FAYETTEVILLE TECHNICAL COMMUNITY COLLEGE MINUTES OF BOARD OF TRUSTEES
May 19, 2008 Held in the Board Room of the Tony Rand Student Center at 12:45 p.m.
Members Present Dr. Marye J. Jeffries, Mrs. Esther R. Thompson, Mr. Robert T. Barnes, Jr., Dr. Mike W. Choe, Ms. Lula G. Crenshaw, Mr. Charles E. Koonce, Mrs. Sheryl J. Lewis, Mrs. Susie S. Pugh, Mr. Thornton W. Rose, Mr. William S. Wellons, Jr., and SGA President Christine Dunavant
FTCC Personnel Present President J. Larry Keen, Vice President for Academic and Student Services Barbara Tansey, Vice President for Financial Services Betty Smith, Vice President for Legal Services and Risk Management David Sullivan, Vice President for Administrative Services Joseph W. Levister, Jr., Vice President for Human Resources Audrey Berry, Vice President for Institutional Advancement Barbara Copeland, Vice President for Learning Technologies Bob Ervin, Assistant to the President Ed Jackson, and Administrative Assistant to the President Betty Shackelford
Members Absent Mr. Charles J. Harrell and Mr. J. Gary Ciccone
Call to Order The meeting was called to order by Dr. Marye J. Jeffries, Board Chair. Ethics Awareness and Conflict
of Interest Statement Dr. Jeffries read the Ethics Awareness and Conflict of Interest Reminder. No conflicts of interest were identified.
April 21, 2008 Meeting On a motion by Mr. Rose and seconded by Mr. Koonce, the minutes of the April 21, 2008 meeting were unanimously approved.
Committee Reports
Curriculum Committee The Curriculum Committee met at 11:00 a.m. prior to this meeting. Mrs. Susie S. Pugh, Chairwoman, presented the report to the Board.
Approval of Building Trades Major Construction Projects for 2008-2009 (Construct Up to Four Houses for Fayetteville Habitat for Humanity). FTCC began the partnership with Habitat for Humanity in 1988. To date the College has completed 29 houses and 28 partial house projects. On the recommendation of the Curriculum Committee, Mrs. Pugh made a motion to approve the recommendation that the College partner with Fayetteville Area Habitat for Humanity to construct up to four houses as the Building and Trades major construction project for 2008-2009. The motion was unanimously approved by the Board
Approval of 2008-2009 Cooperative Program Agreements Between Fayetteville Technical Community College and Cumberland County Schools, The Fayetteville Academy, Fayetteville Christian School, Northwood Temple Academy, Berean Baptist Academy, and Village Christian School. The College calls the program College Connections under the Huskins Bill offerings. The courses are tuition free to the student. Students pay for textbooks and required fees. There were 696 unduplicated students (1056 duplicated) enrolled in the 2007 Fall Semester
and 880 unduplicated students (1405 duplicated) enrolled in the Spring 2008 Semester. Home School students may enroll as “concurrent” students at FTCC in regular college classes. Public school students may enroll through Learn and Earn Online, a statewide governor’s initiative with free tuition and textbooks.
On the recommendation of the Curriculum Committee, Mrs. Pugh made a motion to approve the following six Cooperative Program Agreements for 2008-2009. The motion was unanimously approved by the Board.
