure
Structure
3. Organization Structure
3. Organization Structure
Enterprise Structure
Enterprise Structure
1. Company code
1. Company code
2. Personnel area and Personnel subarea
2. Personnel area and Personnel subarea
Personnel Structure
Personnel Structure
1. Employee group & Employee subgroup
1. Employee group & Employee subgroup
2. payroll accounting area (Payroll Area)
2. payroll accounting area (Payroll Area)
Organization Structure
Organization Structure
1. Organizational units
1. Organizational units
2. Jobs
2. Jobs
3. Positions
3. Positions
Topic 8 : Company Code (And 6000 Real-time
Topic 8 : Company Code (And 6000 Real-time screen shots)screen shots)
Company
Company - A company is a legal entity or a organization which is to carry - A company is a legal entity or a organization which is to carry out a business and under
out a business and under a company you have lot of a company you have lot of sub companies.sub companies. For Example:
For Example: Tata is a company Tata is a company
TCS,Tata Power,Tata Steel, is a company code under a company TATA TCS,Tata Power,Tata Steel, is a company code under a company TATA Under Company code you have business area associated with it
Under Company code you have business area associated with it where thewhere the business areas may be scattered in different parts
business areas may be scattered in different parts of the world where youof the world where you can have reporting done for different business area or you can also call it can have reporting done for different business area or you can also call it as Profit Centre.
as Profit Centre. Company Code
Company Code - A company is the Group of company and company code - A company is the Group of company and company code is the all the
is the all the companies for which u want separate books of companies for which u want separate books of accounts.accounts. Difference between Company and Company Code
Difference between Company and Company Code
Company is the smallest organizational unit for which individual financial Company is the smallest organizational unit for which individual financial statement can be drawn according to the relevant commercial law.
statement can be drawn according to the relevant commercial law.
Company code is the smallest organizational unit for which complete, Company code is the smallest organizational unit for which complete, self-contained set of accounts can be
contained set of accounts can be drawn up for external reportingdrawn up for external reporting purposes.
purposes.
Along with that technical difference is., Along with that technical difference is., COMPANY consists of 6 digit
COMPANY consists of 6 digit alphanumeric key & alphanumeric key & COMPANY CODE consists of 4 digit
COMPANY CODE consists of 4 digit alphanumeric key. alphanumeric key.
For configuring SAP, generally 4 steps are
For configuring SAP, generally 4 steps are requiredrequired
1) Create company name and address 1) Create company name and address 2) Creation of company code
2) Creation of company code 3) Currency and country setting 3) Currency and country setting
4) Assign company code to company 4) Assign company code to company
This is the place where you type
T-Code is the code takes you into other
T-Code is the code takes you into other screen.screen.
Example if your want to updates any table (Data) so you need to enter Example if your want to updates any table (Data) so you need to enter SM30, it will takes you to
SM30, it will takes you to the SM30 screen where you need to the SM30 screen where you need to enterenter TABLE CODE (Each table have one unique code,
TABLE CODE (Each table have one unique code, you can update/deleteyou can update/delete the data using the table code/name in SM30.
the data using the table code/name in SM30. That SM30 you should enter this place.
That SM30 you should enter this place.
SAP HR Consultants will do configuration in
SAP HR Consultants will do configuration in SPRO - Back-End configurationSPRO - Back-End configuration setup T-code.
setup T-code.
SPRO T-code will redirect you to Back-End Setup
SPRO T-code will redirect you to Back-End Setup screen where you canscreen where you can access to SAP
access to SAP Modules, like Payroll, Time Management, PersonalModules, like Payroll, Time Management, Personal Administrations
Type:
Type:
SPRO
SPRO
After this new screen will display After this new screen will display
This is the place where Configuration will takes place - Back
This is the place where Configuration will takes place - Back end
end
operations...
his is the place where S
his is the place where SAP HR Structures will configure.AP HR Structures will configure.
1.
1. Company CodeCompany Code
2.
