Motion Motion Motion Motion Motion Motion

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The May 11, 2016 regular meeting of the Delhi Township Board of Trustees was called to order by the Board President Cheryl A. Sieve. Vice President William F. Oswall Jr., Trustee Rose K. Stertz, Fiscal Officer James J. Luebbe, Administrator Pete E. Landrum and Law Director David C. Lane were present.

Open the Meeting:

 The Board received certification that the rules adopted pursuant to Section 121.22 of the Ohio Revised Code had been complied with for the meeting.

 The meeting began with a moment of silence dedicated to the Delhi Police Department in recognition of National Police Week, and for Cincinnati Firefighter Mr. Jordan Pieniazek who lost his life in a fatal auto accident; which was followed by the Pledge of Allegiance.

Motions for Consideration:

Motion 2016-070

Trustee Oswall moved and Trustee Stertz seconded to approve the minutes of the Board of Trustees regular meeting held on April 27, 2016 and dispense with the reading. Trustees Sieve, Oswall and Stertz voted YES. Motion carried.

Motion 2016-071

Trustee Oswall moved and Trustee Stertz seconded to approve bills for payment. Trustees Sieve, Oswall and Stertz voted YES. Motion carried.

Motion 2016-072

Trustee Oswall moved and Trustee Stertz seconded to approve the payment of overtime for pay period ending April 26, 2016. Trustees Sieve, Oswall and Stertz voted YES. Motion carried.

Motion 2016-073

Trustee Oswall moved and Trustee Stertz seconded to accept the voluntary resignation of Jacob E. Marshall, Part-time Firefighter/Paramedic in the Fire Department, effective May 12, 2016. Trustees Sieve, Oswall and Stertz voted YES. Motion carried.

Motion 2016-074

Trustee Oswall moved and Trustee Stertz seconded to accept the voluntary resignation of Kelly L. Burger, Part-time Seasonal Gardener in the Parks & Recreation Department, effective May 6, 2016. Trustees Sieve, Oswall and Stertz voted YES. Motion carried.

Motion 2016-075

Trustee Oswall moved and Trustee Stertz seconded to approve the seasonal termination of Gary S. Maret, Part-time Seasonal Service Worker in the Parks & Recreation Department, effective May 11, 2016. Trustees Sieve, Oswall and Stertz voted YES. Motion carried.

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Motion 2016-076

Trustee Oswall moved and Trustee Stertz seconded to approve the hiring of Andrew T.

Breiner as Part-time Seasonal Service Worker in the Parks & Recreation Department, at a rate of $9.08 per hour, effective May 12, 2016. Trustees Sieve, Oswall and Stertz voted YES.

Motion carried.

Motion 2016-077

Trustee Oswall moved and Trustee Stertz seconded to approve the hiring of Daniel L.

Kuchenmeister, Full-time Facilities & Property Foreman in the Public Works Department, at a rate of $19.50 per hour, effective May 23, 2016. Trustees Sieve, Oswall and Stertz voted YES. Motion carried.

Presentations:

Bicentennial Update – Pete Pritchard, Bicentennial Steering Committee Chair, Tony Cappel DBA President and Don Osterfeld, Delhi Township Veterans Association:

1. Mr. Pete Pritchard reported on upcoming events: Friday, May 20 - Delhi Historical Society: Historic Ohio River Valley Wine Tasting, Saturday, May 21 - Delhi Historical Society History Scanning Station at the Delhi Public Library, June 9 - Delhi Day at the Cincinnati Reds, June 11 - Bicentennial Summer Concert Series hosted by the Delhi Skirt Game Committee with Rodney Allen Combs Band, July 14 - Summer Concert with Excalibur hosted by the Delhi Township Parks & Recreation Department, August 27 - Summer Concert with Howl ‘n Maxx hosted by the Delhi Business Association. He reminded everyone that the deadline to submit recipes for the Bicentennial Cookbook is May 27.

