Welcome Aboard!
Thank you for your interest in registering a school team for the 2015 Chevron City to Surf for Activ! We would be thrilled to have you on board as we celebrate the event’s 41st birthday!
What started out as a 500 participant event all the way back in 1975 has now transformed into an iconic event on the WA calendar with an expected 50,000 participants running, walking or wheeling their way from the City to the Surf.
This year we are encouraging all WA schools to get involved in this year’s event to celebrate the introduction of school fundraising through Everyday hero! All school members receive a 15% discount as part of their registration and prizes are awarded to the largest school teams—so get registering today!
To help get you started and ready for 2015 your School Captain Kit includes:
Registration Instructions
Team Captain Checklist and Key Dates
Everyday Hero Fundraising Setup Instructions
School Challenge Information
Information about our exciting Team Prizes
Join My Team Poster
Grab and Go Order Form
Go the Distance Training Program
Marquee Information Form
The School Captain Kit is also available on our website www.chevroncitytosurf.com under the About—Teams tab.
Look forward to seeing you on Sunday August 30th in Perth!
Happy Training!
Kind Regards,
The Chevron City to Surf for Activ Team
Creating a Team
1. Go to www.chevroncitytosurf.com and select your location (Perth, Karratha, etc.) 2. Click on Register—Perth (or your chosen location)
3. Select your distance (12km Run, 4km, etc.) 4. Click on Create a Team
5. Enter your Team Captain details— These will be the details to log on to your Team Captain account 6. Enter your Team details—Team name, Team Member password (optional)
7. Choose your payment option: Payment by Individual (team members pay for their own registration) or Payment by Team Captain (as the team captain you are responsible for payment of registrations) 8. Enter your Team Captain contact details and select your Team category
9. Click Create—You are now on the Team Captain Page!
10. Share the link with your team members so they can register and start training!
Joining a Team
1. Go to www.chevroncitytosurf.com and select your location (Perth, Karratha, etc.) 2. Click on Register—Perth (or your chosen location)
3. Select your distance (12km Run, 4km, etc.) 4. Click on Join a Team
5. Type in the name of your Team and click search
6. Type in your team password to join (If your Team Captain has selected to have a team password) 7. Fill out the registration form
8. If your Team Captain has selected Payment by Individual you will need to pay for your registration and will receive a confirmation email with your e-ticket. If your Team Captain selected the Payment by Team Captain option you will not be asked to pay and will become a queued entrant. Once payment has been made then you will receive your confirmation email and e-ticket.
Registration Instructions
Create your team at www.chevroncitytosurf.com
Register your school with Everyday Hero to fundraise
Redeem the 15% School Challenge discount code from event organisers
Send out communication to all members with information on how to join your team
Set up your fundraising page on Everyday Hero and start fundraising (optional)
Ensure all team members are registered and paid for by Friday 28th August (if applicable) Note—anyone requesting a postal pack must be fully paid for by 2nd August 2015
Start your training with the Go the Distance Training Program
Plan your school team uniform and practice your team spirit ready for Race Day!
Book your marquee in the school zone
Order you ‘Grab and Go’ Packs
Key Dates
School Captain Checklist
Now Registrations Now Open—Create your team today!
Sunday 2nd August Postal Option Closes. Ensure all team members who have selected this option have been paid for.
Friday 28th August Team Entries Close. Ensure all team members have been paid for by this date.
Friday 28th—Saturday 29th August
Event Expo open at Perth Convention and Exhibition Centre. Collect team packs.
Friday 28th—Saturday 29th August
Last minute registrations open at Event Expo.
12PM Saturday 29th August Online registrations close.
12PM Saturday 29th August School Team Challenge Closes. Winner will be contacted by event organisers.
Sunday 30th August Chevron City to Surf for Activ Event.
fundraise. volunteer. help the causes you love.
everydayhero • AU: 1300 789 768 • NZ: 0800 224 376
ONLINE FUNDRAISING FOR YOUR SCHOOL IN CITY TO SURF SERIES
1. Create a leader account for your School Team Page
Visit https://chevroncitytosurf2015.everydayhero.com/au/
get-started
This will create a Supporter Page that the school team page will sit under.
Enter your details to create an everydayhero supporter account (different to your school account login for reporting).
When prompted to chose a charity, select your school.
2. Create your team page
The Team options are visible on the right hand side of your Supporter Page. Select ‘Create a new team’ to begin. Choose a name for your Team Page and continue to create your School Team Page. Whoever sets up the team page will automatically be assigned the role of team captain. This can be transferred to another person if necessary. This can be transferred to another person if necessary.