2. Personnel AreaPersonnel Area
3.
3. Personnel Sub AreaPersonnel Sub Area
4.
4. Employee GroupEmployee Group
5.
5. Employee SubgroupEmployee Subgroup
Definition
Definition: Create the structures: Create the structures Assignment
Assignment: After creating structures you need to : After creating structures you need to integrate with whichintegrate with which other.
other.
Ex. Groups to Sub-groups Ex. Groups to Sub-groups
Ex. Personal Areas to Company Code Ex. Personal Areas to Company Code
Here in
Here in Definition
Definition we can config the following Modules structures.
we can config the following Modules structures.
Financial Accounting, Controlling, Human Resource....
Financial Accounting, Controlling, Human Resource....
Before we start configuring HR Structures will must need company code. Before we start configuring HR Structures will must need company code. Creating Company code is FICO
Financial Accounting contains: Financial Accounting contains:
o Create, we need to click this ****on. This applies all the SAP. o Create, we need to click this ****on. This applies all the SAP.
Once you click you will redirect one TABLE where you
Once you click you will redirect one TABLE where you will see existingwill see existing entries.
entries.
Ex. 1000 with Company Name Ex. 1000 with Company Name
If you want to create
If you want to create any new entries: Pressany new entries: Press
New Entries
New Entries
Enter Company Name with Address.
Enter Company Name with Address.
Example:
Example:
S No
S No Company Company Company Company TextText 1
You also enter
You also enter
Language Key
Language Key, where you enter language like
, where you enter language like EN for English.
EN for English.
Currency
Currency, like USD for USA $, IN
, like USD for USA $, IN for India Rupees.
for India Rupees.
Once you done with your entries, Press:
Once you press SAVE icon system will ask a
Once you press SAVE icon system will ask a Transport Request (TR)Transport Request (TR) Transport Request will have all the data
Transport Request will have all the data which ever you save.which ever you save. This will use to TRANSFER from one
This will use to TRANSFER from one server to another server.server to another server. Ex. If your saved one
Ex. If your saved one table entry like Company Code In Developmenttable entry like Company Code In Development Server and after that you
Server and after that you can move the TR to can move the TR to Quality server.Quality server.
Transport Request (TR) contains the
Transport Request (TR) contains the TABLE INFORMATION.TABLE INFORMATION.
This is the existing Request number with Name of This is the existing Request number with Name of thethe Transport Request Name.
Now we will see how to create
Now we will see how to create New Transport Request.New Transport Request.
Press: CREATE REQUEST
Press: CREATE REQUEST
This is the Screen will display. This is the Screen will display. Fill the Transport Request
SAVE AND SEE YOUR NEW
TABLE you updated is V_T800 and
TABLE you updated is V_T800 and followed by your request number andfollowed by your request number and text. Just say Yes (in the
text. Just say Yes (in the GREENGREEN icon) icon)
As you seen Company Name creation, now will see the company
As you seen Company Name creation, now will see the company
code creation.
code creation.
And the difference between the
And the difference between the Company Name and Company Code
Company Name and Company Code
also we learned.
also we learned.
Company Name will need to assign to Company Code and in HR
Company Name will need to assign to Company Code and in HR
module we only use Company code.
module we only use Company code.
And Company code is most
And Company code is most important because it contains important
important because it contains important
tables so always good if you copy from SAP country standard code.
tables so always good if you copy from SAP country standard code.
SAP Country Standards
SAP Country Standards
: SAP giving standards based on country
: SAP giving standards based on country
like for Company Code
like for Company Code "0001"
"0001" SAP A.G with currency.
SAP A.G with currency.
Click :
Click : Edit, Copy, Delete, Check Company Code
Edit, Copy, Delete, Check Company Code
To copy one company Code to other.
To copy one company Code to other.
