GMail Basics (Getting Started)

GMail Basics (Getting Started)

What can you do with Gmail?

With Gmail, your email are stored safely in the cloud where you can get to them from any computer or device with a web browser.

Compose a new email

Begin sending email:

1. Open your Gmail inbox.

2. In the left sidebar, click

. A new email opens near the bottom corner of your Gmail window.

3. Choose a window size that’s right for you using the buttons in the upper corner of the compose window.

4. Just start typing to compose your email. Email you’ve started writing, but haven’t sent, are automatically saved in Drafts 1.2

on the sidebar.

Add recipients, attachments, images, and more

Add attachments, emphasize key points with font styles, include different kinds of recipients, and more—right in the compose window.

To

Send and Undo Send

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If you make a typo or change your mind about sending an email, you can take back an email using the Undo Send Undo sending email:

feature.

1. Send your email.

2. Click Undo at the top of the page.

Depending on your settings, there's a limited amount of seconds to click Undo Make sure Undo Send is enabled, or change settings:

before it disappears.

1. In the top right, click Settings and selecS t ettings.

2. Click the General tab.

3. Scroll to Undo Send and check theEnable Undo Send box.

4. Set the cancellation period.

5. At the bottom, click Save Changes.

Reply to email

View new email

Unread email are bold. To open an email, simply click it in your email list.

Save and print attachments

When someone sends you an attachment, such as a photo or document, you’ll see a preview of the attachment at the bottom of the email.

Reply to email

To reply to an email, just click in the box below the email and type away. Or, you can choose exactly how you want to respond:

Reply or forward: To respond to an email, open it and in the box under the email, click Reply, Reply to all, or Forward.

Respond inline: To see the previous email within your reply, scroll down and click Show trimmed content .

Respond to an earlier email in the thread: Select the email you want to reply to. Then, click the Down arrow to choose how to reply.

Forward an entire conversation: In the menu bar above the conversation, click More >Forward all.

Create a signature

Your signature might include your name, title, and contact information.

1. Click Settings

and selecS t ettings.

2. On the General page, scroll down to theSignature section and compose your signature. Use the format bar to add text colors, styles, links, and even a picture.

3. At the bottom, click Save Changes.

Getting Started with Gmail (first time user of gmail.maine.edu)

One of the simplest places to access most of the University's digital resources is through the portal – that ism , ycampus.maine.edu. You use your MaineStreet credentials (username and password) to log in here, and it allows access to many single sign on resources like MaineStreet, Concur, Blackboard, Gmail, etc.

In the top left corner, you will see the LaunchPad – this gives you quick access to a number of resources.

The first time you log into your maine.edu Gmail account, you may be asked to verify your identity and agree to the terms and conditions. After doing this you will be logged in to your Gmail account.

To change forwarding of maine.edu ^Gmail:

Login to your Gmail account. Go to Settings

, Forwarding and POP/IMAP.

To stop your maine.edu mail from being forwarded to another place, click the button for Disable forwarding.

Make sure to Save Changes (bottom of page!)

Now you will see any email sent to [email protected] in your Gmail mailbox.

You can set up an auto-reply in FirstClass to redirect senders to your maine.edu address.

To set up Auto-reply (to notify senders of your "new" email address):

Open your First Class client and click on Edit, Preferences tab at the top of the client. This should open a new preferences box. Click on the Messaging tab, which will then open the Mail Rules tab.

Under "Reply preference:" select "reply Sender"

Under "Automatically reply to:" select local and or internet mail.

Under "Reply text:" put the message you want to go back to the sender

Hit OK. Now any mail that is received in your FirstClass email will get an automatic reply informing senders of your new email address.

Forwarding your First Class email to another email account (two options)

Forwarding your email from First Class to another email is simple. (UNforward your maine.edu account first to avoid loops!! See Step a below.)) Open your First Class client and click on the Preferences tab at the top of the client. This should open a new preferences box. Click on the messaging tab, which will then open the Mail Rules tab. In the bottom box you will see Automatically Forward. From there you will want to change local mail and internet mail to yes. In the box that says Forward to: you will add the email address that you would like to receive your mail. Hit okay and your mail will now be forwarded to that address. (See below for visual instructions)

Another way:

How to forward email from FirstClass to Google

a. UNforward maine.edu (go to gmail.maine.edu, login with your MaineStreet credentials, go to the gear

on the top right side, select Settings, go to Forwarding and POP/IMAP, and Disable Forwarding. )

b. Create a rule in FirstClass to FORWARD your FC mail to maine.edu: right-click on FirstClass Mailbox and select Rules. Click New Advanced Rule, give descriptive name, When: message received; If: all/always;Then: redirect to email address; Set expiry period:

optional but 30 days is good; Save.

c. Start telling people to use your maine.edu address for email and appointments!

