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M A J O R E V E N T S A N D P R O G R A M S R U T G E R S U N I V E R S I T Y P R O G R A M M I N G A S S O C I A T I O NEVENTS AND LOGISTICS SUMMER INTERNSHIP/RUPA DIRECTOR
This application has two parts and eligible candidates must commit in full to both leadership positions:
• Major Events and Programs Events and Logistics Summer Intern (Summer 2021) • RUPA Director (Fall 2021-Spring 2022)
Specific job responsibilities for each position are outlined on the following pages.
QUALIFICATIONS:
• This position is open to all majors • A cumulative GPA of 2.5 or higher
• Able to commit to both positions (summer intern and RUPA Director)
• A Rutgers-New Brunswick full-time undergraduate student who will be attending classes on campus at Rutgers for the 2021-2022 academic year
• Ability to meet deadlines, be flexible, and adjust to changing priorities in a fast-paced environment • Motivated and hard-working
• Problem solver • Positive and friendly
• Creative and detail oriented • Enthusastic learner
• Team player with an appreciation for different perspectives
SKILLS TO BE DEVELOPED:
• Planning large and small scale events • Developing and overseeing a budget • Public speaking and communication • Delegation and leading a group of peers
• Collaborate with various University stakeholders • Enhance interpersonal skills
TIMELINE FOR APPLICATIONS
• Applications Available: Tuesday, January 19
• Information Sessions (Every applicant must attend one of the three information sessions) • Location: Zoom (Meeting ID: 982 8272 2659 Password: 143086)
• Wednesday, February 3 at 12pm • Tuesday, February 9 at 9pm • Friday, February 12 at 4pm
• Applications Due: Sunday, February 14 at 10pm. Apply at rupa.rutgers.edu/join
• Interviews: Friday, February 19
EVENTS AND LOGISTICS INTERNSHIP [SUMMER 2021]
Major Events and Programs programs.rutgers.edu
Major Events and Programs, within the Department of Student Centers and Activities, is seeking top level, organized, team oriented and innovative student leaders to assist with the preparation and implementation of large, signature campus events. Interns will gain valuable experience in event management, logistics, budgeting, marketing and communication.
RESPONSIBILITIES
• Assist with the planning and execution of events and/or special projects as assigned. These include: Involvement Fair, New Student Orientation Social, Snack Pack Service Project, Resource Fair,
RUPA/MEAP Marketing, Inventory and Space Management, Convocation and Carnivale
• Work with a team of RUPA Directors and Advisers to make decisions that move the organization forward • Attend two internship meetings per week
• Participate in training sessions throughout the summer • Complete needed RUPA Committee responsibilities • Plan Fall events
• Communicate with committee members • Develop and manage a budget
• Complete a weekly reflection on your internship experience • Other duties as assigned
HOURS AND COMPENSATION: SUMMER 2021
• Attend Intern Training (Date and time TBD)
• June 7–August 13: Available Mondays, Wednesdays and Thursdays each week for office hours, training, and staffing NSO events.
• Students are able to take summer classes alongside their commitment to this position. • Any conflicts with the above dates and times must be communicated when applying. • Weekly Commitment
• Office Hours (to be completed in the CASC RUPA Office)
• Internship Meetings (two to four meetings per week that will include training to prepare you for your RUPA Director position)
• NSO Socials (Schedule TBD)
• NSO Resource Fairs (Schedule TBD)
• Interns will be paid $12 per hour for every hour worked, approximately $1,680 for 14 hours per week for 10 weeks during the summer.
DIRECTOR [FALL 2021–SPRING 2022]
Rutgers University Programming Association rupa.rutgers.edu
Major Events and Programs, within the Department of Student Centers and Activities, is seeking top level, organized, team oriented and innovative student leaders to assist with the preparation and implementation of large, signature campus events. Interns will gain valuable experience in event management, logistics, budgeting, marketing and communication.
RESPONSIBILITIES
• Assist with the planning and execution of events and/or special projects as assigned. These include: Involvement Fair, New Student Orientation Social, Snack Pack Service Project, Resource Fair,
RUPA/MEAP Marketing, Inventory and Space Management, Convocation and Carnivale
• Work with a team of RUPA Directors and Advisers to make decisions that move the organization forward • Attend two internship meetings per week
• Participate in training sessions throughout the summer • Complete needed RUPA Committee responsibilities • Plan Fall events
• Communicate with committee members • Develop and manage a budget
• Complete a weekly reflection on your internship experience • Other duties as assigned
HOURS AND COMPENSATION: SUMMER 2021
• Attend Intern Training (Date and time TBD)
• June 7–August 13: Available Mondays, Wednesdays and Thursdays each week for office hours, training, and staffing NSO events.