It will show one window, which contains two more lines (Basically called 2 It will show one window, which contains two more lines (Basically called 2 tables)
1. Copy, Delete, Check company code 1. Copy, Delete, Check company code 2. Edit company code data
2. Edit company code data
ompany Code can be create in 2 ways ompany Code can be create in 2 ways
1. Coping from one code to
1. Coping from one code to other (Copy, Delete, Check company code)other (Copy, Delete, Check company code) 2. Creating new company code, using Ne entries (Edit company code 2. Creating new company code, using Ne entries (Edit company code data)
data)
Press first ****on. Press first ****on.
It will take you to
It will take you to new screen, that pressnew screen, that press COPYCOPY icon icon
Once you done by pressing COPY icon, system will start copying all Once you done by pressing COPY icon, system will start copying all tables...
Now System will ask from which Company code you use as base
Now System will ask from which Company code you use as base
-FROM COMPANY CODE
FROM COMPANY CODE
YOU CAN USE THE SAP STANDARD ONE (0001 SAP A.G) o
YOU CAN USE THE SAP STANDARD ONE (0001 SAP A.G) or if you
r if you
already created one Company code for the same client and now you
already created one Company code for the same client and now you
wanted to add one more, so use that company code as base to
wanted to add one more, so use that company code as base to
creating new company code.
NOW ENTER YOUR NEW COMPANY CODE IN "TO"
NOW ENTER YOUR NEW COMPANY CODE IN "TO"
Example
Example
S No
S No Company CodeCompany Code Company TextCompany Text 1
1 HACL HACL Hyderabad Hyderabad Agrichemicals Agrichemicals LtdLtd
And say OK/CONTINUE
And say OK/CONTINUE
Note: This mean we are
Note: This mean we are creating new company code (ZCRP)
creating new company code (ZCRP)
using SAP Standard (0001)
using SAP Standard (0001)
Now the System will copy all the existing entries of Company code
Now the System will copy all the existing entries of Company code
0001 to new company code ZCRP
0001 to new company code ZCRP
Example
Example
G/L Accounts
G/L Accounts
NOW YOU CAN SAVE IN THE
NOW YOU CAN SAVE IN THE SAME TRANSPORT REQUEST.
SAME TRANSPORT REQUEST.
Or you can save in new request (Press: Create Request) but
Or you can save in new request (Press: Create Request) but
if you are doing full project from start to end so
if you are doing full project from start to end so always use
always use
one request.
one request.
And Here the Results
And Here the Results
Now we will see the second method of
Now we will see the second method of creating Company code.creating Company code. THIS IS NOTHING BUT DIRECT TABLE ENTRY USING
THIS IS NOTHING BUT DIRECT TABLE ENTRY USING NEWNEW ENTRIES
ENTRIES ICON. ICON.
Press: New Entries
*** If your using f
*** If your using first method, by copying the company code from otherirst method, by copying the company code from other code, here you need to edit and
code, here you need to edit and modify you test.modify you test.
Enter and SAVE Enter and SAVE
In the previous steps we created Company Name & Company Code
In the previous steps we created Company Name & Company Code
Now we need to assign both Company Name to Company Code
Now we need to assign both Company Name to Company Code
Example
Example
Company Name : TATA
Company Name : TATA
Company codes: 1001 (TCS), 1002 (VSNL), 1003 (TATA PROJECTS)
Company codes: 1001 (TCS), 1002 (VSNL), 1003 (TATA PROJECTS)
Assignment like.,
Assignment like.,
TATA - 1001
TATA - 1001
TATA - 1002
TATA - 1002
TATA - 1003
TATA - 1003
Company code comes under Financial Acc
In that Assign Company Code to Company
In that Assign Company Code to Company
Press the icon
Press the icon
Find out your company name using
Find out your company name using POSITION icon (Down side/
POSITION icon (Down side/
Shift+F7)
Shift+F7)
And find out your Company code s
And ENTER & SAVE
And ENTER & SAVE
Thats it your Company Name, Company Code and Ass
Thats it your Company Name, Company Code and Assignment.
ignment.
