April 27, 2011 The Board of County Commissioners, Highland County, Ohio, met this day in Regular Session with Shane Wilkin, Thomas Horst, and Jeremy Shaffer present. Mr. Wilkin called the meeting to order at 8:30 a.m. The minutes of the previous session were approved as written. All documents referenced in the minutes are filed in the Commissioners’ office and are available for review upon request.
NOTE Rory Ryan, Highland Press, and Gary Lewis, Hillsboro City Auditor, were present for the meeting.
MOTION Mr. Horst moved, seconded by Mr. Shaffer, to approve payment of Bill File No. 11-16. The total amount paid was $42,794.60. The amount paid from the General Fund only was $0.00. The vote resulted as follows: Mr. Wilkin, yea; Mr. Horst, yea; and Mr. Shaffer, yea. A list of all bills paid is on file in the Commissioners’ office.
CORRESPONDENCE
The Highland County Board of Commissioners received the following correspondence: Board of DD – Notice of reduced funding as of July 1, 2011
Coroner – Two Letters to Auditor regarding payroll discrepancies Auditor – Letter to Coroner regarding payroll discrepancies
Dept of Development – Monitoring report for Block Grants FY07 and FY08 Sheriff – Request additional appropriation
Provident Companies – Proposed rehab of Treewood Apartments
Common Pleas – Invoice for Transcript for State of Ohio vs Wesley Coonrod ($936.50) Common Pleas – Entry establishing County Probation Department
County Court – Entry declaring surplus in Special Projects Fund S-30 ($733.55)
Neustar Domain Registry – Request for updated contact information for county domain name
Sheriff – Request new fund and appropriation
The Highland County Board of Commissioners signed the following correspondence to: Dept of Development – Block Grant Status Report FY10
Samaritan Outreach – Letter of Support for Application to Clinton Foundation
RESOLUTION NO. 11-98 Mr. Horst moved, seconded by Mr. Shaffer, to authorize a new fund to be known as S-69 Sheriff’s SORN and appropriate $4,000.00. The vote resulted as follows: Mr. Wilkin, yea; Mr. Horst, yea; and Mr. Shaffer, yea.
RESOLUTION NO. 11-99 Mr. Horst moved, seconded by Mr. Shaffer, to authorize a transfer from Right-To-Know (W-76) to Emergency Management Agency (W-75) for $451.95. The vote resulted as follows: Mr. Wilkin, yea; Mr. Horst, yea; and Mr. Shaffer, yea.
RESOLUTION NO. 11-100 Mr. Horst moved, seconded by Mr. Shaffer, to authorize a modification to the County Court Special Project Fund (S-30), Other Expense to
Transfers Out for $733.55, and a transfer from S-30 to the General Fund, County Court Foreign Judge-Salary, for $733.55. The vote resulted as follows: Mr. Wilkin, yea; Mr. Horst, yea; and Mr. Shaffer, yea.
RESOLUTION NO. 11-101 Mr. Horst moved, seconded by Mr. Shaffer, to agree to extend the date for the Sheriff Department’s Fact Finding report to June 1, 2011 a the request of the FOP Labor Representative (due to family illness). The vote resulted as follows: Mr. Wilkin, yea; Mr. Horst, yea; and Mr. Shaffer, yea.
RESOLUTION NO. 11-102 Mr. Horst moved, seconded by Mr. Shaffer, to authorize an additional appropriation to the General Fund (A-00), Sheriff to Employee Salaries for $18,408.00 from the DARE grant. The vote resulted as follows: Mr. Wilkin, yea; Mr. Horst, yea; and Mr. Shaffer, yea.
RESOLUTION NO. 11-103 Mr. Horst moved, seconded by Mr. Shaffer, to authorize an additional appropriation to the General Fund (A-00), Commissioners, Contracts &
Services to Other Expense for $11,449.01. The vote resulted as follows: Mr. Wilkin, yea; Mr. Horst, yea; and Mr. Shaffer, yea.
RESOLUTION NO. 11-104 Mr. Horst moved, seconded by Mr. Shaffer, to authorize the IV-D contract expenditures and certify that funds are available to cover the cost of the contract. The Board signed the contract on March 30, 2011. The vote resulted as
follows: Mr. Wilkin, yea; Mr. Horst, yea; and Mr. Shaffer, yea. REPORTS
NACo Prescription Discount Card Program – March 2011
Sheriff – To-Date: Housing Income $0, Jail Reimburse $454.50, Medical $589.90 OHCP – Status Report for FY10 Block Grant
CONTRACTS/SIGNATURES
The Highland County Board of Commissioners signed the following:
FAA – Terms and Conditions of Accepting Airport Improvement Program (AIP) Grants. Signed by Mr. Wilkin. See Airport file.