Cumberland County Schools The Fayetteville Academy Fayetteville Christian School Northwood Temple Academy Berean Baptist Academy Village Christian Academy
Approval of Revision to the Continuing Education Accountability and Credibility Policy and Guidelines. The College is requesting approval to change the wording to the Accountability and Credibility Policy and Guidelines—Student Membership Verification Section II-A. Normally, students registering for Continuing Education courses will be required to sign the “Student Registration Form” or “Group Registration Form” for onsite registration. The exception would be for on-line or correspondence classes where the student would not be available to sign. On the recommendation of the Curriculum Committee, Mrs. Pugh made a motion to approve the revision to the Continuing Education Accountability and Credibility Policy and Guidelines for students registering for on-line or correspondence classes. The motion was unanimously approved by the Board. (See Revision Below)
Student Membership Verification Section II-A. In lieu of signature, the College will follow the published guidelines of the North Carolina Administrative Code and North Carolina Community College System office number memos that set procedures for verification of students. Approval to Rescind Revision to College Catalog and Academic Procedures Manual III-1.5 Admission of Undocumented Aliens Policy Approved at April 21, 2008 Board Meeting. Due to ruling from the Office of the Attorney General on May 6, 2008, the College is requesting approval to rescind the revision to College Catalog and Academic Procedures Manual III-1.5 Admission of Undocumented Aliens Policy which was approved at the April 21, 2008 meeting. On the recommendation of the Curriculum Committee, Mrs. Pugh made a motion to approve the College’s request to rescind the revision to the College Catalog and Academic Procedures Manual III-5 Admission of Undocumented Aliens Policy which was approved at the April 21, 2008 Board meeting. The motion was unanimously approved.
Approval of Revision to College Catalog and Academic Procedures Manual III-1.5 Admission of Undocumented Aliens. On the recommendation of the Curriculum Committee, Mrs. Pugh made a motion to approve the revision to the Admission of Undocumented Aliens Policy as presented and according to Memo CC08-114 from the NCCCS General
Counsel. The motion was unanimously approved by the Board. (See Attachment 1)
Finance Committee The Finance Committee met at 11:20 a.m. prior to this meeting. In the absence of Mr. J. Gary Ciccone, Chairman, Mrs. Esther Thompson presented the report to the Board.
Approval of Scholarships from Self-Supporting Funds. This is the eighth year the College requested the transfer funds from self-supporting Funds for scholarships for Curriculum and Continuing Education students. For the 2008-2009 academic year, the College is requesting to transfer funds not to exceed $160,000 for scholarships. The College will use the same criteria it has used for the past seven years for awarding the scholarships. (1) Scholarship for the registration fee for one occupational extension course for currently enrolled GED/AHS or ESL students in their last semester. (2) Scholarship for recent FTCC GED/AHS students for tuition and fees for curriculum programs up to 16 credit hours instate plus fees. (3) Scholarship for Nursing Assistant I students to continue training to Nursing Assistant II. (4) For industries, businesses, and organizations that send 11 or more students taking a course that costs $60 or $65. Scholarships for Curriculum students in the following high demand/critically needed programs: Air Conditioning, Heating and Refrigeration, Building Construction Techno0logy, Carpentry, electrical/Electronics Technology, Horticulture Technology/Management, Industrial Maintenance Technology, Basic Landscape Maintenance. Machining Technology, Plumbing, Welding Technology, Biotechnology, and other miscellaneous scholarships. (5) For student refunds that are deemed administrative errors.
On the recommendation of the Curriculum Committee, Mrs. Thompson made a motion to approve the transfer of funds not to exceed $160,000 from Self-Supporting Funds for scholarships for Curriculum and Continuing Education students for the 2008-2009 academic year. The motion was unanimously approved by the Board.
Update on Cafeteria Operations Under Contract with Classic Food Services. The College has contracted with Classic Food Services for approximately 18 months. Classic Food Services receives 5% of net sales. The net loss from operations for 2007 was $31,788.40. The net loss for 2006 (when operated by FTCC) was $66,171.78. Trustees discussed the cafeteria operations and Classic Food Services loss. Classic Food Services also has the contract for all the vending machines on campus.
Approval of Interlocal Agreements for Use of School Facilities Between Fayetteville Technical Community College and Cumberland County Schools. The agreement for 2008-2009 is identical to the 2007-2008 agreement. Classroom rental for Continuing Education classes in the local high schools in the evenings will remain at $10.50 per classroom hour. On the recommendation of the Curriculum Committee, Mrs. Pugh made a motion to approve the Interlocal Agreement for use of school facilities between FTCC and Cumberland County Schools. The motion was unanimously approved by the Board.