Generally Company code and Company Name will config FICO consultants Generally Company code and Company Name will config FICO consultants (Finance)
(Finance)
But it is always good if
But it is always good if you know and must need to you know and must need to create for practicecreate for practice purpose.
purpose.
Without company code it is not possible to
Without company code it is not possible to move forward.move forward. Hope you all able to
Hope you all able to understand today's class.understand today's class.
Here the IMP table to
Here the IMP table to create Company code and Name.create Company code and Name. Company Name: V_T880
Company Name: V_T880 Company Code: V_T001 Company Code: V_T001
Topic 9: Personnel Area & Personnel Sub Area Topic 9: Personnel Area & Personnel Sub Area
A personnel area is a Personnel Administration specific unit and is
A personnel area is a Personnel Administration specific unit and is
the subunit of the company code. The individual personnel areas in
the subunit of the company code. The individual personnel areas in
a company code have four
a company code have four digit alphanumeric identifiers. The
digit alphanumeric identifiers. The
personnel areas within a client must be clear.
personnel areas within a client must be clear.
Example
Example
The following Personal Area's are
The following Personal Area's are under one company (Company
under one company (Company
Code)
Code)
S. No
S. No Personnel Area CodePersonnel Area Code Personnel Area TextPersonnel Area Text 1
1 CORP CORP Corporate Corporate Office, Office, HyderabadHyderabad 2
2 PLAT PLAT PlantPlant 3
3 ZON1 ZON1 Zone Zone - - DelhiDelhi 4
4 ZON2 ZON2 Zone Zone - - KolkataKolkata 5
5 ZON3 ZON3 Zone Zone - - MumbaiMumbai
For Simple like Breaches:
For Simple like Breaches: Pune, Hyderabad, Delhi, Chennai, Mumbai
Pune, Hyderabad, Delhi, Chennai, Mumbai
....are Personnel Areas of one Company (Company Code)
....are Personnel Areas of one Company (Company Code)
The personnel area has the following functions:
The personnel area has the following functions:
The personnel area is used to generate default values for data entry, forThe personnel area is used to generate default values for data entry, for example, an employee’s payroll area.
example, an employee’s payroll area.
The personnel area is a selection criterion for reporting.The personnel area is a selection criterion for reporting.
The personnel area constitutes an authorization check unit.The personnel area constitutes an authorization check unit.
Here the Config takes place. Here the Config takes place.
Human Resource Management: Contains 4 types Human Resource Management: Contains 4 types 1. Personal Areas 1. Personal Areas 2. Personal Sub-Area 2. Personal Sub-Area 3. Employee Groups 3. Employee Groups 4. Employee Sub-Groups 4. Employee Sub-Groups
SPRO -> Enterprise Structure -> Definition -> Human Resource SPRO -> Enterprise Structure -> Definition -> Human Resource Management -> Personnel Areas
Management -> Personnel Areas Table: T500P
Table: T500P
Press on Personal Area
Press on Personal Area
: You will see two Steps
: You will see two Steps
1. Copy, Delete, Check Personnel Area
1. Copy, Delete, Check Personnel Area
2. Personnel Area
2. Personnel Area
This is also same as Company Code creation, you can copy from
This is also same as Company Code creation, you can copy from
standard one or you can copy from your existing Personnel area if
standard one or you can copy from your existing Personnel area if
you created before.
you created before.
Or you can create using New Entries Directly.
Or you can create using New Entries Directly.
Here we are going with second
Here we are going with second type, which is suggested one.type, which is suggested one. Means we are going to
Press Choose to enter Press Choose to enter
Now you able to see
Now you able to see the existing Personnel Areas in that tablethe existing Personnel Areas in that table Example
Example
1000 : AFL Detroit 1000 : AFL Detroit
Go to New Entries, as we
Now we need to enter Personnel Area Code, Description and Address. Now we need to enter Personnel Area Code, Description and Address.