2. Tony Cappel, president of the Delhi Business Association, reported on the schedule of events for the Dog Days of Delhi event scheduled at Delhi Park on August 27:

8AM - fishing contest, 11PM - Dog Contest & Weiner Dog Race, 11PM - 4PM – Pioneer Days presented by Delhi, Price Hill and Saylor Park historical societies; 2:30PM - Hot Dog Eating Contest and Drew’s on the River sponsored Corn Hole Tournament, 2PM - Vintage Baseball Game on Field #1, 5PM - Oak Hills Marching Band followed by Mount St. Joseph University Marching Band, and 7:30PM - concert by Howl ‘n Maxx. Food and drinks will be sold throughout the day. He reported that businesses are encouraged and welcome to participate by sponsoring a booth for the day for $150. He thanked the township for providing the venue for the event. He commented that there are a lot of fun events planned for the summer and encouraged everyone to participate. He referenced their desire to install a lasting memorial with the event proceeds.

To learn more about the events and programs being offered, visit www.delhitownship2016.org or follow on Facebook, delhitownship2016.

3. Don Osterfeld, Delhi Veterans Association, reported on the following events:

a) Veterans Military Display / Fishing event – June 11 at Delhi Park / Clearview Lake from 8AM – 4PM. Various military artifacts and vehicles will be on display including: USS Cincinnati Submarine replica, vehicles and items from the Navy Seals, M29 Weasel

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vehicle used in World War II and M5A1 Stewart Tank and Humvee. He invited everyone out for this free, family event.

b) Memorial Day Ceremony – Sunday, May 29 at 1PM at Veterans Memorial Park. A roll call will be conducted to honor the 19 KIA. Following the event the Delhi Skirt Game Committee will provide a grill out for those attending.

Trustee Sieve thanked the Delhi Township Veterans Association for putting on wonderful programs every year for the Memorial Day and Veterans Day holidays.

Trustees’ Correspondence: N/A

Report from the Fiscal Officer:

The Financial Advisory Board will meet at the Administration Building on Tuesday, May 17, 2016 at 5:30 p.m.

Public Hearing: N/A

Department Reports:

1. Parks & Recreation Department – Josh Torbeck, Director:

a) Update and review of certification of levy millage requests from the Ham. Co. Auditor’s Office - Mr. Torbeck provided an update on the results of the certifications of the levy millage requests as submitted, .40, .49 and .59. He reported that because he was operating under the assumption that one mill was equal to $450,000.00 and the actual number came back as $445,808.00, the .40 and .49 millage amounts did not meet the needs of the five year recommended budget. Having a better understanding of the value of one mill, he recommended submitting two new millage requests in the amount of .50 and .54 for comparison purposes.

Trustee Sieve reported that the board would approve by resolution two additional millage options .50 and .54 to forward to the County Auditor for certification.

b) Recognition of donation received from Ohio Elks Association -

Mr. Torbeck acknowledged and thanked Delhi resident John Salter and the Cincinnati Elks Lodge for a park donation in the amount $591.92. He reported that the association applied and received a grant for parks and recreation purposes of which they donated a portion of it to Delhi Township for the purchase of a new backpack blower and new handheld blower.

2. Special Events – Administrator Pete Landrum:

a) Mr. Landrum reported on upcoming township events: Waffle House grand opening and ribbon cutting ceremony on Monday, May 16 at 8:00 a.m., of which the restaurant will be open for business immediately following.

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b) Groundbreaking ceremony to celebrate the commencement of construction of a new fire station at 440 Greenwell on Wednesday, May 18 at 1:00 p.m.

He commented that the public is invited to attend these events and that parking would be available at the Floral Paradise Gardens for the groundbreaking.

Reading of Resolutions:

Resolution 2016-052

Trustee Oswall introduced and moved the adoption of a resolution approving purchase order obligations incurred on behalf of the Township by the Township Administrator, authorizing payment of certain purchase order obligations, and dispensing with the second reading. Trustee Stertz seconded.

Trustee Oswall moved and Trustee Stertz seconded to dispense with the second reading.

Trustees Sieve, Oswall and Stertz voted YES.

Trustees Sieve, Oswall and Stertz voted YES during roll call to adopt the resolution.

Resolution adopted.

