EDISON TOWNSHIP FREE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING DECEMBER 13, 1994
I . TRUSTEE ACTIVITIES:
A. Open Meeting Statement.
B. Approval of minutes of 10/18/94 and 11/15/94 meetings.
C. New Trustees: Roberta L. Dowling and Himanshoo Kotak.
D. Schedule of meetings for 1995.
II. TREASURER'S REPORT:
III. DIRECTOR'S REPORT:
A. Update on disciplinary problems at the North Edison Branch Library.
B. Library Budget 1995.
IV. CORRESPONDENCE: None.
V. COMMITTEE REPORTS: None.
. BUILDINGS AND GROUNDS: None.
VII. OLD BUSINESS: None.
VIII. NEW BUSINESS: Revision of Section IIA: Board of Trustees Responsibilit IX. PERSONNEL:
A. Request by Head Custodian Robert Zaccaro for retroactive overtime pay.
B. Board policy on bereavement leave.
The regular meeting of the Edison Township Free Public Library Board of Trustees was held on Tuesday December 13, 1994.
The meeting was called to order by Board President Virginia M. Comito at 4:30 p.m.
PRESENT: Mrs. Comito, Mrs. Rak, Mrs. Engel, Dr. Curcio, Dr. Capraro, Mrs. Spadoro, Mrs. Dowling and Mrs. Krieger.
ABSENT: Mr. Kotak.
I . TRUSTEE ACTIVITIES:
Mrs. Engel made a motion, seconded by Dr. Capraro,to approve the minutes of the November 15, 1994 meeting as presented. All in favor.
Mrs. Comito welcomed new Board member Roberta L. Dowling.
Mrs. Krieger said that Mr. Himanshoo Kotak was also recently appointed; however, he was unable to attend today's meeting.
Mrs. Krieger said that there is still one vacancy to be filled.
Mrs. Dowling said that she would find out the length of her term.
Mrs. Spadoro made a motion, seconded by Mrs. Engel, to approve the following schedule of Board meetings for 1995:
January 10 February 14 March 14 April 11 May 9 June 13 All in favor.
July 11
September 12 October 17 November 14 December 12
II. TREASURER'S REPORT:
Dr. Curcio made a motion, seconded by Dr. Capraro, to approve the Treasurer's Report as submitted. All in favor.
TREASURY REPORT FOR THE MONTH OF NOVEMBER 1994 EDISON TOWNSHIP FREE PUBLIC LIBRARY
Municipal Money Market Account - #114-28-0004-9 (The Trust Company)
Balance
CERTIFICATES OF DEPOSIT (THE TRUST COMPANY)
#591868 (3.52% payable 2/15/95)
#591816 (3.40% payable 2/16/95)
#591817 (4.06% payable 2/16/96)
$140,762.48
$103,134.44 200,000.00 100,000.00
$403,134.44
2
TREASURY REPORT FOR THE MONTH OF NOVEMBER 1994 - continued Total Bills to Be Approved for 1993 Purchase Orders 0
Total Bills to Be Approved for 1994 Purchase Orders $31,992.45 To Be Redeposited Into Account #5910:
Sale of Plastic Bags
Microfilm Fees 00
To Be Redeposited Into Account #5912:
Lost Book Money - November 1994 $212.29
Total Monies Sent to Township Treasurer - December 5, 1994 $212.29 III. DIRECTOR'S REPORT:
A. Mrs. Krieger summarized the actions taken by the Board at their last meeting in an attempt to solve the disciplinary problems at the North Edison Branch Library. She reported that she received several complaints about our new policy which requires students to show their library cards upon
entering the library. She said that a number of patrons thanked the Branch Head Molly Davis-Bright for the new policy because they feel it is helping maintain order in the library. Ms. Davis-Bright told Mrs. Krieger that the new rules are a tremendous help.
B. Mrs. Krieger reported that she was informed by the library's accountant Bob Morrison that our minimum funding level is
$139,000.00 less in 1995 than in 1994 since the town's
property values decreased approximately a half of a billion dollars. She reviewed a draft of a proposed budget for 1995 and explained that if the town only gives us the minimum amount required we will have a deficit of approxi
mately $309,000.00.
Mrs. Krieger said that given this worst case scenario, we would have to cut our budget by eliminating our bookmobile
service and security guards, replacing our custodians with a cleaning service, eliminating the position of part-time Children's Librarian and ordering 1500 less books.
Dr. Curcio asked Mrs. Krieger to write a list of these possible cuts in order of priority to present at the next Board meeting.