Here we enter 1001 as
Here we enter 1001 as Personnel Area Code with Corporate OfficePersonnel Area Code with Corporate Office as Description and Address
One of the important in
One of the important in Personnel Area is Address where the samePersonnel Area is Address where the same Address will display in all the
Address will display in all the reports.reports. For example in India ESI
For example in India ESI monthly forms the address of the locationmonthly forms the address of the location (Personnel Area) will display.
(Personnel Area) will display. Press the ICON as show in the
Here the Screen of address looks Here the Screen of address looks Enter as per the Blue
Enter as per the Blue print (The address details provided b client)print (The address details provided b client) Name, Address, Communications like Fax, Telephone number, Email.. Name, Address, Communications like Fax, Telephone number, Email..
And ENTER TO And ENTER TO SAVE.
SAVE.
YOU WILL COME BACK ONCE YOU SAVE AND
YOU WILL COME BACK ONCE YOU SAVE AND FINALLY SAVE YOURFINALLY SAVE YOUR PERSONNEL AREA TABLE.
Personnel sub areas are a subdivision of the personnel area.
Personnel sub areas are a subdivision of the personnel area.
Personnel Sub area is defined by a four-character, alphanumeric
Personnel Sub area is defined by a four-character, alphanumeric
code. The respective country-specific control features are stored
code. The respective country-specific control features are stored
here.
here.
Example
Example
If your Company Locations/Breaches are called Personnel Areas so
If your Company Locations/Breaches are called Personnel Areas so
the Departments of each breach called Personnel Sub-areas.
the Departments of each breach called Personnel Sub-areas.
Personnel Area: Pune
Personnel Area: Pune
Personnel Sub-Area: HR, IT, ADMN, SAP, Sales....
Personnel Sub-Area: HR, IT, ADMN, SAP, Sales....
Personnel Personnel Area Code Area Code Personnel Personnel Area Text Area Text Personnel Personnel Sub-Area Sub-Area Code Code Personnel Personnel Sub-Area Text Area Text CORP
CORP CorporateCorporate Office Office
HR01
HR01 Human ResourceHuman Resource FN01 Finance FN01 Finance MK01 Marketing MK01 Marketing PU01 Purchase PU01 Purchase PLAT
PLAT PlantPlant
PD02 Production PD02 Production MF02 Manufacturing MF02 Manufacturing ST02 Stores ST02 Stores QA02
QA02 Q Q & & AA
MM02 Maintainace MM02 Maintainace
ZON1
ZON1 Zone 1Zone 1
MK03 Marketing MK03 Marketing FN03 Finance FN03 Finance ST03 Stores ST03 Stores ZON2
ZON2 Zone 2Zone 2
MK04 Marketing MK04 Marketing FN04 Finance FN04 Finance ST04 Stores ST04 Stores ZON3
ZON3 Zone 3Zone 3
MK05 Marketing MK05 Marketing FN05 Finance FN05 Finance ST05 Stores ST05 Stores
The main organizational functions of the personnel subarea
The main organizational functions of the personnel subarea are asare as
follows:-1. To specify the country grouping. Master data
1. To specify the country grouping. Master data entry and the setting upentry and the setting up and processing of wage types and pay scale groups in payroll depend on and processing of wage types and pay scale groups in payroll depend on the country grouping. The grouping must be unique within a
the country grouping. The grouping must be unique within a companycompany code.
code.
2. To assign a
2. To assign a legal person which differentiates between companies inlegal person which differentiates between companies in legal terms.
legal terms.
3. To set groupings for Time Management so
3. To set groupings for Time Management so that work schedules andthat work schedules and substitution, absence and leave types can be
substitution, absence and leave types can be set up for individualset up for individual personnel subareas.
personnel subareas.
4. To generate a default pay scale type and area for an emplyee's basic 4. To generate a default pay scale type and area for an emplyee's basic pay.
pay.