It’s really easy to setup your school with everydayhero to encourage students to raise much needed funds online for your school as part of their participation in the City to Surf this year. Each participant in the event has the opportunity to receive their very own online ‘Supporter Page’ where they can share their training, tell their story and show their friends and family why raising money for their chosen charity (or school) is so important. Best of all, all of the receipting and administration is taken care of by everydayhero’s online platform.
As a school you also enjoy zero membership fees! Please visit https://www.everydayhero.com/au/schools to find everything you need, including registration forms.
Once you are set up with an everydayhero school account, we recommend you set up a School Team Page. It’s the quickest and easiest way of showing a collective of your students all raising funds for a common goal.
A Team Page gives your students the opportunity to engage with each other, to showcase what each individual is doing, and what the team is doing together. It motivates them, and makes the experience fun, memorable and something they’ll want to do again.
TO GET YOUR SCHOOL TEAM SET UP, JUST FOLLOW THESE SIMPLE STEPS….
fundraise. volunteer. help the causes you love.
everydayhero • AU: 1300 789 768 • NZ: 0800 224 376
3. Personalise your Team Page
Once on your Team Page you will need to ensure that you have set up your team page ready for sharing. To do this, click
‘Edit this Team Page’. Make sure you:
• Set Team Page Goal ($) - What is the donation target you would like to raise?
• Edit your Team Story - Tell your story and mention how your team target will help your school.
• Set the Team Page Photo - This photo appears in the top right of your team page.
4. Inviting Team Members
From your School Team Page click on ‘Invite Members’ to invite additional supporters to your Team. A pop up window will appear allowing you to enter the email addresses and personalise a message to your team member invitees. Each invitee will then receive an email with a link to complete their registration, and be ‘Auto-joined’ to the team.
5. Promoting your Team Page
Ask your existing supporters to join your Team Page by sharing sharing the URL in an e-newsletter, or on your school website or intranet.
TO ACCESS ALL THE INFORMATION, TOOLS AND RESOURCES YOU’LL NEED TO KICKSTART YOUR SCHOOL’S ONLINE FUNDRAISING, VISIT
CHARITY.EVERYDAYHERO.COM.AU
OR CONTACT EVERYDAYHERO ON 1300 798 768
SCHOOL MARQUEE BOOKING FORM
Secure your preferred space for 2015 and avoid disappointment!
Please complete and return this form by fax to (08) 9226 1244 or email to [email protected] and ensure you have read the Information sheet and terms and conditions.
Marquees will be allocated on a first come first served basis so don’t delay as they are guaranteed to sell out. Successful applicants will be notified shortly. After receiving confirmation, please look out for our marquee updates which will arrive in your inbox from time to time.
The marquee will be meeting and storage place for your school within our designated school zone on the southern end of City Beach Oval.
CONTACT NAME SCHOOL NAME
(As it is to appear on marquee signage)
SCHOOL ADDRESS
CONTACT NUMBER FAX
3X3MARQUEE WITH FASCIA SIGN—$150
3X6MARQUEE WITH FASCIA
SIGN—$250 TOTAL: $__________
Full Name: __________________________________________
Signature: ___________________________________________
Date: ___/___/___
PAYMENT DETAILS
Visa
MasterCard
AMEX
Diners (Please note, 4% surcharge applies on all card transactions)Number
Name on card: _______________________________________________ Expiry Date _____/_____
Signature of Card Holder: ____________________________________________________________
Page 1 of 2
SCHOOL BOOKING GRAB ‘N’ GO
CATERING
SCHOOL GROUP BOOKINGS GRAB ‘N’ GO
Choose from the THREE Grab ‘N’ Go Options below
PACK ONE – Continental ½ ROLL
Price includes the Pack items below, plus Box and Napkin.
What’s in the Pack
1 x Piece of Seasonal Fruit
½ x Continental ROLL
1 x 250 ml Juice (Orange or Apple) 1 x Muffin
$ 7.50
PACK TWO – Continental ½ WRAP
Price includes the Pack items below, plus the Box and Napkin.
What’s in the Pack
1 x Piece of Seasonal Fruit
½ x Continental WRAP
1 x 250 ml Juice (Orange or Apple) 1 x Muffin
$ 7.50
PACK THREE – Vegetarian SUSHI (3 piece)
Price includes the Pack items below, plus the Box and Napkin.