3 III. DIRECTOR'S REPORT (continued)
Jonathan Capp, an administrative assistant from the Mayor's office arrived at the meeting shortly after this discussion of the budget. Mr. Capp presented updated figures. He explained that the library's share of the pension figure will drop from $54,000.00 to 4,500.00. He said that the township is looking into a new health benefit policy so the figure of $455,000.00 will probably decrease as well.
Mrs. Krieger said that according to her records, we spent approximately $380,000.00 in health benefits in 1994.
Mrs. Engel suggested that we anticipate spending $400,000.00 in 1995.
Mrs. Krieger said that she recently learned that the township council decided to cut bottled water from the budget. She said that she thinks the library spends approximately $2,000.00 annually on bottled water. She will do some research and verify this figure at the next Board meeting.
Mrs. Engel suggested that we present our proposed 1995 library budget to the town's council in 1995.
IV. CORRESPONDENCE: None.
V. COMMITTEE REPORTS: None.
V I . BUILDINGS AND GROUNDS: None.
VII. OLD BUSINESS: None.
VIII. NEW BUSINESS:
Mrs. Spadoro made a motion, seconded by Dr. Curcio, to approve the following revision of Section IIA: Board of Trustees
Responsibilities in our policy book:
The Board of Trustees of the Free Public Library of Edison is composed of nine members as prescribed by law. Two members of the Board, the Mayor or designee and the Superintendent of Schools or designee, serve ex-officio with the remaining seven members appointed by the Mayor.
Officers of the Board of Trustees are elected annually by the Board at their January meeting.
The Board of Trustees as the governing body of the Edison Library formulates the policies of the library services and personnel.
The Board is responsible for the selection and appointment of the Director, promotion of the library interests, securing of
funds adequate for a progressive, expanding program, and control of library funds, property and equipment.
- 4 - VIII. NEW BUSINESS (continued)
The Board of Trustees deals with petitions, suggestions, and complaints which are presented in writing by members of the public.
Regular meetings of the Board are held monthly on the 2nd Tuesday of the month at 4:30 P.M. in the Main Library.
All regular and special meetings of the Board are publicized according to provisions of Public Law 1975, Chapter 231 ("Open Public Meetings Act").
All in favor.
IX. PERSONNEL:
A. Mrs. Engel made a motion, seconded by Dr. Capraro, that the policies governing the Head Custodian shall be consistent with those governing his/her department. All in favor.
This means that Head Custodian Robert Zaccaro is entitled to receive retroactive pay for all overtime performed in 1993 and 1994 as were the rest of his department who are members of the union.
B. The Board reviewed their policy on bereavement leave.
Dr. Curcio suggested that we find out what the township's policy is. Dr. Capraro said he would send Mrs. Krieger a copy of the Board of Education's policy on bereavement
leave.The Board will review these policies at their next meeting.
Mrs. Engel made a motion, seconded by Dr. Capraro, to adjourn the meeting at 5:45 p.m. All in favor.
Respectfully submitted,
r r ) .
Susan M. Krieger Library Director
TREASURY REPORT FOR THE MONTH OF NOVEMBER 1994 DISON TOWNSHIP FREE PUBLIC LIBRARY
^Municipal Money Market Account - #114-28-0004-9 (The Trust Company)
Balance - November 1994 $151,324.62
Interest - November 1994 178.91
Library fines, rental books, video money - November 1994 2,106.19
Booksale - November 1994 93.60
P. & J. Roofing & Siding (#1044 - final payment for new roof)- 13,111.54 Libraries of Middlesex (#1045 - Donation to "Books to Keep"- - 131.30 fines from "Make a Difference Day")
Libraries of Middlesex (#1046 - Donation to "Books to Keep"-
from Board of Trustees) - 100.00
General Data Comm, Inc. (credit for equipment maintenance 402.00
CERTIFICATES OF DEPOSIT (THE TRUST COMPANY)
$140,762.48
#591868 (3.52% payable 2/15/95) $103,134.44
#591816 (3.40% payable 2/16/95) 200,000.00
#591817 (4.06% payable 2/16/96) 100,000.00
$403,134.44 Total Bills to Be Approved for 1993 Purchase Orders - 0 - Total Bills to Be Approved for 1994 Purchase Orders
To Be Redeposited Into Account #5910:
$31,992.45
Sale of Plastic Bags Microfilm Fees
To Be Redeposited Into Account #5912:
- 0 - - 0 -
Lost Book Money - November 1994 $212.29
Total Monies Sent to Township Treasurer - December 5, 1994 $212.29
BILLS TO PAID - DEC. 13, 1994
0. # ACCOUNT COMPANY ITEM AMOUNT
8 024-5900-401 Baker & Taylor Co. Adult Books 823.35 10 024-5900-402 Baker & Taylor Co. Junior Books 10.74 95 024-5900-408 Apollo News
Service
Newspapers Delivered to Main Library
77.00
648 024-5900-401 Baker & Taylor Co. Adult Books 962.33 1165 024-5900-210 UMC Imaging
Systems, Inc.