Trustee Oswall introduced and moved the adoption of a resolution declaring necessity for levying tax exceeding ten-mill limitation, certifying proposed .50 mills Parks & Recreation levy questions to the Hamilton County Auditor and dispensing with the second reading.

Trustee Stertz seconded.

Resolution adopted.

Trustee Oswall introduced and moved the adoption of a resolution declaring necessity for levying tax exceeding ten-mill limitation, certifying proposed .54 mills Parks & Recreation levy questions to the Hamilton County Auditor and dispensing with the second reading.

Resolution adopted.

Trustee Oswall introduced and moved the adoption of a resolution granting the Our Lady of Victory Church Cub Scout Pack 909 a special exemption to the Park Rules for their Annual

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Parent/Son Overnight Campout and Flag Retirement Ceremony, waiving burn permit fee, authorizing the Township Administrator to issue the special exemption certificate and dispensing with the second reading. Trustee Stertz seconded.

Trustee Sieve referenced the Parks Department as the contact for the proper disposal of flags.

Resolution adopted.

Trustee Oswall introduced and moved the adoption of a resolution authorizing application for a grant from the Hamilton County Engineer’s Office for 20% License Tax Funds to assist in the cost of the 2016 Various Street Rehabilitation and Repair Project expenses, authorizing the Director of Public Works to execute any required documents in connection with the grant application and dispensing with the second reading. Trustee Stertz seconded.

Director of Public Works Ron Ripperger reported that the resolution approves the application of the annual grant through the Hamilton County Engineer’s Office, predetermined amount of just over $18,000, for road work.

Resolution adopted.

Trustee Oswall introduced and moved the adoption of a resolution authorizing participation in the Ohio Bureau of Worker’s Compensation Group Rating Program with the Ohio Association of Public Treasurers effective January 1, 2017, utilizing CompManagement LLC as its representative authorizing the Township Administrator to execute and submit all required participation documents and dispensing with the second reading. Trustee Stertz seconded.

Lisa Doerger, Human Resources Manager, reported that the township received notification from CareworksComp in April that we no longer meet the criteria to remain in the BWC Group Rating Program through the Ohio Township Association due to higher claim experience incurred from 2011-2014. Instead they offered enrollment into a group- retrospective rating program of which would require payment of the 2017 premium of

$134,406 up front and in full, followed by a review on claim losses for the entire group at year end 2018, 2019 and 2020, and reimbursement of any refunds if applicable in 2019 through 2021.

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She referenced the 2016 cost for participation in the group rating program with CareWorksComp, discount of 28.6% off of the original estimated individual premium of

$140,356 and final premium cost of $100,177, and the 2015 annual administrative fee of

$12,230.

She referenced another option and invitation to join a new group experience rating program for 2017 through Comp Management LLC, working in conjunction with the Ohio Association of Public Treasurers, on the formation of a new group made up of townships - participation of which would result in a 39% discount applied to the individual premium of $134,406 for a projected annual group premium in 2017 of $81,442, and annual fee for PTA services of

$4,035. She informed the board that the township is required to make a commitment now so they can move forward to make sure they have a viable group.

Administrator Landrum referenced additional savings in premium cost of $15,000.00 and 3^rd party administrator fees of $8,000.00 paid to Careworks Comp in previous plan years, if we were to move to the new group with Comp Management LLC. He stated that he was approached by the administrators of Colerain and Sycamore townships who initiated the new group with Comp Management who are pleased with the offer and cost savings.

In response to Trustee Stertz’ question regarding what would happen if the new group with Comp Management would fall through Ms. Doerger reported that we would stay with the Ohio Township Association in the group-retrospective rating program at a premium cost of

$134,000.

Resolution adopted.

Trustee Oswall introduced and moved the adoption of a resolution declaring nuisance for excessive vegetation at 5218 Riverwatch Drive, and dispensing with the second reading.

Mr. Roach reported that the violation was confirmed during inspection of the vacant property, the order letter issued was not responded to and the follow up inspection confirmed non-compliance.

Resolution adopted.

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Trustee Oswall introduced and moved the adoption of a resolution declaring nuisance for excessive vegetation at 186 Francisridge Drive, and dispensing with the second reading.