Migrate (Export) FirstCiass Email to Gmail

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Note:Following these steps will only work for email that is in one's lnbox. It will not export archived mail or mail inside folders.

In Gmail. go to Settings> Accounts and lmport>lmport Mail and Contacts> enter your account@umitmaine edu. enter your password. enter your account name>click Import

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Migrate (Export) FirstCiass Email to Gmail

After setting up Gmail import users should set up a FC mailbox rule to auto-delete messages after a period of time.

You can easily set a mailbox rule to delete messages after a period of time.

~ Right-click your FC mailbox and choose "Rules"

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Export FirstCiass Contacts to a CSV File

Perform the following steps to export your FirstCiass Contacts to a Windows CSV file. This will enable you to import the CSV file containing your contacts into your Google Mail (Gmail) account.

To export you r contacts from the FirstCiass Contacts view,click to expand the File drop-down menu an d sel ect Export ••• from the list.

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Migrate Contacts from FirstCiass to Gmail

Import a CSV File to Google Mail

Perform the following steps to import your FirstClass CSV file to Google. This will add the information from your FirstClass Contacts to your

Google Mail (Gmail) account.

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Migrate FirstClass Calendar to Google Calendar

The following guide will help you move your existing Calendar items from FirstClass to Google Calendar. Please read it through carefully before beginning.

1. Open FirstClass and select Calendar in the left hand pane.

* Note that selecting Calendar under the My Calendars section will not work - only select Calendar as indicated by the arrow.

2. Go to File - Export in the FirstClass menu.

3. A new window will pop up as seen below asking what Calendar export format to use with three options. Choose "For Use with Outlook (.csv)"

and click on the OK button.

4. Another dialog window will open - give your file a name such as Calendar and change the location to Documents or Desktop and click on Save.

5. The window will change to one titled File Transfer - once it has finished click on the Open Folder button and verify you can see your file.

6. Sign into Google Apps – http://gmail.maine.edu (or via mycampus.maine.edu)

7.Once you are signed in click on Calendar in the upper right hand corner of your browser

8. Now again in the upper right hand corner of your browser click on Settings.

9. Click on the Calendars Tab (see arrow below) and then click on Import calendar (circled ).

10. A New dialog box opens (figure 10). Click on the Browse button and find the file you saved as Calendar.csv in Documents back in Steps four and five. Make sure that if you had previously created more than one calendar you have the right one selected and now click on the Import button.

11. After the process has finished you should receive a new dialog box like below letting you know how many events were created. Note that

re-occurring events may not import - you will have to manually add these to your Google calendar.

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Migrate FirstClass Documents (Files) to Google Drive or Box.com

Files - Files in FirstClass can be downloaded to your computer by selecting the “Export” option when right clicking on the file or by dragging and dropping them to a location on your computer. Once downloaded files can be moved to Google Drive or BoxN . OTE: Do not drag and drop files directly into Box or Google drive as this will not download the actual file!

On your Desktop, create a New Folder (in Windows, right-click on desktop, click New, then Folder)

In FirstClass, select the Files, then choose File, Export (or right-click and choose Export).

To move into a folder in Google Drive:

Log into the UMaine Portal and click the Google Drive icon.

In Drive, click "New" and then "Folder."

Fill in the new folder information. Click Create.

You should then be able to click and drag files from your computer desktop into the folder you just created.

To move into a folder in Box.com:

Log into the UMaine Portal and click the Box Icon

In Box Click "New" and then "Folder."

Fill in the new folder information. Note that there are a number of roles. Click the "Learn More" link for info on these roles.

You should then be able to click and drag files from your computer desktop into the folder you just created. You can also nest sub-folders within

master folders.