Toner & Microfilm Paper for Fuji Machines
375.36
1171 024-5900-401 Baker & Taylor Co. Adult Books 366.86
1295 024-5900-412 LMXAC Cable for Computer
at C.B. Branch
110.00
1450 024-5900-230 Bell Atlantic Phone Bills for Libraries
1,370.18
' 641 024-5900-220 JFK Medical Center
Post Offer Exams Drug Testing &
Physical for Prudence Cheung
87.00
1975 024-5900-401 Baker & Taylor Co. Young Adult Books 86.48 1976 024-5900-402 Baker & Taylor Co. Junior Books 2,744.95 1977 024-5900-401 Baker & Taylor Co. Adult Books 5,060.32 1981 024-5900-220 JFK Medical
Center
Post Offer Exams Drug Testing &
Physical for Sicong Ji
87.00
2007 024-5900-220 Wells Fargo Guard Services
Security Guards for Main Library and North Edison
5,880.30
2072 024-5900-220 Transworld Systems, Inc.
Collection Agency Coupons for
Overdue Library Materials
343.00
127 024-5900-210 The Highsmith C o .,Inc.
Book Pockets 35.60
2377 024-5900-230 LMXAC Libraries of Middlesex 1,655.19 Phone Bills for our
computers
2
.0. # ACCOUNT COMPANY ITEM AMOUNT
2784 024-5900-210 Brothers Lock &
Safe
Duplicate Keys 13.50
2845 024-5900-210 Watson Label Products
Bar Code Labels for Library
Books, A .V ., etc.
950.71
2848 024-5900-401 Baker & Taylor Co. Young Adult Books 248.24 2849 024-5900-402 Baker & Taylor Co. Junior Books 923.63 2851 024-5900-210 Upstart Library
Promotionals
Supplies for Jr. Programs
152.89
2852 024-5900-216 A. & M. Discount Vacuum
Repairs Tennant Trend Vac. Cleaner Tune-up, etc.
150.00
2912 024-5900-412 LMXAC Computer Quad Cards,
etc. for Libraries
2,401.35
2913 024-5900-220 Literacy Volunteers Of Middlesex
Support for
Literacy Programs
4,400.00
2914 024-5900-216 High Tech Elevator
December Bill for Main Library &
Clara Barton
246.00
2917 024-5900-231 LMXAC Postage & Mailers for Overdues
1,362.84
4545 024-5900-407 Baker & Taylor Co. Adult Reference Books
659.88
5712 024-5900-217 Lawn Doctor of Sayreville, South Amboy, Edison
Lawn Service
for Three Libraries
151.00
6959 024-5900-407 Reed Reference R. R. Bowker Co.
Reference Books 256.75
TOTAL: 1994 Purchase Orders $31,992.45
II ORGANIZATION & ADMINISTRATION A. BOARD OF TRUSTEES RESPONSIBILITIES
The Board of Trustees of the Free Public Library of Edison is composed of nine members as prescribed by law. Two members of the Board, the Mayor or designee and the Superintendent of Schools or designee, serve ex-officio with the remaining seven members appointed by the Mayor. Officers of the Board of Trustees are elected annually by the Board at their January Meeting.
The Board of Trustees as the governing body of the Edison Library formulates the policies of library services and personnel.
The Board is responsible for the selection and appointment of the Director, promotion of library interests, securing of funds
adequate for a progressive, expanding program, and control of library funds, property and equipment.
The Board of Trustees deals with petitions, suggestions, and complaints which are presented in writing by members of the public.
Regular meetings of the Board are held monthly on the 2nd Tuesday of the month at 4:30 P.M. in the Main Library. All regular and
special meetings of the Board are publicized according to provisions of Public Law 1975, Chapter 231 ("Open Public Meetings Act").
Approved:
Amended : Revised :
6/1/76 9/15/92 12/15/94
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