Mature Services – Host Agency Community Service & Work-Training Agreement (Admin). See Contract Binder 23, Page _____.
Mature Services – Host Agency Community Service & Work-Training Agreement (TEC). See Contract Binder 23, Page _____.
Juvenile Court – Amendment to Dept of Youth Services Subsidy Grant, Modified $1,500 from Work Detail to Probation. Signed by Mr. Horst on April 25, 2011. See Contract Binder 23, Page _____.
Engineer – Lindsay Concrete for Precast Reinforced Concrete Box Culverts for $55,710.00. See Engineer’s file.
Sheriff – Jackson County prisoner housing agreement for $55.00 per prisoner per day, January 1, 2011 through December 31, 2011. See Contract Binder 23, Page _____. Mature Services – Work-training Assignment Description for Charles Rinehart. Signed by Clerk on April 26, 2011. See Mature Services Personnel file.
The Board signed the following Help Me Grow contract amendments:
Amy Hutchinson – Service Coordinator for 20 hours per week at $20.00 per hour. See Contract Binder 23, Page _____.
Cindy Bailey – Central Intake/Family Support Specialist for 32 hours per week at $13.75 per hour. See Contract Binder 23, Page _____.
Pat Moore – Administrative Assistant/Central Intake & Referral for 20 hours per week at $12.00 per hour. See Contract Binder 23, Page _________.
Heather Gibson – Project Director/Part-time Service Coordinator for 40 hours per week at $21.50 per hour. See Contract Binder 23, Page _____.
Kathy Harmon – Service Coordinator for 32 hours per week at $14.50 per hour. See Contract Binder 23, Page _____.
Ana Lopez – Service Coordinator for 32 hours per week at $21.00 per hour. See Contract Binder 23, Page _____.
Engineer, Liberty Township Trustees, City of Hillsboro – Agreement to cooperate with Highland County Commissioners and the Highland County Engineer to perform Road Improvements on Pea Ridge Road. See Engineer’s file.
MEETING Judge Coss, Common Pleas Court, met with the Board of Commissioners to inform them that the Department of Rehabilitation and Corrections (DRC) approved a grant for $26,470.00 to pay for a portion of the Pre-Trial Supervision to be performed by the Probation Department starting July 1, 2011. Judge Coss said a new payroll expense line must be created.
The seven Ohio Chief Justices will be in session at the Highland County Common Pleas Court on October 19, 2011. Judge Coss would like the Courthouse columns and cupola repaired and painted by that time. Suggestions made by the Judge were: find a contractor to donate scaffolding, ask the Chamber of Commerce to solicit for in-kind labor, ask for donations for material, and ask contractors to donate their services. Judge Coss hopes the needed repairs will be done before the Festival of the Bells which is held on the weekend of July 4th.
EXECUTIVE SESSION Brian Phillips, Tracey Moore, Jane Weber, and Teresa Harper, State Auditor’s office, met with the Board of Commissioners to discuss the 2010 Audit. Also present were Vickie Warnock, Highland County Treasurer; Bill Fawley, Highland County Auditor; and Betty Schraw, Deputy Auditor. At 8:50 a.m., Ms. Weber, requested an Executive Session as allowed by ORC 121.22(D). Mr. Horst moved to enter into Executive Session, seconded by Mr. Shaffer. The vote resulted as follows: Mr. Wilkin, yea; Mr. Horst, yea; and Mr. Shaffer, yea.
At 9:15 a.m., the Board returned to Regular Session.
MEETING Ike Hodson, Highland County Recorder, met with the Board of
Commissioners to announce his resignation effective April 30, 2011 at midnight. Mr. Hodson was selected by the Republican Central Committee to replace Paulette Donley who retired from the Clerk of Courts position. Mr. Hodson will be sworn-in as Clerk of Courts on May 2, 2011 at 9:00 a.m. in the Common Pleas Courtroom. Judge Greer will perform the ceremony.