Approval of Funding for Military Tuition Assistance. The electronic load for tuition assistance will take place in May and June. Since the College cannot bill the military twice and if there is a tuition increase, the College is requesting approval of scholarships to pay a tuition increase for students using military tuition assistance (CTAM and e-ArmyU_ for the Fall 2008 semester. Self-supporting funds not to exceed $35,000 would be allotted from the $160,000 of scholarship funds approved earlier today by the Board. On the recommendation of the Finance Committee, Mrs. Thompson made a motion that self-supporting funds not to exceed $35,000 be approved to pay the tuition increase for students using military assistance (CTAM and e-ArmyU). The motion was unanimously approved by the Board.
Review and Approval of Policy for Fees on Self-Supporting Programs I-24.2 Administrative Procedures Manual. Trustees reviewed the Policy for Fees on Self-Supporting Programs. On the recommendation of the Finance Committee, Mrs. Thompson made a motion to approve the Policy for Fees on Self-Supporting Programs I-24.2 as presented. The motion was unanimously approved by the Board. (See Attachment 2).
Approval of $25.00 Re-schedule Fee for Individuals that Register for the Alive at 25 Class But Fail to Attend the Class. The new program is student 25 years of age and younger. Students who attend the class present their certificate from the National Safety Council to the court for consideration of reducing their charge. The College is requesting approval of a $25.00 one time re-schedule fee for individuals who register for the class and fail to attend the class. Students would be allowed to reschedule the class one time for $25.00. Students who contact the College and reschedule their class prior to the class meeting will not be charged a $25.00 fee. On the recommendation of the Finance Committee, Mrs. Thompson made a motion to approve the $25.00 re-schedule fee for individuals who register for the Alive at 25 Class but fail to attend the class. The motion was approved by a majority with nine voting yeas and one voting no.
Building and Grounds The Building and Grounds Committee met at 11:45 a.m. prior to this meeting. Mr. William S. Wellons Jr., Chairwoman, presented the report to the Board.
Approval of Master Plan Priorities. At the Building and Grounds Committee meeting, John Thomas from Martin Boal Anthony and Johnson reviewed the primary goals and the capital projects list for the Master Facilities Plan. On the recommendation of the Building and Grounds Committee, Mr. Wellons made a motion to approve the following top three College priorities and related projects for the Master Facility Plan.
1. New Satellite Campus
2. Former Service Merchandise Building Renovation 3. New Industry Training Center
The motion was unanimously approved by the Board. The three priorities will be submitted to System Office by May 31, 2008
Special Trustees’ Business 2008 Annual NCACCT Conference – June 26, 2008 – Research Triangle Park, NC.
Notification of Expiration of Trustee Terms on June 30, 2008 and Appointment Agency.
Dr. Mary J. Jeffries – School Board Mrs. Esther R. Thompson – Governor
Mr. Thornton Rose – Board of County Commissioners President’s Report Next Board Meeting - Monday, June 16, 2008.
Report on Tenth Annual Foundation Benefit Golf Tournament. Dr. Keen reported that the 10th Annual FTCC Foundation Benefit Golf Tournament was held at King’s Grant Golf Course on May 7. Approximately $15,000 was earned for the Foundation.
SACS Update. Dr. Keen’s reported that the SACS Chair is Mr. Brent Michaels.
The SACS Leadership Team (Quality Improvement Process/QIP Team) meets every Friday to provide strategic direction to SACS Teams, Committee, and Special Assignment Subcommittees.
Currently there are 21 SACS Teams, Committees, and Special Assignment Subcommittees.
Over 155 FTCC faculty and staff have agreed to participate on the SACS Teams, Committees, and Special Assignment Subcommittees. The SACS Website is available to all FTCC stakeholders and provides
current SACS information.
Spring Graduation – Thursday, May 22, 2008, at 7:30 p.m. at Cumberland County Crown Coliseum, Speaker: Dr. J. Larry Keen, Fayetteville Technical Community College President.
Adult High School and General Education Development Graduation – Thursday, June 2, 2008, 7:30 p.m. at Fayetteville Technical Community College’s Gymnasium. Speaker: Dr. J. Larry Keen, Fayetteville Technical community College President.
VIP Grand Opening for the Interactive Three Dimensional (i3D) Center Monday, June 2, 2008, at 6:00 p.m. Grand Opening Tuesday, June 3, 2008 from 2:00 – 4:00 p.m. (Located in the Virtual College Center).