• Students are able to take summer classes alongside their commitment to this position. • Any conflicts with the above dates and times must be communicated when applying. • Weekly Commitment
• Office Hours (to be completed in the CASC RUPA Office)
• Internship Meetings (two to four meetings per week that will include training to prepare you for your RUPA Director position)
• NSO Socials (Schedule TBD)
• NSO Resource Fairs (Schedule TBD)
• Interns will be paid $12 per hour for every hour worked, approximately $1,680 for 14 hours per week for 10 weeks during the summer.
The Rutgers University Programming Association (RUPA) is looking for student leaders who are
passionate about giving back to Rutgers to be a part of the RUPA Executive Board. Each position oversees a committee within the organization. Directors have a chance to develop many skills including: delegation, leading a group of your peers, event planning and marketing.
There are six director positions available with the Rutgers University Programming Association (RUPA). There is one director position for each of the committees below:
• Community Service
• Concerts and Coffeehouse • Human Resources
• Marketing
• Media and Culture
• Traditions and Community
RESPONSIBILITIES
• Develop and plan events for your designated committee for the fall and spring semester • Lead a group of Assistant Directors
• Participate in training sessions throughout the year
• Work with a team of RUPA Directors and Advisers to make decisions to move the organization forward • Evaluate programs and complete an End of Year report
• Other duties as assigned
HOURS
• RUPA Spring Council Training:
• Friday, March 26, 2021 from 4pm-7pm • Sunday, April 11, 2021 from 10am-5pm • Friday, April 23, 2021 from 4pm-7pm
• RUPA Fall Retreat and Training: August 22-31, 2021 (hold all day, each day) • RUPA January Retreat: Sunday, January 16, 2022
• Weekly Commitment:
• Fall 2021 and Spring 2022 semesters: Weekly executive board meetings on Mondays from 7pm–8:30pm followed by weekly council meetings on Mondays from 9pm-10:30pm • Maintain five office hours per week during the fall and spring semesters to complete program planning
• Staff weekly events
• Attend one on one meetings with adviser
COMPENSATION
Directors will be compensated with the following:
• $1,500 stipend per semester paid bi-weekly ($3,000 for the fall and spring semesters) • RUPA Apparel (polo, 1/4 zip fleece and jacket)
RUPA COMMITTEES
COMMUNITY SERVICEThe Community Service Committee provides a variety of volunteer opportunities that focus on the
importance of giving back to the New Brunswick community and surrounding areas. This committee aims to provide meaningful service experiences to students that address different social issues, community partners, and forms of service.
CONCERTS AND COFFEEHOUSE
The Concerts and Coffeehouses Committee organizes large and small scale events providing access to different genres of music. Larger events like Beats on the Banks require ticketing while the smaller coffeehouses allow you to come and go as you please.
HUMAN RESOURCES
The Human Resources Committee oversees the professional development of all members on RUPA. They ensure members are having fun while learning skills that will better prepare RUPA students for their leadership role within RUPA and for their careers following graduation. This committee manages the
recruitment and selection of students to the organization and spreads awareness about how to get involved.
MARKETING
The Marketing Committee oversees all aspects of promotion for all RUPA events and passionately works to fully establish the RUPA brand within the Rutgers community. This committee is responsible for formulating strategic plans for advertising campaigns to ensure information about RUPA is fully communicated. The creativity and inventiveness of this committee pushes promotion through various outlets including: social media, the RUPA web page, brochures, RUTV, campus radio, informational displays, semester calendars, promotional events, flyers and posters.
MEDIA AND CULTURE
The Media and Culture Committee provides a diverse selection of educational and entertaining events including, but not limited to: lectures, comedy shows, watch parties, and craft projects. Events sponsored by this committee seek to entertain students and to expand their exposure to discussions around trending and relevant topics in pop culture, politics, and humanity.
TRADITIONS AND COMMUNITY
Traditions and Community keeps a constantly changing student body connected with creative and engaging traditional events. Certain events may be annual, but this committee is dedicated to making each tradition fresh year after year via creative new additions and immersive themes and experiences. Traditions and Community seeks to provide events that pull the entire university community together through shared experiences and school pride.