April 27, 2011
To Highland County Commissioners Shane Wilkin, Chairman
Tom Horst Jeremy Shaffer
From: Dwight O. Hodson Highland County Recorder Dear Commissioners,
This is my official notice informing you of my resignation as the Highland County Recorder effective Saturday, April 30, 2011 at 12:00 midnight. It has been an honor and a pleasure to serve the citizens of Highland County since January 1, 1989 as their County Recorder.
Sincerely,
MEETING Ryan McCory, Director of Client Services, SpyGlass, met with the Board of Commissioners to discuss a telecommunications audit. SpyGlass is a
Telecommunications Expense Management company that performs cost recovery, finds dormant or underused services, and general cost reductions. SpyGlass receives fifty percent of any refunds they generate and 100 percent of monthly savings from Service Termination and Cost Reduction for one year. The Board will review the contract and contact Mr. McCory with their decision.
MEETING Michelle Throckmorton, Ohio Valley Regional Development Commission (OVRDC), and Dean Otworth, Highland County Engineer, met with the Board of Commissioners to discuss construction funding for Carl Smith Drive. A total of
$3,767,00 is needed and to date the projects has funding commitments from the State of Ohio, Access, Rapid Response, and Ohio Public Works to total $2,750,000.
MEETING Ginny Shrimplin, CORSA, and Todd Heskett, Heskett Insurance, met with the Board of Commissioners to discuss the three-year participation agreement with CORSA for the County’s building and liability insurance. Enhanced crime coverage was added to the policy to cover computer fraud. Ms. Shrimplin suggested that CORSA review our jail physician contract for a medical malpractice exclusion clause and suggested that all elected officials schedule a meeting through CORSA 101.
MEETING The Second Round Caucus held by the Ohio Valley Regional Development Commission (OVRDC) was held in the Commissioners’ meeting room to discuss
Highland County projects and available funding. Projects discussed and rated were Greenfield Rail Line Rehabilitation (No. 1 ARC Area Development and EDA Title IX), West Welcome Access Road, Hobart/Carl Smith Drive, Stages 1 and 2 (No. 1 ARC Access Road), Ind. Operation & Maintenance Lab Training project, and Greenfield Wastewater Treatment Plant Implementation Phase II. In addition to the Board and the Clerk, the following were present for the Caucus: Rod Daniels, Hillsboro City Council member; Michelle Throckmorton, OVRDC; Christine Wilbanks, Lynchburg Village Council; Dick Zink, Mayor of Hillsboro; Betty Bishop, Greenfield City Manager; Kirby Ellison, Hillsboro City Clerk; Dean Otworth, Highland County Engineer; Katy Farber, Chamber of Commerce; Bill Fawley, Highland County Auditor; Cindy Cameron, USDA Rural Development; and Kevin Boys. President, Southern State Community College. MEETING Heather Gibson, Program Director for Help Me Grow, met with the Board of Commissioners to inform them of a 27% cut to her program budget, translating to $74,964.00. Ms. Gibson asked the Board to sign amended contracts for her employees to reflect the budget reduction.
MEETING Dan Cowdrey, President, Airport Authority, met with the Board of Commissioners to discuss Federal Aviation Administration (FAA) changes in grant guidelines to reflect security concerns. He informed the Board that Highland County has surplus FAA grant funds that Fayette and Greene Counties would like to use. Mr.
Cowdrey will provide the Board with the necessary paperwork to transfer the funds. DISCUSSION The Board of Commissioners discussed a request form the Southern Ohio Agricultural and Community Development Foundation (SOACDF) to update the Highland County Board members. After discussion, the following motion was made:
MOTION Mr. Horst moved, seconded by Mr. Shaffer, to appoint Katy Farber and Shane Wilkin to the Southern Ohio Agricultural and Community
Development Foundation Board (SOACDF), replacing Rose Merkowitz and Gary Heaton respectively. The vote resulted as follows: Mr. Wilkin, yea; Mr. Horst, yea; and Mr. Shaffer, yea.
RECESS/RECONVENE The Highland County Board of Commissioners recessed at 11:10 a.m. and reconvened at 12:30 p.m.
MOTION At 1:35 p.m., Mr. Horst moved, seconded by Mr. Shaffer, to adjourn. The vote resulted as follows: Mr. Horst, yea, and Mr. Shaffer, yea.
WHEREUPON, the Board of Highland County Commissioners will meet in Regular Session on Wednesday, May 4, 2011.
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Clerk of Board Board of County Commissioners