Dr. Keen referred to the President’s Report dated May 19, 2008. He reported on the following items: (1) Dental Hygiene Students have received a 100 percent passing rate on the National Exams for the past seven years. (2) The North Carolina General Assembly has provided Funding to the NCCCS to create and develop a Learning Objects Repository (LOR) for the state. A LOR is a digital library of shared materials that can be searched, imported into courses, and exchanged among faculty members on May 15. Two more training sessions will be held on May 22. (3) Several events have been planned to promote five new laboratories (Experience and Discovery Lab, Visual Learning Lab., and Broadcast Studio & Lab) established at FTCC offering telepresence, holographic, and three (3) dimensional capabilities. A press conference will take place on May 29 from 9:00 – 10:30 a.m., a grand opening/press
conference will take place on June 3 at 2:00 p.m. and VIP event will take place on June 2. (4) Dr. Keen met with CCBC’s New President Doug Peters on April 29. (5) Dr. Keen participated at the Pathways to Possibilities Town Hall meetings in Spring Lake on April 29 and in Eastover on May 6.
Adjournment The meeting was adjourned at 1:35 p.m.
_________________________________ Dr. Marye J. Jeffries, Board Chair
_________________________________ Mrs. Esther R. Thompson, Secretary
ATTACHMENT 1 Admission of Undocumented Aliens
ACADEMIC PROCEDURES MANUAL: III-1.5 Admission of Undocumented Aliens:
Applicants for admission to FTCC who are neither citizens of the United States nor lawfully admitted to the United States shall be admitted as a Special Credit Student on a rolling basis and will be classifies as out-of-state for tuition purposes. To be approved in to a program of study, applicants will adhere to standard curriculum approval procedures and policies and will be classified as out-of-state for tuition purposes. Applicants for admissions to FTCC who are neither citizens of the United States nor lawfully admitted to the United States shall not be admitted into curriculum programs except under any of the following circumstances: 1. Undocumented aliens who are high school students may enroll in college level courses consistent with concurrent enrollment policy and the cooperative program agreement (Huskins Bill courses) policy, including but not limited to, Learn and Earn, Learn and Earn Online, alternative high school programs (Early College and Middle College High Schools), Concurrent enrollment and Dual Enrollment.
2. Undocumented or battered illegal aliens who have been determined to meet one of the qualifying conditions set forth in Federal Law, 8 USC Section 1641 are eligible for college level courses. It is the applicant’s responsibility to produce sufficient documentation to satisfy the college that the applicant is eligible for post secondary education benefits.
Policy for Fees on Self-Supporting Programs ADMINISTRATIVE PROCEDURES MANUAL I-24.2 Policy for Fees on Self-Supporting Programs
In accordance with the State Board Policy 23 NCAC2D.0203(b), Fayetteville Technical Community College is permitted to offer self-supporting classes and to require each student to pay a prorate share of the cost. The College is allowed to include in its fees the cost of direct and indirect activities supporting the offering of classes.
Direct costs in providing self-supporting instruction include:
(1) Instructor(s) salary including FICA, travel, course development costs, etc., (2) Instructional supplies and materials,
(3) Rental of building and other directly assignable costs,
(4) Advertising: e.g., printing costs associated with the instruction for a self-supporting class which may include administrative or clerical costs.
Indirect costs are the costs for activities supporting the offering of classes but cannot be directly and exclusively assigned to a self-supporting class or the self-supporting program.
Examples of indirect costs include: a. Utilities, custodial, and security.
b. Coordinator/Administration, and c. Clerical Salary and fringes.
The policy of the Fayetteville Technical Community College Board of Trustees is to charge fees for self-supporting classes that include a prorate share of the direct and indirect costs while being mindful of the need to keep student charges as low as possible. If self-supporting receipts (all categories: e.g., curriculum, community services, etc.) exceed expenditures, the surplus revenue should be expended to benefit students.
All expenditures shall be consistent with the mission and purpose of Fayetteville Technical Community College.