5. To define a
5. To define a public holiday calendar.public holiday calendar.
6. To define subarea-specific wage types for
6. To define subarea-specific wage types for each personnel area.each personnel area. ALL THESE WE WILL SEE IN
ALL THESE WE WILL SEE IN THE NEXT TOPICSTHE NEXT TOPICS
PRESS on Personnel Area will get one
PRESS on Personnel Area will get one screen contains two steps, same asscreen contains two steps, same as Personnel area.
Personnel area.
You can copy or create new one. You can copy or create new one. Here we are going to
Press CHOOSE
Press CHOOSE
Now you will see one new step here
Now you will see one new step here
this is not like new empty screen and entering new entries.
this is not like new empty screen and entering new entries.
Why like that think once again....
Why like that think once again....
Here as per our example....
Here as per our example....
Personnel Personnel Area Code Area Code Personnel Personnel Area Text Area Text Personnel Personnel Sub-Area Sub-Area Code Code Personnel Personnel Sub-Area Text Area Text CORP
CORP CorporateCorporate Office Office
HR01
HR01 Human ResourceHuman Resource FN01 Finance FN01 Finance MK01 Marketing MK01 Marketing PU01 Purchase PU01 Purchase PLAT
PLAT PlantPlant
PD02 Production PD02 Production MF02 Manufacturing MF02 Manufacturing ST02 Stores ST02 Stores QA02
QA02 Q Q & & AA
MM02 Maintainace MM02 Maintainace
Personnel sub-areas are coming under Personnel area's
Personnel sub-areas are coming under Personnel area's
Mean before entering Personnel sub-areas we have to choose under
Mean before entering Personnel sub-areas we have to choose under
which personnel Area we are going enter.
which personnel Area we are going enter.
Right.
Right.
HOPE YOU GOT IT.
HOPE YOU GOT IT.
SO ONCE YOU CHOOSE : CREATE PERSONNEL SUB-AREAS
SO ONCE YOU CHOOSE : CREATE PERSONNEL SUB-AREAS
IT WILL ASK UNDER WHICH PERSONNEL AREA YOU ARE ENTERING
IT WILL ASK UNDER WHICH PERSONNEL AREA YOU ARE ENTERING
SUB-AREAS
Here we are creating Personnel Sub-areas under Personnel
Here we are creating Personnel Sub-areas under Personnel
Area
Area 1001
1001
Enter Once you enter right Personnel Area
Enter Once you enter right Personnel Area
Here Personnel Area 1001 - Corporate Office
Here Personnel Area 1001 - Corporate Office
Go to New Entries to Create Sub-areas
Go to New Entries to Create Sub-areas
Now enter Personnel Sub-areas under Personnel Area 1001
Now enter Personnel Sub-areas under Personnel Area 1001
Personnel Sub-area Code (2 digit) with Text
And
And SAVE
SAVE
Like same other Personnel Sub-areas
Like same other Personnel Sub-areas under different
under different
Personnel Area.
Personnel Area.