What’s in the Pack
1 x Piece of Seasonal Fruit 3 x Piece Vegetarian SUSHI 1 x 250 ml Juice (Orange or Apple) 1 x Muffin
$ 7.50
Page 2 of 2
SCHOOL BOOKING GRAB ‘N’ GO
CATERING
CATERING ORDER FORM
Please view the catering menu options then complete and return this form to [email protected]
COMPANY NAME
(as it appears on company signage)
COMPANY ADDRESS CONTACT EMAIL
CONTACT NAME CONTACT NUMBER
Menu Price Per Pack No. of Packs Total
½ Roll Pack $ 7.50
½ Wrap Pack $ 7.50
3 piece Sushi Pack $ 7.50
GRAND TOTAL All pricing is inclusive of GST
Orders to be received and paid for no later than 6th August 2015 Orders will not be supplied unless payment in full is received.
PAYMENT DETAILS
*Please note a 2% surcharge will apply to all credit card purchases
VISA ☐ MASTERCARD ☐ AMEX ☐ DINERS ☐
NUMBER
NAME ON CARD EXPIRY DATE _ _/_ _
NOTE: Colour coded Wrist Bands will be supplied to your office once the order is received and paid for.
The wrist band will need to be presented to the Grab N Go service staff on the day to receive your pack.
A Grab n Go Marquee will be set up on the day. A Map of its location will be provided via Email.
The event operates a strict ‘no BYO alcohol or other beverage’ policy
• Volunteer parents, School Captains and students meet at the oval at the start of lunch.
• School Captains are responsible for collecting the distance card boxes, stamps and pens from the office to bring to the oval each Friday.
• School Captains distribute cards to students. Parent volunteers to assist.
• Students start walking/running. They must carry their distance card during this time.
• Parent volunteers walk with students around the course encouraging students or providing assistance if the need arises.
• School Captains stamp each student’s card every time they complete a lap.
• Walking/running must finish 15 minutes later.
• Students tally their laps and write the number in the “Sub-total” box.
• Distance cards are to be returned to School Captains who will take them to the office.
• Parent volunteers will finish at about 30 minutes after the meeting time.
Can your school Go the Distance?
SCHOOL
LOGO
FRIDAY LUNCHTIME PROCEDURE
Program Outline
Every Friday at lunchtime for ten weeks students walk or run laps of their school oval (500m lap) or school grounds (1km lap). For every lap the student completes they earn a stamp on their distance card. The overall goal is to receive 21 or 42 stamps (depending on the lap distance) over the course of the ten week program, by which stage the student will have completed a Half Marathon distance of 21km.
This health and fitness initiative is a fantastic way to connect the entire school community, generate school spirit, and to improve the health of the students around Western Australia. In addition, Go the Distance acts as a training platform for the 4km Run/
Walk event in the 2015 Chevron City to Surf for Activ on Sunday 30th August 2015.
Go the Distance is run in association with StepUp4Kids, which was successfully conducted at Our Lady of Grace Primary School in 2010.
In order for this program to be run successfully, it requires involvement from all areas of the school community. Parent volunteers will be required to oversee each training session as the program must be run independently of the Physical Education Program in schools. School Captains and Prefects are required to assist the parent volunteers and to provide encouragement and support to all participants.
Schools are free to arrange sponsorship with local businesses and to adapt the program to suit individual school needs.
Certificates of Thanks are provided to thank sponsors for their contribution and support.
All templates required to successfully implement Go the Distance are available at www.chevroncitytosurf.com Helpful Tips
• Incentives are vital to the success of this program. Examples include having special guests to run laps alongside students, prizes, dress-up laps, inviting grandparents/parents to watch, or having relevant/inspirational guest speakers at assemblies. Based on the success of StepUp4Kids at Our Lady of Grace Primary School we recommend the use of incentives to keep the program’s momentum moving forward.
• A beep-test can be undertaken at the start of the program and again at the conclusion of the 10 weeks to help students to set fitness goals and gives them a measurable fitness outcome.
• Celebrate the final day of the program possibly in the form of a small wind-up party.
• The program requires involvement from the entire school. The canteen could facilitate a healthy eating program or teachers could undertake cooking with their classes to encourage a healthy diet.
• Organisers will require a full school list to be able to merge personal information with the templates, such as certificates.
Templates Provided
The following templates are available at www.chevroncitytosurf.com
• Certificate of Participation- awarded to students who participate but do not complete the 21 laps • Certificate of Achievement - awarded to students who completed 21 laps
• Certificate of Appreciation – given to School Captains and Prefects
• Certificate of Thanks – given to sponsors, parent volunteers and guest speakers • Go the Distance Friday lunchtime procedure
• Go the Distance roster • Student distance card
Are you a regional school wanting to participate in the Chevron School Challenge but can’t travel to Perth for the event on Sunday 30th August? We have events in Karratha, Geraldton, Albany and Busselton throughout July and August with their own Chevron School Challenge competition! Call us on 9226 1233 to discuss.