Mr. Roach reported that the violation was confirmed during inspection of the vacant property, order letter issued was not responded to and the follow up inspection confirmed non-compliance.

Resolution adopted.

Trustee Oswall introduced and moved the adoption of a resolution declaring nuisance for excessive vegetation and accumulated debris at 476 Wilke Drive, and dispensing with the second reading. Trustee Stertz seconded.

Mr. Roach reported that the violation was confirmed during inspection of the vacant property, the order letter was not responded to and the follow up inspection confirmed non- compliance.

Resolution adopted.

Trustee Oswall introduced and moved the adoption of a resolution declaring nuisance for excessive vegetation at 1219 Pineknot Drive, and dispensing with the second reading.

Resolution adopted.

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Trustee Oswall introduced and moved the adoption of a resolution declaring nuisance for excessive vegetation and accumulated debris, providing for the removal of a junk motor vehicle at 333 Don Lane, and dispensing with the second reading. Trustee Stertz seconded.

Mr. Roach reported that the violation was confirmed during inspection of the vacant property, the order letter was not responded to and the follow up inspection today confirmed non-compliance.

Resolution adopted.

Trustee Oswall introduced and moved the adoption of a resolution declaring nuisance for excessive vegetation and accumulated debris at 5415 Whitmore Drive, and dispensing with the second reading. Trustee Stertz seconded.

Resolution adopted.

Trustee Oswall introduced and moved the adoption of a resolution declaring nuisance for excessive vegetation at 273 Kinsman Court, and dispensing with the second reading. Trustee Stertz seconded.

Resolution adopted.

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Citizen Comments: N/A

Announcement of Community Events:

1. Elvis and Sinatra Forever Lauren Hill Memorial Scholarship Fund benefit concert on Friday, May 13 2016 from 7PM – 9PM.

2. Delhi Historical Society Wine Tasting honoring the history of wine making in Delhi Township on Friday, May 20 from 7PM – 9PM.

3. Delhi Historical Society Family Scanning Station on Saturday, May 21^st from 1PM – 4PM at the Delhi Branch Library.

4. Delhi Township Veterans Association Memorial Day Ceremony on Sunday, May 29 from 1PM – 2PM at Delhi Veterans Memorial Park.

5. The Delhi Township Parks & Recreation Summer Programs held in June and July in Delhi Park, registration in currently open through May 20.

6. The Delhi Bicentennial Committee is accepting recipes for the Bicentennial Cookbook through May 27.

Trustee Sieve reported that the next regularly scheduled meeting will be held on Wednesday, May 25 at 6:00 p.m.

Retire to Executive Session:

Motion 2016-078

Trustee Oswall moved and Trustee Stertz seconded to retire to executive session to consider the employment and compensation of public employees. Trustees Sieve, Oswall and Stertz voted YES. Motion carried.

Trustee Sieve reported that the next regularly scheduled meeting will be held on Wednesday, May 25^th at 6:00 p.m.

Return to Public Meeting:

Motion 2016-079

Trustee Oswall moved and Trustee Stertz seconded to conclude executive session and return to the public meeting. Trustees Sieve, Oswall and Stertz voted YES. Motion carried.

Additional Business for Consideration:

Motion 2016-080

Trustee Oswall moved and Trustee Stertz seconded to approve the conditional offer of employment to James A. Gilbert as Police Officer for the Delhi Township Police Department with a hire date of May 11, 2016, pending: successful completion of a background investigation; successful passage of a medical physical, and successful completion of a psychological evaluation. Trustees Sieve, Oswall and Stertz voted YES. Motion carried.

Adjourn Meeting:

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There being no further business to come before the Board, Trustee Oswall moved and Trustee Stertz seconded to adjourn. Trustees Sieve, Oswall and Stertz voted YES. Motion carried.

________________________________________________ , Fiscal Officer Approved: ________________________________________________ , President

________________________________________________ , Vice President ________________________________________________ , Trustee

I hereby certify that the amounts needed to meet the above obligations have been lawfully appropriated and are in the treasury or the process of collection free from any and all obligations.

________________________________________________

James J. Luebbe, Fiscal Officer