Personnel Personnel Area Code Area Code Personnel Personnel Area Text Area Text Personnel Personnel Sub-Area Sub-Area Code Code Personnel Personnel Sub-Area Text Area Text CORPCORP CorporateCorporate Office Office
HR01
HR01 Human ResourceHuman Resource FN01 Finance FN01 Finance MK01 Marketing MK01 Marketing PU01 Purchase PU01 Purchase PLAT
PLAT PlantPlant
PD02 Production PD02 Production MF02 Manufacturing MF02 Manufacturing ST02 Stores ST02 Stores QA02
QA02 Q Q & & AA
MM02 Maintainace MM02 Maintainace
ZON1
ZON1 Zone 1Zone 1
MK03 Marketing MK03 Marketing FN03 Finance FN03 Finance ST03 Stores ST03 Stores ZON2
ZON2 Zone 2Zone 2
MK04 Marketing MK04 Marketing FN04 Finance FN04 Finance ST04 Stores ST04 Stores ZON3
ZON3 Zone 3Zone 3
MK05 Marketing MK05 Marketing FN05 Finance FN05 Finance ST05 Stores ST05 Stores
Like
Like
Now Assign your Locations to
Now Assign your Locations to your Companyyour Company Example
Example
Company TATA have locations in Pune, Hyderabad and Mumbai Company TATA have locations in Pune, Hyderabad and Mumbai
As we created Locations (Personnel Areas) now assign to your Company As we created Locations (Personnel Areas) now assign to your Company (Company Code)
(Company Code)
Go to Human Resource Management
Go to Human Resource Management
Go to Assignment of Personnel Area to Company Code
Go to Assignment of Personnel Area to Company Code
Now you will bale to see all the Personnel Area
Now you will bale to see all the Personnel Area
FIND YOUR Personnel Area using POSITION
FIND YOUR Personnel Area using POSITION ICON
ICON
Example 1001 is your Personnel Area and in the same line see
Example 1001 is your Personnel Area and in the same line see
Company code is
Company code is black
black which mean you have to fill your company
which mean you have to fill your company
code.
Select your company code using
Select your company code using F4 (Drop down list)F4 (Drop down list) - one new window - one new window will come with all existing company codes.
will come with all existing company codes.
Select YOUR COMPANY CODE
Select YOUR COMPANY CODE, Example, Example ZCRPZCRP is your company code,is your company code, which your assigned to 1001 personnel area.
And same way assign Country grouping, like for
And same way assign Country grouping, like for India 40India 40 using F4 using F4
ENTER & SAVE, same way all
ENTER & SAVE, same way all your personnel areas to respective companyyour personnel areas to respective company code (if your have only one
code (if your have only one company code assign all your personnel areascompany code assign all your personnel areas to same company code.
to same company code.
SAVE
Topic 10: Employee Groups &
Topic 10: Employee Groups & Sub-groupsSub-groups
An organizational unit for which personnel provisions can be specified. An organizational unit for which personnel provisions can be specified.
Example Example
Employee groups: Employee groups:
Active employeesActive employees
Employees who have left the companyEmployees who have left the company
Company pensionersCompany pensioners
Employee subgroups within the "active employee" group: Employee subgroups within the "active employee" group:
Industrial workersIndustrial workers
Commercial employeesCommercial employees
Technical employeesTechnical employees
More info: More info:
Employee Group
Employee Group - The employee group subdivides employees into
- The employee group subdivides employees into
various categories
various categories
Example
Example
1. External
1. External
2. Active
2. Active
3. Pensioner
3. Pensioner
Employee Subgroup
Employee Subgroup - Employees are differentiated further
- Employees are differentiated further
within the employee group. Active employees are differentiated
within the employee group. Active employees are differentiated
according to their status - trainee, hourly wage or
according to their status - trainee, hourly wage or
salariedemployee etc.
salariedemployee etc.
The employee subgroup grouping for the
The employee subgroup grouping for the Personnel Calculation Rule
Personnel Calculation Rule
allows you to define different payroll procedures for
allows you to define different payroll procedures for
different employee subgroups, for e.g. you can specify whether
different employee subgroups, for e.g. you can specify whether
anemployee pay should be accounted on
anemployee pay should be accounted on an hourly or monthly
an hourly or monthly
basis.
basis.
Navigation for config :
Navigation for config :
IMG -> Enterprise Structure -> Definition -> Human
IMG -> Enterprise Structure -> Definition -> Human
Resources Management
Resources Management
-> Employee Groups
-> Employee Groups
-> Employee Subgroups
-> Employee Subgroups
Example for Employee Group
Example for Employee Group
S S No No Employee Group Employee Group Code Code
Employee Group Text Employee Group Text
1
1 T T Top Top ManagementManagement 2 2 M M ManagerManager 3 3 E E ExecutiveExecutive 4 4 O O OfficerOfficer 5 5 S S StaffStaff 6 6 C C TraineesTrainees
Example for Employee Sub-Group
Example for Employee Sub-Group
EmployeeGroup EmployeeGroup Code Code EmployeeGroup EmployeeGroup Code Code EmployeeSub-Group Code Group Code Employee Employee Sub-Group Code Group Code T
T Top Top ManagementManagement T1 T1 Managing Managing DirectorDirector T2
T2 General General ManagerManager
M
M ManagersManagers
M1 Manager
M1 Manager–– Operation Operation M2 Manager
M2 Manager –– Commercial Commercial M3
M3 Dy. Dy. ManagerManager M4
M4 Asst.Manager Asst.Manager --Operations Operations M5
M5 Asst. Asst. Manager Manager --Commercial Commercial
E
E ExecutiveExecutive
E1 Sr.Excutives E1 Sr.Excutives E2 Executives
E2 Executives –– General. General. E3 Supervisor E3 Supervisor E4 Operators E4 Operators E5 Chemist E5 Chemist S S StaffStaff S1 Fitters S1 Fitters S3 Cashier S3 Cashier S4 Clerk S4 Clerk F
F Trainees Trainees F1 F1 TraineesTrainees
Assignment is must as you seen above example. Assignment is must as you seen above example.
Navigation for config :
Navigation for config :
IMG -> Enterprise Structure -> Definition -> Human
IMG -> Enterprise Structure -> Definition -> Human
Resources Management
Resources Management
-> Employee Groups
-> Employee Groups
-> Employee Subgroups
-> Employee Subgroups
Press Execute
Press Execute
Now you able to see all existing entries, you can use
Now you able to see all existing entries, you can use the same and
the same and
if you need more can add using
Like A : Active Employees
Like A : Active Employees
Enter and SAVE
Enter and SAVE
EEGrp
EEGrp NameName
of employeegrp of employeegrp 1
1 Active Active employeeemployee 2 Retiree/pensioner 2 Retiree/pensioner 3
3 Early Early retireeretiree 4 Interns 4 Interns
5 Terminated 5 Terminated 6
6 Inactive Inactive employeeemployee 7 Temp/Seasonal 7 Temp/Seasonal 8 Ex-patriate 8 Ex-patriate 9
9 External External employeeemployee A Trainee A Trainee C Contractor C Contractor F Full-time F Full-time Permanent Permanent I
I Intern Intern TransfereeTransferee P Part-time P Part-time Permanent Permanent T Temp T Temp X
X Intern Intern AssigneeAssignee
Now we will create Employee Sub-groups
Now we will create Employee Sub-groups
Press Execute
Press Execute on Employee Sub-groups
on Employee Sub-groups
You will get one new screen with two options
You will get one new screen with two options
Select on Second option to Create Employee Sub-group
Select on Second option to Create Employee Sub-group
Once you Press Choose, you will able to see all
Once you Press Choose, you will able to see all
existing Employee Sub-groups.
Press New Entries
Press New Entries to create New employee Groups
to create New employee Groups
Here an example Here an example
Do the practice with
Now we have to Assign Employee Group to Employee Sub-groups
Now we have to Assign Employee Group to Employee Sub-groups
Press Execute
Press Execute
Here the Employee groups and Employee Sub-groups
Here the Employee groups and Employee Sub-groups
Go to
Go to NEW ENTRIES
NEW ENTRIES
to assign your employees groups
to assign your employees groups
and employees sub-groups
Just enter, Like
Just enter, Like A
A &
& S1
S1
Very important Very important
A
A and and S1S1 both may have both may have other country also which you implementing.other country also which you implementing. So the Assignment is takes at
So the Assignment is takes at ALLOWEDALLOWED
Just TICK which country these
Just TICK which country these Employees comes under. LikeEmployees comes under. Like USAUSA
Same for
The same may also with other country like
The same may also with other country like 04 Spain04 Spain if that TICK meanif that TICK mean the same
the same A and S2 belongs to both USA & SPAINA and S2 belongs to both USA & SPAIN